Administrative Assistant jobs at Merck - 178 jobs

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at *************** Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (******************************* . Job Description Purpose: Responsible for all administrative functions of the department: office supplies, calendar management, space management, scheduling couriers, processing expense reports, meeting/event planning and on-site support, creating or modifying business documents, preparing presentations from source materials, and business systems support. Responsibilities + Provides general administrative support. May provide back up support to higher-level management as needed. + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). + Interacts with high-level executives and handles confidential or business-sensitive information. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Orders office supplies. + Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. + Operates with general instruction and some supervision. Qualifications + High School diploma or equivalent. Some college preferred. + 1+ years previous admin experience or equivalent. + Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: + The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time ofthis posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location,and we may ultimately pay more or less than the posted range. This range may be modified in the future. + We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. + This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of anybonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's soleand absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit ************************************************************************* US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: ************************************************************* Salary: $26.5 - $47.7

Requisition ID: 64882 Title: Administrative Assistant Division: Arthrex, Inc. (US01) Location: Naples, FL Arthrex, Inc. is a global medical device company and a leader in new product development and medical education in orthopedics. Join our talented team at a global medical device company focused on Helping Surgeons Treat Their Patients Better. Essential Duties and Responsibilities: Supports ongoing projects of the department. Composes letters and memoranda from verbal direction or from knowledge of company policy or procedures. Prepares monthly, weekly and special or one-time reports or projects as requested by the management team. Works closely with various departmental to maintain accurate spreadsheets and databases May provide backup for reception during breaks, vacations and times of absence. Schedules conferences, appointments and writes minutes and notices as necessary. May assist in other administrative functions or special projects, including HR events. May be responsible for billing and expense report administration/auditing. Arranges catering for hosted events as necessary. Coordinates travel arrangements for staff as necessary. Assists with Charitable Events as needed. Coordinates department events (Team building, bowling, luncheons, holiday, etc.). Education and Experience: High School diploma or equivalent required Bachelor's degree preferred 1-year work in administration, marketing, or general office experience required Proficient in MS Office, fax and copy machines and computer scanning Knowledge and Skill Requirements/Specialized Courses and/or Training: * Ability to multi-task and work under deadlines. Good interpersonal skills and phone etiquette. Typing min 45 wpm. Microsoft Office intermediate level skills required. Intermediate experience in Excel and PowerPoint. Machine, Tools, and/or Equipment Skills: * Phone console, PC, Office Equipment, 10-Key Calculator * Highly proficient in Microsoft PowerPoint and Excel is preferred. Arthrex Benefits Medical, Dental and Vision Insurance Company-Provided Life Insurance Voluntary Life Insurance Flexible Spending Account (FSA) Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness) Matching 401(k) Retirement Plan Annual Bonus Wellness Incentive Program Free Onsite Medical Clinics Free Onsite Lunch Tuition Reimbursement Program Trip of a Lifetime Paid Parental Leave Paid Time Off Volunteer PTO Employee Assistance Provider (EAP) All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other status protected by law. Making People Better at Arthrex Lorem ipsum dolor sit amet consectetur. Cras fringilla elementum odio velit. Job Details Date: Jan 13, 2026 Requisition ID: 64882 Salary Range: Job title: Administrative Assistant Arthrex Location: Naples, FL, US, 34108 Nearest Major Market: Naples Job Segment: Medical Device, Secretary, Orthopedic, Administrative Assistant, Product Development, Healthcare, Administrative, Research

Job Description THIS INTERNSHIP REQUIRES THAT ALL APPLICANTS MUST CURRENTLY BE FULL-TIME RESIDENTS OF MAINE OR ATTEND A COLLEGE OR UNIVERSITY IN MAINE. Spurwink Mission Spurwink is a non-profit organization that responds to community needs by providing behavioral health care, substance use disorder services, and support services for people of all ages, abilities, and backgrounds, as well as their families. Internship Details: Start Date: June 1, 2026 End Date: August 6, 2026 (10-week duration) Hours per week: 32 hours per week (Monday - Thursday) Hybrid Position: Each week will require a combination of both remote work and in-person days. In-Person Intern Professional Development Cohort: Will be held on Thursdays and is in person at our administrative offices in the Greater Portland area. Responsibilities of the CQI Department: The Continuous Quality Improvement (CQI) department oversees quality review and data production at Spurwink. CQI conducts quality reviews of client records, generates compliance data, and analyzes data for patterns that may inform clinical and business practices. In addition, the department is responsible for policy development, contract management, and oversees Spurwink's new contract management system. Intern Responsibilities: As an intern, you will have the opportunity to assist the CQI team with a diverse range of tasks within their department. As part of the internship program, you will have the opportunity to meet weekly with a cohort of interns to build camaraderie, share your experiences, and learn from knowledgeable Spurwink employees. Requirements: Have a strong interest in working for a non-profit organization. Ability to commute to the Greater Portland area throughout the internship. Have an interest in the field of non-profit administration. Experience with Microsoft 365. Create a capstone project sharing educational goals, skills learned, and your experiences. Attend a weekly meeting with a supervisor. Qualifications: Candidates must exhibit enthusiasm for the work in the department and the mission of Spurwink Services. Must have strong communication skills, the ability to work independently, and critical thinking skills. Spurwink is an Equal Opportunity Employer. #IND1

