Administrative Assistant jobs at McLaren Health Care

JOIN TEAM TRILOGY Weekly pay, health and dental after your first month, student loan repayment, a competitive 401(k) match, and more! Make a living while you make a difference at Trilogy Health Services - a senior living provider with the continuous goal of being the Best Healthcare Company in The Midwest. Position Overview Job Summary Responsible for supporting, mentoring, training, assisting and managing the monthly functions related to Health Campus Business Offices including; Accounts Receivable Billing, Collections, Payroll, Accounts Payable and Monthly Reporting. Roles And Responsibilities Provide support, leadership & training to Business Office staff at campus locations. Provide ongoing education to Business Office and Campus Leaders as needed and/or requested. Prepare and conduct Quarterly AR Reviews with the BOM and Business Office Support Team. Complete AR Review report setting goals and expectations for subsequent quarterly reviews. Monitor and report progress and concerns to campus or home office leadership, and provide guidance and recommendations on next steps to secure balance or deem as uncollectable. Provide support to campus BOM and assist with the completion of daily census reconciliation and incoming referrals for Private Pay, Managed Care, Medicaid and Hospice as necessary. Oversee, review and assist campuses with month end close and billing processes. Organize and manage the set-up of Business Office and Billing Systems for each new Health Campus. Monitor, oversee and review Resident Trust Reconciliations each month to ensure accuracy and balances and bring issues to the attention of campus or home office leadership. Address operational concerns and develop action plans to ensure acceptable compliance levels. Partner with Campus Executive Director to recruit, interview, select, hire train, coach, and counsel Business Office Personnel. Monitor and ensure Sarbanes Oxley (SOX) Key Controls are in place at each campus and report any issues to campus or home office leadership for remediation. Other duties as assigned. Qualifications Education: Associate Degree Experience: 5-8 years Licenses and Certifications Bachelors degree preferred. Physical Requirements Sitting, standing, bending, reaching, stretching, stooping, walking, and moving intermittently during working hours. Must be able to lift at least 50lbs. Must be able to maintain verbal and written communication with co-workers, supervisors, residents, family members, visitors, vendors, and all business associates outside of the health campus. LOCATION US-OH- Central Ohio OH Benefits Competitive salaries and weekly pay 401(k) Company Match Mental Health Support Program Student Loan Repayment and Tuition Reimbursement Health, vision, dental & life insurance kick in on the first of the month after your start date First time homebuyers' program HSA/FSA And so much more! TEXT A RECRUITER Lauren ************** LIFE AT TRILOGY Careers close to home and your heart Since our founding in 1997, we've been making long-term care better for our residents and more rewarding for our team members. We're a Fortune Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work. If you're looking for a place that embraces you for who you are, helps you achieve your full potential, and makes working hard feel less like hard work, then look no further than Trilogy. About Trilogy Health Services As one of Fortune's Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor's Top 100 Best Companies to Work, Trilogy is proud to be an equal opportunity employer committed to helping you reach your full potential and to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. FOR THIS TYPE OF EMPLOYMENT STATE LAW REQUIRES A CRIMINAL RECORD CHECK AS A CONDITION OF EMPLOYMENT.

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

Are you looking for a temporary, part time position assisting our clients with their health benefits? Want to make a positive impact in your community? Join the Eyas Landing team! Ideal candidates should be hard working, autonomous, and organized. Candidates should be able to come onsite to our administrative office in the west loop of Chicago to be trained. Work from home is an option once employees meet position related competencies. Responsibilities Call client health insurance companies and confirm health insurance eligibility and benefits for clients. Record health insurance eligibility within our system. Complete caregiver cost breakdown forms as needed. Maintain client files on Microsoft office 365 and electronic medical records system. Follow all company policies and procedures. Requirements 1 year of experience as an administrative assistant preferred Health care administration experience preferred Experience using EMR systems; experience using Central Reach highly preferred. Who We Are Eyas Landing is a private pediatric therapy clinic located in Chicago's West Loop Neighborhood. Our collaborative team of therapists provide occupational, ABA, developmental, physical, speech, and feeding therapy services in our clinic, and at our clients' homes and schools. This means our therapists' caseloads include diverse clientele and flexible work schedules! Learn more at ******************** Birds of a feather...work together! The Eyas Landing team is comprised of compassionate individuals who have a passion to see our clients succeed. We value our employees, provide outstanding benefits, and work to foster a supportive and inclusive environment so our staff can focus on doing what they love, helping our clients! Our comprehensive benefits Competitive HOURLY rate Part time, flexible schedule Seasonal Position December- February with potential for ongoing employment depending on company need Hybrid option for those that meet role specific competencies

