Medical assisting extern job description

This is an Intern position and the individual is expected to assist the administrative coordinator with data entry, documents filing, placing order for chemicals, and interact with other departments as support function for internal documentation workflow, while maintaining current records management practices. Individual will ensure documentation is properly indexed according to document management system guidelines, and is properly linked to the system for successful access, retrieval and elimination of duplication of efforts. Individual will maintain the system in an appropriate computer software medium, and write Cataloging Policy and/or SOP with the assistance of Veolia's corporate support. Individual must interface and coordinate movement of files with all department managers and in some cases with the client and possess effective communication skills. Performs additional duties as assigned and reasonably related to the position.
Primary Duties / Responsibilities

Assist the administrative coordinator with accurate invoice matching of receipt information, photocopying, and data entry.

Responsible for weekly gathering and scanning all contract invoices into an electronic database system for distribution to client.

Responsible for monthly collecting and accurate data entry of chemical purchase financials into the HACH Wims Management Records System.

Weekly ordering of chemical products.

Ability to interact with suppliers to resolve simple order issues and invoice matters.

Assist the project manager with monthly gathering and photocopying of invoices for the monthly billings.

Assist the health and safety specialist with data entry of monthly PureSafety and Tailgates reporting.

Provides front desk coverage for the administrative assistant for lunches and periods when not in the office.

Responsible for creating invoice storage files ensuring information is properly packed away and correctly labeled, creating and maintaining a precise record of its contents and stored location.

Responsible for identifying all plant/facility documents and records to be controlled.

Coordinates with all department managers to acquire files/records needed for indexing and to discuss and map out current records management practices.

Organizes all internal documents and/or files ranging from vendor files, invoices, to technical engineering drawings and specifications in a centralized system where each item can be found and retrieved easily without duplication of efforts.

Assures documentation is properly indexed according to document management system guidelines.

Will be responsible for utilizing Veolia's Iron Mountain Records Retention Guide to assign appropriate records rentention instructions to documents and records.

Responsible for complying with the rules and regulations set forth by Federal, Local, and State government regarding document management and maintenance.

Immediately bring to management's attention any suspected nonconformance regarding all facility procedures and/or legal requirements.

Other duties may be assigned.

The 'Apply with SEEK' option will be utilized for International applicants, mainly Australia. If this does not apply to you please use the 'Apply' option.

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It's an opportunity to do something meaningful, each and every day. It's having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive.

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you're someone who cares, there's a place for you here. Join us and contribute to Sedgwick being a great place to work.
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Claims Assistant - Internship (Part or Full Time)


PRIMARY PURPOSE
: To perform in a support role as defined by the sponsoring department management; to complete non-complex projects as assigned; and to report project results to the Operating Committee at the end of the internship which normally is a 10-12 week period.


BENEFITS

Competitive hourly rates

Flexible work schedule

Referral Incentive Program

Internal career progression and development

Benefits eligibility and 401(k) with company match day 1


ESSENTIAL FUNCTIONS and RESPONSIBILITIES


Completes assigned non-complex projects as defined by the sponsoring department management. Reports project results to the Operating Committee when the project is complete.



ADDITIONAL FUNCTIONS and RESPONSIBILITIES


Performs other duties as assigned. Supports the organization's quality program(s).



QUALIFICATIONS



Education & Licensing

Current enrollment as a Junior or Senior in a degree program and in good standing at an accredited college or university is required. Grade Point Average of at least 2.5 or equivalent is required.


Experience

Prior work experience of some type is required, preferably in the field related to the college major.


Skills & Knowledge


Excellent oral and written communication PC literate, including Microsoft Office products Strong organizational skills Excellent interpersonal skills Ability to work in a team environment Ability to meet or exceed Performance Competencies



WORK ENVIRONMENT


When applicable and appropriate, consideration will be given to reasonable accommodations.


Mental:
Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines


Physical:
Computer keyboarding, travel as required


Auditory/Visual:
Hearing, vision and talking

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.


If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.

