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Meeting Planner

BCD Travel
Washington, DC
A culture of purpose: Where will your BCD M&E career take you?

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you!

Meeting Planner We are looking for a Meeting Planner to join our dynamic team within our Life Sciences Division. In this client facing role, you will act as the event planning lead and project manager on each meeting. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly and compliantly from site selection, to registration, to menu planning through onsite execution and budget reconciliation and everything in between. You will keep projects running on time, on budget and within compliance guidelines. If you are someone who has mastered the art of managing multiple priorities at once then read on!

Your responsibilities: • Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach. Afterall, you an expert in meetings management. • Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings and menu planning ideas but ensure we remain compliant. Negotiate vendor contracts and build long lasting partnerships. • Work with your client and peers on procuring an ideal and compliant venue for each event. • Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan. • Communicate effectively with all hotel & vendor partners. You'll be responsible for hotel rooms, designing and communicating room sets, AV/Production needs, offsite and team building events, ground transportation, signage and more! • Ensure everyone, from client to attendee to staff member has a positive and memorable experience from invitation stage, through onsite, and departure. We aim to please!

You're good at: • Communicating with clients. You have the ability to own the room and convey confidence, knowledge of best practices in events and a professional presence at first impression and on-going. • Managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure and work well in a collaborative environment. • Establishing long lasting, professional relationships with clients, co-workers and vendors. • Managing the complex world of compliance including understanding Meal Caps, State & Country Laws and Transfer Of Value reporting. • Cvent, Excel and Microsoft Office Suite. • Our ideal candidate possesses 3+ years in a lead planner role in the Pharmaceutical or Life Sciences industry

You might also have: • A college degree from a 4-year institution. • The ability to travel regularly

What we offer you • A culture of purpose where we are invested in your happiness and career growth • Competitive salary and benefits package

How to apply Click "apply now" to be considered.

Get to know BCD M&E: At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

See if you belong at www.bcdme.com.

#Li-Remote

117588

BCD Travel is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, age and veteran status. BCD Travel complies with applicable laws in the countries in which we operate. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at careers@bcdtravel.com.
New
6d ago

Meeting Planner

Association of American Medical Colleges
Washington, DC
Who we are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features:

* Significant employer 403(b) contribution
* Public transportation subsidy
* Generous paid time off program
* Tuition reimbursement
* Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teams

Why us, why now?

The AAMC is searching for a Meeting Planner to join our team. The Meeting Planner is part of a collaborative team and assumes full responsibility for 6-8 meetings annually with 20-800 attendees. The planner will have full logistical responsibility and be required to travel to attend site inspections and the meetings themselves. He/she/they will also serve as the overall project manager.

How will you make an impact?

* Learn and become proficient in the Cvent suite of products to include the Event Management Module, Supplier Network, E-Marketing Module, and Crowd Compass Mobile apps.

* Manage and implement the meetings marketing and print efforts (electronic, social media, print, marketing and web).

* Serve as primary contact with all confirmed speakers and session facilitators assigned (up to 150 speakers per meeting).

* Coordinate with colleagues and CME provider to ensure appropriate meetings become accredited and ensuring that meetings remain within the accreditation guidelines.

* Coordinate with program staff and exhibit/sponsor consultants to develop exhibitor and sponsorship prospectuses and packages, coordinate with consultant on booth sales and sales communications to potential exhibitors and sponsors, partner with meeting coordinator and registration team to facilitate registration and payment from exhibitors and sponsors.

* Partner with hotels to coordinate all facility functions and needs to include meeting room setup, audiovisual setup, food and beverage selection, and guest room and suite reservations.

* Select high-quality and efficient vendors, finalize contracts, coordinate logistics and provide onsite support for all vendors and partners to include tours, destination management companies, audio visual providers and other third-party vendors.

* Provide onsite support to include coordination & communication with all hotel staff (convention services manager, banquet staff, audiovisual staff, etc.), assisting in setup of registration area, advance review of banquet event orders, providing support for speakers in preparing for their presentation, providing information to and answering questions of constituents, troubleshooting, review of daily expenses, distributing gratuities, coordination of off-site events, VIP management and shipment preparation.

* Prepare budgets and supervise expenditures for each meeting with budgeted expenses up to $1M. Will be required to advise program staff of budgetary implications based on their decisions.