Job Title: Administrative Assistant Employment Status: Exempt Minimal Qualifications/Experience/Skills: * Associate or bachelor's degree (Business, Communications, Healthcare Administration, or related field). * 3+ years of experience supporting executive leadership (healthcare or nonprofit preferred). * Strong organizational, project coordination, and time management skills. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office / Google Workspace. * Experience with social media content creation and scheduling tools. * Ability to manage multiple priorities in a fast-paced environment. * High level of professionalism and ability to maintain confidentiality. Preferred Qualifications * Experience in a Federally Qualified Health Center (FQHC) or healthcare delivery system. * Understanding of HRSA compliance, quality reporting, or UDS metrics. * Familiarity with Canva or other basic graphic design tools. * Experience tracking performance metrics or maintaining dashboards. * Knowledge of strategic planning, project management, or process improvement. Direct Supervisor/Reports To: Chief Operating Officer Summary The Administrative Assistant to the COO provides high-level administrative, operational, and communication support to the Chief Operating Officer of Christian Community Health Center (CCHC). This role ensures efficient execution of daily operational priorities, supports strategic initiatives, manages critical timelines, and enhances the COO's capacity to lead across all clinical, social service, and administrative functions. The Administrative Assistant also manages the COO's professional social media presence and supports organizational storytelling by creating and scheduling mission-aligned content that highlights operational excellence, community impact, and strategic initiatives. This position requires exceptional organizational skills, confidentiality, initiative, and an understanding of the FQHC environment, including compliance, quality improvement, and performance tracking. Responsibilities: 1. Administrative Assistant Support (50%) * Manage and prioritize the COO's calendar, meetings, travel, and logistics. * Prepare agendas, presentations, minutes, and follow-up tasks for internal and external meetings. * Draft and proofread correspondence, reports, dashboards, and summaries. * Track deadlines, deliverables, strategic initiatives, and ensure timely completion. * Coordinate communication between the COO and internal/external stakeholders. * Maintain confidential records and handle sensitive information with discretion. * Support COO participation in Executive Management Team (EMT), Board, and committee meetings as needed to back up CEO EA. 2. Operational & Strategic Support (30%) * Assist in tracking strategic plan benchmarks, KPIs, and quarterly updates. * Support process improvement projects and data collection for quality and operational reporting. * Help maintain dashboards, UDS metrics, and performance tracking tools. * Coordinate environmental scanning and research to inform COO decision-making. * Assist in preparing reports on operational initiatives, partnerships, and compliance activities. * Support cross-departmental communication and alignment of operational priorities. * Monitor and follow up on Form 5A-C data, contracts, and partner relationships. * Assist with preparation of implementation plans, corrective action plans, and project timelines. 3. Social Media & Communications (20%) * Manage and execute CCHC's professional social media accounts including and not limited to updating the company's website in addition to social media postings. (e.g., LinkedIn, Twitter/X). * Elevate visibility of operational achievements, clinical integration, workforce initiatives, community impact, and strategic goals. * Create, draft, edit, and schedule posts aligned with CCHC's mission and brand. * Collaborate with Marketing/Communications to ensure message consistency. * Capture content from internal events, site visits, and initiatives. * Track social media analytics and recommend improvements based on engagement. * Support storytelling around patient-centered care, innovation, and community partnerships. * Managing the internal and external electronic signage. * Work with management to respond to social media grievances. Employee Benefits offered to Fulltime Staff * Blue Cross Blue Shield Medical Insurance * Blue Cross Blue Shield Dental and Vision Insurance * Supplemental Benefits * Life Insurance (Provided by the company)