Facility:Bonita Home

CityBonita

Department

Job Status

Per Diem

Shift

Evening

FTE

0

Shift Start Time

Shift End Time

Other; California Certified Nurse Assistant (CNA) - CA Department of Public Health; AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association

Hours

Shift Start Time:

3 PM

Shift End Time:

11:30 PM

Additional Shift Information:

Weekend Requirements:

Every Other

On-Call Required:

No

What You Will DoCollaborates with the Interdisciplinary Team (IDT) in the delivery of quality patient/resident care under the direction of a licensed nurse. Delivers care with consideration to age specific needs/care. Contributes to overall unit functions.Required Qualifications

+ Other Completion of an approved nursing assistant course

+ California Certified Nurse Assistant (CNA) - CA Department of Public Health

+ AHA Basic Life Support for Healthcare Professional (AHA BLS Healthcare) - American Heart Association

Preferred Qualifications

+ 1 Year Recent experience in geriatric setting or an acute care hospital

Other Qualification Requirements

+ Current certification as Nursing Assistant for long-term care and skilled nursing required, rehab preferred.

Essential Functions

+ Admissions, discharge and transfer responsibilities Ensures complete room set up for new admission (bedpan, urine container, tissue paper, basin, fresh water, etc.) Meets and greets new patient/resident and family members on admission to unit.Orients patient/resident and family to the facility/room.Inventories and documents patient's personal belongings on inventory sheet upon admission and update as needed.Patient's belongings and accounted for during transfer and discharge process.Transfers/transports patient to activities, therapies and other departments on time and in a safe manner.Removes all patient's equipment and supplies upon discharge.Ensures room preparation set-up for next admission.

+ Assures availability of patient equipment and supplies Checks, cleans equipment, materials as appropriate as indicated by Infection Control Policy.Provides patient with appropriate assistive device/s as needed.Checks and follows up on patient's requests for additional supplies or comfort measures.Utilizes supplies in a cost effective manner, and ensures accurate charging per corporate compliance policy.Obtains and returns supplies and materials from other departments.

+ Completes delegated tasks within scope of practice Seeks individualized patient information/instructions and goals from licensed nurse.Clarifies, validates expectations with licensed nurse.Makes agreement about completion of delegated tasks, including necessary resources (i.e., equipment, physical assistance) and time frame.Reports back if unable to complete task per agreement.Participates and implements in the completion of plan of care to meet established goals as delegated.

+ Department support Demonstrates skills at a competency level.Completes and assists with routine tasks (e.g. hygiene, positioning, etc.) per unit standards.Maintains privacy and confidentiality.

+ Patient care activities Completes and signs appropriate documents accurately and timely.Documents daily care of patient per unit standards.Identifies and communicates new resident/patient care issues/concerns.Communicates changes in patients/residents condition.Takes rapid action in life threatening situations and immediately notifies the licensed nurse.Communicates or questions requests outside of scope of practice to appropriate personnel.Communicates plans to transfer patients/residents to other departments or discharge to home.Communicates incomplete work requiring follow-up before the end of shift to licensed nurse.

+ Regulatory compliance Labels/stores, ensures safety of patient's belongings (hearing aids, glasses, dentures).Complies with universal precautions and hospital infection control policies.Consistently utilizes proper body mechanics and available support equipment to ensure patient's safety and avoid personal injury.Identifies and communicates patients who are at risk for injury to self and others.Complies with hospital policy in management of patients in restraints.

+ SafetyConsistently utilizes proper body mechanics and available support equipment to ensure patient's safety and avoid personal injury.Reports personal injury within two hours after incident happened, and completes the ART and state claim forms.Follows safety procedure required for equipment use.Reports observed hazards and unsafe practice.

+ Time management Demonstrates ability to prioritize workload in accordance with patient's needs and staffing patterns, as appropriate.Validates understanding of new patient needs or changes in assignment.Communicates with other staff to develop plan for best use of resources.Asks for assistance to get workload done/completed.Reports to licensed nurse or supervisor when unable to respond to number of current demands.Seeks feedback from co-workers about strategy to complete work more efficiently.

Knowledge, Skills, and Abilities

+ Effective interpersonal skills.

+ Ability to perform all baseline resident / patient care skills under guidance of licensed nurse.

+ Fluent knowledge (written and spoken) of English.

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class