* Management of payment of all hotel and vendor invoices, including master accounts, crafting requisitions and purchase orders for all payments and invoices, facilitating purchase card transactions and coordinating final post meeting income-expense reconciliation and reporting management to forecast future and prospective learning offerings and association revenue.

* Prepares detailed history reports for each meeting documenting budgeted vs. actual revenue and expenses, contracted vs. pickup up room block figures, audio visual and wifi usage and explanations for any overages.

* Conduct site research, selection and contract mediations.

* Strong diplomacy and communication skills with extensive knowledge and good judgment of potential properties.

* Reviews and edits peer planner contracts.

* Review hotel proposals, and where appropriate, negotiate for lower room rates and rental fees, prepare site presentation packets and conduct site presentations for program committees, negotiate contracts with properties selected, guide final contract through legal review and procurement office processing, gather necessary signatures and disseminate information to program staff once contract is final.

What will you bring to the role?

* Bachelor's degree; additional experience may substitute.

* 3-5 years meeting management experience required. Association experience preferred.

* Must be detail oriented and possess above average organizational, communication and meeting leadership skills. Experience using Cvent is preferred.

* Extensive written and verbal communication immediate team, committees, constituents, and vendors.

* Travel 6-8 times per year (to include weekend travel) to manage onsite logistics at meetings including the AAMC annual meeting.

* Must work independently and unsupervised. Must be able to lead all aspects of work flow independently during those periods.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The Association of American Medical Colleges (AAMC) is an Equal Opportunity/Affirmative Action Employer. The AAMC is committed to the policy of an equal employment opportunity in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic.

Please attach a resume as part of the application process. It is important that files DO NOT include periods ( . ) within the file name.

BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Internet Explorer v.10 or higher.
8d ago

Meeting Planner

Teksystems
Remote or Washington, DC
Reporting directly to the manager of that unit. The incumbent will serve as the primary POC and administrator of our client's meeting registration platforms for Membership and Education program events. In addition, the incumbent will provide strategic perspective for how the membership divisions can best utilize Cvent and other platforms for an optimal customer experience.
Types of meetings/events:

• They generally have a number of events at a time. 4-8 large meetings being orchestrated simultaneously. More online smaller events as well (probably 4-8). Many of these will be repeating, so the process wouldn't change much for some of the same programs that repeat.

• Attendees: smaller side 300 and larger maybe around 2000

• Looking to streamline process and bring into 1 department

• Looking for someone who can help in this effort with understanding of all of the events that take place within the platform. Whatever type of event this might be, the ideal candidate would have an understanding of how process works, identify info needed from various business units, communication when collecting that info from colleagues, attention to details to collect info in timely manner, create registration sites, monitor those, provide customer support to internal clients

1. Builds/manages web-based registration events in Cvent and other platforms to support global Membership Division program events.

2. Creates and executes event production timelines for event registration.

3. Oversees testing of the online registration including:

o monitoring and ensuring accuracy of all registration and financial data.

o managing automated communications

o creating conference badges, invoicing, receipts, and necessary communication.

o processing payments, refunds, cancellations, and substitutions and following up with outstanding payments.

4. Serves as the primary liaison responsible for coordinating all necessary technical elements of registration logistics, production, and execution.

5. Collects event feedback and prepare customized registration and financial reports for post-event analysis and reporting.

6. Collaborates with applicable staff to develop content, address problems, and ensure a consistent user experience across all registration system platforms.

7. Provides multi-channel customer support for internal and external customers

8. Develops and administers training for staff within Cvent, to include advising on best practices and product capabilities

Additional Skills & Qualifications:

Requires BA/BS degree or equivalent.

Minimum of 5 or more years of relevant experience including 2 years or more experience in a lead position for a support related function.

Expertise supporting the creation of technical programming for National, regional and specialty meeting programs is a plus.

Application training experience and experience with working with technology is required.

Minimum 2 years of experience building web-based registration events in the Cvent platform.

Experience in scientific conferences would be very helpful.

Membership association and nonprofit experience is also helpful.