THIS INTERNSHIP REQUIRES THAT ALL APPLICANTS MUST CURRENTLY BE FULL-TIME RESIDENTS OF MAINE OR ATTEND A COLLEGE OR UNIVERSITY IN MAINE. Spurwink Mission Spurwink is a non-profit organization that responds to community needs by providing behavioral health care, substance use disorder services, and support services for people of all ages, abilities, and backgrounds, as well as their families. Internship Details: * Start Date: June 1, 2026 * End Date: August 6, 2026 (10-week duration) * Hours per week: 32 hours per week (Monday - Thursday) * Hybrid Position: Each week will require a combination of both remote work and in-person days. * In-Person Intern Professional Development Cohort: Will be held on Thursdays and is in person at our administrative offices in the Greater Portland area. Responsibilities of the CQI Department: The Continuous Quality Improvement (CQI) department oversees quality review and data production at Spurwink. CQI conducts quality reviews of client records, generates compliance data, and analyzes data for patterns that may inform clinical and business practices. In addition, the department is responsible for policy development, contract management, and oversees Spurwink's new contract management system. Intern Responsibilities: As an intern, you will have the opportunity to assist the CQI team with a diverse range of tasks within their department. As part of the internship program, you will have the opportunity to meet weekly with a cohort of interns to build camaraderie, share your experiences, and learn from knowledgeable Spurwink employees. Requirements: * Have a strong interest in working for a non-profit organization. * Ability to commute to the Greater Portland area throughout the internship. * Have an interest in the field of non-profit administration. * Experience with Microsoft 365. * Create a capstone project sharing educational goals, skills learned, and your experiences. * Attend a weekly meeting with a supervisor. Qualifications: * Candidates must exhibit enthusiasm for the work in the department and the mission of Spurwink Services. * Must have strong communication skills, the ability to work independently, and critical thinking skills. Spurwink is an Equal Opportunity Employer. #IND1

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

We are looking for Junior and Master's students studying Cybersecurity, Computer Science, Business, Operations, Statistics, or a related discipline for a 12-week internship role at our site in Gaithersburg, MD from May 18 2026 to August 7 2026. Position Description: Manage the ongoing implementation of the ServiceNow BMC module. Develop orientation plans, support workshops and user focus group action plans. Organize and communicate project plans, setup up workshop and support lead. Work with new technology to master functionality and gather information to create requirements for new functionality. Support the develop of the team site content and update of site. Position Requirements: Junior and Master's students studying Cybersecurity, Computer Science, Business, Operations, Statistics, or a related discipline Candidates must have an expected graduation date after August 2026. Experience with Tableua, Excel, PowerBI, and ServiceNow preferred Prior experience with a cloud-based (AWS / Azure / GSP) platform preferred Prior project development experience with large project exposure Prior hands-on background with technology infrastructure and applications (e.g. technology stacks) in resiliency programming is a plus Personal develop working directly with senior leadership and Technical Engineers Enthusiasm for collaboration, cross-functional projects, public speaking, and presentation design. US Work Authorization is required at time of application. This role will not be granting CPT support. Ability to report onsite to Gaithersburg, MD site 3 days per week. This role will not provide relocation assistance. Compensation range: $37-$41 per hour Compensation Pay Range: The annual base pay (or hourly rate of compensation) for this position is outlined above. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Date Posted 08-Jan-2026 Closing Date 22-Jan-2026 Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Full-time Description The Caleb Group, a nonprofit affordable housing organization, is looking for a strong and capable Administrative Assistant to join our team. This position is full time and will be based out of our site office in Lowell, MA. Spanish speaking is a plus. We are seeking a talented individual who can work in a fast paced and multi-faceted environment. Candidate must possess solid telephone, verbal and written communication skills, ethical professionalism, and have a working knowledge of Microsoft Office. Ideal candidate will have strong organizational and multitasking skills, be able to work independently, prioritize effectively and exercise good judgment. Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist management, screening and recertifying tenants, rent collections, and processing payables and receivables. Preferred qualifications include property management and Section 8/LIHTC experience, along with a familiarity with Yardi software but we are willing to train the right candidate if willing to learn. Pay commensurate with experience. Please include a resume with all inquiries. Requirements Valid Drivers License Salary Description $22.00 - $25.00 per hour, based upon experience

