Operations Associate jobs at Medical University of South Carolina

Job Summary: The Associate, Tax Operations provides critical administrative and operational support to the tax team. This role ensures smooth processing and tracking of tax deliverables within the full engagement cycle, invoicing, and electronic filing, with a strong focus on coordination, accuracy, and client service. Essential Duties and Responsibilities: Gather tax documents, assemble deliverables, and maintain portals and electronic filing records. Communicate with clients and assist with deliverables. Process e-filings, manage rejections, and maintain audit documentation. Coordinate estimated tax payments, confirm completion, and maintain payment records as assigned. Draft invoices, track accounts receivable, and manage data in XCM. Track return flow, support backlog monitoring, and manage task status in XCM and CCH Axcess. Complete administrative tasks including client database management, file management, document management, and internal meeting coordination. Tasks include engagement letters, tax organizers, tax mailings, and similar. Required Education and Experience: Proficiency with Microsoft Office (Word, Excel, Outlook). Familiarity with basic document handling, workflow coordination, or client service. High school diploma or equivalent. Preferred Education and Experience: 1+ years of experience in administrative, tax, or financial operations. Bachelor's degree in Accounting, Finance, Business, or a related field. Experience with tax workflow systems (XCM, CCH Axcess, Box, ShareFile). Experience supporting tax professionals or working in a financial services environment. Skills: Meticulous attention to detail and data accuracy; owns quality of work. Manages time and deadlines independently; requires minimal oversight. Clear, professional communicator-written and verbal; proactively seeks and shares information. Customer-focused, maintains confidentiality, and follows through reliably. Works collaboratively with others while maintaining accountability for individual responsibilities and results. Learns new technology quickly and adapts to changing systems and workflows.

Chapman University's Office of Special Events plans and implements a variety of the University's signature events, including Homecoming, Commencement, and the annual Economic Forecast, among others. The Operations Specialist plays a critical role in the Office of Special Events. This position will coordinate and implement day-to-day administrative, operational and financial activities for the Office of Special Events, including: initial review and submission of operating expenses; draft and coordinate contract approvals; generate purchase orders and Concur expense and p-card reports; assist with month-end expense process; research expense history. This role serves as the department resource and support for administrative, budget, operational and financial inquiries, activities and concerns. The Specialist provides confidential and discreet service on behalf of the Assistant VP of Special Events. They also perform research and special projects as assigned. This position also provides support to the Special Events Team in event planning efforts leading up to all events, attends, and assists with all special events. Additionally, this role will collaborate with the Advancement Operations team and advise staff in the Office of Special Events of fiscal policies and procedures changes, compliance and best practices. Responsibilities Budget Coordination and Expense Processing Collaborate with the Office of Advancement Operations for all budget, expense, contracts and fiscal responsibilities. Serve as liaison between Financial Services (including Purchasing) and the Special Events office relating to submission of operational expenses. Act as a liaison between Special Events team and vendors, key stakeholders and UA, SMC and campus leadership. Review supporting documentation for fiscal compliance, legitimacy, accuracy, and completeness. Generate expense and p-card reports. Generate purchase orders and monitor activity. Coordinate, create and maintain the Special Events team budget trackers and expense reports. Review, interpret, and make recommendations on issues regarding fiscal matters. Submit and monitor vendor invoices for payment. Maintain working knowledge of the financial reporting system, expense reporting system, and fiscal policy. Research and resolve financial posting errors and payment issues. Advise and train staff on the Department's and University's fiscal policies and procedures, address questions, and ensure compliance. Contract Coordination In collaboration with the Office of Advancement Operations, serve as liaison between Legal Affairs and Risk Management and the Special Events Office relating to vendor contracts. Initiate, coordinate, track, and monitor progress of vendor contracts and agreements through completion. Provide initial review of external vendor contracts and agreements for compliance with fiscal and University policy and submit external contracts for legal and risk management review. Obtain documentation requirements (i.e. quote, vendor contact information for Supplier 360 process, insurance documents) to review for policy and business commitments, risk management issues, and compliance. Assist new vendors with Supplier 360 registration process. Maintain accurate contract records and files per institutional policies. Upload certificates of insurance to the Risk Management database. Track and monitor contract termination dates and certificate of insurance expiration dates. Advise users of renewal dates for above mentioned contracts and certificates of insurance. Event Support Provide support to the Special Events Team in the defined significant time leading up to all events which fall under the department's responsibilities. Attend and assist with all events and activities planned by the department including but not limited to Chapman Celebrates, Economic Forecast, Homecoming, Winterfest, Board Summer and Holiday events, Board Enrichment, Board Retreats, groundbreaking ceremonies, grand openings, University Commencement weekend, and other events. Fiscal Month-End Support Track and maintain supporting documentation for expense accrual journal entries. Verify timely expensing of prepaids and deposits. Monitor and resolve outstanding encumbrances. Assist with expense research and resolution. Monitor spending and budget variances and make budget transfer recommendations to Advancement Operations Assistant Director. Required Qualifications Bachelor's degree or equivalent education and experience Demonstrated knowledge of basic accounting principles 1 or more years' experience in providing basic accounting support, including monitoring budgets and expenses for multiple departments Skill with math and an understanding of the sources and relationship of data Ability to understand policies and procedures, explain them, and apply them to various situations Strong organizational skills and meticulous attention to detail Analytical skills to evaluate contracts and perform appropriate follow-up actions and/or ask for additional clarification as needed prior to facilitating approvals Ability to work independently, prioritize, be flexible and work collaboratively with others Strong communications and interpersonal skills to respond to budget and expense related questions in an understandable manner Ability to use tact and diplomacy, maintain a high level of confidentiality and work collaboratively with others Proficient in M/S Office, including Outlook, Word, and Excel Professional appearance, demeanor, and attitude Proven ability to evaluate date, assess alternatives, and make decisions and/or recommendations as required Excellent interpersonal skills with a diverse group of individuals at all organizational levels, inside and outside the university

