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Medical records clerk vs records analyst

The differences between medical records clerks and records analysts can be seen in a few details. Each job has different responsibilities and duties. It typically takes 6-12 months to become both a medical records clerk and a records analyst. Additionally, a records analyst has an average salary of $44,714, which is higher than the $32,491 average annual salary of a medical records clerk.

The top three skills for a medical records clerk include patients, customer service and data entry. The most important skills for a records analyst are data entry, powerpoint, and sharepoint.

Medical records clerk vs records analyst overview

Medical Records ClerkRecords Analyst
Yearly salary$32,491$44,714
Hourly rate$15.62$21.50
Growth rate11%11%
Number of jobs129,99818,442
Job satisfaction5-
Most common degreeAssociate Degree, 29%Bachelor's Degree, 53%
Average age4545
Years of experience1212

What does a medical records clerk do?

Medical records clerks are employees in hospitals or clinics who manage office records. They are in charge of creating, updating, and filing patient-related medical records and other related documents. They ensure that all documents are correctly filled out and labeled before storing them safely in their respective storage areas. They may also be in charge of digitizing forms for easier access to files and back up purposes. They ensure that medical records are exact and updated. Medical records clerks should be organized and must always be on top of all tasks related to patient or medical records.

What does a records analyst do?

A records analyst is responsible for maintaining the security and efficiency of record management processes for storing information and files in the database. Records analysts review documents and sort data accordingly, following organizational procedures in proper disposal of outdated documents. They also update client accounts and business information in the system, managing retention schedules, and strategizing effective data management techniques. A records analyst must have excellent knowledge of computer navigation, especially in using software applications for filing and coding data.

Medical records clerk vs records analyst salary

Medical records clerks and records analysts have different pay scales, as shown below.

Medical Records ClerkRecords Analyst
Average salary$32,491$44,714
Salary rangeBetween $25,000 And $40,000Between $31,000 And $62,000
Highest paying CityRochester, NYWashington, DC
Highest paying stateAlaskaNew Jersey
Best paying companyUniversity of California, BerkeleyGuidehouse
Best paying industryHealth CareProfessional

Differences between medical records clerk and records analyst education

There are a few differences between a medical records clerk and a records analyst in terms of educational background:

Medical Records ClerkRecords Analyst
Most common degreeAssociate Degree, 29%Bachelor's Degree, 53%
Most common majorHealth Care AdministrationBusiness
Most common collegeUniversity of PennsylvaniaCalifornia State University - Bakersfield

Medical records clerk vs records analyst demographics

Here are the differences between medical records clerks' and records analysts' demographics:

Medical Records ClerkRecords Analyst
Average age4545
Gender ratioMale, 13.1% Female, 86.9%Male, 31.2% Female, 68.8%
Race ratioBlack or African American, 9.2% Unknown, 4.2% Hispanic or Latino, 17.3% Asian, 7.8% White, 60.2% American Indian and Alaska Native, 1.3%Black or African American, 10.4% Unknown, 4.2% Hispanic or Latino, 17.1% Asian, 8.6% White, 58.4% American Indian and Alaska Native, 1.3%
LGBT Percentage9%9%

Differences between medical records clerk and records analyst duties and responsibilities

Medical records clerk example responsibilities.

  • Manage transition from in-house transcription system to outsource transcription service.
  • Manage front office check-in, insurance verification and certifications from doctors.
  • Accept and process healthcare claims and confidential medical records; verify patient eligibility and manage the Medicare and Medicaid billing process.
  • Perform infant labs and update the system with results, triage incoming patients, perform necessary resuscitation to baby and mom.
  • Provide information to medical facilities and patients when necessary and respond to subpoenas and other general release of patient information.
  • Experience in CPT and ICD-10 coding.
  • Show more

Records analyst example responsibilities.

  • Manage the research, processing and auditing of maintenance records from all maintenance facilities to ensure FAA compliance.
  • Ensure compliance with all HIPAA requirements
  • Assist in the execution of search warrants and submissions of subpoenas.
  • Train new staff on FDA regulate & non-FDA regulate eBDR procedures.
  • Examine documents to ensure compliance with HIPAA, FERPA, and other applicable law.
  • Update forms on an ongoing basis to conform to HIPPA policies and school needs.
  • Show more

Medical records clerk vs records analyst skills

Common medical records clerk skills
  • Patients, 27%
  • Customer Service, 9%
  • Data Entry, 7%
  • Medical Terminology, 6%
  • HIPAA, 5%
  • Patient Care, 4%
Common records analyst skills
  • Data Entry, 22%
  • PowerPoint, 13%
  • SharePoint, 8%
  • Retention Schedules, 6%
  • Hard Copy, 5%
  • FAA, 4%

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