Medical record assistant job description

The RHD Intensive Behavioral Health Services Team (IBHS), a program of Resources for Human Development, Inc. support children, youth and young adults with mental, emotional, and behavioral health needs. These services are offered in their homes, schools and communities.

Resources for Human Development is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.
Responsibilities/Duties

Provide general administrative and clerical support including but not limited to mailing, scanning, filing, faxing, scanning and copying

Answer and direct office phone calls

Collect, open, sort, and distribute incoming mail and faxes

Create spreadsheet of IBHS referral chart that includes family information, written orders and clinical documentation

Develop and maintain a system to manage client physical and electronic charts utilizing the agency's Electronic Health Record, my Avatar

Utilize my Avatar to open and close episodes

Schedule families for psychological evaluations and assessments

Maintain archived file room (purges and discharges)

Manage client medical records

Maintain and submit IBHS written order packets to CBH

Work collaboratively with program staff to resolve administrative barriers

Required Experience

At least 2 years of data entry, general office and customer service experience, and at least 1 year of medical records experience.

Required Education

High School diploma or GED

Required Qualifications

Proficient use of Microsoft Office, Excel, Power Point software, and familiar with Electronic Health Records (EHR) programs

Ability to initiate, plan, conduct, and complete multiple projects successfully

Ability to work autonomously and exhibit a professional demeanor to internal and external clients

Strong written and verbal communication skills, ability to communicate with a varied and diverse population in an effective manner

Must be flexible, highly organized, task and detail-oriented, and possess time management skills

Program Summary

The RHD Intensive Behavioral Health Services Team (IBHS), a program of Resources for Human Development, Inc. support children, youth and young adults with mental, emotional, and behavioral health needs. These services are offered in their homes, schools and communities.

"RHD employees and programs in the City of Philadelphia are required to follow the COVID vaccine mandate. The City of Philadelphia has issued an Emergency Regulation Governing the Control and Prevention of COVID-19 Mandating Vaccines for Healthcare Workers and In Higher Education, Healthcare, and Related Settings ("Vaccine Mandate Regulation"), which mandates vaccine for healthcare workers and in higher education, healthcare, and related settings. This mandate became Effective on August 16, 2021 and requires Healthcare Workers and certain workers at Healthcare Institutions to be fully vaccinated by October 15, 2021. Fully vaccinated means it has been two weeks since the final dose of vaccine. The regulation does allow individuals to apply to RHD for an exemption based on a sincerely held religious belief that would prohibit vaccination for COVID-19 or because of medical conditions that preclude administration of one of the available vaccines."

*PRACTICE OVERVIEW*

Radiology Partners is the largest and fastest growing on-site radiology practice in the US. We are an innovative practice focused on transforming how radiologists provide consistently exceptional services to hospitals, imaging centers, referring physicians and patients. With our state-of-the art clinical technology, specialized expertise, access to capital, and retention of top physician talent, Radiology Partners reliably exceeds the expectations of our clients, patients, and partners. We serve our clients with an operational focus, and, above all, a commitment to quality patient care. Our mission is To Transform Radiology.

*POSITION SUMMARY*

Radiology Partners is seeking a Medical Records Clerk who will provide excellent service to patients and referring physicians. The Medical Records Clerk will also process paperwork efficiently to facilitate a timely work flow and exercise professional judgement in performance of services in compliance with HIPPAA regulations.

*POSITION DUTIES AND RESPONSIBILITIES*

Help to maintain patient satisfaction including answering phones and fulfilling requests

Burn CD's for patient pick up and manage the release of film jacks & CDs

Pull mammogram films for future appointments and maintain outside mammogram film flies for future use

Maintain organization of medical records and prepare medical records for legal requests

Coordinate pushing of images from/to PACS for outside facilities such as Windsor Radiology

Prepare “pick-up logs” for couriers daily (coordinate pick-up with outside facilities by our courier)

Develop good rapport with referring medical offices

Restock supplies for department

Operate general office equipment

Other duties as assigned

*DESIRED PROFESSIONAL SKILLS AND EXPERIENCE*

High school diploma or equivalent required

Previous medical office experience with knowledge of medical terminology

Basic computer and data entry experience

Excellent communication and interpersonal skills

Highly organized and detail-oriented

Radiology Partners is an equal opportunity employer. We believe in creating and celebrating a culture of belonging and are committed to creating an inclusive environment for all teammates.

Based on current government regulations, COVID-19 vaccine may be mandated, offering medical or religious exemptions upon request. All applicable COVID-19 mandates will be identified and discussed during the interview process.

*CCPA Notice: *When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.

Radiology Partners participates in *E-verify.*

Job Type: Part-time

Schedule:
* Monday to Friday

Work Location: One location