The Strategy and Campaign Project and Operations Specialist plays a critical role in supporting the Associate Vice President for University Advancement Strategy and Campaigns (AVP-SC) and the units of Prospect Management and Stewardship within the Strategy and Campaigns department. The position organizes and performs a broad range of complex administrative duties in direct support of the Associate Vice President, and two director level managers. Duties will include but are not limited to taking the lead of high-priority initiatives, with a particular focus on campaign planning and execution, organizational goal setting, cross-divisional initiatives, and internal systems and processes. The Specialist will perform complex administrative, project management, and support functions, ensuring operational efficiency and alignment with university and division-wide strategic goals. The incumbent will manage projects from conception to completion and must be able work under pressure, handling a wide variety of activities with discretion and limited direction. Key Responsibilities * Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign * Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met * Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP-SC * Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions * Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders * Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP-SC * Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities * Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean-up, event logistics, or policy documentation * Oversee general administrative and operational functions for the Strategy and Campaigns units and department * Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation * Process expenses, purchases and travel ensuring compliance with university and foundation policies * Draft and send routine correspondence on behalf of the AVP-SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries * Provide comprehensive calendar management for the AVP-SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators) * Organize and prepare travel logistics, including completing travel requests and expense reports * Independently resolves problems and answers queries Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Exceptional organizational, planning and time management skills, with the ability to handle multiple, competing work priorities in a fast-paced environment * Strong oral and written communication skills, including the ability to compose, edit and appropriately format professional correspondence and reports * Advanced ability to coordinate projects, track details accurately, and meet established deadlines * Ability to troubleshoot and proactively resolve common office administration problems and research, develop, analyze and implement procedures * Knowledge of budget management, expense tracking and financial reconciliation processes * Proficiency with Google Workspace applications, Microsoft Office Suite (Word, Excel, PowerPoint) and other software applications, including design, calendar and database management systems * Excellent customer service skills and the ability to communicate professionally and respectfully with a diverse group of constituents, including executive leadership, faculty, staff and major donors * Ability to manage and maintain highly confidential records and sensitive information with utmost discretion and professionalism * Knowledge and ability to analyze, interpret, compile, apply, integrate, and present complex data and information * Knowledge and ability to independently manage and implement complex projects Required Qualifications * A bachelor's degree and/or equivalent training * Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications * Three or more years of experience in project management or high-level administrative support in a complex organizational setting * Experience working in a university advancement/fundraising environment, particularly with campaign management and fundraising operations * Experience supporting senior-level staff and managing highly confidential information * Experience handling administrative issues involving the study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,927/month - $7,207/month (Step 10 - Step 12) CSU Salary Range: $5,797/month - $8,445/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 8, 2025 through December 22, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Dec 08 2025 Pacific Standard Time Applications close:

The Facilities Operation Associate will perform needed tasks and work with facilities and grounds maintenance assisting in promoting the safety, health, and comfort of students and employees in school buildings and grounds. This position is to support by maintaining the campus and grounds to ensure top condition. Responsibility: Assist in maintaining school buildings and grounds in top condition. Assist in promoting the safety, health, and comfort of students and employees in school buildings and grounds. Maintain a high standard of safety, cleanliness, and efficiency in all maintenance and repair projects. Knowledge of and perform preventative maintenance and small repairs in connection with: Electrical, plumbing, and HVAC systems Exterior and interior of buildings and school grounds. Move equipment and materials within buildings and around the campus grounds. Assist with event to include set up and break down as needed, may require some night or weekend work. Other duties as assigned by the Facilities and Grounds Managers. Key Competencies: High School diploma or equivalent. Ability to initiate and complete work orders via computer ticket system. Must be able to pass a SLED background check, negative TB test, and have work authorization documents. Experience in facility maintenance, grounds or related preferred. Experience in HVAC, electrical, plumbing, or general construction preferred. Ability to walk, bend, stoop, reach, climb, and stand for extended periods of time. Position requires heavy lifting at times: equipment, furniture, books etc. Ability to work in hot or cold temperatures. Team player with positive attitude. Must regularly lift and/or move up to 40 lbs. occasionally lift and/or move up to 75-100 Environment / Physical Activity: Requires prolonged sitting or standing, physical exertion to manually move, lift, carry, pull, or push heavy objects or materials, stooping, kneeling, crawling, bending, turning, and reaching, climbing and balancing. Must work indoors and outdoors year-round. Must work in noisy and crowded environments. May work around dust, fumes, and odors. Must be able to drive a mechanical vehicle and be able to operate mechanical equipment. Must be able to work in high places. Will spend substantial time standing, walking, sitting, speaking, and listening. Must regularly lift and/or move up to 40 pounds and occasionally lift and/or move up to 75-100 Reasonable accommodation may be considered to enable individuals with disabilities to perform the essential functions of the job. However, this position will require physical activity required to perform the essential functions of this position. Equipment and Software Operation: The incumbent in this position may operate any/all the following equipment: Asset Essentials Work Order Software Computer, printer, and related office equipment Common hand tools and those tools related to repairs needed to perform this position. Microsoft Office, Excel Office, Internet Explorer, Chrome, and Google / Docs or similar Other Requirements: Background screenings and SLED check required. Valid South Carolina driver's license, proof of auto insurance coverage if requested, daily access to a personal vehicle. Ability to work a flex schedule as needed and may be modified based on the needs of the business. Familiarity with an education environment is helpful but not required. Professional demeanor and appearance are a must. Student and employee information is confidential, and you are required to always maintain that confidentiality. Benefits: Competitive Pay - based on experience and certifications. CTE Bonus available. Medical, Dental, and Vision Benefits and PEBA benefits 401(k) Paid Time Off Bridges Preparatory School is an Equal Opportunity Employer SLED, Criminal County and Federal records, Multi State sex offender, government watchlist and SSN Trace

