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Become A Medical Records Clerk

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Working As A Medical Records Clerk

  • Getting Information
  • Processing Information
  • Documenting/Recording Information
  • Interacting With Computers
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $44,530

    Average Salary

What Does A Medical Records Clerk Do

A Medical Records Clerk creates medical records and retrieves existing medical records through gathering the appropriate recorded folders and contents. They are responsible for maintaining and auditing all medical charts.

How To Become A Medical Records Clerk

Health information technicians typically need a postsecondary certificate to enter the occupation, although some may need an associate’s degree. Certification is often required.


Postsecondary certificate and associate’s degree programs in health information technology typically include courses in medical terminology, anatomy and physiology, health data requirements and standards, classification and coding systems, healthcare reimbursement methods, healthcare statistics, and computer systems. Applicants to health information technology programs may increase their chances of admission by taking high school courses in health, computer science, math, and biology.

A high school diploma or equivalent and previous experience in a healthcare setting are enough to qualify for some positions, but most jobs for health information technicians require postsecondary education.

Important Qualities

Analytical skills. Health information technicians must be able to understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records.

Detail oriented. Health information technicians must be accurate when recording and coding patient information.

Integrity. Health information technicians work with patient data that are required, by law, to be kept confidential. They must exercise caution and a strong sense of ethics when working with this information in order to protect patient confidentiality.

Interpersonal skills. Health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel.

Technical skills. Health information technicians must be able to use coding and classification software and the electronic health record (EHR) system that their healthcare organization or physician practice has adopted.

Licenses, Certifications, and Registrations

Most employers prefer to hire health information technicians who have certification, or they may expect applicants to earn certification shortly after being hired. A health information technician can earn certification from several organizations. Certifications include the Registered Health Information Technician (RHIT) and the Certified Tumor Registrar (CTR), among others.

Some organizations base certification on passing an exam. Others require graduation from an accredited program. Many coding certifications also require coding experience in a work setting. Once certified, technicians typically must renew their certification regularly and take continuing education courses.

A few states and facilities require cancer registrars to be licensed. Licensure requires the completion of a formal education program and the Certified Tumor Registrar (CTR) certification.


Health information technicians may advance to other health information positions by receiving additional education and certifications. Technicians may be able to advance to a position as a medical or health services manager after completing a bachelor’s or master’s degree program and taking the required certification courses. Requirements vary by facility.

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Medical Records Clerk jobs

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Medical Records Clerk Career Paths

Medical Records Clerk
Office Manager Operations Manager General Manager
Account Manager
5 Yearsyrs
Patient Service Representative Billing Specialist Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Specialist Security Officer Night Auditor
Assistant General Manager
5 Yearsyrs
Data Entry Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Home Health Aid Licensed Practical Nurse Case Manager
Career Manager
6 Yearsyrs
Specialist Business Analyst Information Technology Manager
Chief Information Officer
11 Yearsyrs
Registered Nurse Case Manager Therapist
Clinical Director
9 Yearsyrs
Unit Secretary Registered Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Accounts Receivable Specialist Credit And Collections Analyst Collections Specialist
Collections Manager
5 Yearsyrs
Service Representative Operations Manager Assistant Director
Director Of Admissions
7 Yearsyrs
Technician Network Administrator Director Of Information
Director Of Information Management
10 Yearsyrs
Licensed Practical Nurse Instructor Operations Manager
Managing Director
11 Yearsyrs
Licensed Practical Nurse Physician
Medical Director
9 Yearsyrs
Office Manager Account Manager Sales Manager
Operations Manager
7 Yearsyrs
Registered Nurse Clinical Manager Practice Manager
Practice Administrator
10 Yearsyrs
Data Entry Clerk Office Manager
Practice Manager
9 Yearsyrs
Billing Specialist Specialist Project Manager
Program Manager
8 Yearsyrs
Unit Secretary Office Manager Operations Manager
Senior Manager
10 Yearsyrs
Billing Specialist Home Health Aid Case Manager
Service Director
9 Yearsyrs
Home Health Aid Registered Nurse Staff Nurse
Unit Manager
6 Yearsyrs
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Medical Records Clerk Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • French

  • Tagalog

  • Russian

  • Portuguese

  • German

  • Arabic

  • Vietnamese

  • Hindi

  • Polish

  • Hmong

  • Italian

  • Chinese

  • Carrier

  • Japanese

  • Urdu

  • Mandarin

  • Cantonese

  • Korean

  • Gujarati

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Medical Records Clerk

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Medical Records Clerk Education

Medical Records Clerk

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Real Medical Records Clerk Salaries

Job Title Company Location Start Date Salary
Medical Records Extraction Coordinator Starpoint Solutions NJ Mar 26, 2014 $104,350
Medical Records Adminstrator Medical Dynamic Systems, Inc. Great Neck, NY Oct 01, 2009 $77,344
Medical Records Adminstrator Medical Dynamic Systems, Inc. Woodmere, NY Oct 01, 2009 $77,344
Medical Records Adminstrator Axis Point Alternative Solutions, Inc. Englewood, NJ Oct 01, 2009 $72,022
Medical Record Quality Reviewer Clayton Health Systems, Inc. Clayton, NM Oct 09, 2013 $62,300
Medical Records Specialist Priority One Home Health Services, Inc. Montclair, CA Oct 01, 2010 $60,502
Medical Record Quality Reviewer Clayton Health Systems, Inc. Clayton, NM Oct 11, 2010 $60,300
Medical Records Specialist Priority One Home Health Services, Inc. Montclair, CA Oct 01, 2010 $56,474
Director of Medical Records HCN Home Healthcare, Inc. Chicago, IL Oct 01, 2010 $53,872
Medical Records Adminstrator Axis Point Alternative Solutions, Inc. Ghent, NY Oct 01, 2009 $49,879
Medical Records Translator Mayo Clinic Jacksonville, FL Aug 31, 2011 $45,677
Medical Records and Health Information Coordinator Alliedmedix Resources, Inc. Islandia, NY Nov 01, 2011 $42,032
Medical Records Clerk Wilshire Cardiology Group, APC Los Angeles, CA Jan 11, 2016 $36,878
Medical Records Clerk Canaan Medical Supply, Inc. Los Angeles, CA Jun 05, 2016 $36,878
Health Services Compliance Analyst/Medical Records Nova Surgicare, PC McLean, VA Oct 15, 2011 $35,479
Medical Records Clerk Incare Medical Services Inc. North Palm Beach, FL Nov 18, 2016 $34,133

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Top Skills for A Medical Records Clerk


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Top Medical Records Clerk Skills

  1. Data Entry
  2. Patient Records
  3. Patient Information
You can check out examples of real life uses of top skills on resumes here:
  • Assisted in setting up filing systems, data entry, filing, obtained confidential data for physicians and various hospital staff.
  • Maintained patient confidence by keeping the patient records information confidential.
  • Delivered pertinent patient information for scheduled surgeries.
  • Provide customer service to the public on behalf of the HIM Department.
  • Release of information to physician offices, other health care facilities, and customers per HIPAA, policy and procedure guidelines.

Top Medical Records Clerk Employers

Medical Records Clerk Videos

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