Job DescriptionDescription: Life's Plan Inc is looking for a part-time Trust Administrator Assistant to provide administrative support to the Trust Administrator and Executive Director, assisting with the daily management of beneficiary trusts, participant communication, referrals, account processing, and record maintenance. Duties and Responsibilities: · Support the Trust Administrator in managing approximately 30% of the Pooled Trusts caseload. · Act as a liaison between clients, legal, tax, accounting, and banking personnel. · Assist with daily administration of trust accounts, including deposits, withdrawals, and reporting. · Open and close trust accounts; process referrals. · Provide personalized trustee-management and communication with participants. · Manage trust requests and disbursements in compliance with policies. · Maintain accurate records and assist with tax documentation. · Provide coverage during staff absences to ensure continuity of service. · Uphold agency mission, values, policies, and procedures in all interactions. Requirements:Education/Certification: · High School Diploma/GED (Required) · Valid Illinois Driver's License (Preferred) Experience: · None required; up to 2 years of job-related experience preferred Abilities: · Proficiency with Microsoft Office (Outlook, Word, Excel) · Excellent written and oral communication skills · Ability to work independently and manage multiple priorities · Attention to detail, empathy, and commitment to supporting individuals with disabilities Schedule and Compensation • Hourly, non-exempt role • Scheduled for three days per week, eight hours per day (maximum 24 hours/week)

Life's Plan Inc is looking for a part-time Trust Administrator Assistant to provide administrative support to the Trust Administrator and Executive Director, assisting with the daily management of beneficiary trusts, participant communication, referrals, account processing, and record maintenance. Duties and Responsibilities: * Support the Trust Administrator in managing approximately 30% of the Pooled Trusts caseload. * Act as a liaison between clients, legal, tax, accounting, and banking personnel. * Assist with daily administration of trust accounts, including deposits, withdrawals, and reporting. * Open and close trust accounts; process referrals. * Provide personalized trustee-management and communication with participants. * Manage trust requests and disbursements in compliance with policies. * Maintain accurate records and assist with tax documentation. * Provide coverage during staff absences to ensure continuity of service. * Uphold agency mission, values, policies, and procedures in all interactions. Requirements Education/Certification: * High School Diploma/GED (Required) * Valid Illinois Driver's License (Preferred) Experience: * None required; up to 2 years of job-related experience preferred Abilities: * Proficiency with Microsoft Office (Outlook, Word, Excel) * Excellent written and oral communication skills * Ability to work independently and manage multiple priorities * Attention to detail, empathy, and commitment to supporting individuals with disabilities Schedule and Compensation * Hourly, non-exempt role * Scheduled for three days per week, eight hours per day (maximum 24 hours/week)

OPEN POSITION:Position: Cardiopulmonary Administrative AssistantDepartment: Respiratory DepartmentLocation: Cass City & Marlette, MIHours: Full Time. Days. Full Benefits. Aspire Rural Health Systems is seeking a full time Cardiopulmonary Assistant in our respiratory, cardiopulmonary rehab, and sleep department. We are looking for those with a great attitude to join our dedicated team of healthcare professionals constantly striving to provide the highest quality of services for our patients. REQUIREMENTS: High School graduate or the equivalent. Current BLS certification required at date of hire by the American Heart Association. RESPONSIBILITIES: The Cardiopulmonary Admin Assistant would be responsible for answering phones and responding to emails, scheduling appointments and managing calendars, maintaining and organizing patient records and documents, performing data entry and managing office software programs, handling office correspondence and filing, and coordinating communication between staff, patients, DME companies, and the sleep medical director. They may be responsible for assisting patients with non-medical needs (e.g., paperwork, basic guidance) and taking vital signs or assisting patients. " We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law ."