Ranked by WalletHub.com and Intelligent.com as the #1 community college in New Jersey, Raritan Valley Community College has been serving as an academic and cultural center for Somerset and Hunterdon County residents for over 50 years. The College has been nationally recognized for its service to the community, environmental stewardship, and commitment to diversity. It is home to a Planetarium, Science Education Institute and 3M Observatory; a Theatre offering professional performances for all ages; and an Honors College for high achieving students. The College offers more than 90 associate degrees and certificates, as well as career training and professional development courses. RVCC is located at 118 Lamington Road in Branchburg, NJ. For further information, visit ******************* Job Description: Raritan Valley Community College (RVCC) has an anticipated opening for a Workforce Operations Associate. The Workforce Operations Associate provides division-wide leadership and operational support for all Workforce Development programs at Raritan Valley Community College. This role ensures consistent and efficient administrative workflows, system integrity, grant compliance, and reporting alignment across multiple value streams. The position is central to maintaining data accuracy, operational excellence, and continuous improvement within the division. Essential Duties: Operational Workflow and Process Improvement * Design, document, and implement standardized workflows for registration, enrollment, invoicing, and compliance tracking across all Workforce programs. * Lead process improvement initiatives to enhance efficiency, accuracy, and learner experience. * Collaborate with IT and Finance to ensure seamless system integration and data validation. CRM Administration and Data Management * Serve as the division's Customer Relationship Management (CRM) administrator and power user. * Maintain data integrity, ensure security of learner and employer records, and coordinate user access. * Provide training and ongoing support to staff on CRM functionality, reporting tools, and best practices. Grant Coordination and Compliance * Oversee operational components of Workforce Development grants, including data collection, budget alignment, and performance tracking. * Collaborate with Institutional Research, Finance, and the Executive Director to prepare deliverables, dashboards, and audit-ready documentation. * Maintain organized, confidential records of grant-related activities, ensuring alignment with institutional and external funder requirements. Reporting and Performance Metrics * Develop and maintain dashboards and performance reports that track enrollment, revenue, and completion outcomes. * Monitor operational key performance indicators (KPIs) across all value streams and prepare monthly summaries for leadership. * Support institutional effectiveness and accreditation processes through data-driven reporting. Training and Collaboration * Conduct workflow and compliance training for staff and program coordinators. * Participate in strategic planning sessions and continuous improvement teams within the Workforce division. * Partner with college departments and external stakeholders to strengthen communication, efficiency, and learner outcomes. Requirements: Bachelor's degree. Minimum of 3-5 years in operations, data management, or CRM administration. Proven expertise in process design, workflow management, and data reporting. Strong analytical, communication, and organizational skills. Familiarity with grants management and institutional compliance standards. Ability to work collaboratively in a fast-paced, data-driven environment. Proficiency in database tools, spreadsheets, and CRM or ERP systems. Commitment to the mission of community colleges and workforce education. Demonstrated professionalism, attention to detail, and follow-through. Flexibility to work evenings or weekends as operational needs dictate. Preferred Qualifications: ?Master's degree. Experience in an education, workforce training center or grant-funded environment. Application Instructions: As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. RVCC's starting salary is commensurate with educational qualifications and experience. We also offer an attractive benefits package. To review eligible health, wellness and benefits offered, click on the following link and scroll down: ************************************************************** For consideration of the above position, please submit your cover letter and resume online, by clicking the "apply now" button. We regret that we are unable to respond to each and every resume received. Only those candidates of interest will be contacted directly.

Job Type: Full-Time Compensation Range: $22.00 - $24.50 USD Hourly The compensation above is the estimated hiring range for this position. Final offers are determined based on a variety of factors including skills, experience, qualifications, internal equity, and other job-related considerations. To access a list of benefits for full-time jobs, please visit ************************************* Part-time benefits include a retirement savings plan, education discounts, and publishing discounts. What You Will Be Doing Under the direct supervision of the Conference Marketing Manager, this position is responsible for oversight of all business functions pertaining to Conference Marketing and Management, including but not limited to: Speaker Care, Financial Liaison, Student drivers as needed, logistics for conferences as needed, and event technology such as RegFox. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. * Work closely with the Conference Marketing and Management (CMM) team to submit invoices, internal transfers, deposits, check requisitions, and supplemental pay forms. * Record and submit all deposits and payments to Treasury Operations. * Collaborate with Procurement on bus contracts and schedules for Founder's Week and other events as needed. * Oversee CMM student or staff drivers for CMM conferences such as Founder's Week, Missions Conference, and Levántate. * Oversee conference operations to ensure accuracy and efficiency. * Create manuals for each type of event to ensure all service providers and general facility usage are considered. * Coordinate details of all conference registration information. * Train new users on the RegFox system using the check-in app, registration page, and special cases. * Manage the confidential storage of all contracts as per the most current processes established by the Senior Director of Marketing Communications and Moody's legal team. * Coordinate comprehensive speaker care for all visiting speakers, including managing travel and accommodation arrangements, preparing itineraries, overseeing pick-up and drop-off logistics, facilitating book signings and Moody Radio interviews, and ensuring all necessary forms and documentation are completed. * Manage all aspects of Moody's hotel partnerships, including maintaining partner relationships, executing event-related contracts, coordinating room needs with the CMM team for conference speakers, and ensuring the hotel partner webpage remains accurate and up to date. * Oversee the daily operational workflow of the CMM department by supporting copier and printer needs, serving as the primary liaison to ITS, coordinating work orders and office needs with Facilities, managing supply orders, maintaining clean and organized storage areas, and overseeing the scheduling and upkeep of the CMM Green Room. * Perform other duties as assigned by the Conference Marketing Manager. Minimum Requirements * Bachelor's degree in business, Marketing, Communications, or a related discipline * Two years administrative support experience or event planning experience. * Proven record of working cooperatively with, and flexibly as part of, a team, exhibiting leadership in given responsibilities. * Authorized to work in the US legally without sponsorship Preferred Requirements * Sincere love for people with a fervent desire to serve constituents by creating memorable and enjoyable experiences, daily relying on the Lord's wisdom to contribute to the creation and formation of conference programming. * Excellent display of godly leadership, including inter-personal and verbal communication skills with ability to act in a mature and professional manner in all settings and with all types of people. * Consistent engagement of innovative thinking and fostering a highly-motivated work environment to be innovative. * Excellent organizational skills required, with strict attention to detail, including multi-tasking and prioritizing. * PC proficiency and experience with Microsoft Office software, Photoshop software, and other software to aid in IMC Liaison responsibilities. * Ability to hold a flexible work schedule on evenings and weekends as needed to help with event facilitation. Work Environment/Conditions Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God's Word. If you are mission-minded, and have a servant's heart, join us as we look to further impact the Kingdom of God. This job requires someone who can work in a fast-paced environment, at times spending long hours on their feet. This job requires someone who can answer emails and phone calls. Strong computer skills are a must. Some light to moderate lifting is required from time to time. This is a full-time position: Monday through Friday with Tuesday, Wednesday and Thursday as mandatory in-office days and some flexibility available for Mondays and Fridays as needed to work remotely with approval. Hours may vary with some weekends, and late hours required based on events. Some Travel is expected for this position. Additional Information Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI's Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards. We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.