Work samples helpful (not required): Emails that show how they interact with stakeholders for events or samples of events they've worked on are helpful, but not required.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We are an equal opportunity employers and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. To view the EEO is the law poster click here. Applicants with disabilities that require an accommodation or assistance a position, please call 888-472-3411 or email mpowers@teksystems.com. This is a dedicated line designed exclusively to assist job seekers whose disability prevents them from being able to apply online. Messages left for other purposes will not receive a response.
New
4d ago

Meeting Planner

Teksystems
Remote or Washington, DC
Reporting directly to the manager of that unit. The incumbent will serve as the primary POC and administrator of our client's meeting registration platforms for Membership and Education program events. In addition, the incumbent will provide strategic perspective for how the membership divisions can best utilize Cvent and other platforms for an optimal customer experience.
Types of meetings/events:

• They generally have a number of events at a time. 4-8 large meetings being orchestrated simultaneously. More online smaller events as well (probably 4-8). Many of these will be repeating, so the process wouldn't change much for some of the same programs that repeat.

• Attendees: smaller side 300 and larger maybe around 2000

• Looking to streamline process and bring into 1 department

• Looking for someone who can help in this effort with understanding of all of the events that take place within the platform. Whatever type of event this might be, the ideal candidate would have an understanding of how process works, identify info needed from various business units, communication when collecting that info from colleagues, attention to details to collect info in timely manner, create registration sites, monitor those, provide customer support to internal clients

1. Builds/manages web-based registration events in Cvent and other platforms to support global Membership Division program events.

2. Creates and executes event production timelines for event registration.

3. Oversees testing of the online registration including:

o monitoring and ensuring accuracy of all registration and financial data.

o managing automated communications

o creating conference badges, invoicing, receipts, and necessary communication.

o processing payments, refunds, cancellations, and substitutions and following up with outstanding payments.

4. Serves as the primary liaison responsible for coordinating all necessary technical elements of registration logistics, production, and execution.

5. Collects event feedback and prepare customized registration and financial reports for post-event analysis and reporting.

6. Collaborates with applicable staff to develop content, address problems, and ensure a consistent user experience across all registration system platforms.

7. Provides multi-channel customer support for internal and external customers

8. Develops and administers training for staff within Cvent, to include advising on best practices and product capabilities

Additional Skills & Qualifications:

Requires BA/BS degree or equivalent.

Minimum of 5 or more years of relevant experience including 2 years or more experience in a lead position for a support related function.

Expertise supporting the creation of technical programming for National, regional and specialty meeting programs is a plus.

Application training experience and experience with working with technology is required.

Minimum 2 years of experience building web-based registration events in the Cvent platform.

Experience in scientific conferences would be very helpful.

Membership association and nonprofit experience is also helpful.

Work samples helpful (not required): Emails that show how they interact with stakeholders for events or samples of events they've worked on are helpful, but not required.

About TEKsystems:

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We are an equal opportunity employers and will consider all applications without regard to race, genetic information, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. To view the EEO is the law poster click here. Applicants with disabilities that require an accommodation or assistance a position, please call 888-472-3411 or email mpowers@teksystems.com. This is a dedicated line designed exclusively to assist job seekers whose disability prevents them from being able to apply online. Messages left for other purposes will not receive a response.
New
4d ago

Joint Event Life Cycle (JELC) Exercise Planner

Obxtek
Arlington, VA
Responsibilities

OBXtek is staffing for three (3) Joint Event Life Cycle (JELC) Exercise Planners for the National Guard Bureau in Arlington, VA.

The work will include but not be limited to the following:

  • Produce a report of information outlined in the Joint Event Life Cycle (JELC) listed in TE4 (STPA Checklist).
  • Provide the tasks and deliverables required by the JELC for approximately 220 events per year.
  • Provide support for the Collective Training Branch (NG-J374) working at the NGB/NCR home office.
  • Ensure that they provide proposed planning, training and support for NGB and JFHQs-State IAW CJCSM 3500-series policy documents.
  • Support the requirements of exercises during: command post exercises (CPX), field training exercise (FTX), staff and table top exercises (TTX) at the National, regional, State, local and unit levels using Defense Readiness Reporting System (DRRS), Joint Training Information Management System (JTIMS), Joint Lessons Learned Information System (JLLIS) and Army Training Information Management System (ARTIMS) to automate the development of joint collective training events:
  • Facilitate and document exercise products. Formats and deadlines are subject to change, at the discretion of on-site program manager and military lead.
  • Validate and verify that event execution is in accordance with pre-approved planning.
  • Update branch upon the completion of the event execution.
  • Upon return from the event execution, complete TE9 to summarize Exercise Objectives, Observations and Findings, and Conclusions within five (5) business days.
  • Upon return from the event execution, commence tasks within TE3 and report weekly status during CRE weekly meetings.
  • Provide JELC planning status during the weekly JIET synch meeting.
Qualifications

Active Secret Clearance

  • 10 years of military training experience
  • NGB J3/7 joint planning experience
  • JELC experience with CEP, JEP, NEP programs
  • Experienced exercise and training course facilitator
  • Experience with JTIMS, DRRS and JOPES

Education:

Bachelors Degree

Must be able to provide proof of Covid-19 vaccine to qualify for employment.