Job DescriptionSalary: Stipend Organization Description Family Futures mission is to shape a community in which all children are supported to reach their full potential. Our geographic focus is primarily Kent County with some services extending into other communities. We help children ages 0 through 5 by supporting parents, providing connections to resources and programs, and offering ways to monitor and enhance early childhood development. We believe in supporting our employees, volunteers, and interns to be successful as well. Family Futures offers a strength-based, learning-driven, quality improvement-based culture that celebrates equity and diversity and an opportunity to grow while making an impact in your community.Family Futures values a diverse workplace and strongly encourages individuals with diverse backgrounds and lived experiences to apply. Job Overview Nonprofit Administration interns gain practical, hands-on experience in a nonprofit setting. This is a unique internship for those seeking experience with project management, recruitment, grant requirements, volunteer coordination, and financial management. The Nonprofit Administration intern will be part of a larger team that provides support to other areas of the organization as needed. This internship position is unpaid, but interns will receive a $500 stipend to help cover costs related to the internship (food, housing, transportation), and college credit can be earned. This internship is to be completed in person, not virtually. This internship will run from January 12th, 2026 through May 1st, 2026, and will have a mandatory orientation on January 8th, 2026 from 9:00 am-2:00 pm at the Family Futures office. This internship can also be extended into multiple internship periods ending in either August 2026 or January 2027. If interested in a longer internship period, please reach out to the hiring manager. Family Futures employees, volunteers, and interns serve as spokespersons and champions of Family Futures in the communities we serve. A position at Family Futures may entail the following: the use of a personal vehicle, lifting of boxes (roughly 25 lbs.), as well as attendance of community events outside of regularly scheduled hours. For any adaptations or accommodations for the above information, please reach out to the hiring manager. Roles and Responsibilities Gaining knowledge of the general principles of nonprofit administration Office management support Creating and modifying documents using Microsoft Office Inputting and analyzing data in various online platforms and spreadsheets, including confidential information Run and properly store background checks for staff, interns, volunteers, etc. Internship Program Support- Recruit and hire next semester's interns, collaborate with other departments on their internship needs Assisting with email management Assisting with financial management Assisting with special projects Spring 2026 project: This intern will work closely with the Community Engagement Intern to create a new and updated volunteer training manual, including policies and procedures. Required Qualifications Current college student or recent graduate Experience or interest in nonprofit management, administration, or other relevant fields Ability to work independently and as part of a team Strong written and verbal communications skills Strong Microsoft Office skills Detail-oriented Effective time management and organization Ability to maintain confidentiality Ability to work autonomously Ability to work at least 15 hours per week Preferred Qualifications Strong interpersonal skills and ability to work with diverse groups of people Able to meet deadlines Strong organizational and planning skills

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. This position supports the leadership and marketing teams through administrative excellence, relationship management, and assistance with key growth initiatives. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day. Key Responsibilities Provide high-level administrative support to the Administrator, Director of Clinical Services, and Community Outreach Team and other office team mates. Coordinate calendars, meetings, and event logistics for internal and external activities. Assist with tracking referrals, census growth reports, and marketing metrics. Prepare and organize marketing packets, presentations, and community materials. Support business development initiatives including outreach to facilities, hospitals, and physician offices. Assist in planning community events, educational in-services, and health fairs. Communicate professionally with partner facilities, referral sources, and internal team members. Help ensure timely follow-up on leads, inquiries, and partnership opportunities. Perform general administrative duties including correspondence, data entry, filing, and document preparation. General Office Duties including phones, faxes, and emails Qualifications 1+ years of administrative or healthcare office experience (hospice, home health, or senior care preferred). Strong organizational, time management, and communication skills. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with CRM systems a plus. Proficiency in Google and Google tools Ability to handle confidential information with sensitivity and professionalism. Compassionate and patient-centered mindset aligned with hospice values. Interest in business development, community relations, or healthcare marketing. Team player with initiative and desire to grow professionally. Opportunities for Growth This role offers the opportunity to learn and participate in the business side of hospice operations, including: Community outreach and referral development. Facility relationship management. Data tracking and reporting for census growth. Marketing coordination and content support. Exposure to leadership, compliance, and clinical coordination activities. The right candidate can grow into a Community Liaison or Business Development Representative role with experience and performance. Job Posted by ApplicantPro

Job Details MBH Outpatient Center Chicago - Downers Grove, IL On Call / Pool High School Diploma $19.00 - $19.00 Hourly Any Health CareDescription As the Administrative Assistant you will perform and coordinate the office duties and responsibilities required for effective operations of Administration / Operations. Greet visitors, answer multi-line telephone, screen and direct calls, accurately take and relay messages, respond to requests for information or direct inquiries to appropriate destination, provide, receive, and distribute documents as appropriate. Additional responsibilities include, clerical support, including but not limited to, faxing, photocopying, mailing special projects, etc. Essential Duties Include: Communication Answer, direct, and manager incoming calls; coordinate sorting and processing and incoming and outgoing mail; greet visitors. Administrative Support Provide clerical support to various departments as needed. Other Ability to converse in English with others to give, take and process information; extensive use of telephone. Ability to maintain confidentiality of information, multi-task, coordinate projects and record/transcribe general and specific meeting minutes. Ability to work independently and collaboratively. Communicate with other staff to relay concerns and observations involving patient safety. Qualifications Education and Experience: High School Diploma or General Education Diploma (GED) required. One year administrative / clerical support experience required. One year experience using a computer, copier, fax machine and Microsoft Word and Excel. One year experience in a healthcare environment preferred.

