Medical staff coordinator job description

Primary responsibility of ensuring that all medical staff applicants meet the Hospital credentialing requirements for initial appointments and reappointments across the System. Coordinates credentialing efforts across all three hospitals within St. Mary's Health Care System. Prepares, coordinates and distributes the emergency call schedule. Provides a variety of administrative duties for the Medical Staff Office and Peer Review. Must maintain close working relationships with the members of the medical community and hospital staff. Must be able to fill in for the Director as needed.
**Position Requirements** :

**Licensure/Certification/Registration: Certified Provider Credentialing Specialist (CPCS) or Certified Professional Medical Services Management (CPMSM) preferred, not required.**

**Education:** High School graduate, Bachelor Degree from a four-year college or university preferred.

**Experience:** Minimum of at least three (3) years' related work experience preferred, preferably in medical staff services and credentialing

Must have experience with the Joint Commission survey process and be able to actively lead the Medical Staff Office in compliance with the standards.

**Special Qualifications:** Must possess strong organizational skills and the ability to exercise initiative and judgment in effectively planning and organizing. Must be able to keep matters confidential.

Must have excellent computer skills, including familiarity with database maintenance and report writing. Must have experience using Microsoft Word, Access, and Excel.

Must have excellent communication skills and be able to interact with a wide spectrum of staff, including physicians, allied health professionals, and hospital employees, as well as the public.

**Our Commitment to Diversity and Inclusion**

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

This is a 100% grant funded or externally funded position, for the duration of grant funds, unless alternative funding sources are identified.

Palomar Health operates the hospital-based California Clinical Forensic Medical Training Center, also known as the CCFMTC. The CCFTMC (EM Program) ensures Medical Evidentiary Examinations or Forensic Medical Examinations are conducted in a standard and consistent manner throughout California for victims of child abuse or neglect, child sexual abuse, intimate partner violence, sexual assault, sex trafficking, domestic violence, elder or dependent adult abuse, and abuse or assault perpetrated against persons with disabilities. The CCFMTC is responsible to develop and maintain standardized medical evidentiary exam forms, protocols, and training for qualified healthcare professionals performing medical evidentiary exams, including training for law enforcement, prosecutors, and court personnel on how to interpret findings of medical evidentiary exams. The CCFMTC requires a Medical Director with expertise to provide CCFMTC administrative services that include providing physician lead training throughout the state of California. The CCFMTC Medical Director will work with the CCFMTC medical training staff to support the goals of the program.

Under the direct supervision of the CCFMTC Medical Director, the CCFMTC Medical Training Staff are responsible to provide feedback and expertise to the medical director to ensure all forms, protocols, and physician lead training materials are reviewed, developed, or updated according to program requirements, evidence based practices, and/or penal code requirements. The CCFMTC Medical Training staff will work cooperatively with Department Director and the CCFMTC Manager to ensure both quality and compliance of the program standards. The CCMTC Medical Training Staff will at the direction of the CCFMTC Medical Director provide physician lead training throughout the state of California in both live and virtual platforms. The CCFMTC Medical Training Staff are responsible to work cooperatively with key stakeholders, Multidisciplinary Team partners, and CCFMTC staff. At the direction of the CCFMTC Medical Director, the CCFMTC Medical Training staff may supervise training staff/consultants. Responsible to ensure compliance with the physician lead training requirements. The CCFMTC Medical Training staff will participate in the creation, development or update of forms, protocols and trainings and ensure they are conducted in collaboration with the key stakeholders defined in Penal Code or Grant Requirements. The CCFMTC Medical Director role shall not include direct patient care with Palomar Health.

The CCFMTC Medical Training Staff must maintain a working knowledge including, but not limited to: evidence based practice standards; national, state, and community standards/policy requirements/standards; scope of practice requirements/standards for qualified healthcare professionals and other relevant multidisciplinary team partners; accreditation standards (i.e. Child Advocacy Center); and other relevant topics as it relates to the program requirements and goals. Must have the ability to serve as a subject matter expert, acts as a community liaison/educator for the state of California Exam Teams and MDT partners. Coordinates with Palomar Health Foundation regarding CCFMTC program as needed. Requires self-driven leadership accountability with the ability to telecommute, travel throughout the state of California frequently, and perform other program duties as assigned.