Company Information

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers' knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement plans and much more.

As a prime contractor for 93% of our current work, OBXtek pairs lessons learned across disciplines with industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

COVID Policy: Prospective and/or new employees will be required to adhere with OBXtek's vaccination policy. Full vaccination will be required and verified before the start of employment unless an exemption applies. Employees working onsite at a customer location must comply with customer vaccination requirements which may include any or all the following: mandatory vaccination, mandatory statements regarding one's vaccination status and mandatory testing .

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.

New
4h ago

Cleared Event Planner, Mid

Booz Allen Hamilton Inc.
McLean, VA
Key Role:

Collaborate with the Senior Event Planner to plan and manage all elements of events between senior US government employees and their foreign counterparts. Coordinate logistics, identify and reserve venues, set up venues when applicable, prepare materials, and arrange for catering when needed. Providing onsite support during the events and associated meetings.

Basic Qualifications:

* 1+ years of experience with event planning, management, and coordination

* Ability to interact with visitors at all levels in a professional and courteous manner

* Ability to pay attention to detail, demonstrate a proactive approach to making things happen, and problem solve

* Ability to be flexible and responsive to scheduling and other changes

* Ability to occasionally work a non-traditional schedule, including some evenings and weekends, if needed

* Ability to work onsite until 5pm EST Monday-Friday

* TS/SCI clearance with a polygraph

* Bachelor's degree

Additional Qualifications:

* Experience working with high-level officials or executives

* Experience planning and coordinating government events

* Experience planning events with foreign visitors

* Knowledge of foreign cultures, traditions, etiquette, protocol, or languages

* Master's degree

Clearance:

Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information; TS/SCI clearance with polygraph is required.

We're an EOE that empowers our people-no matter their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other protected characteristic-to fearlessly drive change.
New
1d ago

Club Event Planner

Congressional Country Club
Bethesda, MD
When you speak to someone about an event idea, do you automatically start thinking of awesome ideas they should incorporate to make it a killer party?
Do you walk into an event and immediately see ways to improve it?

Do you enjoy helping others plan a fabulous event beyond their expectations? Can I hear you smile over the phone? Do you believe a successful event operation is only as strong as the unity between sales and service?

Are you seeking a career opportunity where you are THE person who plans the best club parties/events?

If you answered yes to all of the questions above, then you should know Congressional Country Club is seeking a Club Event Planner. The Club Event Planner supports the banquets and catering team along with the Director of Banquets and Catering in planning events and managing the operations of the department. This is only for individuals who possess a high quality of member care and satisfaction to help plan and organize parties, events and functions.

Congressional Country Club is looking for Team Members that believe the impossible is possible. Who are driven to continuously make a positive impact on the organization and believe that as a team we can accomplish more.

Note: CCC is currently following the State of MD Covid Mandates currently in place.

What will be expected of you:

* Assist the Director of Banquets and Catering in helping members plan special catered functions that meet their individual needs. Includes planning menus, entertainment, ordering of equipment rental, flowers and other aspects as required
* Interacts closely with the Executive Chef to create menus for the members and ensure that proper menus and special requirements are attained for each event
* Works closely with all members of the Banquets and Catering team to operate as a highly efficient cohesive unit
* Possess a genuinely friendly and caring attitude at all times to take care of our members and their requests in order to generate new and repeat business
* Create a follow-up survey system in order to gain feedback from our members about their event and follow-up as necessary accordingly
* Handles member inquiries regarding availability of dates for special events
* Generates, distributes, receives Club contracts of members for booked functions
* Maintains calendar and reservation book for all functions being booked within the Club
* Assists members in making reservations for special functions and maintains accurate records of these reservations, and records all reservation and cancellation numbers
* Prepares daily guarantee sheet and change orders
* Works closely with the Director of Banquets and Catering to perform monthly calendar audits
* Coordinates and distributes the weekly BEO packets
* Flexible work schedule is expected, including working holidays, weekends and special member events