Working at Freudenberg: We will wow your world! Responsibilities: Provide administrative support (data entry, filing, record retention, supply orders, reports, coordination of appointments, meetings and visitors, as well as telephone coverage) for Corporate and CTUSA departments, as well as back up and administrative assistance to the Manager, Global Administration. Coordinates meetings: agenda, invitations, equipment and room reservations, ordering supplies, serving, and cleaning up lunches. Coordinates international and domestic travel arrangements and schedule accommodations for training groups or individuals that visit CTUSA, local hotels/transportation, prepares and distributes travel itineraries and agendas, as well as any miscellaneous arrangements. Maintain contract/agreements, contract templates, signature processing, and corresponding databases to control accuracy, and follow data privacy / record retention policies. Maintain and organize Corporate and Admin information/communication via the company intranet, shared files, and announcements. Maintain inventory and organization of administrative and special project supplies (including laboratory, catering, holiday, celebration, redesigns and building/furniture orders, etc.). Back up support to the Global Admin team when needed, as well as special projects from Manager. Qualifications: 3+ years administrative support experience. Bachelor's degree, preferred. Tech savvy in Microsoft Office and SharePoint, with experience using Adobe or other creative programs. Critical thinking skills to manage and organize multiple priorities and projects at once, demonstrating the ability to be flexible and reliable with assignments that require a high level of urgency and diplomacy. Ability to handle highly confidential and sensitive information without compromising security. Strong attention to detail in writing and communication skills. The Freudenberg Group is an equal opportunity employer that is committed to diversity and inclusion. Employment opportunities are available to all applicants and associates without regard to race, color, religion, creed, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, mental or physical disability, genetic information, marital status, familial status, sexual orientation, protected military or veteran status, or any other characteristic protected by applicable law. Chem-Trend Limited Partnership

Job Description Administrative Assistant Under the direction of the Director of Operations, the Administrative Assistant is responsible for providing administrative support to PACE Southeast Michigan. Specific Duties and Functions: Accurate typing ability from rough draft; prepares correspondence in final form Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendars Proactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct report Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events. Ensures the timely acknowledgement of donor gifts with thank you notes Prepares invoices for donor gifts Schedules social media posts and contributes to content Maintains department records and files, including tracking for compliance Manages and processes specified orders with outside vendors for department and from other departments Manage and fulfill department orders, track inventory Maintain volunteer contact information Compile minutes from meetings and department huddles At the direction of the Director of Public Affairs, update center signage as needed Adheres to deadlines as established with the capability to prioritize functions as assigned Other duties as assigned Skills, Knowledge and Abilities Required: High School diploma/GED required. Bachelor's Degree preferred Requires 1 to 2 years of progressively responsible administrative work experience Requires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPM Proficiency with Outlook and scheduling Attention to detail, excellent follow-through, flexibility Requires excellent interpersonal communication skills - both verbal and written - to effectively deal with internal team members and outside customers

Administrative Assistant Under the direction of the Director of Operations, the Administrative Assistant is responsible for providing administrative support to PACE Southeast Michigan. Specific Duties and Functions: Accurate typing ability from rough draft; prepares correspondence in final form Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendars Proactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct report Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events. Ensures the timely acknowledgement of donor gifts with thank you notes Prepares invoices for donor gifts Schedules social media posts and contributes to content Maintains department records and files, including tracking for compliance Manages and processes specified orders with outside vendors for department and from other departments Manage and fulfill department orders, track inventory Maintain volunteer contact information Compile minutes from meetings and department huddles At the direction of the Director of Public Affairs, update center signage as needed Adheres to deadlines as established with the capability to prioritize functions as assigned Other duties as assigned Skills, Knowledge and Abilities Required: High School diploma/GED required. Bachelor's Degree preferred Requires 1 to 2 years of progressively responsible administrative work experience Requires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPM Proficiency with Outlook and scheduling Attention to detail, excellent follow-through, flexibility Requires excellent interpersonal communication skills - both verbal and written - to effectively deal with internal team members and outside customers

