Executive Administrator jobs at Meta - 1920 jobs

A global technology leader is seeking a Data & Analytics Associate Partner to drive growth in the Industrial & Communications sectors. The role involves engaging with C-suite executives, leading data transformation projects, and modernizing data ecosystems. Ideal candidates should have over 12 years of experience in consulting and analytics, with expertise in cloud platforms such as AWS, Azure, and Google Cloud. Join us to shape valuable data-driven solutions and foster high-impact transformations. #J-18808-Ljbffr

We are seeking a highly skilled Sr. Workday Administrator to join us to drive the design, configuration, and optimization of our Workday platform across multiple modules, including Core HCM, Advanced Compensation, Benefits, Absence, Recruiting, Performance Management, and Learning. In this role, you will serve as a trusted consultant and system expert, partnering with functional leaders and stakeholders to identify opportunities, implement advanced solutions, and enhance the employee experience. You will play a critical role in shaping the future of our Workday ecosystem by leading complex technical configurations, driving process improvements, and ensuring the system evolves to meet changing business needs. Acting as the primary expert for Workday enhancements, you will proactively evaluate system performance, analyze data and integrations, and stay ahead of Workday product releases to leverage new features and capabilities. This position requires a strategic mindset, technical expertise, and the ability to collaborate across teams to deliver impactful, scalable HR technology solutions. Key Responsibilities: Lead the design and implementation of advanced configurations across multiple Workday modules, including but not limited to Core HCM, Advanced Compensation, Benefits, Absence, Recruiting, Performance Management and Learning. Serve as a key consultant and system expert, providing strategic solutions via exceptional communication to internal stakeholders Act as the primary technical expert for future Workday improvements, collaborating with cross-functional teams to gather requirements and provide solutions for complex business challenges. Identify areas of improvement by proactively analyzing Workday reports, processes, applications, integrations, and user interfaces to drive continuous improvement and optimize business processes to meet evolving business needs Remain knowledgeable of the Workday roadmap and upcoming product releases, reviewing release notes, assessing new features and understanding the impacts to business processes and basic changes in functionality. Qualifications: 4-5 years of Workday Configuration experience. Exceptional communication and interpersonal skills, capable of working independently and collaboratively within a team environment. Strong problem-solving and analytical skills with the ability to translate business needs into technical solutions.

We are currently seeking a highly experienced Senior Localization Executive to help the Global Localization team localize and prepare content for launch and distribution. The Senior Localization Executive will be assigned complex film and series titles, relying on their best judgment to navigate through challenging situations with less defined and established workflows to locate the best path forward. They will field escalations, assist other team members, and seek to capture and articulate trends to better improve the creative experience across all titles. They will track assigned series and movies production and delivery progress while overseeing the processing of all required assets from third-party production facilities through Amazon's contracted vendors for end-to-end ownership of localization and preparation for distribution to Theatrical, 3P partners, and/or Prime Video (PV) - to ensure global release timetables are met. The role will liaise between current productions and third-party localization vendors on work related to the