Ideal Candidates will possess the following attributes:

* Required Must have extensive Food and Beverage knowledge
* Highly Preferred - 2-3yrs of Hospitality/Restaurant experience, specifically in Banquets and Catering
* The ability to help our members envision their event and painting that picture for them
* Loves interacting with our members while maintaining a high level of genuine care for everyone and are committed to delivering the best event experience
* Creating specific purpose events into fun events and building on them with your own innovative ideas
* Enjoys incorporating themes into parties and decorating them
* Is a structured task-oriented person who loves tackling projects
* Strong desire to work collaboratively with the banquet and catering team to achieve the best results together
* Reliable and dependable individual who is completely dedicated to their high-quality work
* Committed to delivering exceptional hospitality to all member's every time
* Is passionate about making a positive impact on the members and creating a name for themselves at the club as THE person that plans the best parties and events
* Absolutely MUST want to learn from others and grow in this position

Benefits:

* This is a Full Time Position
* Complimentary meals
* Complimentary parking
* Health, Dental & Vision Insurance (Available for Full and Part Time Team Members)
* FSA
* 401K with match
* Employee Discounts Golf, Tennis, Fitness Apparel/Items

CCC is an EOE
23d ago

Investor Relations Event Planner/Administrator - Deerfield, IL; 50% remote work

Caterpillar
Remote or Countryside, IL
Your Work Shapes the World

Whether it be groundbreaking products, best in class solutions or creating a lifelong career, you can do the work that matters at Caterpillar. With a 95-year legacy of quality and innovation and 150 locations in countries around the world, your impact spans the globe.

When you join Caterpillar, you are joining a team of makers, innovators and doers. We are the people who roll up our sleeves and do the work to build a better world. We don't just talk about progress and innovation. We make it happen. And we are proud of that because it helps our customers build and power the world we live in - the roads, hospitals, homes and infrastructure. Without a dedicated workforce Caterpillar could not effectively meet our customer's needs. Join us.

Description:

We are currently seeking experienced candidates for an Investor Relations Finance Analyst position to support the Investor Relations Director. You will be expected to perform diverse and complex support duties for the Investor Relations function. Assignments will involve working with highly confidential information, handling very detailed meeting schedules, assisting with the quarterly earnings process, and facilitating all external investor engagements. This position will require you to act on your own initiative and set up work processes to achieve desired results. You will interact with executive, administrative and senior leadership, as well as other important stakeholders both internally and externally, to communicate and/or gather information as required.

Job duties include but are not limited to:

* Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e. conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared.
* Coordinate extensive, complex travel arrangements - domestically and internationally - with multiple stops and different time zones.
* Manage calendars, work with executive assistants and problem-solve when changes are needed.
* Manage confidential information flow within the organization, exercising a high level of discretion.
* Resolve routine and non-routine inquiries, filtering and managing requests, providing information through independent research and use of internal/external resources.
* Prepare and review materials and correspondence for meetings and/or events, developing detailed travel agendas, compiling investor information, entering meeting and technology details into schedules.
* Review and issue a daily report on the company's stock price performance.
* Maintain effective relationships with internal and external contacts.
* Update the investor relations web site as needed.
* Maintain and update IR records and electronic files as needed.
* Additional tasks and projects as requested.

Basic Requirements:

* 4-year college or university degree is required.
* Minimum 5-7 years of experience in meeting management, preferably with 2 years supporting senior management.

Top Candidate Will Also Have:

* Advanced computer skills required (Microsoft Outlook, Word, Excel, Power Point, CTE (Concur Travel and Expense), Internet/Intranet, SRM (Supplier Relationship Management), and SharePoint.
* Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, in order to deliver on commitments and deadlines.
* Demonstrated ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
* Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.
* Demonstrated high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
* Ability to network across organizations and identify resources, services, etc.
* Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels, handle difficult people and generate effective and professional business communications.
* Demonstrated ability to compile data, generate spreadsheets, prepare and enhance correspondence and presentations.
* Demonstrated willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
* Prior experience with preparations for C level executives and/or Board Interactions preferred.
* Ability to conduct internet/intranet research as needed to supplement briefings.
* Flexibility to adjust schedule according to business demands.