Elevate the Game Day Experience at University High School! San Francisco University High School (UHS) is seeking an enthusiastic, reliable, and dedicated Game Operations Specialist to be a crucial part of our athletics program. This is your chance to play a key role in creating an unforgettable experience at our home games, managing everything from event setup and game production to video board operation and live content delivery. If you're passionate about the behind-the-scenes world of sports operations and production, and you understand how athletics contribute to student growth and community building, this is an excellent opportunity to make an impact. About San Francisco University High School UHS is a coeducational independent day school in San Francisco's vibrant Pacific Heights, serving 514 students in grades 9-12. Since 1975, our mission has been to challenge students to live lives of integrity, inquiry, and purpose larger than themselves, guided by our core values of Inquiry, Care, Integrity, Agency, and Interconnection. Our athletics program is an essential part of the UHS experience, fostering leadership, teamwork, and competitive spirit in our student-athletes. Requirements What You'll Do As our Game Operations Specialist, you'll be on the front lines of every home athletic contest, ensuring seamless execution and an enhanced fan experience. This role demands sharp attention to detail, quick decision-making, and the ability to thrive both independently and as a collaborative team member. * Set the Stage: Efficiently set up and tear down athletic equipment and facility spaces before and after events. * Run the Show: Operate scoreboards, game clocks, shot clocks, and sound systems with precision. * Command the Screen: Manage Daktronics video board systems, delivering accurate and engaging content throughout games. * Create Excitement: Produce and display dynamic in-game content, including hype videos, sponsor graphics, real-time stats, player features, and score updates. * Pre-Game Prep: Collaborate with the Athletics staff to create compelling content in advance (e.g., team graphics, lineups, welcome screens). * Uphold Standards: Diligently follow and apply game-specific timing and scorekeeping protocols in line with high school rules. * Team Up: Coordinate seamlessly with game officials, coaches, Athletic Communications, and other event staff. * Think on Your Feet: React quickly to live game situations, making real-time decisions that impact presentation and flow. * Maintain Professionalism: Deliver exceptional support in fast-paced, public-facing environments. * Go the Extra Mile: Support additional tasks related to enhancing the game-day experience and event operations as needed. Who You Are * Experienced or Eager: You have a high school diploma or GED and a strong interest or background in sports and live event production. * Tech-Savvy (or Ready to Be): Comfortable with technology and AV systems; familiarity with video board operation and game-day content creation is a plus, but a willingness to learn Daktronics software is essential. * Reliable & Proactive: You're punctual, dependable, and can anticipate needs. * Detail-Oriented: You possess strong attention to detail and excellent communication skills. * Flexible: Able to work evenings and weekends during the athletic season (typically 4-5 hours per event, 3-4 events per week during busy periods). * Physically Capable: Comfortable standing for extended periods. * Community-Minded: You demonstrate cultural awareness and sensitivity when working with a diverse school community. Compensation This is a seasonal, part-time position, with compensation starting at $35/hour. Ready to Join Our Team? If you're ready to contribute to a vibrant school community and play a key role in our athletic events, please submit your application through the UHS website at ********************* University High School values diversity and seeks talented students, faculty, and staff from diverse backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.

Description Elevate the Game Day Experience at University High School! San Francisco University High School (UHS) is seeking an enthusiastic, reliable, and dedicated Game Operations Specialist to be a crucial part of our athletics program. This is your chance to play a key role in creating an unforgettable experience at our home games, managing everything from event setup and game production to video board operation and live content delivery. If you're passionate about the behind-the-scenes world of sports operations and production, and you understand how athletics contribute to student growth and community building, this is an excellent opportunity to make an impact. About San Francisco University High School UHS is a coeducational independent day school in San Francisco's vibrant Pacific Heights, serving 514 students in grades 9-12. Since 1975, our mission has been to challenge students to live lives of integrity, inquiry, and purpose larger than themselves, guided by our core values of Inquiry, Care, Integrity, Agency, and Interconnection. Our athletics program is an essential part of the UHS experience, fostering leadership, teamwork, and competitive spirit in our student-athletes. Requirements What You'll Do As our Game Operations Specialist, you'll be on the front lines of every home athletic contest, ensuring seamless execution and an enhanced fan experience. This role demands sharp attention to detail, quick decision-making, and the ability to thrive both independently and as a collaborative team member. Set the Stage: Efficiently set up and tear down athletic equipment and facility spaces before and after events. Run the Show: Operate scoreboards, game clocks, shot clocks, and sound systems with precision. Command the Screen: Manage Daktronics video board systems, delivering accurate and engaging content throughout games. Create Excitement: Produce and display dynamic in-game content, including hype videos, sponsor graphics, real-time stats, player features, and score updates. Pre-Game Prep: Collaborate with the Athletics staff to create compelling content in advance (e.g., team graphics, lineups, welcome screens). Uphold Standards: Diligently follow and apply game-specific timing and scorekeeping protocols in line with high school rules. Team Up: Coordinate seamlessly with game officials, coaches, Athletic Communications, and other event staff. Think on Your Feet: React quickly to live game situations, making real-time decisions that impact presentation and flow. Maintain Professionalism: Deliver exceptional support in fast-paced, public-facing environments. Go the Extra Mile: Support additional tasks related to enhancing the game-day experience and event operations as needed. Who You Are Experienced or Eager: You have a high school diploma or GED and a strong interest or background in sports and live event production. Tech-Savvy (or Ready to Be): Comfortable with technology and AV systems; familiarity with video board operation and game-day content creation is a plus, but a willingness to learn Daktronics software is essential. Reliable & Proactive: You're punctual, dependable, and can anticipate needs. Detail-Oriented: You possess strong attention to detail and excellent communication skills. Flexible: Able to work evenings and weekends during the athletic season (typically 4-5 hours per event, 3-4 events per week during busy periods). Physically Capable: Comfortable standing for extended periods. Community-Minded: You demonstrate cultural awareness and sensitivity when working with a diverse school community. Compensation This is a seasonal, part-time position, with compensation starting at $35/hour. Ready to Join Our Team? If you're ready to contribute to a vibrant school community and play a key role in our athletic events, please submit your application through the UHS website at ********************* University High School values diversity and seeks talented students, faculty, and staff from diverse backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.

