A meeting planner makes professional decisions in all areas of meeting preparation and presentation. They plan meetings, establish meeting objectives, schedule meetings, budget expenses, inspect meeting sites, negotiate with suppliers, and create a speaker lineup. They also need to deal with travel arrangements and with technical equipment used in the course of the meeting.

Meeting Planner Responsibilities

Here are examples of responsibilities from real meeting planner resumes representing typical tasks they are likely to perform in their roles.

  • Manage all aspects of conference registration including on-site registration staff, database maintenance, post-conference evaluations and status reports
  • Develop and issue client/supplier contracts, submit RFP s, secure meeting space, research and create budgets for proposals.
  • Handle all participants regarding event specifications, RFP's, registrations, confirmations, cancellations, schedules, and cost summaries.
  • Serve as onsite point of contact for event participants which include senior-level executives, bankers, economists and educational/industry leaders.
  • Enter and update meeting information in meeting management technology including cost savings, final attendee registration and budget reconciliation.
Meeting Planner Traits
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Negotiation skills is the ability to reach a compromise through cooperation, which is especially important in a team environment.

Meeting Planner Job Description

Perhaps the hardest question to answer when deciding on a career as a meeting planner is "should I become a meeting planner?" You might find this info to be helpful. When compared to other jobs, meeting planner careers are projected to have a growth rate described as "faster than average" at 7% from 2018 through 2028. This is in accordance with the Bureau of Labor Statistics. What's more, is that the projected number of opportunities that are predicted to become available for a meeting planner by 2028 is 9,600.

A meeting planner annual salary averages $58,597, which breaks down to $28.17 an hour. However, meeting planners can earn anywhere from upwards of $43,000 to $79,000 a year. This means that the top-earning meeting planners make $36,000 more than the lowest-earning ones.

As is the case with most jobs, it takes work to become a meeting planner. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a director of events, event specialist, events volunteer, and lead event specialist.

Meeting Planner Jobs You Might Like

Meeting Planner Resume Examples

Meeting Planner Skills and Personality Traits

We calculated that 9% of Meeting Planners are proficient in Special Events, Annual Conference, and Audio Visual. They’re also known for soft skills such as Communication skills, Interpersonal skills, and Negotiation skills.

We break down the percentage of Meeting Planners that have these skills listed on their resume here:

  • Special Events, 9%

    Experienced coordinator in planning and implementation of special events and meetings for 30 companies, non-profit organizations, and individual/family programs.

  • Annual Conference, 6%

    Partner with insurance industry associations to manage Guardian s participation at annual conferences.

  • Audio Visual, 6%

    Manage meeting logistics for on-site training center including repairs/replacement of audio visual equipment.

  • Powerpoint, 6%

    Developed marketing pieces and PowerPoint presentation for various groups.

  • Event Management, 5%

    Managed all meeting planning and event management initiatives as a freelance Independent Contractor for major corporations coordinating and executing all details.

  • Site Selection, 4%

    Conducted site selection/inspections of venues.

Most meeting planners list "special events," "annual conference," and "audio visual" as skills on their resumes. We go into more details on the most important meeting planner responsibilities here:

  • Communication skills can be considered to be the most important personality trait for a meeting planner to have. According to a meeting planner resume, "meeting, convention, and event planners communicate with clients, suppliers, and event staff" meeting planners are able to use communication skills in the following example we gathered from a resume: "facilitated all aspects of site selection including property research, rfp creation and communication with clients. "
  • Another trait important for fulfilling meeting planner duties is interpersonal skills. According to a meeting planner resume, "meeting, convention, and event planners must establish and maintain positive relationships with clients and suppliers." Here's an example of how meeting planners are able to utilize interpersonal skills: "exercised interpersonal, verbal and written communication skills with all levels of clients. "
  • Meeting planners are also known for negotiation skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a meeting planner resume: "meeting, convention, and event planners must be able to negotiate service contracts for events" We also found this resume example that details how this skill is put to the test: "coordinated medical education events including contract negotiation, program logistics, program implementation, sales and marketing, and deadline management"
  • A thorough review of lots of resumes revealed to us that "organizational skills" is important to completing meeting planner responsibilities. This resume example shows just one way meeting planners use this skill: "meeting, convention, and event planners must multitask, pay attention to details, and meet tight deadlines in order to provide high-quality meetings" Here's an example of how this skill is used from a resume that represents typical meeting planner tasks: "maximized meeting efficiency negotiating vendor contracts, fostering strong relationships, and ensuring top quality guest meetings with optimal organizational rates. "
  • As part of the meeting planner description, you might find that one of the skills that might be helpful to the job is "problem-solving skills." A meeting planner resume included this snippet: "meeting, convention, and event planners must be able to develop creative solutions that satisfy clients" This skill could be useful in this scenario: "resolved all customer service issues that arose due to misunderstanding of travel arrangements or agent error. "
  • See the full list of meeting planner skills.

    Before becoming a meeting planner, 78.4% earned their bachelor's degree. When it comes down to graduating with a master's degree, 5.6% meeting planners went for the extra education. If you're wanting to pursue this career, it may be possible to be successful with a high school degree. In fact, most meeting planners have a college degree. But about one out of every eight meeting planners didn't attend college at all.

    Those meeting planners who do attend college, typically earn either a business degree or a hospitality management degree. Less commonly earned degrees for meeting planners include a communication degree or a marketing degree.