Additional Details:

* Location: Deerfield, IL
* Domestic relocation is available to those who qualify
* 50% remote work / 50% in office in Deerfield, IL
* "IL - Country of United States" is used for posting reasons only.
* External title: Investor Relations Event Planner/Administrator
* Internal title: Finance Analyst II

Employee benefit details:

Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.

Here you earn more than just a salary, because we value your performance. We offer a total rewards package that provides day one benefits [medical, dental, vision, RX, and 401(k)] along with the potential of an annual bonus.

Additional benefits include paid vacation days and paid holidays (prorated based upon hire date).

Final details:

Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status.

This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S. which can be found through our employment website at www.Caterpillar.com/Careers

#LI

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Not ready to apply? Submit your information to our Talent Network here.
13d ago

CareAR Event Planner

Xerox
Remote or Norwalk, CT
Holdings Corporation For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power today's workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients - no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion. CareAR Event Planner What we are looking for: An events manager for a fast-growing software startup backed by a legendary brand. We are looking for an experienced events manager who can knock the logistics and execution out of the park and also develop a calendar of events with a strategic lens. CareAR is planning to attend industry, partner and customers events both virtual and in-person and eventually host our own event. You will be the lead on every experience we participate in. We'll look to you to guide us on how we should show up, and where and when. You will have the support of the marketing, operations, and product teams to help you execute on your vision for memorable events that attract new users and build loyalty with existing customers. In addition, you will execute internal events such as company picnics, charitable and team building events. You will develop event success criteria, reporting processes and recommend tools for execution. Following events, you will provide success metrics, reporting. During all stages of the event planning, you will work with the digital marketing and creative team on promotional and pre / post event nurture content. The impact you will make: * Develop and execute on events that attract, educate, and engage customers, partners and prospects. * Create fun and unique experiences that differentiate us from other people in the industry * Up-level our design and the ways we engage during and after events to create momentum * Determine partnership opportunities, where relevant What you bring to the table: * 5+ years of events experience, including experience at a high-growth company * A+ execution on logistics and coordination * Strategic perspective combined with creativity to create experiences that resonate with the audience and increase engagement * Ability to work cross-functionally internally and with external partners * Outstanding written and verbal communication skills * You are flexible and quick to adapt to changing timelines and deliverables * Willingness to travel * Ability to coordinate internal event attendee and presenter travel plans * A team player with a great attitude and the ability to communicate and manage lots of attendees from different geographies * A passion for building a strong brand and company culture through events. Bonus: * Experience as an events planner for a software company * A passion for AR, AI and Machine Learning technologies * Creativity, drive and thinking outside of the box What you will get from us: * Ground floor opportunity as an early member of the CareAR team; you'll directly shape the direction of our company. The opportunities for growth are truly limitless. * 401K * Remote / Work from home * Competitive healthcare benefits #LI-JM2 Xerox is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, creed, religion, ancestry, national origin, age, gender identity, sex, marital status, sexual orientation, physical or mental disability, use of a guide dog or service animal, military/veteran status, citizenship status, basis of genetic information, or any other group protected by law. Learn more at www.xerox.com and explore our commitment to diversity and inclusion! People with disabilities who need a reasonable accommodation to apply or compete for employment with Xerox may request such accommodation(s) by sending an e-mail to XeroxStaffingAdminCenter@xerox.com. Be sure to include your name, the job you are interested in, and the accommodation you are seeking. © 2020 Xerox Corporation. All rights reserved. Xerox and Xerox and Design are trademarks of Xerox Corporation in the United States and/or other countries.
15d ago

U.S. Army Office of Energy Initiatives/U.S. Air Force Office of Energy Assurance - Events Planner Manager

Calibre Systems
Arlington, VA
U.S. Army Office of Energy Initiatives/U.S. Air Force Office of Energy Assurance - Events Planner & Manager
Category

Creative Media

Job Location

Crystal City, VA

Tracking Code

IEE 3917

Position Type

Full-Time/Regular

CALIBRE Systems, Inc., an employee-owned Management Consulting and Information Technology Services company, is looking for an Events Planner & Manager. The successful candidate will support both the U.S. Army Office of Energy Initiatives (OEI) and the U.S. Army Office of Energy Assurance (OEA).

The Events Planner and Manager will serve as a part of the External Engagement Teams of OEI and OEA.