translation/adaptation, casting, recording, and versioning of Amazon MGM Studios Originals content for global release. They will build relationships, troubleshoot complex situations, identify trends, and help streamline and achieve alignment across a variety of global vendors as well as internal teams (including Studios Content Services, Programming Strategy, Legal, Business Affairs, Creative, Marketing, Post, and Production). This position will also work with Localization Cost Management staff to track and monitor expenditures for all localization related work. The role is responsible for localization across Global and Local Originals, including Films, Series, Specials, Sports, and Near‑Live type content. The ideal candidate must be able to handle a heavily administrative day‑to‑day while they monitor industry trends and seek to raise the bar for customer experience. A Day in the Life A Senior Localization Executive must vet music clearances, actor contracts, IP rights, and title clearances before work commences, and account for edits in Special Compliance Territories that require care and sensitivity. They must oversee the Music and Effects audio component to safeguard usable assets for foreign dubbing and ensure alignment with legal rights. Production schedules are unpredictable but directly impact timelines and must be kept in line to maintain global release/launch. About the Team Global Localization at Amazon MGM Studios is responsible for creating subtitled and/or dubbed versions of our content for more than 240 countries and territories worldwide. Our team ensures localized content conveys the original creative intent and is adapted with appropriate linguistic and cultural references for our global Customers. The team oversees the human, creative, and technical aspects of localization from greenlight through distribution. Basic Qualifications 6+ years of comprehensive experience with a variety of centralized Subtitling and Dubbing localization workflows and product types, including complex films or series across multiple regions and languages, and experience working in the local office of a global studio or post‑production environment geared toward work with the same. 6+ years of comprehensive experience with acquisition and delivery of assets from producing entities to a studio or vendor. 6+ years of direct experience with 3P vendor utilization and schedule management from the beginning (greenlight) to end (distribution) of global theatrical films and/or episodic television life cycles. 6+ years of direct experience with the creation or improvement of a variety of digital media workflows and asset management. 6+ years of documented ability to manage multiple complex projects simultaneously, under urgent timelines with limited oversight. Preferred Qualifications Provide ability to educate stakeholders, earn trust, and obtain leadership buy‑in. Proven communication skills and narrative writing ability. Self‑motivated to work independently and contribute to cross‑functional teams. Subject Matter Expertise in entertainment, post‑production, and localization. Subject Matter Expertise across a wide array of distribution workflows and windows. Experience working across time zones with global teams. Familiarity with budget management and reporting. Experience with component‑based localization and mastering workflows such as IMF or MMC. Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit ********************************************************* for more information. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $84,100/year in our lowest geographic market up to $179,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job‑related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign‑on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit ******************************************************** This position will remain posted until filled. Applicants should apply via our internal or external career site. Location: USA, WI, Virtual Location - Wisconsin #J-18808-Ljbffr