Posting Details Classification Title Financial Aid Specialist Classification Code AD80 Pay Band 4 Subject to Drug/Alcohol Testing Guidelines No Subject to Credit Check No Internal Title Operations Specialist Department Financial Aid & Scholarships Position Type PCLS - Slotted Classified Full or Part Time Full-Time Basis 12 mo. Hours per week 37.5 hours per week Normal Work Schedule 8:00 a.m. - 5:00 pm Monday - Thursday; 8:00 a.m. - 12:30 p.m. Friday Job Details Coastal Carolina University is currently accepting applications for the following full-time position: Operations Specialist in the Office of Financial Aid & Scholarships. How to Apply: Interested candidates may apply online at ***************************************** Applicants must submit a cover letter, resume and a list of three (3) professional references. Review of applications will begin immediately and continue until position is filled. Required Qualifications: Bachelor's degree or equivalent education, training and experience. Preferred Qualifications: Prior experience in financial aid, admission, student recruitment, student services and/or student life in a college or university setting preferred. Duties include, but are not limited to: * Processes awards for financial aid applicants through Ellucian's Colleague and the Federal Student Aid electronic processing systems to include the review of applications, budgeting, and awarding funds. Provides support in manual awarding processes, budget creation, and reviewing loan histories from the National Student Loan Data System (NSLDS). * Provides support within Direct Loan program through workflow processing, adjustment requests, budget analysis, determining eligibility, sending communications and reviewing/auditing of various reports. * Provides support within Private loan program through workflow processing, adjustment requests, budget analysis, determining eligibility, sending communications, importing/exporting, and reviewing/auditing various reports. * Supports various financial aid operations through report analysis and auditing internal controls. * Assists with processing of specialized financial aid programs, to include, but not limited to, NCAA, SC state programs, Campus Based aid (College Work Study and Federal

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: [email protected]. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: **************. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities. Essential Functions: * Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas * Collect payment for food items for students and staff as needed (e.g. cash) * Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines * Respond to inquiries of students and parents regarding the type and/or cost of meals * Supervise and monitor students during assigned recess periods * Implement all site rules and safety regulations within the structure of the Rocketship classroom culture * Report any unsafe conditions, including equipment, to administrators immediately * Ensure a safe and effective arrival/dismissal for all students before and after school hours * Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan * Attend staff meetings and in-service training as deemed necessary for the position Qualifications: * Commitment to Rocketship's mission, vision, and goals * Passion for working with children * Previous experience managing and/or teaching groups of elementary-age students is strongly preferred * Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members * Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools * Flexibility and a willingness to learn Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation: Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: [email protected]. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Inquiries Regarding Application Status Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews. Location: Claremont, CA Job Posting Title: Accounting Operations Specialist Job Details and Requirement: Department: Office of the Treasurer Supervisor: Director of Budget and Finance Last Updated: 11/3/2025 GENERAL DESCRIPTION The Account Operations Specialist works independently to lead a variety of college-specific accounting, financial operations, and compliance responsibilities for the College and the Office of the Treasurer. ESSENTIAL FUNCTIONS Accounting and Financial Operations Ensure correct worktags and accounting classifications on all Workday transactions, reviewing the system monthly to identify and correct errors. Prepare and review journal entries, supplier invoices, reconciliations, and account analyses to ensure accuracy and compliance with College policies. Assist with year-end closing processes and provide support for annual financial statements, audit and tax schedules, including preparation of 990 support schedules and coordination with key department stakeholders to obtain required information. Prepare annual account reconciliations as assigned and lead year-end community communications for finance deadlines. Complete year-end tasks and schedules as assigned, which may include, but are not limited to: Reconcile grant and gift accounts. Reconcile balance sheet ledger accounts Analyze deferred revenue accounts Partner with the Finance Coordinator to ensure all outstanding P-card transactions are accounted for. Demonstrate proficiency in navigating the trial balance, general ledger detail, financial statements, and other accounting reports to reconcile balances and provide accurate information to department staff. Maintain a broad understanding of accounting practices across College departments and subsidiary activities and track separately invested funds for the College. Procurement Card (P-Card) Management Serve as the College P-card administration lead, managing the P-card system, cardholders, credit limits, and overall system operations. Train the College community on P-card policies and Workday expense recording, and lead communications when policies are not adhered to. Maintain and update the P-card audit process and review College P-card policies to recommend revisions to the supervisor as needed to ensure compliance and improve processes. Grants and Gifts Accounting Serve as the College's primary contact for grant and gift accounting, reconciliations and reporting. Lead the College's gift reconciliation process in partnership with the Advancement department, serving as the lead partner for coordination and accuracy. Maintain and update the shared monthly gift reconciliation process, review gift balances, ensure departments are aware of available funding, prevent overspending, and collaborate with Advancement for reporting. Perform grant accounting and reporting activity for the College as needed. Activities may include: Assist in preparation of grant proposal budgets Review and report on grant expenditures for propriety against grant budgets Work independently with the College's Sponsored Research Office, Principal Investigators and the consortium's Financial Services Office to resolve grant budgeting and accounting issues Monitor compliance requirements for private, state and federal grants and prepare periodic grant activity reports Prepare grant invoices and monitor that grant payments are received and properly credited against receivable. Prepare annual deferred revenue and unexpended receivables journal entries for year-end closing. Leadership and Institutional Collaboration Serve as the College's liaison with the TCCS accountant for questions related to study abroad expense accounting, grant accounting, reconciliations, and reporting. Assist the Budget and Finance Analyst in interpreting departmental financial reports, monitoring revenue and expense activity, and flagging unusual trends or discrepancies. Lead process improvement initiatives related to financial operations and Workday procedures, maintaining and updating job aids, guides, and training materials for College staff. Collaborate with team members to research and respond to accounting and financial operations questions from the Pitzer community. Provide guidance and training for employees on financial procedures, P-card policies, grant or gift management, and use of the College's financial system. Collaborate with Finance Coordinator to provide customer service by assisting departments with accounting and financial questions. Review transactions for accurate accounting classification and supporting documentation in accordance with Pitzer policies. Possess strong knowledge of generally accepted accounting principles (GAAP) and offer sound direction to organization leaders regarding accounting policies. Provide back up support for the Finance Coordinator, as needed, including preparing weekly, monthly, and quarterly journal entries. Provide essential, detail-oriented support to team members in preparation for College Board meetings, ensuring financial information and analyses are accurate and ready for review. Lead completion of College-wide surveys in partnership with the Institutional Research department, ensuring accurate data collection and timely submission. Perform other essential duties and tasks as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Demonstrate the ability to learn and effectively use various information systems required for the position. Apply proficiency in Microsoft Word and Excel, including the ability to construct and maintain complex Excel spreadsheets. Familiarity with Microsoft PowerPoint and Access. Proven general accounting knowledge and experience in performing accounting analyses, account reconciliations, and financial reporting. Knowledge of college, university, or other not-for-profit accounting and grant accounting (including fund accounting) is preferred. Demonstrate strong analytical and problem-solving skills; identify and resolve problems in a timely manner by gathering and analyzing information skillfully. Ability to anticipate needs and consider all stakeholders. Proven ability to provide strong customer service and communicate financial concepts clearly to non-financial individuals, working effectively and congenially with a diverse community of faculty, staff and students. Maintain confidentiality, remain open to others' ideas, demonstrate a willingness to try new things, and exhibit maturity and composure in dealing with difficult situations. Demonstrate professionalism in interactions, decision making, and presentation of work. Ability to instruct others in use of the College's information systems. Strong verbal and written communication skills in English. Writes with attention to spelling, grammar, accuracy and the needs of the target audience; presents numerical data effectively; and articulates a compelling message. Adapt to changes in the work environment, manage competing demands and deal with frequent change, interruptions, delays or unexpected events with professionalism and composure. Ability to prioritize tasks, use time efficiently, manage multiple responsibilities to meet expectations and deadlines, maintain organized work practices and coordinate meetings and responsibilities effectively. Education/Experience: A bachelor's degree in accounting or a related field; or any combination of education and experience that provides the required knowledge, skills and abilities. An MBA or master's degree is beneficial. Must have three to five years of detailed, technical and general accounting or finance experience, preferably in a not-for-profit or higher education setting. Licenses/Certifications: CPA licensure is beneficial. Supervisory Responsibility: No. Time Type: Full-Time Work Schedule: This is a full-time position working 12 months per year. The regular hours for this position are 8:00 am to 5:00 pm, Monday through Friday. Hours may vary depending on the operational needs of the College or department, including evenings and weekends as required. Work Model: Hybrid (3 days in office/2 days remote) Must have access to reliable and secure computer and internet connection. Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair. Must ensure workstation is safe and free from hazards and ergonomically appropriate. Compensation: Budgeted Salary Range: $72,000-$78,000 per year Physical Requirements: This is generally a sedentary position. Must be able to sit for prolonged periods of time and the manual dexterity to operate a computer for prolonged periods of time. Must be willing to work long hours during peak times. Instructions: Only qualified applicants please. Application Materials: Upload the following materials to complete your application: Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer's core values best relates to your own. Resume: List relevant qualifications and dates of experience. Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.). Employment Requirements Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test. Covid-19 Vaccination Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment. Equal Employment Opportunity and Non-Discrimination Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply. Safety Report In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at ***************************************** or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; **************.

Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: **************. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

NIU Naperville serves as both an academic extension center and a non-residential conference facility, hosting conferences, meetings, and special events, as well as credit and non-credit professional education during the day and evenings Monday through Saturday, and occasionally on Sundays. Position Summary Under the direct supervision of the Facilities Manager. The Facility Operations Staff Member plays a key role in ensuring the smooth operation of the center by supporting conference setups, custodial services, and light building maintenance/repair. This position requires a mature, dependable individual with strong communication skills, sound judgment, and the ability to work independently with minimal supervision. Essential Duties and Responsibilities Conferencing & Event Support - 30% * Set up and break down rooms, furniture, and equipment for classes, meetings, and special events. * Coordinate with conferencing staff to ensure spaces are arranged according to event specifications, verify that all equipment is functioning properly, and assist with any on-site adjustments to support smooth operations and a positive experience for attendees. Facility Operations & Maintenance - 30% * Provide light building maintenance and repair services, maintain building and janitorial equipment, and address basic building issues. * Report work and problems using the Naperville maintenance application. * Monitor facility conditions, address or report safety hazards, and ensure compliance with building safety standards. Facility Cleanliness - 20% * Perform custodial duties to maintain a clean, safe, and welcoming environment throughout the facility. This includes routine cleaning of offices, classrooms, and common areas, restocking supplies, addressing spills or hazards promptly, and ensuring all spaces meet health and safety standards. Audio/Visual & IT Support - 5% * Provide basic audio/visual and technical assistance for faculty, students, and event clients. This includes setting up and testing equipment, troubleshooting minor technical issues, supporting presentations and recordings, and ensuring that all AV systems function smoothly to support effective teaching, learning, and events. Facility Conference Operations - 5% * Assist with catering setups and coordination for on-site events and external clients. This includes arranging tables and serving areas, ensuring food and beverage service runs smoothly, coordinating with catering staff, and supporting event logistics to provide a seamless experience for attendees. Front Desk Support - 5% * Provide occasional front desk support, offering general information and contact details to prospective students regarding off-campus courses and services. * Respond promptly and professionally to facility- and event-related inquiries, directing questions as needed to ensure smooth operations and a positive experience for all visitors. Duties as assigned - 5% * Other duties as assigned. Minimum Required Qualifications (Civil Service) * High School Diploma or equivalent. * Any one or combination totaling two (2) years (24 months) from the categories below: * College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: * 60 semester hours or an Associate's Degree equals one (1) year (12 months) * Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. * Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of principles and processes for providing customer service. * Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications, as needed. * Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology. * Knowledge of electronic equipment, computer hardware and software, and their applications. * Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. * Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. * Ability to understand implications of new information for both current and future problem-solving and decision-making. * Ability to exhibit strong organizational skills and maintain detailed, accurate records. * Ability to communicate effectively as appropriate for the needs of the audience. * Ability to interpret work related documents, policies, and procedures. Specialty Factors (Civil Service) None Preferred Qualifications (Civil Service) * 2 years of Conference or Hotel experiance. * Customer service * Basic Building systems and repair ability. * Computer experience helpful * Knowledge of current practices and emerging trends in faculty needs, academic technologies, and related support is required for Custodial, and light maintenance. * Excellent written and oral communication skills, planning and organizational abilities, problem-solving skills, and the ability to work collaboratively and collegially are required. * Mjust be calm under pressure, and able to prioritise the day. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Ability to lift and move up to 50 lbs. for furniture and equipment setups. * Ability to stand, walk, bend, and perform physical tasks for extended periods.

