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How to hire a member service specialist

Member service specialist hiring summary. Here are some key points about hiring member service specialists in the United States:

  • There are currently 122,012 member service specialists in the US, as well as 212,512 job openings.
  • Member service specialists are in the highest demand in Glendale, AZ, with 10 current job openings.
  • The median cost to hire a member service specialist is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new member service specialist to become settled and show total productivity levels at work.

How to hire a member service specialist, step by step

To hire a member service specialist, you need to identify the specific skills and experience you want in a candidate, allocate a budget for the position, and advertise the job opening to attract potential candidates. To hire a member service specialist, you should follow these steps:

Here's a step-by-step member service specialist hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a member service specialist job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new member service specialist
  • Step 8: Go through the hiring process checklist

What does a member service specialist do?

A member service representative is responsible for providing service and support to customers of membership-based organizations. You will be responding to inquiries, requests, and complaints, investigating and resolving customer complaints and concerns, and providing information and ongoing education to members about company benefits, and policies, and procedures. Additionally, you will be responsible for processing and auditing transactions, including purchases, deposits, withdrawals, and payments. You are also expected to cross-sell products or services to meet the needs of other members.

Learn more about the specifics of what a member service specialist does
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  1. Identify your hiring needs

    Before you start hiring a member service specialist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    Hiring the perfect member service specialist also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

    Here's a comparison of member service specialist salaries for various roles:

    Type of Member Service SpecialistDescriptionHourly rate
    Member Service SpecialistCustomer service representatives interact with customers to handle complaints, process orders, and provide information about an organization’s products and services.$12-20
    Service OfficerA service officer or client services officer is a professional who is a part of a financial management team that delivers services to customers. Service officers provide client support services by maintaining a high level of professionalism and competence in client interactions... Show more$15-35
    Service Team MemberA service team member is responsible for coordinating closely with the rest of the team to execute a task accurately and efficiently, following the organization's protocols, and maintaining the highest customer satisfaction. Service team members work with various industries, usually employed in customer-facing industries, including financial, healthcare, and food sectors... Show more$9-17
  2. Create an ideal candidate profile

    Common skills:
    • POS
    • Account Maintenance
    • Quality Customer Service
    • Sales Transactions
    • Member Service
    • Member Retention
    • Phone Calls
    • Loan Applications
    • Loan Payments
    • Data Entry
    • Front Desk
    • Bank Secrecy Act
    • Credit Card
    • Outbound Calls
    Check all skills
    Responsibilities:
    • Educate veterans and the college community on veteran's benefits and academic requirements need to accomplish academic goals.
    • Provide customer service to Spanish-speaking Medicaid and Medicare recipients.
    • Follow policies and procedures regarding HIPAA violation protocol, regulatory requirements and accreditation standards to all activities.
    • Follow the privacy policy and HIPAA laws and regulations concerning confidentiality and security of protect health information.
    • Examine injure persons and administer first aid or cardiopulmonary resuscitation, if necessary, using training and medical supplies and equipment.
    • Educate members on HMO or PPO plans during enrollment.
    More member service specialist duties
  3. Make a budget

    Including a salary range in your member service specialist job description is one of the best ways to attract top talent. A member service specialist can vary based on:

    • Location. For example, member service specialists' average salary in oklahoma is 42% less than in new york.
    • Seniority. Entry-level member service specialists 38% less than senior-level member service specialists.
    • Certifications. A member service specialist with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a member service specialist's salary.

    Average member service specialist salary

    $16.24hourly

    $33,769 yearly

    Entry-level member service specialist salary
    $26,000 yearly salary
    Updated January 22, 2026

    Average member service specialist salary by state

    RankStateAvg. salaryHourly rate
    1New York$46,982$23
    2Massachusetts$43,274$21
    3California$42,424$20
    4Connecticut$38,651$19
    5Pennsylvania$38,503$19
    6Minnesota$37,846$18
    7Alaska$37,792$18
    8Colorado$34,980$17
    9Indiana$34,502$17
    10Arizona$34,097$16
    11Michigan$34,077$16
    12North Carolina$33,901$16
    13Illinois$33,858$16
    14Tennessee$33,187$16
    15Texas$33,108$16
    16Missouri$32,408$16
    17Florida$31,502$15
    18Louisiana$30,205$15
    19Ohio$29,618$14
    20Kansas$29,355$14