Purpose of the Job: Provide clerical and administrative support to both senior leadership and management team members within the field service operations (FSO) function of North America Commercial Services (NACS) Operations to include but not limited to: data collection, entry, accuracy & distribution; progress report creation & distribution for internal projects within FSO; complete company documents; facilitate approval and place in electronic or hard copy storage. May also schedule and coordinate meetings, appointments and travel arrangements. Ensure administrative services are delivered to clients in a high quality and professional manner consistent with company initiatives, client expectations as well as internal and external SLAs. Primarily Roles & Responsibilities: Provide clerical and administrative support for field service operations management. Collect, assemble, create, disseminate, and maintain large volumes of business-related, confidential or sensitive data/information using spreadsheets, databases, technology systems and reports. Perform data management services to include, but not limited to, review and prioritize source documents/data; identify and interpret data to be entered and determine appropriate system(s); follow-up with appropriate parties to resolve questions, inconsistencies, or missing data; enter data from source documents into computer according to established format; verify accuracy of data entered by comparing with source documents/data and make necessary corrections to information entered. Execute records management activities to include, but not limited to, collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding. Complete company documents and ensure compliance with regulations, standards, procedures and policies. Coordinate internal FSO projects, track deadlines, and perform follow up to ensure timely completion of assigned tasks in support of the field service operations management team. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures. Develop relationships with key internal/external client contacts while gaining recognition as a team resource. Notify the appropriate individuals on issues of quality, confidentiality, or risk. Manage conflicting priorities - organize workflow, team with colleagues to accomplish tasks and balance workloads. Develop and demonstrate a solid working knowledge of the Company's structure, product/service lines, key personnel, policies and procedures. Maintain and enhance a strong client service-oriented environment focused on problem prediction, detection and resolution. Proactively identify and remove barriers to meeting client expectations. Achieve all client satisfaction objectives and internal and external SLAs. Actively and consistently recommend and support all efforts to improve, simplify, automate and enhance day to day service delivery and the client experience. Foster and contribute toward collaborative working relationships within NACS operations and across all levels and departments of the organization to execute administrative functions and company priorities. May coordinate off-site meetings; assist with schedule management; arrange appointments, travel, meetings and conference calls. Achieve performance targets established by leadership for applicable Key Performance Indicators. Perform other duties as assigned by management. Skills, Knowledge, Abilities Accountability - Demonstrates an understanding of the link between one's own job responsibilities and overall organizational goals and needs, and performs one's job with the broader goals in mind. Looks beyond the requirements of one's own job to offer suggestions for improvements of overall organization operations. Takes personal ownership in organization's success. Customer Focus - Demonstrates concern for meeting internal and external customers' needs in a manner that provides satisfaction for the customer. Considers the impact on the external customer when taking action, setting policies or carrying out one's own job tasks. Looks for external trends that are likely to shape the wants and needs of customers in the near future. Looks for creative approaches to providing or improving services that may increase efficiency and decrease cost. Interpersonal Relationships - Demonstrates appropriate and professional behavior at all times. Uses a high degree of tact and diplomacy in working with others. Models and exercises sound judgment regarding personal conduct. Is aware of one's own style or preference and its impact on others. Earns the respect of others. Problem Solving and Critical Thinking - Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on own knowledge and experience base and calling on other references and resources as necessary. Undertakes a complex task by breaking it down into manageable parts in a systematic, detailed way. Identifies the information needed to solve a problem effectively. Gets input from internal/external contacts who are closest to the problem. Results Focused - Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence, shows a passion for improving the delivery of services with a commitment to continuous improvement. Sets and maintains high performance standards for self and others that support organization's strategic plan. Education / Experience Requirements High School Diploma required; Associates Degree in Business Administration, Marketing or related, preferred. 2+ years of administrative, clerical or coordinator experience. Strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail. Proven ability to maintain confidentiality and manage sensitive data and information. Excellent interpersonal skills and the ability to build relationships with stakeholders, including all levels of management, staff, customers, and external partners. Ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination Able to adapt quickly and comfortably to shifts in priorities while maintaining the highest levels of client service and responsiveness. Highly resourceful with the ability to be effective independently but also able to operate in a team environment. High level of ethics, integrity and reliability with demonstrated ability to maintain composure under pressure. Advanced computer skills in MS Office (Word, Excel, PowerPoint, Outlook), SharePoint and cloud based technology systems. Capability to develop proficiency in additional software programs such as Adobe, Visio, and others as required. Supervisory Responsibility This position has no direct reports. Black Box is a leading technology solutions provider. Our mission is to accelerate our customers' business by valuing relationships with our team members, clients and stakeholders. By continuously growing our knowledge, we remain relevant in the market and are in a superior position to help customers design, deploy and manage their IT infrastructure. Through our values, such as innovation, ownership, transparency, respect and open-mindedness, we deliver high-value products and services through our global presence and 2,500+ team members in 24 countries and growing. Black Box is a wholly-owned subsidiary of AGC Networks. Black Box is an equal opportunity employer. Black Box does not discriminate against individuals on the basis of race, color, marital status, sex, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, genetic information, or any other protected status, and endorses those policies and practices which seek to recruit, hire, train and promote the most qualified persons into available jobs.

