Meeting/event planner job description

• Collaborate with internal association teams to identify event strategies that support association goals and provide positive experiences for attendees.
• Negotiate contracts with conference related companies and vendors to leverage economies of scale and exceed client budget expectations. Establish and maintain positive working relations with internal staff, vendors and external stakeholders.
• Lead future year site selection strategy by managing the RFP process, provide input to the conference ROI, develop recommendations and negotiate the contract(s).
• Develop and manage financials as it relates to events and creating annual budgets for meetings and events, achieving favorable financial results through strong negotiation skills.
• Accountable for oversight of all meeting planning responsibilities including but not limited to project management in the pre-planning phase, planning and oversight of event logistics inclusive of room block management, food and beverage, room-sets, audio visual, attendee experiences and invoice reconciliation, and onsite management.
• Maintain an ongoing awareness of trends and new approaches to improve planning and production processes for events, including working with AV providers, AMC services teams, hotel professionals and others.
• Work on other projects and tasks as assigned.

• Bachelor's Degree; CMP and DES preferred
• 5+ years of direct experience in domestic event planning. International event planning experience is a plus.
• Intermediate computer proficiency in Microsoft Office Suite.
• Ability to travel (domestically and internationally) approximately 6-8 times a year for up to a week at a time (inclusive of weekends).
• Ability to lift 30 pounds and to be on your feet for 10+ hours (when onsite).

Association Management Center is an equal opportunity employer. We are committed to building a diverse team in which all employees are welcomed, valued and respected for their individual strengths, perspectives, and contributions.

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary: $65000 / year

What makes FLIK click

What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions.

We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn't merely a job but the start of a career where you can flourish.

Positions at this location require proof of COVID-19 vaccination, boosters, and/or regular COVID testing. Where permitted by law, applicants who are offered a position for this location may be asked about their vaccination status, which must meet minimum business requirements. All religious, medical, or other legally recognized exemptions regarding vaccination status will be considered.

Job Summary

Working as a Meeting and Event Planner, you are responsible for Guest Services for a corporate Conference Center. You will manage a team of coordinators and receptionists. You will be responsible for ensuring guest's needs are met with high level of customer services. Additionally, you will be responsible for the following:

Key Responsibilities:

* Plans and communicates to all departments the expressed need of the customer
* Works directly with the Sales Training Department to ensure that all details of their trainings/meetings are arranged and space reserved appropriately. Constantly communicates with them to keep abreast of changes, additions and customer comments
* Acts as a liaison between the Conference Center and all customers
* Prepares all group service orders by using room reservation software
* Works closely with the Audio Visual & Conference Services Departments to ensure room set-ups, A.V. needs, and special requests.
* Works closely with the Food & Beverage Department for food quality, menu maintenance and assessing customer feedback
* Assists the General Manager in analyzing all aspects of the Training Center operation and reports back on any aspect that does not seem to be functioning properly
* Assists the General Manager in analyzing and creating quarterly Operational Review reports including PowerPoint slides and compiling data from the space management system

Preferred Qualifications:

* Bachelor's degree preferred but not necessary if candidate has related conference services experience
* Have a least two years hotel or conference center experience
* Abreast of industry trends
* Superior quantitative, oral and written communications and problem-solving/strategizing skills
* Excellent overall computer skills with advanced knowledge of Excel and PowerPoint
* Proactive mindset to anticipate and support changes in our business
* Conformity to the highest standards of personal integrity and ethical behavior
* Exceptional customer service abilities

Apply to Flik today!

Flik is a member of Compass Group USA

Click here to Learn More about the Compass Story

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance)

Associates at Flik Hospitality are offered many fantastic benefits.