    Since salary is important to some meeting planners, it's good to note that they are figured to earn the highest salaries at BCD Travel, Dentsply Sirona, and The Conference Board. If you were to take a closer look at BCD Travel, you'd find that the average meeting planner salary is $65,449. Then at Dentsply Sirona, meeting planners receive an average salary of $61,592, while the salary at The Conference Board is $60,488.

    View more details on meeting planner salaries across the United States.

    In general, meeting planners fulfill roles in the technology and professional industries. While employment numbers are high in those industries, the meeting planner annual salary is the highest in the insurance industry with $65,298 as the average salary. Meanwhile, the professional and health care industries pay $65,294 and $61,590 respectively. This means that meeting planners who are employed in the insurance industry make 17.5% more than meeting planners who work in the non profits Industry.

    The three companies that hire the most prestigious meeting planners are:

      What Director Of Eventss Do

      An event director or director of the event is responsible for organizing a successful execution of an event. This job is demanding and involves a varied range of tasks and obligations, from planning and overseeing the cast and crew recruited, supervise training for effective execution of the event. They manage how to effectively deal with people from staff and crew to sponsors, and talents, especially in tight schedules and difficult circumstances. Moreover, the event director is the representative of the event when dealing with the benefactors of the event, media group for promotion coverage, and people outside the industry.

      In this section, we take a look at the annual salaries of other professions. Take director of events for example. On average, the directors of events annual salary is $7,046 higher than what meeting planners make on average every year.

      Even though meeting planners and directors of events have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require special events, audio visual, and powerpoint in the day-to-day roles.

      As far as similarities go, this is where it ends because a meeting planner responsibility requires skills such as "annual conference," "scheduling meetings," "room set-up," and "site inspections." Whereas a director of events is skilled in "customer service," "crm," "event operations," and "inventory control." So if you're looking for what truly separates the two careers, you've found it.

      Directors of events tend to make the most money in the media industry by averaging a salary of $64,623. In contrast, meeting planners make the biggest average salary of $65,298 in the insurance industry.

      On average, directors of events reach similar levels of education than meeting planners. Directors of events are 0.1% less likely to earn a Master's Degree and 0.4% more likely to graduate with a Doctoral Degree.

      What Are The Duties Of an Event Specialist?

      Events specialists, also known as events producers or event planners, have many roles and responsibilities. They establish event concepts, select venues, secure sponsorships, and handle logistics for events. Also, they plan and manage event timelines, coordinate technical aspects, and manage risks. Event specialists are also responsible for communicating with vendors, organizing marketing materials, and liaising with event speakers. To become an event specialist, one should need to meet several qualifications that include having a degree in marketing, hospitality, or public relations. Organization skills and experience in project management are also important.

      Next up, we have the event specialist profession to look over. This career brings along a lower average salary when compared to a meeting planner annual salary. In fact, event specialists salary difference is $14,187 lower than the salary of meeting planners per year.

      A similarity between the two careers of meeting planners and event specialists are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "special events," "event management," and "event logistics. "

      While some skills are similar in these professions, other skills aren't so similar. For example, several resumes showed us that meeting planner responsibilities requires skills like "annual conference," "audio visual," "powerpoint," and "site selection." But an event specialist might use skills, such as, "product preparation," "communication," "product demonstrations," and "food safety."

      It's been discovered that event specialists earn lower salaries compared to meeting planners, but we wanted to find out where event specialists earned the most pay. The answer? The retail industry. The average salary in the industry is $28,157. Additionally, meeting planners earn the highest paychecks in the insurance with an average salary of $65,298.

      On the topic of education, event specialists earn lower levels of education than meeting planners. In general, they're 5.9% less likely to graduate with a Master's Degree and 0.4% less likely to earn a Doctoral Degree.

      How an Events Volunteer Compares

      The events volunteer profession generally makes a lower amount of money when compared to the average salary of meeting planners. The difference in salaries is events volunteers making $24,284 lower than meeting planners.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a meeting planner is likely to be skilled in "special events," "annual conference," "audio visual," and "event management," while a typical events volunteer is skilled in "art projects," "plan events," "event staff," and "email."

      Events volunteers are known to earn similar educational levels when compared to meeting planners. Additionally, they're 2.1% less likely to graduate with a Master's Degree, and 0.2% less likely to earn a Doctoral Degree.

      Description Of a Lead Event Specialist

      A Lead event specialist is responsible for providing clients a proposal or a plan to make an event successful. Most of the time, they are the person who continually interacts with their clients to determine what they need, from the planning stage down to the implementation phase. Meaning this will also be how they can promote their brand or business and generate an income from it. Additionally, they are the ones who organize a promotional event and interacts with potential clients.

      Now, we'll look at lead event specialists, who generally average a lower pay when compared to meeting planners annual salary. In fact, the difference is about $5,957 per year.

      While both meeting planners and lead event specialists complete day-to-day tasks using similar skills like special events, powerpoint, and event logistics, the two careers also vary in other skills.

      Even though a few skill sets overlap, there are some differences that are important to note. For one, a meeting planner might have more use for skills like "annual conference," "audio visual," "event management," and "site selection." Meanwhile, some lead event specialists might include skills like "customer service," "company policies," "facebook," and "safety guidelines" on their resume.

      In general, lead event specialists reach lower levels of education when compared to meeting planners resumes. Lead event specialists are 5.5% less likely to earn their Master's Degree and 0.0% less likely to graduate with a Doctoral Degree.