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Become A Medical Administrator

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Working As A Medical Administrator

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $75,623

    Average Salary

What Does A Medical Administrator Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Medical Administrator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Medical Administrator Career Paths

Medical Administrator
Instructor Assistant Director Nursing Director
Administrative Director
8 Yearsyrs
Registered Nurse Staff Nurse
Assistant Director Of Nursing
7 Yearsyrs
Program Coordinator Account Executive Office Manager
Business Office Manager
8 Yearsyrs
Nurse Case Manager Therapist
Clinical Director
9 Yearsyrs
Registered Nurse Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Patient Care Coordinator Nursing Director
Health Director
9 Yearsyrs
Consultant Information Technology Manager Director Of Information Management
Health Information Management Director
7 Yearsyrs
Patient Care Coordinator Practice Manager Medical Coder
Health Information Manager
8 Yearsyrs
Manager Registered Nurse Occupational Health Nurse
Health Services Manager
7 Yearsyrs
Registered Nurse Supervisor Clinical Instructor Assistant Professor
Medical Director
9 Yearsyrs
Manager Home Health Aid Patient Care Manager
Medical Manager
6 Yearsyrs
Consultant Physician Medical Coder
Medical Office Manager
5 Yearsyrs
Licensed Practical Nurse Staff Nurse
Nurse Manager
9 Yearsyrs
Licensed Practical Nurse Nurse Staff Nurse
Nursing Director
9 Yearsyrs
Program Coordinator Assistant Director Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Office Assistant Billing Specialist Patient Access Representative
Patient Account Manager
7 Yearsyrs
Nurse Home Health Nurse Staff Nurse
Patient Care Manager
6 Yearsyrs
Office Assistant Service Representative Service Supervisor
Patient Services Manager
8 Yearsyrs
Instructor Assistant Professor Clinical Pharmacist
Pharmacist Manager
6 Yearsyrs
Registered Nurse Supervisor Unit Manager Operations Manager
Practice Manager
9 Yearsyrs
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Do you work as a Medical Administrator?

Help others decide if this is a good career for them

Average Length of Employment
Medical Assistant 3.0 years
Medical Clerk 2.5 years
Medical Scheduler 2.1 years
Medical Internship 0.7 years
Top Careers Before Medical Administrator
Cashier 5.8%
Internship 5.0%
Manager 3.0%
Secretary 2.7%
Volunteer 2.6%
Top Careers After Medical Administrator
Manager 3.8%
Cashier 3.6%
Nurse 2.6%

Do you work as a Medical Administrator?

Medical Administrator Demographics

Gender

Female

75.2%

Male

22.3%

Unknown

2.5%
Ethnicity

White

60.4%

Hispanic or Latino

17.1%

Black or African American

11.7%

Asian

7.1%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

69.9%

Russian

5.5%

Portuguese

4.1%

German

4.1%

French

2.7%

Arabic

2.7%

Swedish

1.4%

Chinese

1.4%

Ukrainian

1.4%

Bambara

1.4%

Cayuga

1.4%

Persian

1.4%

Polish

1.4%

Tamil

1.4%
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Medical Administrator Education

Schools

University of Phoenix

22.9%

Community College of the Air Force

9.0%

American InterContinental University

6.9%

Liberty University

6.3%

Everest Institute

5.6%

American University

4.2%

Ultimate Medical Academy - Clearwater

4.2%

University of Maryland - University College

4.2%

Strayer University

4.2%

Ashford University

3.5%

Temple University

3.5%

University of Alaska Anchorage

3.5%

University of South Florida

2.8%

University of Texas at Arlington

2.8%

Southern Illinois University Carbondale

2.8%

Georgia State University

2.8%

Marshall University

2.8%

South University

2.8%

Kaplan University

2.8%

Bellevue University

2.8%
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Majors

Health Care Administration

21.2%

Business

20.0%

Nursing

16.8%

Medical Assisting Services

7.4%

Psychology

4.6%

Management

3.5%

Criminal Justice

3.2%

Public Health

3.1%

Medical Technician

3.0%

Accounting

2.3%

Nursing Assistants

2.2%

General Studies

2.1%

Biology

1.5%

Pharmacy

1.5%

Health/Medical Preparatory Programs

1.4%

Education

1.4%

Liberal Arts

1.3%

Health Sciences And Services

1.2%

Finance

1.2%

Human Resources Management

1.2%
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Degrees

Other

28.0%

Bachelors

24.2%

Associate

17.0%

Masters

15.6%

Certificate

7.9%

Diploma

4.5%

Doctorate

1.9%

License

0.8%
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Medical Administrator Videos

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What do Healthcare Managers do?

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Part Time
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Real Medical Administrator Salaries

Job Title Company Location Start Date Salary
Medical Administrator Manual Therapy Center, Inc. New York, NY Aug 17, 2012 $95,014
Medical Administrator Manual Therapy Center, Inc. New York, NY May 16, 2012 $95,014
Medical Administrator Manual Therapy Center Inc. New York, NY Nov 30, 2012 $76,489
Medical Administrator Manual Therapy Center, Inc. New York, NY Nov 30, 2009 $71,781
Medical Administrator Hope In Home Care LLC Newport News, VA Sep 24, 2015 $60,150
Medical Administrator Hope In-Home Care LLC Newport News, VA Sep 24, 2012 $58,406

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Top Skills for A Medical Administrator

  1. Scheduling Appointments
  2. Medical Records
  3. Procedures
You can check out examples of real life uses of top skills on resumes here:
  • Performed clerical duties as related to clinical services in scheduling appointments.
  • Maintained contact with medical records and other departments to obtain and analyze additional patient information to document.
  • Provided expert administrative support and updated office procedures to create a more effective and efficient organization.
  • Communicate with insurance companies to complete prior authorizations, obtain insurance information and address any insurance needs that occur.
  • Work closely with clinical staff to ensure competent optimal care.

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Top Medical Administrator Employers

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