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

We are seeking an Administrative Coordinator to provide exceptional customer service at the front desk and over the phone to tow drivers, auto auction customers, individual customers for insurance purposes, and others interested in salvaging their vehicles. The successful candidate will be responsible for entering car information into the system, as well as completing filing and data entry tasks. Responsibilities + Deliver outstanding front desk and phone-based customer service. + Assist tow drivers, auto auction customers, individual customers for insurance purposes, and those seeking to salvage cars. + Enter car information accurately into the system. + Complete administrative paperwork, including data entry and filing tasks. Essential Skills + Proficiency in customer service. + Experience handling inbound calls. + Strong administrative and data entry skills. Additional Skills & Qualifications + High School Diploma. Work Environment The position is based in a small office setting, working closely with the Branch Manager primarily on copying and filing paperwork. The work schedule is Monday through Friday, from 8:00 AM to 5:00 PM, with a one-hour lunch break. The office dress code is business casual. This role offers an excellent opportunity to gain valuable experience in the car industry and learn about various insurance organizations, with room for growth at our recently opened Monticello location. Job Type & Location This is a Contract to Hire position based out of Monticello, NY. Pay and Benefits The pay range for this position is $20.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Monticello,NY. Application Deadline This position is anticipated to close on Jan 28, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

We are seeking a highly detail-oriented Administrative Coordinator to support subscriber and publisher operations in a fast-paced, deadline-driven environment. This role plays a critical part in maintaining accurate subscriber data while communicating daily with a large network of magazine publishers. If you enjoy structured work, data accuracy, and balancing changing priorities, this is a great opportunity to grow your administrative career in a stable and collaborative setting. What You'll Do + Accurately update subscriber records-including billing and geographical information-using a proprietary system + Perform basic math calculations related to subscriber updates and billing changes + Complete high-volume data entry with speed and precision + Respond to and manage email communications from 50+ magazine publishers + Prioritize tasks effectively as assignments and deadlines shift + Maintain exceptional attention to detail to ensure data integrity Required Qualifications + 2+ years of administrative, data entry, or office support experience + Strong data entry and typing skills with a high level of accuracy + Comfort performing basic math calculations + Proficiency with Microsoft Office (Excel, Word) + Ability to work efficiently in a fast-paced environment with shifting priorities Nice to Have + Experience using Outlook + Customer service or client-facing experience + Previous administrative assistance or office coordination experience Why Join Us + Room for growth within a stable organization + Competitive salary + Supportive, team-oriented work environment + Hands-on experience working with major publishing partners + Schedule: + Monday-Friday + 8:30 AM-5:00 PM (30‐minute lunch) or + 8:30 AM-5:30 PM (1‐hour lunch) + Work Environment: Onsite, cubicle setting | Team of ~15 coordinators Job Type & Location This is a Contract to Hire position based out of Congers, NY. Pay and Benefits The pay range for this position is $17.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Congers,NY. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Job Title: Administrative AssistantJob Description We are seeking a highly organized and proactive Administrative Assistant to join our team. This role involves directly interacting with clients to ensure their satisfaction, as well as serving as a mediator between clients and vendors. The ideal candidate will possess strong organizational and customer service skills and will provide comprehensive clerical and operational support to leadership and team members. Responsibilities + Provide comprehensive clerical and operational support to leadership and other team members. + Manage phone calls, mail, database updates, and internal documentation. + Maintain accurate records within internal and client systems of record. + Support project tracking, deadlines, and workflow coordination. + Serve as a primary point of contact for current clients, ensuring high levels of service and satisfaction. + Troubleshoot client issues independently and see them through to resolution. + Develop and maintain strong, professional client relationships. + Act as a liaison between clients and third-party vendors as needed. + Assist with preparing proposals and client-facing materials. + Support sales and marketing data updates. + Onboard new clients and manage account setup within client systems, with the goal of operating independently from leadership over time. Essential Skills + 2+ years of administrative experience. + Strong organizational skills and ability to meet deadlines for assigned projects. + Ability to identify opportunities for process improvement and present solutions with timelines for implementation. + Strong analytical and decision-making skills. + Capability to handle multiple tasks throughout the day. + Proficiency in Microsoft Excel and other Microsoft products. + Ability to understand data (financial and system) and provide analysis. + Excellent written and verbal communication skills. + Excellent conflict resolution skills. + Strong customer service skills. Additional Skills & Qualifications + Epic experience would be nice. + Previous experience within the medical/healthcare space would also be helpful. Work Environment This position is based in an office environment, with working hours from Monday to Friday, 8:00 AM to 5:00 PM. There is potential for a hybrid working arrangement after the completion of training. Job Type & Location This is a Contract to Hire position based out of Cincinnati, OH. Pay and Benefits The pay range for this position is $23.