Empower Block Imaging Technical Excellence to operate at its best by ensuring information, processes, and documentation are accurate, accessible, and effective. Through reliable support, proactive coordination, and continuous improvement, this role strengthens our teams, reduces risk, and helps us deliver exceptional outcomes that honor our commitment to excellence and growth Increase production performance through optimal efficiency and effective process development. Provide noteworthy customer experience to our internal customers. Communicates priorities, deadlines, and progress updates clearly and consistently. Consistently meets deadlines and delivers work in a timely manner. Reach or exceed clearly defined operational goals. Review all documents for accuracy, thoroughness, and quality. Resolve issues and recognize when to escalate to the appropriate party. Bring to the attention of the Director of Technical Excellence any coordination and support issues that cannot be resolved. Essential Functions and Job Duties: Job Help manage technical team calendars, priority lists and assignments, and Salesforce requests and hours, for our technical teams. Assist our management team with requests including but not limited to data entry, training documents, documentation, checklists etc. Check in weekly with Team Leads and Managers on tasks and areas of need. Open and close Salesforce requests as needed and maintain and update all company databases in a timely manner. Utilize Salesforce to communicate, maintain project organization, file Nonconformities, track parts, inventory, and tools. Follow through with internal teams to determine documentation, processes, quality, and solutions for improvement. Manage Technical Excellence documents for our technical teams. Meet reporting and record retention requirements for all governing bodies. Help manage documentation of Block Imaging vehicles as needed. Oversee tool calibrations and documentation. Ordering goods for TechEx. Ordering Parts for TO's. Inventory Management for Technical Excellence. Manage the expiring tool list. Enter tool calibration data in Salesforce. Help coordinate onboarding and roadmaps for new team members. Seize opportunities and manage risk. Maintain confidentiality. Other duties as assigned. Requirements Role Competencies: Solution-oriented, flexible, and able to resolve situations with confidence and mature leadership. Solid organization skills that include attention to detail and multitasking ability. Analytical skills with the ability to evaluate need, identify options, and make decisions. Capable of working within a team and focused on building positive working relationships. Solve problems using initiative and critical thinking skills. Exceptional written and verbal communication skills including telephone, writing, and listening. Ability to work on concurrent projects, meet deadlines, and organize work to be completed in a timely manner. Must be able to discuss challenges and changes with internal teams and leadership. Experience in developing process and schedules. Team player who will foster communication among teams, share success, and treat others with dignity and respect. Ability to organize work, lead team members and concurrent projects, and ensure timelines are met. Finds and implements ways to “make it better”. Salesforce (or other CRM software) experience is preferred Carries a positive attitude. Cultural Fit: Exhibit the Block Core Values of Growth, Integrity, Together, and Honor. Make choices that contribute to the development and reinforcement of the core values. Education or Relevant Experience: Education: Bachelor's degree or equivalent experience in Customer Relations, Project Operations or Medical Imaging. Experience: 1-3 years of administrative, operations, or project coordination experience, preferably in a technical or customer-focused environment. Proficient in Excel, Word, Outlook, keyboarding, and internet research. Supervisory Responsibilities: This position requires only self-supervision. Minimum Physical Expectations: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. If you have any questions, please contact Human Resources. Physical activity that requires often bending, stooping, reaching, climbing, kneeling and/or twisting. Physical activity that sometimes involves pushing and/or pulling over 25 lbs. but not more than 75 lbs. Physical activity that sometimes involves lifting over 25 lbs. but not more than 75 lbs. Physical activity that requires keyboarding, sitting, phone work and filing. Travel Requirements: N/A Work Environment Expectations: Temperature, noise level, whether the job is inside or outside, and other factors that will affect the person's working conditions while performing the job. Physical activity that sometimes requires exposure to loud noises that do not require ear plugs. Physical activity that often requires exposure to machinery. Physical activity that sometimes requires exposure to hazardous materials (MSDS available). Benefits and Perks We bring our mission-People Matter-to life through the care and benefits we offer our team. Health, Vision, Dental & More: We provide competitive insurance options, including medical, dental, and vision coverage. Flexible Spending Accounts (FSAs) and Health Savings Accounts (HSAs) offered as both tax-advantaged accounts designed to help individuals save and pay for qualified medical expenses Paid Time Off: Full-time team members accrue 19 days Paid Time Off (PTO) per year, with accrual starting from their first day of employment. In addition, team members receive two “People Matter” days annually for volunteering in your community. Annual Bonus Opportunities: Potential bonus opportunities based on meeting company profitability goals. 401(k) Investment Plan & Budgeting: A retirement investment plan offering a variety of deferral options, a generous discretionary company matching contribution up to 6%, and access to financial planning tools and training. Team Member Perks Program: Offers exclusive discounts, special deals, and other benefits for team members. Tuition Assistance: After three-months of service, Block Imaging will reimburse 50% of the total cost up to a maximum of $1,000 per calendar year, increasing to $2,500 after two years. This education may include college credit courses, continuing education unit courses, seminars and certification tests that are beneficial to both the team member and the organization. Employee Referral Bonus Program: We believe great people know great people! When you refer a candidate who is hired and successfully completes their introductory period, you'll receive a generous referral bonus as a thank-you for helping us grow our talented team. Paid Parental Leave: Paid Parental Leave provisions following a qualified FMLA approved leave. Environment: Whether you work on-site or remotely, you'll be part of a connected, supportive culture where people come first. We believe great work starts with genuine care for one another. We value relationships, learning, and growth, and we create space for meaningful connection across every team and location. At Block Imaging, we strive to make every team member feel supported, valued, and connected to something bigger than themselves. Block Imaging Parts & Service is an Equal Opportunity Employer The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Administrative Assistant Under the direction of the Director of Operations, the Administrative Assistant is responsible for providing administrative support to PACE Southeast Michigan. Specific Duties and Functions: Accurate typing ability from rough draft; prepares correspondence in final form Schedules appointments; arranges for meetings and conferences; completes travel arrangements and maintains direct reports' business calendars Proactively review direct reports' calendars for conflicts to make adjustments and/or seek guidance from direct report Plans and implements office practices and procedures, such as the maintenance and revision of departmental document flow and filing systems Maintain department databases including contact information for donors, participants, caregivers, employees, elected officials, and community partners for mailings, mass emails, robo-calls, photo releases and other information tracked by the Public Affairs and Philanthropy department Maintains recurring and special reports and financial statements which depict department activities such as fundraising and community giving Assist with the planning and execution of fundraising, educational, grand opening, and other departmental events. Ensures the timely acknowledgement of donor gifts with thank you notes Prepares invoices for donor gifts Schedules social media posts and contributes to content Maintains department records and files, including tracking for compliance Manages and processes specified orders with outside vendors for department and from other departments Manage and fulfill department orders, track inventory Maintain volunteer contact information Compile minutes from meetings and department huddles At the direction of the Director of Public Affairs, update center signage as needed Adheres to deadlines as established with the capability to prioritize functions as assigned Other duties as assigned Skills, Knowledge and Abilities Required: High School diploma/GED required. Bachelor's Degree preferred Requires 1 to 2 years of progressively responsible administrative work experience Requires computer literacy and proficiency in Microsoft office, web-based database programs, social media with a requirement to type an average of 40-60 WPM Proficiency with Outlook and scheduling Attention to detail, excellent follow-through, flexibility Requires excellent interpersonal communication skills - both verbal and written - to effectively deal with internal team members and outside customers

Optimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care. We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care. What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work. Exceptional Benefits: Minimum of 3 Weeks Paid Time Off (PTO) Company Vehicle Program Flexible Work Schedule Mentorship Culture Medical, Dental, and Vision Insurance 401(k) Retirement Plan Mileage Reimbursement Cutting Edge Technology Optimal Care's Administrative Assistants are responsible performs data entry and analytical responsibilities. Provides clerical support, manages executive calendars, creates appointments and prioritizes sensitive matters. The Administrative Assistant assists with multiple projects, is proficient in multi-tasking multiple tasks at once and always maintains the highest level of confidentiality and professionalism. In this role you will be responsible for: Managing and maintain executive schedules, including making appointments and meetings from both internal and external individuals as well as prioritizing the most sensitive matters Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Skilled Data analysis and proficiency in Microsoft Applications including but not limited to Excel, Outlook, Word and Access. Perform filtering and sorting of data, V-lookup, Pivot Table and other functions, as requested Prepare requested reports and presentations, collects and analyzes necessary information Record meeting discussions and provide minutes as requested Maintain inventory of executive office supplies. Anticipate office needs and fully stocks as necessary Create and maintain both paper and electronic copies of all state required entity related documentation, certification, and licensing Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts. Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly Manage complex office administrative work requiring the use of independent judgment and initiative Required Qualifications High School Diploma or GED equivalent 1 year experience in an administrative assistant setting Current and valid Driver's License Reliable transportation and valid automobile insurance coverage Requires interpersonal skills and ability to communicate effectively with employees Demonstrates problem-solving skills, organizational skills and attention to detail Demonstrates strong verbal and written communication skills Ability to operate computer equipment, Excel, Outlook, Word, multiple phone lines, fax, and photocopy machines Desired Qualifications Associate Degree preferred Location Office Location: 770 Kenmoor Ave, Suite 100, Grand Rapids, MI 49546 Hours Office Hours: 8:00 am - 5:00 pm, Monday through Friday Pay Range $18 - $22 USD Background Screening Optimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act. Reasonable Accommodations We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Equal Opportunity Employer Optimal Care is an equal-opportunity employer.

