Medical records analyst job description

• Conducts analysis of inpatient, observation, emergency and outpatient charts with 48 hours of discharge/visit.
• Identifies appropriate physician/provider for chart completion of each portion of the medical record.
• Applies appropriate deficiency within the electronic medical record (EMR).
• Assists physicians/providers in completion of the record(s). May respond to questions regarding completion requirements.
• Ensures physician/provider has required understanding of processes and procedures related to compliance.
• Provides daily oversight of transcription services, including running reports checking the accuracy and flow to the EMR, editing patient demographics when necessary, assisting physicians/providers with corrections to transcribed reports, printing and distributing transcribed reports, updating user list (assigning Physician Dictation Number when necessary) within transcription system, and training in the use of the system.
• Provides "uncoded" list to the appropriate Coder.
• Provides completed queries to physicians and appropriate Coder. Follows up on outstanding queries. Scan completed query in to EMR.
• Scans physician notes in to EMR as needed
• Copies, prints and/or faxes pertinent records in response to Request for Release of Record or Continued Care, when requested.
• Copies, prints and/or faxes Face Sheet, discharge date and/or dictations to physician office, when requested.

The successful candidate will possess the following:

• High School Diploma or equivalent
• Five (5) years Medical Records experience, acute care environment preferred
• Working knowledge of the Health Insurance Portability and Accountability Act (HIPAA) and able to effectively applies to all aspects of the position
• Above average organizational skills with the ability to manage multiple tasks
• Demonstrated proficiency with Microsoft Office suite (primarily Word and Excel), with one or more years' entering data
• Experience with Electronic Medical Record (EMR) preferred
• Working understanding of basic office machines including fax, copier and scanner
• Must be able to communicate (speak and understand) English, including complex medical terminology

• Knowledge of medical terminology preferred
• Demonstrated success working in an environment requiring attention to detail

At Iron Mountain we protect what our customers value most, from the everyday to the extraordinary. We build customer value around the world with a passion for preserving the physical, transforming the digital, and respecting the environmental. We pioneered the industry for global records and information management and have established some of the best customer relationships in the industry with 95% of the Fortune 1000 companies among our 225,000 loyal customers. Here, you'll bring your expertise and creativity to a workplace that thrives on continuous improvement. Here, you'll be part of a global workforce that embraces the differences among us. And here, we'll encourage you to Climb Higher for the benefit of our customers and each other. There is so much more, but enough about us. We can't wait to hear about YOU.
JOB RESPONSIBILITES/OVERVIEW:

* Receive, process and store medical records as they arrive from multiple sources for a consolidation into

one master file.

* Review incoming records to ensure they meet the requirements outlined in the General Administrative

procedures detailing guidance on Medical Records Management for the records.

* Assist in fulfilling Release of Information (ROI) and/or Freedom of Information Act (FOIA) requests in

the event the records or data are requested according to specific procedures

* Move and stack boxes as necessary within the storage space as the records arrive.

* Complete data entry as directed.

* Ensure records and records storage areas are secured at all times according to procedures.

* Maintain the records in accordance with The Privacy Act of 1974, the Health Insurance Portability and

Accountability Act (HIPAA) and any other requirements as directed.

JOB REQUIREMENTS:

* Applicants selected for this position must meet eligibility requirements for access to customer

information regulated by the ITAR. Only US Persons are eligible for this level clearance, hence for this

position, Iron Mountain will consider only US Persons.

* Release of Information and DoD Patient Administration experience required

* Medical record data entry and records management experience required

* Knowledge of HIPAA and The Privacy Act of 1974 required

* Inventory experience preferred.

* Ability to lift, move and stack boxes of paper records

* Complete and pass Public Trust clearance required. PLEASE NOTE: PROCESSING FOR THIS CAN TAKE 2-

8 WEEKS OR MORE DEPENDING ON THE RESEARCH REQUIRED.

* Agree to sign a non-disclosure agreement

* Must be able to work independently with minimal supervision

* Must have high level of professionalism in the workplace

Category: gja\_Operations Group

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

**Requisition:** J0051529

Inspire health. Serve with compassion. Be the difference.

Job Summary

The person in this position is responsible for investigating and resolving moderate to complex software problems for Epic systems and services. This person maintains Support Center clinical documentation and additionally prepares and analyzes statistical reports. This position is expected to mentor and train other Support Center Staff.

Accountabilities

* Answers, evaluates and prioritizes incoming requests for assistance from users experiencing issues with Clinical related technical and application services.

* Appropriately identifies and handles problem research, isolation, resolution and follow-up for complex Clinical Systems problems.

* Thoroughly documents all user encounters within the ITSM software, capturing pertinent user information, description of issue, troubleshooting steps and resolution notes offering the user and the other Support Center staff the future knowledge to resolve the same issue in the future.

* Analyzes Clinical Systems incident and support requests and consults with Clinical System support teams to make recommendations to include but not limited to; software changes, training gaps, reduce call rates.

* Applies proven communication, analytical and problem-solving skills to help identify, communicate and maximize system potential by the end user.

* Review, create and maintain knowledge documentation to support the end user and other Clinical Support staff.

* Trains and mentors other Support Center Analysts.

Supervisory/Management Responsibility

This is a non-management job that will report to a supervisor, manager, director, or executive.

Minimum Requirements

* Associate's Degree in Computer Science, Education or Clinical field

* 3 years of Application support, training/education or related clinical experience

In Lieu Of The Above Minimum Requirements

* Bachelors Degree in Computer Science, Education or Clinical field and at least 1 year of experience in application support, training/education or related clinical experience

Other Required Skills and Experience

* Easily interpret instructions in various written, verbal, or diagram formats

* Experienced use of Word, Excel and PowerPoint

* Experienced in +writing reports, or presentations, or training documentation, or technical writing

* Epic Credentialing in application discipline - Preferred

Work Shift

Location

Corporate

Facility

7001 Corporate

Department

70019064 ITS Support Services

Share your talent with us! Our vision is simple: to transform healthcare for the benefits of the communities we serve. The transformation of healthcare requires talented individuals in every role here at Prisma Health.