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Cincinnati,OH. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Pay Rate: $23/hr Work Address: 3203 Hanover Street, Ste. 100, Palo Alto, CA Interview Type: In-person Shift: 8:00 AM - 5:00 PM KEY RESPONSIBILITIES + Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events. + Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed. + Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment. + Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas). + Post-Meeting Cleanup: Clean and reset conference rooms after meetings. + Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs. + Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies. + Technical Proficiency: Strong Microsoft Office skills. + Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods. + Additional Duties: Follow and execute tasks or directives from management as assigned. REQUIREMENTS / QUALIFICATIONS + High school diploma or GED. + 1-2 years of related work experience. + Minimum 2 years of experience in the legal industry is highly desired. + Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills. + Related copy/print job experience preferred. + May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable). + Working knowledge of copiers and related equipment; repair knowledge preferred. + Ability to use hardware/software for cost recovery, document management, and advanced workflow support. + Knowledge of shipping/receiving procedures. + Basic electronics knowledge preferred. + Ability to work independently and flexibly to complete projects. + Ability to select correct packing methods/materials and verify packing slips for incoming materials. + Ability to understand instructions related to mail delivery. + Strong troubleshooting and problem-solving skills. + Ability to read and understand technical information (manuals, parts books, related publications). + Excellent customer relations and verbal communication skills. Job Type & Location This is a Contract to Hire position based out of Palo Alto, CA. Pay and Benefits The pay range for this position is $23.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Palo Alto,CA. Application Deadline This position is anticipated to close on Feb 4, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Pay Range: $23 hourly We are seeking a detail-oriented and proactive Administrative Front Desk Specialist to become the core support for our office's efficient operations. You will play a dual role: serving as the first-line representative of the company image, responsible for front desk reception and daily liaison; and acting as the reliable cornerstone for office operations, ensuring a smooth-running work environment, supply management, and basic services. If you excel at multitasking, have a keen eye for detail, and enjoy supporting a team in a dynamic environment, we look forward to your application. Key Responsibilities 1. Front Desk Reception & Switchboard Services Manage front desk reception, including guest registration and escorting, providing a professional and friendly first impression. Answer the main switchboard, properly handle call routing, message taking, and basic inquiries. Receive, sort, and distribute daily mail, courier packages, and parcels. 2. Procurement & Vendor Management Responsible for the procurement, inventory management, and expense tracking of daily office supplies and consumables. Coordinate maintenance, services (e.g., plants, drinking water, cleaning), and related liaisons for site facilities. Source, manage, and maintain relationships with relevant vendors, conduct price comparisons, place orders, and perform follow-ups. 3. Logistics & Document Management Handle the reception, registration, documentation signing (check-in) for arriving trucks (logistics), and coordinate with internal departments for goods receipt. Establish and maintain systematic filing systems (both physical and electronic), ensuring easy retrieval and secure storage of important documents. Assist in the preparation, photocopying, scanning, and organization of routine administrative documents. 4. Office Operations Support Maintain the cleanliness, order, and aesthetic appearance of the front desk, meeting rooms, common office areas, and reception zones. Assist in meeting arrangements, travel bookings, and basic expense report compilation. Proactively assist team members and supervisors with various assigned administrative tasks, supporting team activities and projects. Qualifications Education & Experience: College diploma or above, preferably in Administration, Secretarial Studies, Business Management, or a related field. 1+ years of experience in an administrative, front desk, or office assistant role is advantageous. Fresh graduates with outstanding potential are also welcome to apply. Skills & Competencies: Excellent communication and interpersonal skills with a strong customer service orientation. Strong organizational, coordination, and multitasking abilities; meticulous and methodical work style. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Basic procurement knowledge and vendor communication skills. Ability to work independently while being a strong team player. Personal Attributes: Professional appearance, cheerful personality, strong sense of responsibility, good adaptability, and capable of thriving in a fast-paced work environment.

