The duties of a medical office administrator revolve around financial, infrastructural, human resources, and record-keeping tasks. A medical office administrator oversees the daily record keeping of the income and expenses of the office. He/She supervises employees like nurses and ward boys. Furthermore, he/she oversees all aspects of a medical office like financial transactions, necessary drugs, and other medical equipment, office infrastructure, and other office requirements. Asides from that, he/she handles client accounts and communicates with insurance companies. He/She may be tasked with ensuring all doctors' licenses are up to date. Additionally, he/she administers payroll, collects patient information, and schedules appointments.
To qualify for this position, you need at least an associate's degree in a relevant discipline. Having relevant certifications is a plus. Key skills include problem-solving, communication, attention to detail, analytical, troubleshooting, interpersonal, computer, and management skills. These administrators are paid around $43,109 a year. This varies between $24,000 and $79,000.
What is a Medical Office Administrator?
What Does a Medical Office Administrator Do
There are certain skills that many medical office administrators have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed writing skills, interpersonal skills and organizational skills.
How To Become a Medical Office Administrator
If you're interested in becoming a medical office administrator, one of the first things to consider is how much education you need. We've determined that 30.8% of medical office administrators have a bachelor's degree. In terms of higher education levels, we found that 4.1% of medical office administrators have master's degrees. Even though some medical office administrators have a college degree, it's possible to become one with only a high school degree or GED.
Medical Office Administrator Career Paths
As you move along in your career, you may start taking on more responsibilities or notice that you've taken on a leadership role. Using our career map, a medical office administrator can determine their career goals through the career progression. For example, they could start out with a role such as billing specialist, progress to a title such as team leader and then eventually end up with the title practice manager.
Average Salary for a Medical Office Administrator
What Am I Worth?
Roles and Types of Medical Office Administrator
The role of a medical office administrator includes a wide range of responsibilities. These responsibilities can vary based on an individual's specific job, company, or industry.Here are some general medical office administrator responsibilities:
- Depending on the operational requirements and size of the hanger clinic, this position may include some or all of the functions or roles listed below:patient check in: responsible for all aspects of patient appointment scheduling, insurance verification, creation of new patient charts
- Maintains electronic office flow by navigating through electronic medical records, online appointment scheduling,
- Assists front office and clerical staff in developing
There are several types of medical office administrator, including:
Office Administrator
Role:
The biggest, and probably toughest, part of your job is making sure your team is consistantly performing. You have to find a nice balance for employees so they don't get burned out on work, while also making sure they're not playing Solitaire on their computer.
Office administrators typically work somewhere between 35-40 hours a week. Generally, they won't work more than that. This means you might get to go home a little early some days. Our fingers are crossed that you get off a little early on Friday, so you can kickstart your weekend on a high note.
- Average Salary: $37,423
- Degree: Bachelor's Degree
Medical Receptionist
Role:
While being knowledgeable is important in this position, memorizing might be even more important. If a patient comes in with an emergency, you need to be able to stay calm while figuring out exactly where they need to go. And some hospitals are pretty big, so that can be a difficult task.
The job requires you to have a high school diploma before you can get started. And it's useful to be a good communicator as well. You wouldn't want to accidentally send a patient with a broken arm to the pregnancy center. Unless, of course, that patient was also pregnant - but that's another story.
- Average Salary: $31,960
- Degree: Associate Degree
Patient Coordinator
Role:
Most employers require a minimum of a bachelor's degree with at least a year of relevant experience for this position. Applicants may need a state license if they are a nurse, a nurse practitioner, a physician's assistant, or a social worker. Patient coordinators are highly organized people with excellent communication skills. As such, they need proficiency in communications and healthcare management technologies. They must also be able to multitask and exhibit flexibility. A Patient Coordinator earns $36,003 on average yearly. Their salary varies between $26,000 and $50,000.
- Average Salary: $32,954
- Degree: Bachelor's Degree
States With The Most Medical Office Administrator Jobs
Mouse over a state to see the number of active medical office administrator jobs in each state. The darker areas on the map show where medical office administrators earn the highest salaries across all 50 states.