* Medical
* Dental
* Vision
* Life Insurance/ AD
* Disability Insurance
* Retirement Plan
* Paid Time Off
* Holiday Time Off (varies by site/state)
* Associate Shopping Program
* Health and Wellness Programs
* Discount Marketplace
* Identity Theft Protection
* Pet Insurance
* Commuter Benefits
* Employee Assistance Program
* Flexible Spending Accounts (FSAs)


Flik Hospitality Group

JEANNE M LANE

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Nearest Major Market: New York City

Job Segment: Event Planning, Hospitality

About the Line of Business


FROSCH is Chase's best-in-class travel business, delivering exceptional customer service, industry-leading expertise, and meaningful travel experiences to our clients. For more than 45 years, FROSCH has been a travel company of choice, building a client-centered service model and employee-focused workforce. Now, as a part of the Chase family, FROSCH is expanding its network to deliver global travel management and luxury travel planning to even more people - all in service of Chase's core mission to help customers make the most of their money.

For both our employees and businesses, we are driving success in a diverse culture with a commitment to creating an environment where everyone belongs. Positions within FROSCH provide numerous opportunities for meaningful growth in a firm dedicated to inclusivity, development, mobility, and career advancement. We are hiring best-in-class talent who are passionate, entrepreneurial, and want to work in a globally diverse organization with a strong team culture. New team members will be part of an exciting transformation as we build competitive strategies, leverage new and innovative technologies, and create industry-leading teams.


Job Description


As a
Meetings and Events Planner
,
your primary responsibilities will include:

• Single point of contact for client; creating, managing, and owning project plans, production schedules, onsite staffing schedules, working budgets, and final bills
• Communicate the client's needs and deliverables to internal stakeholders to ensure flawless execution
• Accurately review and analyze reports. Manage data between registration platform, air reports (inclusive of ever-changing arrival and departure manifests, and hotel rooming lists)
• Manage and oversee all details in the operations and management of programs
• Establish, maintain, and cultivate strong relationships with clients
• Uphold the high level of FROSCH GC&E customer service standards
• Lead client and vendor meetings; including but not limited to, sourcing, weekly progress calls, budget discussions, program development, etc.
• Organize and handle site inspections with clients
• Maintain clear and accurate files, keeping vendor files up to date
• Program travel for meetings/events, manage on site program team and vendors - Manage, organize, delegate, and communicate all priorities on site
• Ensure clear, consistent, and professional communication with clients
• Assist account management in booking repeat programs
• Work with existing clients & new contacts to develop business opportunities for FROSCH GC&E
• Cultivate new and existing relationships with key vendors
• Contribute and take an active role in creative development of proposals and contracts where you have specific account knowledge
• Maintain positive solution-oriented communication practices always

Requirements

• Minimum of 5 years meeting and event planning experience required
• Familiarity and experience with all types of conferences, meetings, and events required
• CMP designation preferred
• Cvent experience desired
• Experience in the professional services industry is a plus
• Related degree in Event Management, Travel or Hospitality or equivalent experience
• Proficiency required in Microsoft Office: Word, Excel, Outlook, and PowerPoint
• Multi-tasker with ability to time manage and prioritize
• Organized with attention to detail
• Ability to work independently - solution-oriented, resourceful self-starter
• Flexibility to change with a keen sense of urgency, when needed
• Professional and customer-oriented
• Outstanding communication skills - written and verbal
• Ability to collaborate with many personalities

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

The health and safety of our colleagues, candidates, clients and communities has been a top priority in light of the COVID-19 pandemic. JPMorgan Chase was awarded the "WELL Health-Safety Rating" for all of our 6,200 locations globally based on our operational policies, maintenance protocols, stakeholder engagement and emergency plans to address a post-COVID-19 environment.

As a part of our commitment to health and safety, we have implemented various COVID-related health and safety requirements for our workforce. Employees are expected to follow the Firm's current COVID-19 or other infectious disease health and safety requirements, including local requirements. Requirements include sharing information including your vaccine card in the firm's vaccine record tool, and may include mask wearing. Requirements may change in the future with the evolving public health landscape. JPMorgan Chase will consider accommodation requests as required by applicable law.

Equal Opportunity Employer/Disability/Veterans