Administrative Coordinator $50,000 - $54,000 medical, dental, life, 401k, ltd, std, profit sharing, vacation days, sick days, holidays We are growing and need to hire an optimistic go-getter. We will give you carte blanche to grow this position around yourself... basic responsibilities will involve assisting with customer service and all things data related for an order once it has been received. This is a tight knit team and you will be trusted as the liaison for mission critical information exchange between the customer and the internal departments. Productively neurotic or neurotically productive? Either way, you would be a good fit for this fast paced project coordinating role within this unique corporate culture; year, is truly a place where you will hear the employees describe their careers as "rewarding", "challenging" and "fun" - all in the same sentence. A rare combination, but then again, this is no ordinary company! This position has a strong project oriented focus. Your critical thinking, natural intuitiveness and excellent communication skills along with the ability to self-motivate and thrive in the midst of an ever-changing atmosphere will be the catalyst for you to prosper in this career! recent college grads, administrative assistant, entry level or experienced customer service, and all self-motivated, project oriented, digital and brand channel manager, human resources, pro-active, ambitious go-getters please send you resume TODAY!!

Who We Are Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define, manage, benchmark, and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients' technologies, their customers, and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients' businesses, so we can add value at every stage of engagement to help them succeed. Who You Are Prowess Consulting is looking for a Tour Planner to help our client with scheduling, planning and managing tour requests for their technology center. To be considered for this role, you must reside in the greater Seattle area. This is a full-time job that requires on-site attendance Monday through Friday. No third-party agencies, please . The Role and Responsibilities Scheduling, planning, and managing all tour requests Gathering information and coordinating logistics for tour requests via phone calls and email Managing inboxes, calendars, and booking tools Reporting any technology or maintenance issues Maintaining positive public relations with stakeholders Coordinating catering (as needed) Maintaining documentation (training manuals, templates, etc.) Greeting executive level individuals and act as a liaison to assist the process Qualifications Previous experience in a professional administrative assistant role is required, dealing with the C-suite, preferably in a tech environment Strong organization and multi-tasking abilities a must Effective communication skills, both verbal and written, for interacting with staff, visitors, and external stakeholders For this role, you must be polished professional, knowing how to interact with high-level executives A strong attention to detail is required Proficiency in Microsoft Office applications A positive, proactive attitude is a must. Experience with preparing documents, maintaining filing systems, and using communication tools (email, scheduling systems). Experience with Power BI is required Additional Details The offered pay range for this position is $65,000 - 75,000 per year, depending on experience and geographic location. Prowess Consulting is an equal-opportunity employer, and diversity is a core value for us. We are a Minority/Women-owned Business Enterprise (WMBE) in Washington, and we committed to diversity, equity, and inclusion. At Prowess Consulting, we are passionate about building and sustaining an inclusive and equitable working and learning environment for all employees. We provide a well-rounded benefits package including health insurance, flexible spending account, life and disability insurance, paid time off, and retirement plan investing. For more information, please visit **************************

An electric mobility company in Palo Alto is seeking a Technical Leader to lead battery pack product development. The ideal candidate will have strong mechanical engineering skills and experience industrializing high-quality battery packs. This role involves managing engineering teams and collaborating closely with various departments to deliver innovative battery solutions. The salary for this position ranges from $250,000 to $320,000 per year. #J-18808-Ljbffr

Are you an experienced Administrative Assistant with a desire to excel? If so, then Talent Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Mason, OH. Position Summary: We are seeking a proactive and detail-oriented Administrative Assistant to support our senior leadership team. This role is critical in ensuring efficient calendar management, email oversight, meeting scheduling, travel coordination, and procurement processes. The ideal candidate will demonstrate exceptional organizational skills, a strong sense of ownership, and the ability to work autonomously in a fast-paced environment. Primary Responsibilities/Accountabilities: Key Responsibilities: Calendar Management: Manage and coordinate calendars for various senior leaders, ensuring optimal scheduling of meetings and appointments. Prioritize scheduling requests and communicate effectively with stakeholders to resolve conflicts. Email Management: Monitor, organize, and sometimes respond to emails on behalf of senior leaders, ensuring timely follow-up on important communications. Draft and prepare correspondence as needed. Meeting Scheduling: Schedule and coordinate meetings invites. Facilitate virtual and in-person meeting logistics, ensuring all necessary technology and resources are available. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation for senior leaders. Ensure travel arrangements comply with company policies and are cost-effective. Purchase Order Creation: Create and manage purchase orders for team members, ensuring compliance with budgeting and procurement procedures. Maintain accurate records of purchases and expenditures. Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. - Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. - Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answer and direct phone calls - Organize and schedule meetings and appointments. Maintain contact lists. - Produce and distribute correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies. - Book travel arrangements. - Submit and reconcile expense reports. Provide general support to visitors. - Provide information by answering questions and requests. Take dictation. - Research and create important presentations and develop processes. Generate reports. Handle multiple projects. Prepare and monitor invoices. Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities. - Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies, and verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications, establishing personal networks, and participating in professional societies. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Experience: Previous administrative assistant experience preferred, ideally supporting senior leadership. Familiarity with calendar management, meeting coordination, and travel arrangements. Technical Skills: Proficiency in Microsoft Outlook and Microsoft Teams. Experience with Coupa or similar procurement software is preferred. Behavioural Characteristics: Learning Agility: Ability to quickly learn new processes, systems, and tools to enhance job performance. Sense of Ownership: Demonstrates accountability and takes initiative in completing tasks and projects. Autonomy: Able to work independently, managing time effectively and prioritizing tasks in a dynamic environment.

