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Become A Medical Administrator

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Working As A Medical Administrator

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $33,040

    Average Salary

What Does A Medical Administrator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Medical Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Medical Administrator jobs

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Medical Administrator Career Paths

Medical Administrator
Patient Care Coordinator Office Administrator Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Nurse Manager Office Manager Business Office Manager
Business Office Director
8 Yearsyrs
Data Entry Associate Billing Specialist
Business Office Manager
8 Yearsyrs
Licensed Practical Nurse Nurse Case Manager
Career Manager
6 Yearsyrs
Nurse Case Manager Therapist
Clinical Director
9 Yearsyrs
Licensed Practical Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Billing Specialist Office Administrator Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Instructor Specialist Maintenance Technician
Facilities Manager
8 Yearsyrs
Instructor Assistant Professor
Medical Director
9 Yearsyrs
Registered Nurse Staff Nurse
Nursing Director
9 Yearsyrs
Staff Nurse Instructor Assistant Director
Office Manager
5 Yearsyrs
Staff Nurse Case Manager Program Manager
Operations Director
9 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Patient Care Coordinator Nurse Manager Registered Nurse Case Manager
Patient Care Manager
9 Yearsyrs
Nurse Manager Career Coordinator Service Supervisor
Patient Services Manager
8 Yearsyrs
Operations Director Business Developer Business Manager
Practice Administrator
10 Yearsyrs
Data Entry Associate Office Manager
Practice Manager
9 Yearsyrs
Registered Nurse Nurse Case Manager
Program Manager
8 Yearsyrs
Operations Director Sales Consultant Leasing Consultant
Resident Manager
5 Yearsyrs
Nurse Registered Nurse Supervisor Case Manager
Service Director
9 Yearsyrs
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Average Length of Employment
Medical Specialist 4.1 years
Surgery Scheduler 3.3 years
Medical Assistant 2.9 years
Clinical Secretary 2.8 years
Medical Clerk 2.5 years
Medical Scheduler 2.0 years
Medical Internship 0.7 years
Top Employers Before
Cashier 5.0%
Internship 4.6%
Nurse 2.8%
Manager 2.6%
Volunteer 2.6%
Secretary 2.2%
Top Employers After
Manager 3.6%
Nurse 3.1%
Cashier 2.8%
Consultant 2.2%

Medical Administrator Demographics

Gender

Female

76.7%

Male

20.9%

Unknown

2.4%
Ethnicity

White

77.8%

Hispanic or Latino

12.8%

Asian

7.1%

Unknown

1.7%

Black or African American

0.6%
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Languages Spoken

Spanish

66.2%

French

6.8%

Russian

5.4%

Portuguese

4.1%

Chinese

2.7%

German

2.7%

Arabic

2.7%

Swedish

1.4%

Vietnamese

1.4%

Bambara

1.4%

Cayuga

1.4%

Persian

1.4%

Ukrainian

1.4%

Tamil

1.4%
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Medical Administrator Education

Schools

University of Phoenix

20.0%

Community College of the Air Force

9.7%

American InterContinental University

6.2%

Everest Institute

5.5%

Liberty University

5.5%

Strayer University

5.5%

Ashford University

4.8%

Columbia Southern University

4.1%

Ultimate Medical Academy - Clearwater

3.4%

University of Maryland - University College

3.4%

Houston Community College

3.4%

Union County College

3.4%

Southern New Hampshire University

3.4%

South University

3.4%

Kaplan University

3.4%

University of Alaska Anchorage

3.4%

University of Alabama

2.8%

Mercy College - Dobbs Ferry

2.8%

Temple University

2.8%

Saginaw Valley State University

2.8%
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Majors

Nursing

23.5%

Health Care Administration

18.3%

Business

17.0%

Medical Assisting Services

5.9%

Psychology

4.2%

Management

3.5%

Criminal Justice

2.9%

Accounting

2.7%

Public Health

2.5%

Nursing Assistants

2.4%

Health/Medical Preparatory Programs

2.2%

General Studies

2.1%

Medical Technician

2.1%

Biology

1.9%

Pharmacy

1.8%

Education

1.7%

Human Services

1.6%

Computer Information Systems

1.3%

Finance

1.2%

Human Resources Management

1.2%
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Degrees

Other

26.8%

Bachelors

24.4%

Associate

17.2%

Masters

16.0%

Certificate

8.0%

Diploma

4.2%

Doctorate

2.4%

License

1.1%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Medical Administrator Salaries

Job Title Company Location Start Date Salary
Medical Administrator Manual Therapy Center, Inc. New York, NY May 16, 2012 $95,014
Medical Administrator Manual Therapy Center, Inc. New York, NY Aug 17, 2012 $95,014
Medical Administrator Manual Therapy Center Inc. New York, NY Nov 30, 2012 $76,489
Medical Administrator Manual Therapy Center, Inc. New York, NY Nov 30, 2009 $71,781
Medical Administrator Hope In Home Care LLC Newport News, VA Sep 24, 2015 $60,150
Medical Administrator Hope In-Home Care LLC Newport News, VA Sep 24, 2012 $58,406

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Top Skills for A Medical Administrator

ElectronicMedicalRecordsClinicalStaffSafetyCustomerServicePatientCareEmergencyInsuranceVerificationVitalSignsMedicalTerminologySchedulingAppointmentsOshaDataEntryPharmacyTriageMedicalBillingSurgeryHippaMedicalStaffPatientInformationHipaa

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Top Medical Administrator Skills

  1. Electronic Medical Records
  2. Clinical Staff
  3. Safety
You can check out examples of real life uses of top skills on resumes here:
  • Participated in the implementation of electronic medical records.
  • Served as a liaison between patients and the clinical staff, gaining recognition for polite and professional communication manner.
  • Risk Management, Safety Monitoring and Loss Reduction.
  • Provide great customer service for both internal and external customers of the company.
  • Assist nurses or physicians in the operation of medical equipment or provision of patient care.

Top Medical Administrator Employers

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