How to hire a medical care administrator

How to hire a medical care administrator, step by step

Here's a step-by-step medical care administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medical care administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medical care administrator
• Step 8: Go through the hiring process checklist

What does a medical care administrator do?

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1. Identify your hiring needs

   Before you post your medical care administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a medical care administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A medical care administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, medical care administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents medical care administrator salaries for various positions.

   Type of Medical Care Administrator	Description	Hourly rate
   Medical Care Administrator	Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more	$20-54
   Nurse Manager	The primary role of nurse managers is to supervise the nursing staff in a clinical or hospital setting. They are the ones who are in charge of patient care, setting work schedules, and making budgetary and management decisions... Show more	$28-55
   Practice Manager	A practice manager is responsible for supervising daily operations, especially on the side of the medical industry. Practice managers monitor staffing needs, train new employees, and evaluate the employees' productivity and performance... Show more	$31-84

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Patient Care
   • Home Health
   • Financial Management
   • Regulatory Compliance
   • Quality Care
   • Term Care
   • Payroll
   • Vital Signs
   • Customer Satisfaction
   • CPR
   • EMR
   • Patient Satisfaction
   • LTC

   Check all skills

   Responsibilities:

   • Experience with various payer sources to include Medicare, Medicaid, and manage care entities.
   • Manage medical records in accordance with federal and state HIPAA guidelines, maintaining confidentiality of patient information.
   • Manage and facilitate manuscript preparation of oncology clinical trials results arising from currently market and pipeline drugs.
   • Maintain working knowledge of Medicare/ Medicaid, HIPPA and SSI/SSDI.
   • Prepare radiology films that have to be read for doctor.
   • Review and send out payroll and memos to all providers on a bi-weekly basis.

   More medical care administrator duties

3. Make a budget

   Including a salary range in your medical care administrator job description helps attract top candidates to the position. A medical care administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a medical care administrator in Texas may be lower than in Oregon, and an entry-level medical care administrator usually earns less than a senior-level medical care administrator. Additionally, a medical care administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average medical care administrator salary

   $70,177yearly

   $33.74 hourly rate

   ---

   Entry-level medical care administrator salary

   $43,000 yearly salary

   Updated December 24, 2025

   Average medical care administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Oregon	$90,534	$44
   2	Delaware	$85,454	$41
   3	California	$84,450	$41
   4	Michigan	$81,743	$39
   5	Illinois	$77,609	$37
   6	Ohio	$73,602	$35
   7	New York	$71,389	$34
   8	Pennsylvania	$70,275	$34
   9	Missouri	$69,453	$33
   10	Colorado	$67,391	$32
   11	New Mexico	$67,248	$32
   12	Iowa	$64,960	$31
   13	Texas	$58,750	$28
   14	Florida	$48,278	$23

   Average medical care administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	UCI Health	$100,673	$48.40	30
   2	Finger Lakes Community Health	$93,550	$44.98	2
   3	Granville Health System	$89,107	$42.84
   4	Geisinger Medical Center	$88,105	$42.36	6
   5	University of California-Berkeley	$82,529	$39.68	1
   6	UC Santa Barbara	$80,736	$38.82
   7	UCHealth	$80,346	$38.63	21
   8	University of California	$80,228	$38.57	153
   9	CCS Medical	$78,607	$37.79	3
   10	St Joseph Medical Group	$74,631	$35.88	7
   11	Interim HealthCare	$72,817	$35.01	87
   12	Lancaster General Health	$69,345	$33.34
   13	Oswego Health	$67,309	$32.36
   14	Praxis	$67,135	$32.28
   15	One Brooklyn Health	$63,145	$30.36
   16	Trinity Health	$60,382	$29.03	301
   17	Vanderheyden	$60,054	$28.87	1
   18	Interpath Labs	$59,594	$28.65
   19	Sanford Health	$59,106	$28.42	152
   20	UnitedHealth Group	$58,328	$28.04	736

4. Writing a medical care administrator job description

   A medical care administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a medical care administrator job description:

   Medical care administrator job description example

   Responsibilities
   
   Play a key role within a world-class, award-winning health system. Take your career in an exciting new direction. UCan do all this and more at UCLA Health.
   
   As a Scribe you will work in close association with physicians assigned to the department and will play an integral part on the clinical team.Duties include, but are not limited to:
   
   + Assist in the recording of outpatient medical records under the supervision of the physician
   
   + Entering patient orders and referrals
   
   + Multi-tasking between accurate documentation and administrative duties as indicated.
   
   + Reviewing information with the physician at the completion of each documented outpatient visit to confirm accurate reporting.
   
   Qualifications
   
   We're seeking a flexible, self-motivated individual with:
   
   + Attention to detail with the ability to review, document and proofread very detailed technical materials and monitor work accurately.
   
   + Ability to perform and multitask under the pressure of frequent interruptions and distractions in a time-sensitive fashion.
   
   + Skill in working independently and executing assignments with minimal supervision.
   
   + Demonstrated excellent verbal and written communication skills, particularly in a team setting.
   
   + Strong interpersonal skills to effectively and diplomatically interact with others.
   
   + Ability to maintain equanimity in the face of resistance, indifference or hostility.
   
   + Ability to handle and protect confidential material.
   
   + Familiarity of medical terminology with prior experience in electronic medical records is preferred.
   
   + Knowledge and skill in using various computer programs such as Word, Excel, PowerPoint, Outlook email and database software.
   
   + Ability to establish and maintain cooperative working relationships with co-workers, faculty, residents, nurses, students, university representatives, patients and the public.
   
   + Previous Medical Scribe experience preferred
   
   UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
   
   UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right medical care administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your medical care administrator job on Zippia to find and recruit medical care administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit medical care administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medical care administrator

   Once you've decided on a perfect medical care administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new medical care administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a medical care administrator?