How to hire a medical practice manager

How to hire a medical practice manager, step by step

Here's a step-by-step medical practice manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medical practice manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medical practice manager
• Step 8: Go through the hiring process checklist

What does a medical practice manager do?

Post a medical practice manager job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the medical practice manager you need to hire. Certain medical practice manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect medical practice manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of medical practice manager salaries for various roles:

   Type of Medical Practice Manager	Description	Hourly rate
   Medical Practice Manager	Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more	$26-100
   Nursing Director	A nursing director's role is to oversee and evaluate all nurse staff in a hospital or organization, ensuring their efficiency at providing care towards patients. A nursing director's responsibilities mainly revolve around administrative tasks such as coordinating with physicians and other consultants, producing reports, conducting assessments, managing the budget and expenditures, and resolving issues... Show more	$30-56
   Service Director	A service director is responsible for managing and implementing customer service policies and ensuring that all staff strictly adhere to reach the highest customer satisfaction. Service directors' duties include identifying business opportunities to improve customers' experience, monitoring the performance of the customer service team, developing strategic procedures on service delivery, creating new promotional offers and services, and coaching the team to increase business productivity... Show more	$33-90

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Healthcare
   • Patients
   • Patient Satisfaction
   • Medical Practice
   • Patient Care
   • Practice Management
   • Patient Flow
   • Payroll
   • Human Resources
   • HIPAA
   • Medical Assistants
   • CPT
   • Financial Reports
   • OSHA

   Check all skills

   Responsibilities:

   • Manage patients' oral chemotherapy medications and oral anti-coagulation medications under physician supervision including any prior authorizations and/patient assistance programs.
   • Bill, post and follow up on all medical claims with knowledge of ICD-9 and CPT coding.
   • Organize, update and maintain patient charts within HIPPA guidelines.
   • Insure compliance with HIPAA and permit passage of all regulatory inspections.
   • Maintain compliance with regulatory standards by Hippa compliances.
   • Establish an active network of internists and hospital-base physicians who regularly refer their patients in need of chemotherapy.

   More medical practice manager duties

3. Make a budget

   Including a salary range in your medical practice manager job description is a great way to entice the best and brightest candidates. A medical practice manager salary can vary based on several factors:

   • Location. For example, medical practice managers' average salary in hawaii is 58% less than in delaware.
   • Seniority. Entry-level medical practice managers earn 73% less than senior-level medical practice managers.
   • Certifications. A medical practice manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a medical practice manager's salary.

   Average medical practice manager salary

   $108,938yearly

   $52.37 hourly rate

   ---

   Entry-level medical practice manager salary

   $56,000 yearly salary

   Updated January 22, 2026

   Average medical practice manager salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Rhode Island	$135,852	$65
   2	New York	$131,840	$63
   3	Virginia	$131,827	$63
   4	District of Columbia	$130,697	$63
   5	Massachusetts	$130,507	$63
   6	Illinois	$126,004	$61
   7	New Jersey	$125,299	$60
   8	California	$124,764	$60
   9	Connecticut	$124,125	$60
   10	Pennsylvania	$122,700	$59
   11	Ohio	$117,304	$56
   12	Michigan	$115,332	$55
   13	Washington	$114,570	$55
   14	Maryland	$112,779	$54
   15	Georgia	$111,860	$54
   16	North Carolina	$107,195	$52
   17	Oregon	$105,713	$51
   18	Nevada	$100,999	$49
   19	Texas	$97,252	$47
   20	Arizona	$96,887	$47

   Average medical practice manager salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Beaufort Memorial Hospital	$173,037	$83.19
   2	PIH Health	$170,901	$82.16	5
   3	Clinica Sierra Vista	$152,381	$73.26	10
   4	Baystate Health	$141,598	$68.08	6
   5	RWJBarnabas Health	$112,555	$54.11	10
   6	Aledade	$111,208	$53.47	2
   7	Seattle Cancer Care Alliance	$106,782	$51.34
   8	Memorial Sloan Kettering Cancer Center	$100,355	$48.25
   9	Heart & Vascular Center of West TN	$99,037	$47.61
   10	Premier Inc.	$85,641	$41.17	19
   11	Partners Healthcare Solutions Inc	$82,146	$39.49
   12	HonorHealth	$74,535	$35.83
   13	Monadnock Community Hospital	$65,019	$31.26	1
   14	La Paloma Urgent Care & Physician Offices	$64,306	$30.92	1
   15	UT Health San Antonio	$61,609	$29.62	2
   16	University of Maryland Faculty Physicians Incorporated	$59,091	$28.41	5
   17	St. Joseph Mantua	$56,831	$27.32
   18	Mainline Health Systems	$56,103	$26.97	9
   19	TMS Health	$54,400	$26.15
   20	The Acadia Hospital	$53,574	$25.76

4. Writing a medical practice manager job description

   A medical practice manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a medical practice manager job description:

   Medical practice manager job description example

   We are seeking an Medical Practice Assistant Manager to become a part of our team! We are a multispecialty practice including family and internal medicine, physiatry, pain management, functional medicine, OB/GYN, neurology, neurosurgery, psychology, etc. We seeking an experienced individual to assist in running the day to day operations of our business. This is a growth opportunity.
   Responsibilities: Assist the practice manager in running the day to day operations of our multidisciplinary medical practice. Oversee medical and health service operations and personnel Plan and coordinate staffing Work collaboratively with physicians to optimize scheduling of patients Assist in website data accuracy and submitting updates Oversee social media Qualifications: Previous experience in healthcare practice management Willingness to learn from team members and participate in team management Strong knowledge of medical practice operations Strong leadership qualities Strong organizational skills Excellent written and verbal communications skills MEDENT experience Company DescriptionWe believe our patients deserve peace of mind
   
   We are passionate about better health care. This is what drove years of perfecting our health care delivery model. It is the force that drives us to make Invision Health a new standard for health care delivery. It is the passion that drives us today as we continue to improve and create a better health care system to change the way patients are cared for.
   
   Advanced technology
   
   We are passionate about delivering state-of-the-art health care. We are also cognizant that newer is not always better. We utilize a safe blend of safe health care delivery utilizing established treatments and advanced technology.
   
   We are not afraid to Invision a new future
   
   We are passionate about treating our patients the right way and keeping them healthy, even if we upset the status quo.
   
   Visit us and InvisionHealth.com

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right medical practice manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your medical practice manager job on Zippia to find and recruit medical practice manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting medical practice managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medical practice manager

   Once you've selected the best medical practice manager candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new medical practice manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a medical practice manager?