Job Description This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment. Applications are welcome from those who have: At least 21 with a high school diploma and at least two years office assistant experience. Ability to multi-task and multi-manage projects. Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail. Have a sensitivity and commitment to serving a culturally diverse population. Able to pass required background checks, physical and drug test. Work cooperatively with agency personnel. Have a commitment to continuous quality improvement as it relates to organizational development and service delivery. GENERAL RESPONSBILITIES: Prepare and complete agency correspondence and reports. Provide technology support, including relays and computers. Organize data, data entry and various record keeping. Responsible for purchasing, inventory control, and managing incoming packages. Back up to the front desk receptionist. ASSIGNED RESPONSIBILITIES: Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures. Provide administrative assistance to other departments, such as maintenance and food service. Duties may be assigned as deemed appropriate and necessary. Schedule: Monday-Friday 8:30 am to 5:00 pm Salary Range $19.00 - $22.00

This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment. Applications are welcome from those who have: At least 21 with a high school diploma and at least two years office assistant experience. Ability to multi-task and multi-manage projects. Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail. Have a sensitivity and commitment to serving a culturally diverse population. Able to pass required background checks, physical and drug test. Work cooperatively with agency personnel. Have a commitment to continuous quality improvement as it relates to organizational development and service delivery. GENERAL RESPONSBILITIES: Prepare and complete agency correspondence and reports. Provide technology support, including relays and computers. Organize data, data entry and various record keeping. Responsible for purchasing, inventory control, and managing incoming packages. Back up to the front desk receptionist. ASSIGNED RESPONSIBILITIES: Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures. Provide administrative assistance to other departments, such as maintenance and food service. Duties may be assigned as deemed appropriate and necessary. Schedule: Monday-Friday 8:30 am to 5:00 pm Salary Range $19.00 - $22.00

Job DescriptionDescription: A busy private medical office is seeking an experienced and reliable Front Desk Receptionist/Medical Administrative Assistant to support daily operations at our Oak Park location. Schedule: Monday to Friday, 8:40 AM - 5:00 PM Occasional Saturday rotation (approximately once a month), 9:00 AM - 1:00 PM Key Responsibilities: Manage front desk duties including answering phones, responding to messages, and assisting patients in a timely and professional manner Schedule appointments and manage patient records using our Electronic Health Records (EHR) system Process emails and maintain accurate and organized patient files, including intake forms and communications Coordinate with other medical offices and facilities to support continuity of care Perform general office tasks and other duties as assigned by supervisor Qualifications: Strong computer and organizational skills Previous experience in a medical office setting preferred Excellent communication and customer service skills Spanish bilingual is required. We are currently hiring for the following location - please ensure this commute works for you: 6326 Roosevelt Rd, Oak Park, 60304 To learn more about our practice, please visit: ************************************* Requirements: