A medical records technician is responsible for performing administrative duties, handling patients' medical records for medical purposes. Medical records technicians keep an organized database of patients' information, including medical history, diagnosis, healthcare treatments, laboratory schedules, and insurance details using specific healthcare coding procedures. Medical records technicians must be detail-oriented and highly organizational, especially on maintaining the accuracy and confidentiality of patients' information. This job is critical in the healthcare industry for the doctors' reference and determining treatment costs.

Medical Records Technician Responsibilities

Here are examples of responsibilities from real medical records technician resumes representing typical tasks they are likely to perform in their roles.

  • Enter all patient in-take into EMR, manage triage, scheduling, and maintain a sterile clinic setting.
  • Audited/Validate daily outpatient medical coding accounts involving emergency rooms, surgery, interventional radiology, radiology, and ancillary services.
  • Perform examinations in the ER, main radiology area and surgery.
  • Scan, index, and QA all types of medical records into patient accounts.
  • Assign appropriate ICD-9-CM and CPT-4 codes in compliance with recognize coding principles and department policies.
  • Order medical records for patients, medical staff, outside entities, and court subpoenas for certain dates of services.
  • Research ICD-9 and CPT-4 codes, professional and facility, base on provider documentation to ensure highest possible revenue reimbursement.
  • Analyze medical records and make a proper judgment on what ICD9 and CPT code to be put on for proper billing.
  • Maintain accurate electronic medical records within a healthcare facility to allow access and retrieval of reports.
  • Answer incoming phone calls/faxes and assist in obtaining information for insurance companies and other healthcare facilities.
Medical Records Technician Traits
Integrity involves honesty and a high regard of morals.
Analytical skills have to do with gathering information from various sources and then interpreting the data in order to reach a logical conclusion that benefits the business.
Detail oriented involves being extremely mindful and observant of all details.

Medical Records Technician Job Description

Between the years 2018 and 2028, medical records technician jobs are expected to undergo a growth rate described as "much faster than average" at 11%, according to the Bureau of Labor Statistics. So if the thought "should I become a medical records technician?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of medical records technician opportunities that are projected to become available by 2028 is 23,100.

Medical records technicians average about $18.63 an hour, which makes the medical records technician annual salary $38,758. Additionally, medical records technicians are known to earn anywhere from $29,000 to $51,000 a year. This means that the top-earning medical records technicians make $22,000 more than the lowest earning ones.

It's hard work to become a medical records technician, but even the most dedicated employees consider switching careers from time to time. Whether you're interested in a more challenging position or just looking for a fresh start, we've compiled extensive information on becoming an information management specialist, health care administrator, release of information specialist, and reimbursement specialist.

Medical Records Technician Jobs You Might Like

Medical Records Technician Resume Examples

Medical Records Technician Skills and Personality Traits

We calculated that 20% of Medical Records Technicians are proficient in Medical Records, Health Information, and Patient Care. They’re also known for soft skills such as Integrity, Analytical skills, and Detail oriented.

We break down the percentage of Medical Records Technicians that have these skills listed on their resume here:

  • Medical Records, 20%

    Reviewed and analyzed all medical forms utilized and medical records to ensure completeness, consistency and compliance with established requirements.

  • Health Information, 14%

    Participated in projects including layout of two health information departments, selecting computer servers/systems, and completion of competitive-market-value wage surveys.

  • Patient Care, 12%

    Reconcile lab results and other unmatched electronic medical or dental care information and ensure information is moved into patient care records.

  • Clinical Staff, 5%

    Trained providers/authorized users on electronic medical record software providing support in problem solving with issues related to the clinical information system.

  • Hipaa, 5%

    Verified and gathered pertinent information for insurance audits while complying with HIPAA laws and maintaining patient confidentiality.

  • Privacy, 4%

    Handled the tasks of preparing medical records and ensure medical records privacy and confidentiality guidelines.

Some of the skills we found on medical records technician resumes included "medical records," "health information," and "patient care." We have detailed the most important medical records technician responsibilities below.

  • Integrity can be considered to be the most important personality trait for a medical records technician to have. According to a medical records technician resume, "health information technicians work with patient data that are required, by law, to be kept confidential" medical records technicians are able to use integrity in the following example we gathered from a resume: "trusted as a medical records technician for a large medical practice, while upholding government required hippa privacy laws. "
  • Another commonly found skill for being able to perform medical records technician duties is the following: analytical skills. According to a medical records technician resume, "health information technicians must understand and follow medical records and diagnoses, and then decide how best to code them in a patient’s medical records." Check out this example of how medical records technicians use analytical skills: "set up charts for new patients, combine data in charts, and prepare charts for storage. "
  • Detail oriented is also an important skill for medical records technicians to have. This example of how medical records technicians use this skill comes from a medical records technician resume, "health information technicians must be accurate when recording and coding patient information." Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "assign icd-9-cm diagnostic codes to patient charts with accuracy and attention to detail. "
  • A thorough review of lots of resumes revealed to us that "interpersonal skills" is important to completing medical records technician responsibilities. This resume example shows just one way medical records technicians use this skill: "health information technicians need to be able to discuss patient information, discrepancies, and data requirements with other professionals such as physicians and finance personnel." Here's an example of how this skill is used from a resume that represents typical medical records technician tasks: "have strong interpersonal skills as you will serve as the first point of contact to patients, representing the medical office. "
  • Yet another important skill that a medical records technician must demonstrate is "technical skills." Health information technicians must use coding and classification software and the electronic health record (ehr) system that their healthcare organization or physician practice has adopted. This is clearly demonstrated in this example from a medical records technician who stated: "hired to organize, analyze and technically evaluate all emergency room and outpatient records for completeness according to standards of j.c.a.h.o. "
  • See the full list of medical records technician skills.

    We've found that 27.8% of medical records technicians have earned a bachelor's degree. Furthermore, 3.0% earned their master's degrees before becoming a medical records technician. While it's true that some medical records technicians have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every three medical records technicians did not spend the extra money to attend college.

    Those medical records technicians who do attend college, typically earn either health care administration degrees or business degrees. Less commonly earned degrees for medical records technicians include medical assisting services degrees or computer information systems degrees.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become a medical records technician. We've found that most medical records technician resumes include experience from Universal Health Services, Indian Health Service, and Telecare. Of recent, Universal Health Services had 7 positions open for medical records technicians. Meanwhile, there are 6 job openings at Indian Health Service and 6 at Telecare.

    If you're interested in companies where medical records technicians make the most money, you'll want to apply for positions at Cleveland Clinic, UC Health, and Novant Health. We found that at Cleveland Clinic, the average medical records technician salary is $57,562. Whereas at UC Health, medical records technicians earn roughly $46,877. And at Novant Health, they make an average salary of $43,813.

    View more details on medical records technician salaries across the United States.

    Some other companies you might be interested in as a medical records technician include Tallahassee Memorial HealthCare, Kaiser Permanente, and United States Navy. These three companies were found to hire the most medical records technicians from the top 100 U.S. educational institutions.

    The three companies that hire the most prestigious medical records technicians are:

      What Information Management Specialists Do

      An information management specialist is responsible for maintaining the security benchmark of all databases across the organization to support business functions and client requirements. Information management specialists sort and file data on the network systems and pull up reports from the storage database. They also analyze project management plans and utilize data tools to identify solutions and collect critical information. An information management specialist handles data management system troubleshooting and provide resolution reports to avoid downtime reoccurrence.

      In this section, we take a look at the annual salaries of other professions. Take information management specialist for example. On average, the information management specialists annual salary is $49,623 higher than what medical records technicians make on average every year.

      While their salaries may differ, one common ground between medical records technicians and information management specialists are a few of the skills required in each craft. In both careers, employees bring forth skills like medical records, patient care, and clinical staff.

      These skill sets are where the common ground ends though. A medical records technician responsibility is more likely to require skills like "health information," "medical facilities," "hcpcs," and "medical office." Whereas a information management specialist requires skills like "procedures," "health information management," "information technology," and "ensure compliance." Just by understanding these different skills you can see how different these careers are.

      Information management specialists receive the highest salaries in the technology industry coming in with an average yearly salary of $99,091. But medical records technicians are paid more in the health care industry with an average salary of $41,071.