The Facility Operations Staff Member plays a key role in ensuring the smooth operation of the center by supporting conference setups, custodial services, and light building maintenance/repair. This position requires a mature, dependable individual with strong communication skills, sound judgment, and the ability to work independently with minimal supervision. Position Summary Under the direct supervision of the Facilities Manager. The Facility Operations Staff Member plays a key role in ensuring the smooth operation of the center by supporting conference setups, custodial services, and light building maintenance/repair. This position requires a mature, dependable individual with strong communication skills, sound judgment, and the ability to work independently with minimal supervision. Essential Duties and Responsibilities Facility Operations - 45% * Maintain and perform custodial duties on building and grounds, including light maintenance and repairs. * Ensure a clean and safe environment throughout the facility. * Operate and maintain cleaning equipment, including rotators, vacuum machines, extractors, ladders (up to 8 feet), and small tools. * Report maintenance issues on the Facility Management System (FMS) and replenish supplies as needed. * Assist in the repair and maintenance of buildings and equipment as required. Conferencing Support - 40% * Perform room setups, breakdowns, and resets for classes, conferences, and tenant services, while also supporting Conference/Class operations daily. Audio/Visual & IT Support - 5% * Provide administrative support and technical assistance to faculty, students, tenants, and clients. * Set up, support, and backup audiovisual assistance in classrooms and event spaces as needed. Front Desk Support - 5% * Support the Naperville Facility Front desk and catering services as needed and directed by your supervisor-all customers, including faculty and students, tenants, and Conferencing Clients. Other Related Duties - 5% * Perform other related duties as assigned. Minimum Required Qualifications (Civil Service) * High School Diploma or equivalent. * Any one or combination totaling two (2) years (24 months) from the categories below: * College course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: * 60 semester hours or an Associate's Degree equals one (1) year (12 months) * Training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. * Work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. Knowledge, Skills, and Abilities (KSAs) (Civil Service) * Knowledge of principles and processes for providing customer service. * Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications, as needed. * Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology. * Knowledge of electronic equipment, computer hardware and software, and their applications. * Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources. * Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. * Ability to understand implications of new information for both current and future problem-solving and decision-making. * Ability to exhibit strong organizational skills and maintain detailed, accurate records. * Ability to communicate effectively as appropriate for the needs of the audience. * Ability to interpret work related documents, policies, and procedures. Specialty Factors (Civil Service) None Preferred Qualifications (Civil Service) * Custodial experience in high profile setting. * Conference and hospitality experience. Minimum Required Qualifications (SPS) N/A Additional Requirements (SPS) N/A Preferred Qualifications (SPS) N/A Physical demands/requirements * Ability to lift and move up to 50 lbs. for furniture and equipment setups. * Ability to stand, walk, bend, and perform physical tasks for extended periods.

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn $19.50 - $23 an hour Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: [email protected]. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