Required Skills

* Strong interpersonal skills to collaborate, plan, and execute various large events
* Strong communication skills
* Demonstrated excellent written and verbal communication skills
* Demonstrated success working in a fast-paced, project-centric environment
* Solid skills in Microsoft Office Suite (Outlook, Office Word, Excel, PowerPoint)
* Demonstrated ability to work independently, coordinating and completing project activities with internal and external stakeholders and overcoming obstacles, ensuring each task and deliverable is completed on schedule

Required Experience

Select candidate must possess the following experience:

* Planning, coordination and execution of project events, tradeshows, annual conferences and installation events, including groundbreaking ceremonies
* Tracking and coordinating energy/industry conference attendance, public speaking engagements, speechwriting, briefing development, dress rehearsals, and staffing for approvals
* Planning, coordinating, and executing industry days, project milestone events, and exhibits, including weekly in-progress reviews, logistics, speechwriting, briefing development, dress rehearsals, event program, fact sheets, lists and invitations for VIPs, media, and stakeholders.
* Must have an active a Secret Clearance
* Must have a BS/BA
* 10 years of directly related experience, preferably in the energy industry

Preferred Experience / Credentials

* Preferred experience working with Army, Air Force, and/or Department of Defense executive organizations

CALIBRE and its subsidiaries are an Equal Opportunity Employer and supports transitioning service members, veterans and individuals with disabilities. We offer a competitive salary and full benefits package. To be considered, please apply via our website at www.calibresys.com. Come join our dynamic team. #CALIBRECareers
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Average Salary For a Meeting Planner

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Meeting Planner is $58,597 per year or $28 per hour. The highest paying Meeting Planner jobs have a salary over $79,000 per year while the lowest paying Meeting Planner jobs pay $43,000 per year

Average Meeting Planner Salary
$58,000 yearly
$28 hourly
Updated October 17, 2021
43000
10 %
58000
Median
79000
90 %

Highest Paying Cities For Meeting Planner

0 selections
CityascdescAvg. salaryascdescHourly rateascdesc
Washington, DC
$66,926
$32.18
New York, NY
$65,283
$31.39
Chicago, IL
$58,729
$28.24
Arlington, VA
$54,745
$26.32
Newport Beach, CA
$52,869
$25.42
Atlanta, GA
$46,343
$22.28

5 Common Career Paths For a Meeting Planner

Event Manager

An event manager is a professional who is in charge of planning an organization's event and coordinating meetings with clients to determine details about the event. Event managers must look and compare different vendors such as food caterers, decorators, or musicians while working within the planned budget. They interview and hire personnel to assist them during the event and evaluate their performance after the event. Event managers must also distribute post-event surveys so that customers can provide feedback on the event.

Office Manager

Office managers oversee the entire workplace. They maintain office processes and services to ensure that everything is running well. They manage office supplies by managing inventory and procurement procedures. They also device filing systems, create needed and relevant office policies, and ensure that all the policies are being followed. As a way to make sure that the office is in top shape, office managers supervise most of the logistical aspects inside the office. They also provide support to both management teams and the rest of the employees. They often act as the bridge between the two and would sometimes even assist in the training of new employees.

Sales Manager

Sales managers are responsible for leading the organization's sales team. They oversee the progress and performance of the whole team, set area assignments to team members, and set weekly or monthly quotas. Sales managers oversee training team members during onboarding and providing further coaching to help them achieve their goals. They manage the challenges that team members may meet and help mitigate any problems that come along the way. Sales managers also set the strategic direction of the sales team and follow through by ensuring that the team's activities are in line with the goals.

Project Manager

Project managers oversee a specific project related to the organization's business. They manage the whole project from inception to evaluation. They initiate planning with involved departments, follow-through on the plans, ensure smooth execution of the plans, and evaluate the project for further improvements should these be needed. In line with this, project managers also ensure that the project is cost-efficient and well within the budget. They also manage the different work teams involved in the project and ensure that things are running smoothly on this aspect as well.

Program Manager

A program manager is responsible for monitoring the project's progress, improving and developing new strategies, and coordinate various projects across the organization to ensure the success of the business objective. Program managers also manage the program's expenses, ensuring that the projects adhere to the budget goals without compromising the quality and accuracy of the result. A program manager should regularly connect with the different teams of every project under the program to keep track of the processes and procedures for the timely delivery of the product.

Illustrated Career Paths For a Meeting Planner