    Average member service specialist salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1Digital Federal Credit Union$40,093$19.2811
    2Alaska USA$38,531$18.52
    3Vibe Credit Union$37,963$18.254
    4Truliant Federal Credit Union$37,922$18.231
    5United Nations$37,129$17.851
    6Massachusetts Institute of Technology$37,105$17.841
    7Public Service Credit Union$37,096$17.834
    8Prime Therapeutics$36,711$17.6544
    9Association for Institutional Research$36,653$17.62
    10SkyOne Federal Credit Union$36,522$17.564
    11Farm Credit Illinois$36,305$17.45
    12AmeriHealth Caritas$36,050$17.338
    13FORUM Credit Union$35,975$17.30
    14Bellco Credit Union$35,848$17.238
    15Crawford & Company$35,780$17.205
    16CalOptima$35,553$17.091
    17DentaQuest$35,540$17.091
    18Alameda Alliance for Health$35,421$17.032
    19UNIFY Financial Credit Union$35,367$17.00
    20VIVA USA$35,121$16.89
  4. Writing a member service specialist job description

    A member service specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a member service specialist job description:

    Member service specialist job description example

    NuMark's mission is to enrich the financial lives of our members. Our growing Credit Union has over 140 employees, nine Chicagoland branches, and over 50,000 combined members. We offer a full menu of financial services from mortgage and auto loans to free checking accounts and business services. NuMark Credit Union is dedicated to putting our members first, treating them like family and helping them do more with their money. We help members get to their fantastic future faster.

    What You'll Love About Us....

    At NuMark Credit Union, we recognize how vital our team is to the success of our organization. We believe that investing in the wellness and professional development of our people should be at the forefront of how we operate. Our focus is on making employees feel valued and supported because we know a strong team and positive culture is what gives us a competitive advantage in the markets that we serve.

    NuMark Credit Union believes in social responsibility. You'll have opportunities to strengthen the communities we serve through volunteer days and fundraising programs. We have partnered with non-profits like the Northern Illinois Food Bank, Toys for Tots, The Bridge Teen Center, Wreaths Across America and other community organizations that make our neighborhoods a better place.

    About The Role....

    The Member Service Specialist position is a multi-faceted position with primary responsibilities in both the Teller and Member Service areas. The expectations of this job are to build member relationships by providing excellent service and offering products that meet member needs.

    This is a Part time role up to 25 hours with variable schedule (Monday-Saturday).

    What You'll Do....

    • Responsible for accurate cash handling and daily balancing of cash drawer
    • Handle routine account maintenance such as change of address, adding joint owners, reconciling checking accounts, home banking and payroll issues
    • Must demonstrate the ability to open accounts completely including the opening of all share types, followed by offering the best suited checking account for the member
    • Participates in all Credit Union promotional activities, including but not limited to call nights and community and SEG outreach efforts
    • Shares responsibility for ensuring confidentiality of member information and professional delivery of quality service
    • Accountable for achieving various sales behavior and production goals and providing exceptional service at all levels
    • Must be able to positively represent the Credit Union at community functions and events

    The Knowledge, Skills and Abilities You'll Need....

    • High School Degree
    • Previous cash handling and customer service experience required
    • Prefer a minimum of one year of credit union or banking teller experience
    • Demonstrate strong keyboarding skills
    • Knowledge of basic math skills
    • Accurate data entry and cash handling procedures
    • Must possess strong, positive interpersonal skills and be able to communicate effectively
    • Strong knowledge of credit union services
    • Ability to cross-sell Credit Union products at every opportunity
    • Ability to accomplish all tasks in a timely manner
    • Willingness and ability to substitute at other local branches if requested.

    Equal Opportunity Employer....

    At NuMark Credit Union, we are proud to be an equal opportunity employer focused on the development of and inclusive workplace. We are committed to hiring a workforce comprised of diverse backgrounds, cultures and thinking styles. As such, we consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status.



    Job Posted by ApplicantPro
  5. Post your job

    There are various strategies that you can use to find the right member service specialist for your business:

    • Consider promoting from within or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to find candidates who meet your education requirements.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.
    Post your job online:
    • Post your member service specialist job on Zippia to find and recruit member service specialist candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    During your first interview to recruit member service specialists, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new member service specialist

    Once you have selected a candidate for the member service specialist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    After that, you can create an onboarding schedule for a new member service specialist. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a member service specialist?

Before you start to hire member service specialists, it pays to consider both the one-off costs like recruitment, job promotion, and onboarding, as well as the ongoing costs of an employee's salary and benefits. While most companies that hire member service specialists pay close attention to the initial cost of hiring, ongoing costs are much more significant in the long run.

You can expect to pay around $33,769 per year for a member service specialist, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for member service specialists in the US typically range between $12 and $20 an hour.

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