Looking for a full/part time Administrative Assistant. In this position the duties and priorities may change frequently so flexibility and attention to detail is a must. DUTIES & RESPONSIBILITIES (including the following, but not limited to): •Compile and prepare submittals and MDS Sheets •Coordinate material requisitions between field and purchasing as needed •Request quotes and compare bids •Coordinating material specification changes to field, purchasing and update job files •Prepare and assemble operation and maintenance manuals •Prepare and assemble job closeout •Assist estimator as needed with pricing, quote solicitation, downloading drawings, setting up job file binders •Track Insurance •Answer phones •Other duties as assigned SKILLS & REQUIREMENTS: •Experience in Microsoft Office applications: must have Excel, Word and Outlook, with excellent attention to detail and a strong desire for accurate written and verbal communication skills. •Strong organizational, problem-solving and analytical skills; able to manage priorities and work flow •Ability to multi-task while also paying attention to details (this is a must) •Knowledge of the Internet with the ability to perform research effectively •Team player with the ability to work with minimal supervision •Ability to work with all levels of management including the versatility, flexibility and willingness to work within constantly changing priorities with enthusiasm •Excellent telephone and customer service skills •Plumbing knowledge and/or construction knowledge a plus •A pre-employment Drug Test is required. *Please submit your resume and cover letter for immediate consideration!*

Function: To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements: Education: High school diploma or GED is required. Experience: Two years of prior administrative experience is preferred. Specific Skills andrequirements: Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation. Specialized Licenses or training: Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Supervisory REquirements: None. Starting rate at $20.00/hour

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Boston IVF is hiring for a full time Administrative Assistant/Third Party Reproduction Liaison for our growing team in our Waltham location. Job description: Scheduling patients for seminars, preparing patients' charts, scheduling lab work, tracking results, entering confidential information in company's databases, excellent documentation in EMR, communicating with patients about the donor egg and gestational carrier process, communicating with other departments in arranging appointments. Liaison between patients, TPR team, clinical teams and lab management for directed sperm donation program. Scheduling directed sperm donors for screening and maintaining communication with recipients and their sperm donors. Requirements include: Meticulous attention to detail and accuracy; ability to coordinate multifaceted tasks; excellent interpersonal and strong verbal and written communication skills; flexibility; familiarity and experience with computers; ability to work both independently and as part of a team. Must be able to work on several projects simultaneously and function effectively under pressure and despite frequent interruptions. Experience in the medical field is required; OB/GYN or infertility experience is preferred. This position is full-time. Monday-Friday days, four 10 hours shift can be an option, hours negotiable on-site in Waltham, MA Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Monday - Friday

Monitor emails and voicemails to identify client or counselor's needs related to class connectivity, rosters, or general support. Provide backup assistance to the DUI team and serve as the evening shift class monitor. Observe classes on a rotating basis and report findings or concerns to the program manager. Perform a variety of clerical tasks to support department operations, including organizing files and preparing digital records. Compose, format, proofread, and process documents such as letters, memos, agendas, and reports. Complete other duties and related projects as assigned. Qualifications Demonstrated ability to effectively perform the responsibilities outlined above. High school diploma or equivalent required; AA degree preferred Minimum 3 years relevant experience. Excellent computer skills, detail oriented. Ability to use typical office software such as MS Office applications and operate common office equipment. Experience in business writing and document formatting preferred. Ability to respond to and effectively prioritize multiple phone calls and other requests for service Ability to establish and maintain effective work relationships Bilingual is desirable, but not required