Speak and read English at a level that is sufficient to satisfactorily perform the essential functions of the position. Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, Powerpoint, internet, e-mail). Windows computer skills including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop down menus, scroll bars, opening folders, copying and similar operations required upon employment or within the 1st two weeks of employment to perform the essential functions of the job. Performs other duties as assigned. Follows Palomar Health rules, policies, procedures, applicable laws and standards. Carries out the mission, vision, and quality commitment of Palomar Health.
Job Requirements

Minimum Education: As required by certification and/or licensure; Certificate of successful completion of a Pediatric and Adolescent/Adult SANE forensic certificate training program Preferred Education: Master's Degree in Business or Medical ManagementMinimum Experience: 3 years clinical practice; 3 years' experience performing medical evidentiary exams for service setting; 3 years collective training experience Preferred Experience: 5 years clinical practice in pediatric, adolescent, adult, and/or geriatric victim services

2 years involvement in Multidisciplinary Team approach to victim services

2 years of experience in Medical Staff leadership positions

2 years experience in administrative/leadership positions Required Certification: Live Scan clearance required within 2 weeks of hire

Certification in Specialty area of practice or role

American Heart Association recognized BLS - Healthcare ProviderPreferred Certification: Not ApplicableRequired License: Valid Driver's License

Valid CA Medical License (MDG) Preferred License: Not Applicable

Under the direction of the Administration & Medical Staff Services Manager and in accordance to the Medical Staff Bylaws and Rules and Regulations, the Medical Staff Coordinator has oversite of physician credentialing, meeting preparation, and attendance and transcription of all Medical Staff meeting minutes. Is responsible for the flow of information to and from the Medical Staff.

Manages Medical Staff credentialing; including, but not limited to, initial application process, recredentialing, and off-boarding of practitioners. Has oversite of the Credentialing Verification Organization (CVO) to ensure all aspects of credentialing are up to date and in compliance with the Medical Staff Bylaws and Rules.

Manages all Medical Staff meetings, including scheduling, agenda preparation, meeting flow, attendance tracking, information dissemination, and minute transcription. Ensures all follow-up items are documented and disseminated accordingly.

Develops, maintains, and coordinates medical staff processes for practitioner on-boarding, temporary privileges, proctorships, and communication of changes to medical staff privileges to the departments in a timely fashion.

Develops, maintains and coordinates medical staff data bases for compliance with required health screening information, annual dues payment, medical staff status compliance and designated Quality Assurance & Performance Improvement (QAPI) items.

Ensures compliance with regulatory agencies in regards to credentialing and medical staff functions, while developing and maintaining a working knowledge of the statues and laws.

Works effectively with the Quality Department to identify and revise necessary policies and procedures, Bylaws and Rules and Regulations as needed. Ensures that all updates adhere to both the medical staff Bylaws and Rules and Regulations but also the Board of Directors approval process.

Composes correspondence to and from the medical staff. Including letter writing for legal, licensing, and accreditation from the Medical Staff, Chief Medical Officer or Chief of Staff.

Communicates closely with the Chief of Staff regarding medical staff meetings, issues, and compliance. Works with the Chief Medical Officer on quality improvement, regulatory compliance and effective communication between medical staff and administration.

Education: Associates degree in a related field; or an equivalent combination of education, training and experience necessary to meet the requirements of the position.

Experience: Minimum two (2) years of Medical Staff Credentialing experience as well as previous experience with executive and/or physician coordination and communication.

Licenses & Certifications: Certified Provider Credentialing Specilist (CPCS) or Certified Professional Medical Services Management (CPMSM)

Required Skills & Knowledge: Excellent organizational skills with a high-level of verbal and written communication experience and ability; ability to coordinate multiple tasks simultaneously and manage priorities and workflow. A working knowledge of Medical Staff regulations and functions. Maintain a high degree of confidentiality. Ability to be flexible in a fast paced environment. Proficiency in Microsoft Office Suite, medical terminology and database maintenance. Experience in supporting executive level professionals, extensive calendaring and project management.
Street: 347 Andrieux Street