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Medical records administrator skills for your resume and career

Updated January 8, 2025

4 min read

Below we've compiled a list of the most critical medical records administrator skills. We ranked the top skills for medical records administrators based on the percentage of resumes they appeared on. For example, 27.9% of medical records administrator resumes contained patients as a skill. Continue reading to find out what skills a medical records administrator needs to be successful in the workplace.

15 medical records administrator skills for your resume and career

1. Patients

Here's how medical records administrators use patients:

Interacted with patients and associated medical professionals in order to supply and forward correct documentation for clinical visits.
Ensured evacuated patients were moved to the appropriate medical treatment facility or warrior transition units.

2. Medical Terminology

Here's how medical records administrators use medical terminology:

Utilized medical terminology such as hospital terms and abbreviations to perform medical record clerical assignments.
Assisted with reviewing completed documents to assure correctness of citations and medical terminology.

3. HIPAA

Here's how medical records administrators use hipaa:

Confirmed all HIPAA information on medical records request and attachments *Processed Medical/Imaging orders.
Designed, installed, implemented and maintained 100% secure HIPAA Compliant EMR systems for medical offices throughout the same area.

4. Patient Care

Patient care entails the diagnosis, recovery, and control of sickness as well as the maintenance of physical and emotional well-being through the use of healthcare providers' services. Patient care is described as services provided to patients by health practitioners or non-professionals under guidance.

Here's how medical records administrators use patient care:

Directed clinical and support services staff to ensure the provision of convenient cost effective and quality patient care.
Screen calls and route patient care calls to the appropriate personnel.

5. Patient Charts

Here's how medical records administrators use patient charts:

Developed and created a more effective filing system to accelerate paperwork processing *Scanned and organized patient charts *Data entry
Picked up patient charts from various hospital departments and organized them efficiently and effectively.

6. Transcription

Here's how medical records administrators use transcription:

Directed the activities of the records personal including coding and transcription completion.
Owned and operated LAM Transcription Services.

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7. Epic

Epic is a private healthcare company which developed and continues to provide a software intended for healthcare professionals and the organization and management of medical records. It is by far one of the largest in its field, with over 50% of patients having a medical record present in their system. Patients, as well as clinics and various medical professionals and facilities are all able to use this system to keep medical history and information safe and easy to reach, alter, and share with the necessary people.

Here's how medical records administrators use epic:

Constructed and updated Microsoft SQL (2008) stored procedures to read abstracted EPIC data files and imported to in-house databases.
Configured the EPIC Reporting Workbench and integrated with SAP BOXIR3 for users to trigger reports from Reporting Workbench application.

8. CPT

CPT is a medical term that stands for Current Procedural Terminology. Whenever a procedure like surgery or diagnosis occurs or some other medical service is rendered to a patient, it is reported to the concerned physician, insurance company, or organization. The aforementioned practice is widely referred to as CPT.

Here's how medical records administrators use cpt:

Coded patient's super bills using accurate CPT and ICD-10-CM codes with correct extensions and modifiers, when needed.
Assign codes (ICD-9, CPT & HCPCS), that ensured the correct level of services documented.

9. Hippa

HIPAA, which stands for Health Insurance Portability and Accountability Act, is a United States federal statue created, enacted, and turned to law in 1996, which whose primary purposes were to modernise the healthcare systems in the United States, secure and generally enhance the management of that personal information of patients that was in the hands of healthcare facilities, such as hospitals and insurance companies, and to enable the providing of healthcare and insurance to more people.

Here's how medical records administrators use hippa:

Work with office staff and medical team to secure patient data per HIPPA guidelines.
Print a copy of patient medical records as requested per HIPPA Laws.

10. Subpoenas

Subpoenas are formal and legal documents issued mostly by a court or some other government agency that demands the presence of the person the document is addressed to, to show up at court. Subpoenas are issued to individuals whom the court wants to appear either as a witness in a particular case in order to testify or to provide any evidence such as an object or a document.

Here's how medical records administrators use subpoenas:

Audited student medical records, handled subpoenas for legal issues and supervised twenty-two employees.
Managed subpoenas served on all Companies.

11. Patient Data

Here's how medical records administrators use patient data:

Input and retrieve patient data, making appointments, and complete insurance verification.
Coordinated multiple requests, schedule appointments, and compiled patient data in a friendly and accurate manner.

12. Computer System

Here's how medical records administrators use computer system:

Scheduled appointments, registered incoming patients, entered physicians orders into computer system and prepared daily schedules for multiple physicians.
Recorded and complied scheduling information on hospital and departmental computer systems and reviewed and verified accuracy of patient information.

13. Clinical Documentation

Clinical documentation is a record specifying an instance of administered clinical therapy, clinical care, or a clinical test. Clinical reports should be exact, opportune, and reflect all instructions and advisements given to a patient.

Here's how medical records administrators use clinical documentation:

Filed medical and clinical documentation.
Selected accomplishments: * Developed and implemented complex Clinical Documentation Improvement (CDI) Program.

14. ROI

Here's how medical records administrators use roi:

Utilize film scanners, i.e., Kodak 620; Diagnostic Pro-Advantage; Pac; & ROI Records.
Organize, plan, and coordinate compliance management and daily activities, ROI, consulting, and staffing.

15. Medicaid

Here's how medical records administrators use medicaid:

Developed guidelines, policies, and procedures to meet needs of PERM audit and timely responsiveness to Medicaid providers.
Responded swiftly to provider questions and ensured claims were processed through MMIS system properly to meet Medicaid eligibility.

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List of medical records administrator skills to add to your resume

The most important skills for a medical records administrator resume and required skills for a medical records administrator to have include:

Patients
Medical Terminology
HIPAA
Patient Care
Patient Charts
Transcription
Epic
CPT
Hippa
Subpoenas
Patient Data
Computer System
Clinical Documentation
ROI

Medicaid
ICD-10
Front Desk
DRG
Data Quality
Medical History
Patient Appointments
Test Results
Insurance Verification
Medical Charts
Vital Signs
Radiology
Patient Accounts
Patient Demographics

Medical Reports
Analyze Data
EKG
Training Materials
Insurance Claims
Medical Billing
Windows
Medical Professionals
Insurance Data
CHCS
PowerPoint
Federal Regulations
A/R

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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