Medical administrator vs scheduler

The differences between medical administrators and schedulers can be seen in a few details. Each job has different responsibilities and duties. It typically takes 1-2 years to become both a medical administrator and a scheduler. Additionally, a scheduler has an average salary of $40,565, which is higher than the $35,713 average annual salary of a medical administrator.

The top three skills for a medical administrator include patients, patient care and medical terminology. The most important skills for a scheduler are patients, customer service, and medical terminology.

Medical administrator vs scheduler overview

	Medical Administrator	Scheduler
Yearly salary	$35,713	$40,565
Hourly rate	$17.17	$19.50
Growth rate	-8%	-8%
Number of jobs	104,510	56,890
Job satisfaction	-	-
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 37%
Average age	49	49
Years of experience	2	2

What does a medical administrator do?

A medical administrator is in charge of overseeing a medical facility's daily operations, ensuring the efficiency of all services and processes. Among their responsibilities include setting goals and guidelines, studying the feedback of different parties, gathering and analyzing data to identify areas needing improvement, planning and organizing new services and projects, managing the medical staff, and developing strategies to optimize operations. They may also develop training programs for new and current employees, coordinating with experts in the medical field. Furthermore, as a medical administrator, it is essential to lead the workforce while implementing the hospital's policies and regulations.

What does a scheduler do?

A scheduler is responsible for arranging appointments and carrying out reminder calls and correspondence to anyone involved. In a company setting, it is also a scheduler's responsibility to coordinate with various departments and personnel to organize an accurate timetable that will consist of meetings, gatherings, deadlines, or other pressing matters. Furthermore, a scheduler must have attention to detail as one must perform bookkeeping tasks, fix scheduling issues or conflicts, and organize documentation. There are also instances where one must process orders or payments.

Medical administrator vs scheduler salary

Medical administrators and schedulers have different pay scales, as shown below.

	Medical Administrator	Scheduler
Average salary	$35,713	$40,565
Salary range	Between $28,000 And $45,000	Between $23,000 And $68,000
Highest paying City	Hillsborough, NJ	Washington, DC
Highest paying state	Connecticut	New York
Best paying company	W. R. Berkley	BP America Inc
Best paying industry	Finance	Construction

Differences between medical administrator and scheduler education

There are a few differences between a medical administrator and a scheduler in terms of educational background:

	Medical Administrator	Scheduler
Most common degree	Bachelor's Degree, 33%	Bachelor's Degree, 37%
Most common major	Business	Business
Most common college	-	-

Medical administrator vs scheduler demographics

Here are the differences between medical administrators' and schedulers' demographics:

	Medical Administrator	Scheduler
Average age	49	49
Gender ratio	Male, 23.0% Female, 77.0%	Male, 22.9% Female, 77.1%
Race ratio	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%	Black or African American, 9.6% Unknown, 3.8% Hispanic or Latino, 12.0% Asian, 3.8% White, 70.6% American Indian and Alaska Native, 0.4%
LGBT Percentage	9%	9%

Differences between medical administrator and scheduler duties and responsibilities

Medical administrator example responsibilities.

Facilitate client relationships and manage surgery schedules, financial consultations, follow up care and ongoing maintenance.
Maintain a working knowledge and understanding of CPT and ICD-10 codes.
Provide patients with information explaining hospital admission policies, time of admission, and HIPPA privacy guidelines.
Receive and fulfill requests for release of information to patients and external providers following HIPPA guidelines
Attend classes to improve proficiency in billing using CPT and ICD9 codes with special modifiers.
Verify coverage for third-party insurance, Medicaid, Medicare, and out of network benefits.

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Scheduler example responsibilities.

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Utilize knowledge of medical insurance including manage care, Medicare, Medicaid, liability and workman's compensation.
Manage patient pre-op responsibilities, and generate all necessary paperwork.
Schedule procedure, surgery f/u, register new patients, referrals, insurance, send nurse messages.
Schedule patients for test and surgery procedures with and without anesthesia using the Surgi-Server computerize scheduling system.
Schedule patients for radiology and nuclear medicine procedures, verify insurance benefits, and obtain prior authorizations for patient procedures.

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Medical administrator vs scheduler skills

Common medical administrator skills

Patients, 29%
Patient Care, 10%
Medical Terminology, 7%
HIPAA, 6%
CPT, 5%
Medicaid, 5%

Common scheduler skills

Patients, 21%
Customer Service, 13%
Medical Terminology, 7%
Patient Care, 5%
Data Entry, 3%
Home Health, 3%

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Updated January 8, 2025

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