How to hire a media assistant

How to hire a media assistant, step by step

Here's a step-by-step media assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a media assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new media assistant
• Step 8: Go through the hiring process checklist

What does a media assistant do?

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1. Identify your hiring needs

   The media assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a media assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a media assistant that fits the bill.

   This list presents media assistant salaries for various positions.

   Type of Media Assistant	Description	Hourly rate
   Media Assistant	Public relations specialists create and maintain a favorable public image for the organization they represent. They design media releases to shape public perception of their organization and to increase awareness of its work and goals.	$12-25
   Public Relations Coordinator	A public relations coordinator is responsible for developing brand awareness for the organization's brand image. Public relations coordinators work closely with the marketing department to manage marketing campaigns, mainly social media platforms and events, promoting the organization... Show more	$16-28
   Public Relations Internship	A public relations intern is responsible for assisting the public relations department in creating content to engage customers and prospective clients in availing of the goods and services of the company. Public relations interns participate in meetings to suggest strategies and observe areas of improvement... Show more	$11-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Video Production
   • Audio Equipment
   • Visual Equipment
   • Photography
   • Press Releases
   • Library Materials
   • Adobe Photoshop
   • Post Analysis
   • Instructional Materials
   • Graphic Design
   • Twitter
   • Troubleshoot
   • Video Content
   • Google Drive

   Check all skills

   Responsibilities:

   • Manage a budget to purchase equipment and software for multimedia development and campus audio/visual needs.
   • Alter the style of animations and video material for company's YouTube channel and website.
   • Edit game footage to produce highlights that are publish on the WatchND website and WatchND YouTube account.
   • Maintain and update project checklists and PowerPoint presentations.
   • Design, configure, and operate high-end computers used for video/audio editing, and multimedia authoring.
   • Co-Authore the specifications for and supervise the successful installation of a compress video teleconferencing network used for distance learning and videoconferencing.

   More media assistant duties

3. Make a budget

   Including a salary range in your media assistant job description is one of the best ways to attract top talent. A media assistant can vary based on:

   • Location. For example, media assistants' average salary in mississippi is 49% less than in district of columbia.
   • Seniority. Entry-level media assistants 54% less than senior-level media assistants.
   • Certifications. A media assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a media assistant's salary.

   Average media assistant salary

   $37,287yearly

   $17.93 hourly rate

   ---

   Entry-level media assistant salary

   $25,000 yearly salary

   Updated December 21, 2025

   Average media assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$51,535	$25
   2	District of Columbia	$51,160	$25
   3	New York	$50,959	$25
   4	Connecticut	$48,675	$23
   5	New Jersey	$46,823	$23
   6	Oregon	$46,287	$22
   7	Maryland	$45,949	$22
   8	Michigan	$41,764	$20
   9	Ohio	$40,153	$19
   10	Massachusetts	$39,723	$19
   11	Pennsylvania	$39,550	$19
   12	Virginia	$39,030	$19
   13	Nevada	$38,739	$19
   14	Colorado	$38,073	$18
   15	Minnesota	$37,541	$18
   16	Illinois	$36,615	$18
   17	Kentucky	$34,727	$17
   18	Wyoming	$34,544	$17
   19	Indiana	$33,537	$16
   20	South Carolina	$30,040	$14

   Average media assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Google	$71,425	$34.34	3
   2	Colby-Sawyer College	$59,124	$28.43
   3	EXL	$56,552	$27.19
   4	NFIB	$52,647	$25.31
   5	Massachusetts Institute of Technology	$51,083	$24.56
   6	HRL Laboratories	$49,148	$23.63
   7	Brennan Center for Justice	$45,236	$21.75	2
   8	Central Washington University	$44,139	$21.22	2
   9	Indianapolis Public Schools	$40,966	$19.70
   10	Capitol Broadcasting	$40,669	$19.55	1
   11	Planned Parenthood	$40,595	$19.52	1
   12	Connelly Partners	$40,208	$19.33	1
   13	Hillsboro School District	$39,623	$19.05
   14	Cadent	$36,273	$17.44
   15	Active Media Services	$35,830	$17.23
   16	University of Georgia Small Business Development Center	$35,101	$16.88	6
   17	HonorVet Technologies	$34,837	$16.75
   18	Colorado State Express	$34,837	$16.75
   19	Calvary Church with Skip Heitzig	$34,837	$16.75
   20	Edina Public Schools	$34,610	$16.64

4. Writing a media assistant job description

   A media assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a media assistant job description:

   Media assistant job description example

   BASIC FUNCTIONS:
   
   SUMMARY: Under general supervision of the librarian, assume responsibility for clerical support of the library including both checking books in/out and interlibrary loan, shelving books properly, assisting in inventory of the collection, maintenance of the media equipment, and assisting students and staff with media selection. Provide educational support through the open access of books and media and the development of lifelong reading and learning skills
   
   MAJOR RESPONSIBILITIES:
   
   * Ensure students have access to books and materials needed for school assignments and research
   * Shelve and maintain books and materials.
   * Assist with the supply of books and materials for promotional reading programs throughout the years including RAH, RIF, EBL, and Book-It.
   * Ensure the physical upkeep of the media center is neat and organized, including straightening shelves, and arranging displays.
   * Complete required paperwork including book orders and overdue/lost notices.
   * Maintain a comprehensive and efficient system for cataloging all media center materials and instruct teachers and students on use of the system.
   * Assist students in the skills related to reading, research, production of materials, and use of information technologies.
   * Promote life-long learning by fostering positive attitudes toward libraries.
   * Assist users in identifying, locating, and interpreting information.
   * Promote appropriate conduct of students using media and other facilities.
   * Promotes the library media program, services, and materials by maintaining a positive relationship with students, staff, and the community
   * Demonstrated knowledge of current literature, trends, methods, and developments in the area of media and instructional technology
   * Demonstrated ability to use common audio-visual materials, equipment, and computer technology
   * Demonstrated ability to provide limited instruction to foster literacy competence and stimulate interest in accessing, evaluating, and applying information and ideas
   * Demonstrated ability to work effectively with educators to implement learning to meet all students' literacy needs
   * PHYSICAL DEMANDS:
   
   While performing the duties of this job, the employee is regularly required to sit for long periods of time; communicate verbally and electronically; hear radio, alarm, and voice communication; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stand and move throughout the building and/or to other facilities; and drive. Frequently required to bend, crouch, stoop, kneel, and/or crawl; climb; and balance. Frequently required to lift or exert force of up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus. Eyesight must be correctable to 20/20
   
   WORK ENVIRONMENT:
   
   The noise level in the work environment is usually moderate

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right media assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your media assistant job on Zippia to find and recruit media assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with media assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new media assistant

   Once you've selected the best media assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new media assistant first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a media assistant?