How to hire a medical data analyst

How to hire a medical data analyst, step by step

Here's a step-by-step medical data analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medical data analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medical data analyst
• Step 8: Go through the hiring process checklist

What does a medical data analyst do?

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1. Identify your hiring needs

   Before you start hiring a medical data analyst, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

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   Hiring the perfect medical data analyst also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of medical data analysts.

   Type of Medical Data Analyst	Description	Hourly rate
   Medical Data Analyst	Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data. They ensure its quality, accuracy, accessibility, and security in both paper and electronic systems... Show more	$18-38
   Information Coordinator	An information coordinator is a professional who is responsible for collecting, analyzing, processing, and distributing information according to an organization's policies. With effective communication skills, information coordinators must serve as the main spokesperson for the company who deals primarily with the media and reporters... Show more	$16-33
   Health Information Technician	A health information technician is primarily responsible for managing and handling patient information, ensuring accuracy and confidentiality. They coordinate with various health care workers to gather patient data, laboratory results, test findings, and medical histories, encoding them in clinical databases in a timely and efficient manner... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Analysis
   • Medical Terminology
   • ICD-10
   • EMR
   • SQL
   • Data Collection
   • Medical Data
   • Clinical Data
   • HCC
   • HIPAA
   • Medicaid
   • DRG
   • Data Entry

   Check all skills

   Responsibilities:

   • Manage cases by aggressively directing the litigation process.
   • Maintain priority levels of confidentiality with HIPAA and patient rights in all reviews and aspects of work.
   • Process records for subpoena, learned deposition process, attend court for subpoenas and processing of records.
   • Review and interpret diagnosis and procedure codes through ICD-9 and CPT-4, HCPS claims to avoid provider and facility up-coding.
   • Complete understanding of HIPPA confidentiality requirements, regulations.
   • Serve as departmental liaison to internal operational committees for Medicare and Medicaid.

   More medical data analyst duties

3. Make a budget

   Including a salary range in your medical data analyst job description is a great way to entice the best and brightest candidates. A medical data analyst salary can vary based on several factors:

   • Location. For example, medical data analysts' average salary in arkansas is 42% less than in new jersey.
   • Seniority. Entry-level medical data analysts earn 51% less than senior-level medical data analysts.
   • Certifications. A medical data analyst with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a medical data analyst's salary.

   Average medical data analyst salary

   $56,595yearly

   $27.21 hourly rate

   ---

   Entry-level medical data analyst salary

   $39,000 yearly salary

   Updated December 14, 2025

   Average medical data analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$73,368	$35
   2	Maryland	$72,139	$35
   3	District of Columbia	$71,525	$34
   4	Alaska	$70,719	$34
   5	California	$70,154	$34
   6	Hawaii	$67,047	$32
   7	North Carolina	$66,079	$32
   8	Delaware	$65,453	$31
   9	New York	$65,114	$31
   10	Rhode Island	$63,705	$31
   11	Texas	$61,311	$29
   12	Florida	$61,260	$29
   13	Minnesota	$57,655	$28
   14	Virginia	$57,579	$28
   15	Kansas	$57,475	$28
   16	West Virginia	$55,917	$27
   17	Michigan	$54,974	$26
   18	Colorado	$53,486	$26
   19	Wyoming	$52,615	$25
   20	New Hampshire	$50,731	$24

   Average medical data analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of California	$78,618	$37.80	46
   2	Westat	$76,367	$36.71
   3	Cerner	$74,539	$35.84
   4	Elbit Systems of America	$72,875	$35.04
   5	Mayo Clinic	$67,901	$32.64	20
   6	Unm Medical Group, Inc.	$66,639	$32.04	6
   7	Physician Affiliate Group of New York	$64,427	$30.97
   8	Corporate Health Resources	$63,530	$30.54
   9	CACI International	$61,798	$29.71	60
   10	RWJBarnabas Health	$61,619	$29.62	4
   11	Change Healthcare	$60,797	$29.23
   12	UnitedHealth Group	$59,660	$28.68	110
   13	Broward Health	$58,408	$28.08	2
   14	University of Tennessee	$55,923	$26.89	2
   15	Swiss Reinsurance America Corporation	$53,716	$25.82
   16	University of Virginia	$53,502	$25.72	27
   17	Vidant Health	$53,442	$25.69	2
   18	Medpace	$53,129	$25.54	2
   19	Aerotek	$52,089	$25.04	15
   20	WASHINGTON UNIVERSITY OF VIRGINIA	$51,077	$24.56	1

4. Writing a medical data analyst job description

   A job description for a medical data analyst role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a medical data analyst job description:

   Medical data analyst job description example

   The Medication Utilization and Formulary Data Analyst is responsible for supporting Medication Utilization Strategy (MUS) and the University of Virginia (UVA) Pharmacy and Therapeutics (P&T) committee to ensure safe, effective, and value-based medication use at UVA. Strong skills in data analytics, database management, and SQL will be beneficial. Prior experience in pharmacy or health systems preferred but not required.
   Create and maintain a database of P&T Committee actions and prepares routine and ad-hoc reports Design, implement, and maintain reporting tools for cost savings and quality improvement initiatives to support operational and clinical pharmacy initiatives to improve the medication use process, enhance safety, and reduce costs Develop and maintain reports and dashboards related to drug shortage management, purchasing history, and utilization trends to mitigate drug shortages Evaluates opportunities for inventory optimization including pricing and contract opportunities, expiring medication review, and par optimization across the pharmacy enterprise (inpatient, clinics, infusion, etc.) Builds and maintains electronic tracking and tools for non-formulary requests and refrigerator temperature excursions Respond to data requests in a timely and professional manner Other duties as assigned Position Compensation Range: $24.72 - $39.55 Hourly
   
   Education: Bachelor's Degree in Business, Finance, IT or related field required
   Experience: Experience: 3 years relevant experience performing data analysis, extraction and systems interface, or 3 years relevant experience in pharmacy data analysis
   Licensure: None required
   
   PHYSICAL DEMANDS
   
   This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
   
   COVID Vaccination Requirement and Guidelines
   
   Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.
   
   The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right medical data analyst for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your medical data analyst job on Zippia to find and recruit medical data analyst candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting medical data analysts requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medical data analyst

   Once you've found the medical data analyst candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new medical data analyst. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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