Number Of Medical Office Administrator Jobs By State
| Rank | State | Number of Jobs | Average Salary |
|---|---|---|---|
| 1 | California | 8,937 | $38,830 |
| 2 | Florida | 4,771 | $33,517 |
| 3 | Texas | 4,217 | $28,530 |
| 4 | Illinois | 4,122 | $32,184 |
| 5 | New York | 3,310 | $35,179 |
| 6 | Georgia | 3,163 | $32,860 |
| 7 | Pennsylvania | 2,903 | $31,761 |
| 8 | Massachusetts | 2,537 | $41,307 |
| 9 | Minnesota | 2,321 | $39,616 |
| 10 | Ohio | 2,185 | $30,090 |
| 11 | New Jersey | 2,066 | $36,284 |
| 12 | Washington | 2,008 | $41,098 |
| 13 | North Carolina | 1,970 | $32,852 |
| 14 | Michigan | 1,896 | $29,489 |
| 15 | Missouri | 1,851 | $32,497 |
| 16 | Virginia | 1,779 | $32,756 |
| 17 | Arizona | 1,699 | $33,987 |
| 18 | Colorado | 1,564 | $35,606 |
| 19 | Indiana | 1,497 | $31,198 |
| 20 | Alabama | 1,250 | $35,591 |
| 21 | Tennessee | 1,244 | $28,791 |
| 22 | Wisconsin | 1,173 | $31,475 |
| 23 | Kentucky | 1,136 | $34,379 |
| 24 | Oregon | 1,065 | $37,140 |
| 25 | Maryland | 980 | $34,937 |
| 26 | South Carolina | 893 | $32,258 |
| 27 | Connecticut | 856 | $42,691 |
| 28 | New Mexico | 727 | $31,172 |
| 29 | Nevada | 723 | $33,234 |
| 30 | Arkansas | 723 | $31,362 |
| 31 | Utah | 695 | $32,750 |
| 32 | Iowa | 673 | $30,260 |
| 33 | Louisiana | 646 | $30,021 |
| 34 | Idaho | 571 | $32,459 |
| 35 | Oklahoma | 556 | $29,737 |
| 36 | Mississippi | 555 | $24,865 |
| 37 | Kansas | 547 | $37,739 |
| 38 | New Hampshire | 500 | $37,714 |
| 39 | Maine | 461 | $35,971 |
| 40 | West Virginia | 458 | $31,402 |
| 41 | Nebraska | 427 | $30,753 |
| 42 | Delaware | 331 | $37,702 |
| 43 | Alaska | 281 | $43,668 |
| 44 | Rhode Island | 266 | $37,152 |
| 45 | Montana | 258 | $28,507 |
| 46 | North Dakota | 255 | $30,057 |
| 47 | Hawaii | 224 | $33,532 |
| 48 | South Dakota | 207 | $30,451 |
| 49 | Vermont | 182 | $41,808 |
| 50 | Wyoming | 115 | $31,420 |
Top Skills For a Medical Office Administrator
The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 20.8% of medical office administrators listed patients on their resume, but soft skills such as writing skills and interpersonal skills are important as well.
Choose From 10+ Customizable Medical Office Administrator Resume templates
Zippia allows you to choose from different easy-to-use Medical Office Administrator templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Medical Office Administrator resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.
Medical Office Administrator Demographics
Medical Office Administrator Gender Distribution
After extensive research and analysis, Zippia's data science team found that:
- Among medical office administrators, 90.6% of them are women, while 9.4% are men.
- The most common race/ethnicity among medical office administrators is White, which makes up 70.6% of all medical office administrators.
- The most common foreign language among medical office administrators is Spanish at 68.1%.
Online Courses For Medical Office Administrator That You May Like
1. Medical Emergencies: Airway, Breathing, and Circulation
In this course, you will develop the knowledge and skills to assess and stabilize certain types of patients for transport. By the end of this course, you will be able to: 1) assess a basic medical patient 2) describe general pharmacologic principles and the skills associated with medication administration, 3) explain airway physiology, the assessment of the airway and available interventions for airway management, 4) identify, assess and formulate a plan to stabilize a patient with a...
See More on Coursera2. Transgender Medicine for General Medical Providers
The course is a comprehensive set of didactic lectures surveying fundamentals of transgender medical and surgical treatment. The material is meant to provide the student with core knowledge that is essential for current primary care providers caring for transgender patients. There are 10 modules led by the expert clinical faculty from the pioneering Center for Transgender Medicine and Surgery, located within the Mount Sinai Health System and the Icahn School of Medicine at Mount Sinai in New...
See More on Coursera3. Medical Cannabis for Pain Control
Cannabis is a group of flowering plants that has been long used for industrial, recreational and medical purposes. When relating to its medical use, the terms "Medical Cannabis" or "Medical marijuana" has become prevalent. In this course we will use the term "Medical Cannabis". Nowadays, Medical Cannabis involves multiple medical disciplines such as neuroscience, pain, pharmacology, oncology, psychiatry and more. Moreover, it has cultural, agricultural and social, legal and political...
See More on CourseraBest States For a Medical Office Administrator
Some places are better than others when it comes to starting a career as a medical office administrator. The best states for people in this position are Alaska, Connecticut, Vermont, and Massachusetts. Medical office administrators make the most in Alaska with an average salary of $43,668. Whereas in Connecticut and Vermont, they would average $42,691 and $41,808, respectively. While medical office administrators would only make an average of $41,307 in Massachusetts, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.
1. Alaska
$43,668
Avg. Salary
2. Minnesota
$39,616
Avg. Salary
3. Washington
$41,098
Avg. Salary
How Do Medical Office Administrator Rate Their Jobs?
Top Medical Office Administrator Employers
Most Common Employers For Medical Office Administrator
| Rank | Company | Average Salary | Hourly Rate | Job Openings |
|---|---|---|---|---|
| 1 | Kaiser Permanente | $36,728 | $17.66 | 17 |
| 2 | HealthTrust | $36,456 | $17.53 | 29 |
| 3 | HCA Healthcare | $36,225 | $17.42 | 15 |
| 4 | Johns Hopkins Medicine | $35,316 | $16.98 | 45 |
| 5 | CommuniCare | $35,237 | $16.94 | 6 |
| 6 | Swedish Hospital | $34,682 | $16.67 | 6 |
| 7 | Chenega | $34,545 | $16.61 | 6 |
| 8 | Sterling Medical | $33,743 | $16.22 | 6 |
| 9 | Henry Ford Health System | $33,649 | $16.18 | 9 |
| 10 | Robert Half | $33,272 | $16.00 | 20 |
Medical Office Administrator Videos