Job Description Join our team as a Temporary Administrative Assistant! Are you organized, tech-comfortable, and looking for a flexible part-time role? We're hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. Flexible hours You'll help streamline our equipment inventory, assist with storage organization, and tidy up process documents-all in a supportive environment. Qualifications • Prior experience in an administrative or office support role. • Strong attention to detail and organizational skills. • Comfortable working independently on task-based assignments. • Basic proficiency in Microsoft Office (Word, Excel). • Ability to lift or move light equipment and supplies as needed. This is a great opportunity for someone between roles, returning to work, or seeking flexible, project-based assignments. Charge to Mission: Candidates should be aware of NOVUS Health strong commitment to diversity and inclusion. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity. We challenge each other to acknowledge biases that exist in healthcare, including racial, gender, gender identity, sexual orientation, ethnicity, and/or personal beliefs. We look for ways to eliminate these biases at all points of services and care. Together as a team member of NOVUS, we will begin to break down barriers, build access, and create healthier communities.

Join our team as a Temporary Administrative Assistant! Are you organized, tech-comfortable, and looking for a flexible part-time role? We're hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. Flexible hours You'll help streamline our equipment inventory, assist with storage organization, and tidy up process documents-all in a supportive environment. Qualifications • Prior experience in an administrative or office support role. • Strong attention to detail and organizational skills. • Comfortable working independently on task-based assignments. • Basic proficiency in Microsoft Office (Word, Excel). • Ability to lift or move light equipment and supplies as needed. This is a great opportunity for someone between roles, returning to work, or seeking flexible, project-based assignments. Charge to Mission: Candidates should be aware of NOVUS Health strong commitment to diversity and inclusion. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity. We challenge each other to acknowledge biases that exist in healthcare, including racial, gender, gender identity, sexual orientation, ethnicity, and/or personal beliefs. We look for ways to eliminate these biases at all points of services and care. Together as a team member of NOVUS, we will begin to break down barriers, build access, and create healthier communities.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Benefits/Perks Competitive Compensation 401 K Health, Dental, Vison and Life Insurance Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities include but are not limited to:• Support Office Manager and project manager.• Stay informed of all field activities. • Must be customer service oriented. Ability to answer phones and provide customer service.• Maintain files and track documents pertaining to project• Proficiency with QuickBooks and Aspire is necessary. Maintain project accounting: process invoices, And track payments, track change orders. Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Quickbooks , Aspire ,Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects SERVING SOUTH FLORIDA SINCE 1994 Dias Brothers Landscape Services was established in 1994 as a subsidiary of Dias Landscapes, which was originally established in South Florida in 1974. Since 1994, Dias Brothers has professionally managed the turf, palms, flower beds, and ornamental maintenance of many beautiful (and award-winning) South Florida properties. Dias Brothers Landscape Services provides landscape installation, maintenance, turf, palm, and ornamental tree service, as well as plant disease management and insect pest control services throughout South Florida. Our service area extends from Jupiter into Dade County and we have traveled outside of the South Florida area for special projects. IT'S A TEAM EFFORT We work closely with local Landscape Architects and builders to incorporate the vision of these professionals, and their clients, into a successful installation project. Our knowledgeable installation managers will then transition the completed project into the hands of our maintenance team, who assume management of all maintenance duties including establishing proper pruning techniques, irrigation management, fertilization, pest control treatments, palm tree treatments, and tree care. This seamless transition from installation to maintenance is a key component of our ability to exceed our client's expectations. The Dias Brothers maintenance team is also available to provide landscape maintenance and pest control services to homeowners and commercial properties with existing landscapes.

