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Meeting coordinator skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Barbara Connell,

Sonja Armbruster

Below we've compiled a list of the most critical meeting coordinator skills. We ranked the top skills for meeting coordinators based on the percentage of resumes they appeared on. For example, 19.2% of meeting coordinator resumes contained event planning as a skill. Continue reading to find out what skills a meeting coordinator needs to be successful in the workplace.

15 meeting coordinator skills for your resume and career

1. Event Planning

Here's how meeting coordinators use event planning:

Implemented department processes, created event planning templates and automated reporting, optimizing production and reducing event turnaround times.
Scheduled bi-monthly event planning meetings.

2. Meeting Logistics

Meeting logistics refers to the detailed and planned organization and implementation of a meeting. It comprises the materials and assets involved in conducting a meeting including the room set up, the number of chairs and tables that are required, boards and flipcharts for discussion, any audio-visual equipment required for presentation or interactive activities, other additional items for specific activities or break-out groups, and office supplies for the participants coming to the meeting.

Here's how meeting coordinators use meeting logistics:

Collaborated with vendors concerning meeting logistics, travel accommodations, signage for events; created and distributed meeting materials.
Assisted Meeting Manager, President & Travel Department in meeting logistics coordination

3. Client Facing

Here's how meeting coordinators use client facing:

Worked with IT team to improve client facing websites as well as communications sent out to pharmaceutical field

4. Reservations

Here's how meeting coordinators use reservations:

Coordinated and executed event reservations for corporate groups and weddings using Passkey reservations system.
Coordinated all travel for group/hotel reservations, sales meetings/expense reimbursements.

5. PowerPoint

Here's how meeting coordinators use powerpoint:

Designed PowerPoint presentations and was on-site show operator.
Helped prepare Microsoft PowerPoint presentations as needed.

6. Booking

Here's how meeting coordinators use booking:

Ensured dynamic customer service forming relationships with clients from all lines of business assisting them with immediate last minute booking assistance.
Coordinate the booking of conference rooms, offices and other areas require for all clients, guests and employees.

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7. Ground Transportation

Ground transportation is land transportation and not sea or air transportation. Ground transportation is associated with airports and passenger moving and describes the public and private movement of passengers and goods using ground vehicle.

Here's how meeting coordinators use ground transportation:

Reserved and oversaw ground transportation manifest for larger events.
Coordinated travel and lodging for clients, faculty, and attendees with hotel, travel agency, and ground transportation company.

8. Vendor Contracts

Vendor contracts are legal arrangements that clearly state the provisions and conditions of the work/services to be provided by a vendor/contractor. If drafted accurately, these documents can provide a safeguard against potential liability. The contract must enlist the scope of Services/Products, Contract Duration, Price and intended payment plan.

Here's how meeting coordinators use vendor contracts:

Negotiated vendor contracts to consistently remain under budget specifications
Negotiated facility and vendor contracts and established budget.

9. Database Management

Here's how meeting coordinators use database management:

Provided administrative support to full office staff, including word processing and database management, mass mailing projects and general reception.
Oversee database management through consistent communication with a digital marketing vendor.

10. Meeting Rooms

A meeting room is a room set aside solely to hold meetings and conferences to discuss issues, set priorities, and make decisions. A meeting room also can be used to hold training sessions, brainstorming, and/or strategy sessions.

Here's how meeting coordinators use meeting rooms:

Schedule client consultations; give tours of the facilities to potential clients and tour meeting rooms frequently to assure proper set-ups.
Solicit businesses to use our meeting rooms & office spaces, and catering services, setup meeting rooms with presentation equipment

11. Meeting Materials

Here's how meeting coordinators use meeting materials:

Performed budget reconciliations and produced meeting materials for all assigned meetings.
Prepared meeting materials and provided the moderator with travel arrangements.

12. Audio-Visual Equipment

Here's how meeting coordinators use audio-visual equipment:

Developed detailed plans and agendas for conferences and workshops including arranging speakers, audio-visual equipment and making arrangements for awards ceremonies.
Arranged the availability of audio-visual equipment, transportation, displays, and other event needs.

13. Event Management

Event management applies project management to the development and creation of corporate events such as conferences, festivals, ceremonies, concerts, or formal parties.

Here's how meeting coordinators use event management:

Created new process for event intake forms by improving event management check list for processing event kick off forms.
Managed partnerships and relationships with national corporations, vendors, hotels, event management companies and production service companies.

14. Room Set-Up

Here's how meeting coordinators use room set-up:

Work closely with clientele and consultants regarding meeting needs, room set-ups, equipment and supplies.
Coordinated with event host point person regarding meals, room set-up, equipment needs.

15. Room Blocks

Here's how meeting coordinators use room blocks:

Negotiate and review contracts to guarantee room blocks, function requirements, special concessions and terms are reflected accurately.
Arranged and negotiated hotel contract accommodations for 400 VIPs and managed city-wide hotel room blocks for 5,000 attendees.

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What skills help Meeting Coordinators find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What type of skills will young meeting coordinators need?

Barbara Connell

Chair of Events Industry Council’s CMP Governance Commission and CEO at the American Society for Gastrointestinal Endoscopy, Events Industry

Depending on the position that is available, various items draw attention. If a manager or junior role is being filled, an experience that shows continued alignment within a field or type of activity and learning within that field or activity is appealing. Dedication and consistency are always attractive. If a senior role is being filled, deep levels of varied responsibility and achievement are indicators that an individual is committed, focused, and likely to be a successful leader. Tenure is also attractive; staying in a position for 3-5 years or more is a positive trait and shows that the organization's investment will be protected.

What technical skills for a meeting coordinator stand out to employers?

Sonja Armbruster

Health Sciences Educator, Wichita State University

The technology of this moment may change in the next moment. The capacity to quickly learn new systems and processes is a critical skill. In large-part, this requires a willingness to say yes, and perhaps a willingness to make mistakes and try again. Successful new-graduates are coachable. None of us is as smart as all of us. New grads need to seek coaching and feedback from others. Older co-workers may have wisdom to share, or they may be missing a perspective or skill needed - and either way, new grads can learn so much by watching and paying attention. One of the most valuable skills one can hone is the approach to the work. New responsibilities are an opportunity to grow in the job, not a burden. While you likely won't see this on a normal "technical skills" list, stand-out employees have a healthy willingness to "go-figure-it-out" and then consult with one's supervisor or team rather than waiting to be told what to do or having a narrowly defined "job-jar". GFIO.

What soft skills should all meeting coordinators possess?

Mark Zanter

Coordinator, Marshall University

All graduates should be able to write and express themselves clearly and communicate effectively in their discipline.

Do you want to know more?

List of meeting coordinator skills to add to your resume

The most important skills for a meeting coordinator resume and required skills for a meeting coordinator to have include:

Event Planning
Meeting Logistics
Client Facing
Reservations
PowerPoint
Booking
Ground Transportation
Vendor Contracts
Database Management
Meeting Rooms
Meeting Materials
Audio-Visual Equipment
Event Management
Room Set-Up
Room Blocks
Travel Arrangements
VIP

RFP
Banquet Event Orders
Site Selection
Onsite Support
Name Badges
Event Logistics
Logistical Support
Registration Process
Meeting Space
Meeting Specifications
Trade Shows
Social Events
Contract Negotiations
Site Inspections
CME
Expense Reports
On-Site Management

Hotel Contracts
Promotional Materials
Administrative Tasks
Educational Programs
Confirmation Letters
Travel Logistics
Giveaways
Advisory Boards
Menu Selections
Conference Materials
Facebook
Cost Analysis
Vendor Relations
Convention Centers
Delphi

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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