The Strategy and Campaign Project and Operations Specialist plays a critical role in supporting the Associate Vice President for University Advancement Strategy and Campaigns (AVP-SC) and the units of Prospect Management and Stewardship within the Strategy and Campaigns department. The position organizes and performs a broad range of complex administrative duties in direct support of the Associate Vice President, and two director level managers. Duties will include but are not limited to taking the lead of high-priority initiatives, with a particular focus on campaign planning and execution, organizational goal setting, cross-divisional initiatives, and internal systems and processes. The Specialist will perform complex administrative, project management, and support functions, ensuring operational efficiency and alignment with university and division-wide strategic goals. The incumbent will manage projects from conception to completion and must be able work under pressure, handling a wide variety of activities with discretion and limited direction. Key Responsibilities Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP-SC Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP-SC Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean-up, event logistics, or policy documentation Oversee general administrative and operational functions for the Strategy and Campaigns units and department Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation Process expenses, purchases and travel ensuring compliance with university and foundation policies Draft and send routine correspondence on behalf of the AVP-SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries Provide comprehensive calendar management for the AVP-SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators) Organize and prepare travel logistics, including completing travel requests and expense reports Independently resolves problems and answers queries Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Exceptional organizational, planning and time management skills, with the ability to handle multiple, competing work priorities in a fast-paced environment Strong oral and written communication skills, including the ability to compose, edit and appropriately format professional correspondence and reports Advanced ability to coordinate projects, track details accurately, and meet established deadlines Ability to troubleshoot and proactively resolve common office administration problems and research, develop, analyze and implement procedures Knowledge of budget management, expense tracking and financial reconciliation processes Proficiency with Google Workspace applications, Microsoft Office Suite (Word, Excel, PowerPoint) and other software applications, including design, calendar and database management systems Excellent customer service skills and the ability to communicate professionally and respectfully with a diverse group of constituents, including executive leadership, faculty, staff and major donors Ability to manage and maintain highly confidential records and sensitive information with utmost discretion and professionalism Knowledge and ability to analyze, interpret, compile, apply, integrate, and present complex data and information Knowledge and ability to independently manage and implement complex projects Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Three or more years of experience in project management or high-level administrative support in a complex organizational setting Experience working in a university advancement/fundraising environment, particularly with campaign management and fundraising operations Experience supporting senior-level staff and managing highly confidential information Experience handling administrative issues involving the study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,927/month - $7,207/month (Step 10 - Step 12) CSU Salary Range: $5,797/month - $8,445/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 8, 2025 through December 22, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Medicine Division Metabolism, Endocrinology and Nutrition has an outstanding opportunity for a Program Operations Specialist to join their team. Position Purpose: This position will work with the Program Manager to oversee labor analysis and the overall financial operation of the Diabetes Research Center (DRC) as well as basic research grants ensuring compliance with complex Federal, State and University requirements. The Diabetes Research Center (DRC) is one of 17 DRCs sponsored by the National Institutes of Health (NIH) to promote basic, translational, and clinical research on diabetes and related metabolic disorders. To accomplish this goal, the Center is organized around four biomedical research cores and an Administrative Core that also administers the Enrichment Program and the Pilot and Feasibility Program (P&F). This position will be responsible for coordination of the Enrichment Program and the Pilot and Feasibility Program, including the overall financial operation ensuring compliance with complex Federal, State and University requirements. This position reports to the program manager and works closely with, faculty and staff in the DRC, Diabetes Program Project Grant (DPPG), UW Medicine Diabetes Institute, Nutrition and Obesity Research Center (NORC), the division, the Department of Medicine, School of Medicine and affiliate institutions in an effort to build and maintain effective working relationships and research processes that are vital to our mission. This position will also be responsible for providing programmatic support for the DPPG and the UWMDI, located at South Lake Union that brings together a large number of investigators, studying various aspects of the basic science of diabetes and obesity. Position Complexities: The role of the Program Operations Specialist (POS) is to work with the Program Managers for the DRC, DPPG, UWMDI and NORC to ensure Programmatic success. As such, s/he exercises substantial responsibility and utilizes specialized knowledge of the research, education and program objectives ensuring strategic goals and extramurally funded award aims are met. Must work independently, take initiative, prioritize matters, and accomplish a broad spectrum and volume of work Position Dimensions and Impact to the University: Ensures operations meet program objectives of promoting and developing research in the field of diabetes and its complications. DUTIES AND RESPONSIBILITIES 65% Research Administration * This position acts as programmatic support for the NIH-funded P30 Diabetes Research Center (DRC). This position works with the DRC Program Manager and the Program PI on overall programmatic direction, evaluation of scientific progress, facilitation of interactions among investigators, and administrative and fiscal support to the Program as a whole and individual Project Leaders and Core Leaders. * Contributes to the overall program direction for the research and educational objectives by working with Investigators to direct operations ensuring strategic goals and extramurally funded awarded aims are met. * Responsible for determining and advising Investigators on the viability of proposed resource allocation to ensure lack of conflict between funding sources and viability of adequate effort and resource commitments. * Support Works with the Program Manager to prepare grant proposals and contracts. Responsible for preparing monthly budget reports and working with Investigators and Division staff to ensure compliance with proposal activities. Assure grant commitments and contract agreements of the University of Washington and sponsoring agencies are fulfilled in a timely and accurate manner. Post award budget management/compliance activities will include but are not limited to: * Ensure budgets are monitored and investigators are provided with customized, detailed monthly financial reports. Work with the DRC manager to provide counsel, utilizing multiple financial and record keeping systems to perform analyses of federal, private, industry and research and training budgets; forecasting future needs/expenditures and communicating status and progress directly with Principal Investigators. Review payroll certifications and ECCs for compliance and accuracy; distribute and maintain materials according to records retention schedules. Troubleshoot and prepare expense transfers, as necessary. Obtain advance budget numbers and process no-cost extensions. Purchasing processing and coordination including the use of Workday, ProCards, and Departmental CTA. 20% Programmatic Support for DRC, DPPG, UWMDI, and NORC * Responsible for the day-to-day programmatic coordination of a NIH-funded Center Grant (DRC). * Serves as liaison between Center Director, Co-Director, and DRC project/core leaders. * Responsible for coordinating speakers and other visitors for the Diabetes Institute, DRC and the Diabetes and Metabolism Seminar Series which features lectures from nationally recognized experts from across the country and is sponsored jointly by the UWMDI, DRC, and NORC. * Responsible for coordinating the joint Pilot and Feasibility (P&F) award program with the UWMDI and NORC. Includes drafting application materials, reviewing applications for completeness, securing reviewers, and coordinating review meeting. * Program support for the Diabetes Program Project Grant (DPPG) encompasses coordinating logistics for the program's external advisory board members and other distinguished guests invited by the program director. This role involves managing all facets of planning and executing annual meetings, including reserving meeting spaces, processing honorariums and travel reimbursements, and coordinating semi-monthly email communications with project members to ensure effective collaboration and seamless operations. 5% Compliance and Risk Management * Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH. * Interpret, monitor, analyze and implement federal, state, institutional and industry laws and policies as they apply to administrative and research operations. Integrate knowledge of compliance policies into operations, communicate necessary procedural or policy changes, and under the direction of the Institute and Division Leadership, guide full implementation of applicable policies. * Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise. 5% Personnel Administration * Work with Program managers and Principal Investigators to oversee management of personnel, such as redistribution of grant effort. Oversee funding support for personnel and recommend appropriate funding strategies. 5% Other * Work with managers to ensure the management of physical operations. In conjunction with the Directors and division staff, assist with assignment of space, coordinate with IT services personnel and ensure appropriate backup and maintenance policies and support. Assist in providing site-based management of equipment inventory. Attend appropriate building committee meetings, disseminate information and recommend improvements to space and facilities. Other duties and assignments as assigned and needed. MINIMUM REQUIREMENTS * Bachelor's degree in business administration or related field and one year related work experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS * Excellent organization skills with strong attention to detail, strong problem solving skills, resourcefulness and flexibility to adjust to dynamic work situations * Demonstrated ability to prioritize competing demands to successfully meet multiple deadlines and project milestones, strong follow through * Advanced skills and work experience, particularly with Excel but also with Microsoft Word powerpoint * Excellent written, verbal and interpersonal communication skills * Customer service orientation; initiative and responsiveness * Self Starter with the ability to work independently, exercise good judgement and make decisions when necessary * Strong collaborative and leadership skills; team orientation, consultative by nature * Aptitude for learning new skills to support changing needs * Willingness and ability to learn new systems and to implement new processes in response to changes DESIRED QUALIFICATIONS * Experience in the preparation of grant proposals and eGC1s * Management of federal grants and contracts * Experience with UW Purchasing, Payroll, WorkDay and Travel systems * Demonstrated ability to work well under pressure #UWDeptMedicineJobs Compensation, Benefits and Position Details Pay Range Minimum: $54,204.00 annual Pay Range Maximum: $66,000.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.