Executive Assistant Who we are… We are a team of scientists, engineers, technicians, and innovators dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We believe in building an environment where collaboration, curiosity, and camaraderie thrive. We also enjoy darts, cornhole, ping-pong, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are… You are an open minded, enthusiastic, committed team player who is able to meet people where they are and utilize communication and tools to masterfully guide them to the goal. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about ensuring each day goes smoothly. Words that describe you are thorough, efficient, and a master of managing up. What you can expect to work on… The Executive Assistant supports multiple members of the Executive Team ensuring they are focused on top priorities daily. This role includes managing complex schedules, facilitating high level communications, and supporting key strategic initiatives. The Executive Assistant serves as a trusted partner to the executive team and ensures seamless operations through proactive planning and execution. Calendar and Scheduling Management: Handle extensive scheduling, prioritize engagements, and synchronize with internal and external stakeholders to optimize executive time. Financial and Vendor Management: Oversee light financial tasks, such as processing expense reports, purchase orders, and vendor communications. Project Coordination: Assist in planning and executing key projects, events, or initiatives, ensuring deadlines and objectives are met. Travel and Logistics: Strategically plan and coordinate complex travel arrangements, itineraries, and related documentation for business engagements. Meeting and Event Preparation: Prepare comprehensive briefing materials, meeting agendas, and follow up actions to ensure leadership is well-informed and prepared. Manage high level communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email workflows. What you need to succeed… Associates degree in Business Administration, Communications or a related field. 8+ years of supporting executive team members. 5+ years' experience providing project management support to executives. Analytical and problem-solving skills with the ability to critically interpret and use data to manage risk. Excellent interpersonal, written, and oral communication skills. Organizational and project management skills Ability to manage multiple priorities simultaneously while meeting deadlines. Expertly performs in a team-oriented, collaborative environment. Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal. Understands how to integrate into a new team/organization - appreciates the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state. Understands your own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two. Great to have… Bachelor degree in Business Administration, Communications or a related field. 12+ years of supporting executive team members. 7+ years' experience providing project management support to executives. Experience in a pharmaceutical or engineering industry. Other things to know… Full-time position Company's standard operating hours are Monday thru Friday 6a - 6p with production related activities requiring 24/7/365 shifts. This position will have regular working hours during M - F with an expectation of adjusting hours outside of the standards operating hours as needed. Niowave has multiple locations within the Lansing area. Travel between locations is expected in the role. *Please provide a cover letter specifically describing experience and interest in the position.

Benefits: Dental insurance Health insurance Paid time off Vision insurance Administrative Assistant/Bookkeeper Jim Threlkel Botanicals, a local Horticulture Design & Installation company, is seeking an Administrative Assistant/ Bookkeeper. We are looking for a person who preferably has horticulture knowledge and has strong customer service skills. Responsibilities include but are not limited to: • Support Operations Manager and Controller. • Stay informed of all field activities. • Must be customer service oriented. Ability to answer phones and provide customer service. • Maintain files and track documents pertaining to project. • Proficiency with QuickBooks Online is necessary and Aspire is a plus. Maintain project accounting: process invoices, and track payments, track change orders and post Purchase Orders. Minimum requirements: • Able to multi-task work in a fast-paced environment. • Previous experience in Floral or Plantscape office preferred. • Excellent written and verbal skills. Must have excellent organizational and follow-through skills. • Proficient in QuickBooks Online, Aspire, Microsoft Office and strong computer skills. Job Location: • Fort Lauderdale Required experience: • 5 years of proven experience Salary based on experience. Health Insurance, Paid Vacation, 401K Send resume to: ********************* SERVING SOUTH FLORIDA SINCE 1994 Dias Brothers Landscape Services was established in 1994 as a subsidiary of Dias Landscapes, which was originally established in South Florida in 1974. Since 1994, Dias Brothers has professionally managed the turf, palms, flower beds, and ornamental maintenance of many beautiful (and award-winning) South Florida properties. Dias Brothers Landscape Services provides landscape installation, maintenance, turf, palm, and ornamental tree service, as well as plant disease management and insect pest control services throughout South Florida. Our service area extends from Jupiter into Dade County and we have traveled outside of the South Florida area for special projects. IT'S A TEAM EFFORT We work closely with local Landscape Architects and builders to incorporate the vision of these professionals, and their clients, into a successful installation project. Our knowledgeable installation managers will then transition the completed project into the hands of our maintenance team, who assume management of all maintenance duties including establishing proper pruning techniques, irrigation management, fertilization, pest control treatments, palm tree treatments, and tree care. This seamless transition from installation to maintenance is a key component of our ability to exceed our client's expectations. The Dias Brothers maintenance team is also available to provide landscape maintenance and pest control services to homeowners and commercial properties with existing landscapes.

Summary/objective The Office Coordinator is an open-minded, enthusiastic, committed team player who is versed in adjusting their style to the customers being assisted; Is someone who lives and breathes keeping things organized and supporting others in being successful. The Admin and Accounting Assistant supports Niowave's Finance and Administrative functions by managing invoice data entry, general ledger activities, and a variety of front office and administrative tasks. This individual plays a key role in maintaining accurate financial records, ensuring smooth office operations, and providing general support to the Finance and People Operations teams. The ideal candidate is highly organized, detail-oriented, and enjoys balancing accounting precision with administrative variety.