How To Become A Meeting Coordinator: What It Is and Career Path

What is a meeting coordinator and how to become one

Updated January 8, 2025

4 min read

Quoted experts

Joel Reece Ph.D.,

Mark Zanter

Everybody wants to have meetings (even when an email would be enough sometimes), but not everybody knows how to make a successful one happen. The meeting coordinator makes sure that any meetings or events go off without a hitch so that everybody else can focus on exchanging information and getting the job done.

The meeting coordinator's job starts in the planning phase, where they pick a venue, plan the agenda, and arrange for any necessary services such as catering by contacting vendors. The meeting coordinator also helps prepare for the substance of the meeting by arranging speakers and presentation materials. During the event, the meeting coordinator takes care of any setbacks that may arise.

The meeting coordinator needs to have an awesome skill for coordinating logistics, managing people, and troubleshooting problems as they arise. Many meeting coordinators prepare for this position by getting a bachelor's degree in business or hospitality and working in customer service.

What general advice would you give to a meeting coordinator?

Joel Reece Ph.D.

Associate Professor, Brigham Young University–Hawaii

Review job postings of career jobs you want to see what types of skills and experience they are looking for in applicants, then go find opportunities to gain those skills and experience.

Look for opportunities to get involved. It is ok to be a volunteer or have an entry level job.
Think of your job as a place you can get paid to learn. Work with the attitude to add value to the company.

ScoreMeeting CoordinatorUS Average

Salary

3.4

Avg. Salary $43,344

Avg. Salary $59,228

Stability level

7.6

Growth rate 18%

Growth rate 0.3%

Diversity

4.2

Race

American Indian and Alaska Native 0.24%

Asian 5.86%

Black or African American 11.24%

Hispanic or Latino 16.20%

Unknown 4.70%

White 61.76%

Gender

female 82.97%

male 17.03%

Age - 36

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 36

Stress level

7.6

Stress level is high

7.1 - high

Complexity level

7.3

Complexity level is challenging

7 - challenging

Work life balance

4.0

Work life balance is poor

6.4 - fair

Key steps to become a meeting coordinator

Explore meeting coordinator education requirements

Most common meeting coordinator degrees

Bachelor's

73.9 %

Associate

12.0 %

Master's

5.2 %

Start to develop specific meeting coordinator skills

Skills	Percentages
Event Planning	19.23%
Meeting Logistics	5.81%
Client Facing	5.73%
Reservations	5.72%
PowerPoint	5.62%

Complete relevant meeting coordinator training and internships

Accountants spend an average of 1-2 years on post-employment, on-the-job training. New meeting coordinators learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a meeting coordinator based on U.S. Bureau of Labor Statistics data and data from real meeting coordinator resumes.

Research meeting coordinator duties and responsibilities

Manage CME lectures and approve the completion of each program.
Manage contract negotiations, RFP proposals, presentations, and escalations.
Confirm reservations, registrations and manage itineraries.
Prepare and send out speaker and VIP confirmation letters and confirmations for all regional cluster meetings.

Prepare your meeting coordinator resume

When your background is strong enough, you can start writing your meeting coordinator resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a meeting coordinator resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable meeting coordinator resume templates

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