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Become A Medical Administrator

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Working As A Medical Administrator

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $33,040

    Average Salary

What Does A Medical Administrator Do At Kforce

* Secretarial and administrative support services for assigned physicians / faculty / medical service line chiefs where the work requires a thorough knowledge of medical office procedures and business and academic administrative practices
* Duties involve interfaces with faculty
* Medical staff, patients, and various Administrative Management and staff, which require considerable tact and diplomacy
* May coordinate associated medical office activities and assigned staff
* Requires a High School diploma or GED / equivalent
* years of medical secretarial / administrative support experience
* months additional specialized medical secretarial / medical office training

What Does A Medical Administrator Do At Robert Half

* Verifies patient information by interviewing patient; recording medical history; confirming purpose of visit.
* Prepares patients for examination by performing preliminary physical tests
* Secures patient information and maintains patient confidence by completing and safeguarding medical records
* Counsels patients by transmitting physician's orders and questions about surgery
* Maintains safe, secure, and healthy work environment by establishing and following standards and procedures; complying with legal regulations.
* Keeps supplies ready by inventorying stock; placing orders; verifying receipt

What Does A Medical Administrator Do At Ascension Health

* Performs error analysis for disputed/denied claims and provides recommendations for process improvements.
* Assists with third party audits when necessary.
* Investigates, evaluates, recommends and implements fee updates and new fees.
* Acts as a resource for information on public/private payer assistance and guidelines.
* Researches reimbursement issues as necessary.
* Trains and coaches staff regarding proper coding and reimbursement policies and procedures.
* Coordinates clinical research activities and monitors compliance of research studies.
* Assists with organization and development of research studies as requested.
* Participates in the IRB

What Does A Medical Administrator Do At Catholic Health Initiatives

* Meet with physicians, physician groups and
* others defined in the Growth Playbook and by the Director
* Perform analysis of external environment:
* regulatory, economic, technological and social trends to estimate impact on
* service line performance
* Develop and Manages an effective system for
* triage of physician concerns and follow-up communication
* Develop growth plans to increase volumes based
* on market intelligence and competency development activities in collaboration
* with the Director, service line leadership and other
* Assist in recruiting physicians from outside
* market

What Does A Medical Administrator Do At State of Massachusetts

* Coordinates with school health personnel, state and municipal health agencies on planning, organizing, establishing, maintaining, expanding, and coordinating processes involved in the medication administration program in schools MDPH Program.
* Provides technical advice to personnel of schools, state and municipal health agencies on planning, organizing, establishing, maintaining, expanding, and coordinating school health programs.
* Explains the nature, scope, rules and regulations of MDPH school health programs, services and operations in order to orient and train new school health personnel.
* Obtains necessary references, materials, including online resources to provide appropriate training for school health personnel.
* Attends meetings, conferences, seminars, etc., in order to provide information and promote public interest in school health programs and nursing services.
* Gathers information concerning the types and availability of school health programs in order to advise school health personnel on training and development.
* Provides information to school nurses, public health care personnel, parents and others regarding comprehensive, coordinated school health services, including federal and state laws, statutes, regulations, scope of nursing practice, and the implementation of prevention-based health education programs.
* Reviews, monitors and evaluates (by site visits, regional meetings and other means) all MDPH grants and contracts specific to school health programs (the School Health Service (SHS) programs, Regional Consultation programs, School Health Institute, etc.) in order to ensure compliance with the grant requirements and budgetary restrictions.
* Implements continuous quality improvement projects as well as compiles data and statistics related to advancement the specialty of school nursing.
* Participates with the School Health Unit in the ongoing development of school health electronic records, data collection and analysis per state regulations governing privacy and confidentiality of health information.
* Participates in statewide emergency planning initiatives, including pandemic planning, as needed.
* Provides technical assistance to school personnel on individual or group services for children with special health care needs in collaboration with MDPH supported specialists (MASSTART) and other clinical specialists.
* Assists in policy development under the direction of PHNA II, including development of regulations that impact the delivery of school health services.
* Demonstrates leadership and professionalism in the role of School Health Nursing Advisor in all areas related to implementation of job responsibilities, including public speaking and writing skills.
* Performs other duties such as attending meetings, compiling statistics, preparing reports on assigned programs and activities

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How To Become A Medical Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.


High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.


Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.


Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Medical Administrator jobs

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Medical Administrator Career Paths

Medical Administrator
Patient Care Coordinator Office Administrator Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Nurse Manager Office Manager Business Office Manager
Business Office Director
8 Yearsyrs
Data Entry Associate Billing Specialist
Business Office Manager
8 Yearsyrs
Licensed Practical Nurse Nurse Case Manager
Career Manager
6 Yearsyrs
Nurse Case Manager Therapist
Clinical Director
9 Yearsyrs
Licensed Practical Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Billing Specialist Office Administrator Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Instructor Specialist Maintenance Technician
Facilities Manager
8 Yearsyrs
Instructor Assistant Professor
Medical Director
9 Yearsyrs
Registered Nurse Staff Nurse
Nursing Director
9 Yearsyrs
Staff Nurse Instructor Assistant Director
Office Manager
5 Yearsyrs
Staff Nurse Case Manager Program Manager
Operations Director
9 Yearsyrs
Billing Specialist Specialist Account Manager
Operations Manager
7 Yearsyrs
Patient Care Coordinator Nurse Manager Registered Nurse Case Manager
Patient Care Manager
9 Yearsyrs
Nurse Manager Career Coordinator Service Supervisor
Patient Services Manager
8 Yearsyrs
Operations Director Business Developer Business Manager
Practice Administrator
10 Yearsyrs
Data Entry Associate Office Manager
Practice Manager
9 Yearsyrs
Registered Nurse Nurse Case Manager
Program Manager
8 Yearsyrs
Operations Director Sales Consultant Leasing Consultant
Resident Manager
5 Yearsyrs
Nurse Registered Nurse Supervisor Case Manager
Service Director
9 Yearsyrs
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Medical Administrator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Russian

  • Portuguese

  • Chinese

  • German

  • Arabic

  • Swedish

  • Vietnamese

  • Bambara

  • Cayuga

  • Persian

  • Ukrainian

  • Tamil

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Medical Administrator Education

Medical Administrator

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Real Medical Administrator Salaries

Job Title Company Location Start Date Salary
Medical Administrator Manual Therapy Center, Inc. New York, NY May 16, 2012 $95,014
Medical Administrator Manual Therapy Center, Inc. New York, NY Aug 17, 2012 $95,014
Medical Administrator Manual Therapy Center Inc. New York, NY Nov 30, 2012 $76,489
Medical Administrator Manual Therapy Center, Inc. New York, NY Nov 30, 2009 $71,781
Medical Administrator Hope In Home Care LLC Newport News, VA Sep 24, 2015 $60,150
Medical Administrator Hope In-Home Care LLC Newport News, VA Sep 24, 2012 $58,406

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Top Skills for A Medical Administrator


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Top Medical Administrator Skills

  1. Electronic Medical Records
  2. Clinical Staff
  3. Safety
You can check out examples of real life uses of top skills on resumes here:
  • Participated in the implementation of electronic medical records.
  • Served as a liaison between patients and the clinical staff, gaining recognition for polite and professional communication manner.
  • Risk Management, Safety Monitoring and Loss Reduction.
  • Provide great customer service for both internal and external customers of the company.
  • Assist nurses or physicians in the operation of medical equipment or provision of patient care.

Top Medical Administrator Employers

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