      On average, information management specialists reach higher levels of education than medical records technicians. Information management specialists are 10.0% more likely to earn a Master's Degree and 0.8% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Health Care Administrator?

      A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts. Moreover, as a health care administrator, it is essential to address and resolve issues and concerns, implement the facility's policies and regulations, and ensure that procedures comply with health care laws and standards.

      The next role we're going to look at is the health care administrator profession. Typically, this position earns a higher pay. In fact, they earn a $21,717 higher salary than medical records technicians per year.

      Not everything about these jobs is different. Take their skills, for example. Medical records technicians and health care administrators both include similar skills like "medical records," "patient care," and "clinical staff" on their resumes.

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that medical records technician responsibilities requires skills like "health information," "privacy," "customer service," and "medical facilities." But a health care administrator might use skills, such as, "mental health," "personal care," "facility," and "vital signs."

      On average, health care administrators earn a higher salary than medical records technicians. There are industries that support higher salaries in each profession respectively. Interestingly enough, health care administrators earn the most pay in the hospitality industry with an average salary of $69,933. Whereas, medical records technicians have higher paychecks in the health care industry where they earn an average of $41,071.

      When it comes to the differences in education between the two professions, health care administrators tend to reach higher levels of education than medical records technicians. In fact, they're 11.9% more likely to graduate with a Master's Degree and 0.8% more likely to earn a Doctoral Degree.

      How a Release Of Information Specialist Compares

      A release of information specialist is primarily in charge of retrieving and releasing data to qualified recipients while adhering to the guidelines and confidentiality protocols that aim to protect sensitive information. Although the extent of their responsibilities usually depends on their industry or company of employment, it usually includes maintaining records of procedures and transactions, preparing and processing documents, organizing files, producing progress reports to managers, and keeping an eye out for any inconsistencies, resolving them promptly and efficiently.

      The release of information specialist profession generally makes a higher amount of money when compared to the average salary of medical records technicians. The difference in salaries is releases of information specialist making $433 higher than medical records technicians.

      Using medical records technicians and releases of information specialist resumes, we found that both professions have similar skills such as "medical records," "patient care," and "hipaa," but the other skills required are very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a medical records technician is likely to be skilled in "health information," "clinical staff," "privacy," and "cpt," while a typical release of information specialist is skilled in "phone calls," "quality checks," "patient health information," and "federal regulations."

      Additionally, releases of information specialist earn a higher salary in the technology industry compared to other industries. In this industry, they receive an average salary of $55,802. Additionally, medical records technicians earn an average salary of $41,071 in the health care industry.

      When it comes to education, releases of information specialist tend to earn similar education levels than medical records technicians. In fact, they're 0.4% more likely to earn a Master's Degree, and 0.3% more likely to graduate with a Doctoral Degree.

      Description Of a Reimbursement Specialist

      A reimbursement specialist is responsible for analyzing insurance documents, processing reimbursement claims, and releasing accurate billing statements for insurance claims. Reimbursement specialists must have excellent analytical skills, especially on performing clerical tasks to evaluate insurance cases, investigate cases, and update the account information of the clients on the database. They should also have impeccable communication skills and understanding of the insurance processes to be able to coordinate with the clients, explaining the procedures of their claims accurately, and coordinate with the insurance management to improve the claims processes.

      The fourth career we look at typically earns higher pay than medical records technicians. On average, reimbursement specialists earn a difference of $2,026 higher per year.

      While both medical records technicians and reimbursement specialists complete day-to-day tasks using similar skills like medical records, patient care, and hipaa, the two careers also vary in other skills.

      Even though a few skill sets overlap, there are some differences that are important to note. For one, a medical records technician might have more use for skills like "health information," "clinical staff," "privacy," and "medical facilities." Meanwhile, some reimbursement specialists might include skills like "medicare," "party payers," "patient accounts," and "account balances" on their resume.

      Reimbursement specialists earn a higher salary in the pharmaceutical industry with an average of $41,270. Whereas, medical records technicians earn the highest salary in the health care industry.

      The average resume of reimbursement specialists showed that they earn similar levels of education to medical records technicians. So much so that the likelihood of them earning a Master's Degree is 3.9% more. Additionally, they're more likely to earn a Doctoral Degree by 0.4%.