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@meta.com.

ITConnectUS provides wide range of Consulting| Web Design| Application Development| IT Staffing. We believe in the principle of delivering the highest quality products at the best price.. Job Description SUMMARY OF POSITION: The SharePoint Site Administrator/Developer will oversee and participate in the architectural design, development, customization and integration efforts of the customer's solutions. Be able to identify, capture, and refine requirements based on dialogue and interaction with customer. Upon receipt of high level requirements, design appropriate high-level architecture to meet those needs. Act as lead to develop action plan(s) to implement on schedule and serve as primary POC between the customer organization and the technology suit. The SharePoint Admin/Developer will also contribute subject matter expertise and provide mentorship and training to clients and team members. ESSENTIAL DUTIES AND RESPONSIBILITIES: Lead SharePoint team and provide senior level expertise on the architecture for the platform and drive the design of SharePoint solutions within the SharePoint / Office 365 framework. Define strategy for on-premise vs cloud implementations. Architect the SharePoint environment for continued growth and capacity planning. Build custom application using Angular JS using Sharepoint RESFul Api Develop best practice approaches in defining strategies for SharePoint solutions Elicit and analyze business processes and requirements from technical and non-technical teams and convert business requirements into system functionality within the SharePoint framework Build, administer and maintain SharePoint development, test, and production servers, including installation of service packs and updates/patches Serve as the technical and functional subject matter expert for SharePoint solutions internally and externally Provide ongoing development and maintenance of existing functionality, as well as designing new solutions Assist in the development of training documentation, and provide training when requested Document configuration in compliance with IT practices Additional Information Thanks and Regards, Happy Singh 847 258 9595 Ext:- 408 happy.singh(@)itconnectus.com

Infotree Service is a dynamic and entrepreneurial company, comprised of a team of dedicated professionals with over 50 years of direct experience. When you talk to Infotree's customers, you will repeatedly hear that it is Infotree's personalized attention and focus to customer needs that has resulted in such strong repeat business. Job Description Job Title: Project Coordinator Location: 444 Wealthy St., Grand Rapids, MI 49503 Duration: 24 months Summary: • Gathers, analyzes, translates and delivers information in clear, concise and meaningful formats based on specific project and/or program requirements and according to established project management standards. • Provides input to project research information; provides administrative and analytic support to the Project Manager. • Typically works on projects that are moderately complex to complex, and are large in size and organizational span. • May coordinate the activities of a project sub team and/or project activities to the extent those efforts might affect completion of assigned tasks. • Receives general direction from the reporting manager and/or project/program manager regarding tasks to be performed. Qualifications • May require a bachelor's degree and 1 to 2 years of experience. Additional Information If you are interested feel free to reach on ************ or email your resume on *************************

Job Details: Job Title: Site Administrator IV Duration: 12 Months Pay Range: $48.00 - $52.00/hr. On W2 Working Hours: 8am - 5pm, Monday - Friday. 2-3 days remote, 2-3 days at various project sites/offices around Texas. Possible additional travel if business demands. Role Summary/Purpose: The initial scope of the production expeditor will be the site follow up of the Building Manufacturing and assembly which includes the shell, Interior PB/DB installation, FPS, HVAC, Lighting installation. Optional scope, to be confirmed later, would be to extend the supervision to include the electrical equipment installation and integrated commissioning. Essential Responsibilities: Daily/Weekly - Scope / Tasks: Including but not limited Confirm that required material is on order and will be delivered on time. Track daily progress: Manpower- How many and is it meeting the planned requirement to meet schedule. Hours - Track labor - How many and how many shifts Tasks completed -Updated weekly. What are the daily challenges -list. Punch lists -Consolidating and following up corrections and corrective measures. Attend scheduled/emergent Project calls. Review daily work plan and confirm accomplishments. Schedule/lead 2-3 week look ahead calls with Suppliers and Sub-Suppliers Conduct regular site visits to sub-suppliers'manufacturing facilities to assess production progress and compliance with progress reports, if required Ensuring that the 2-3 week lookahead also includes the Witness and Hold points and working with the office QA to send the NOIs (notice of inspections) within the 10 workdays. Review 3 weeks look ahead weekly and anticipate: production capacity equipment deliveries manpower availability. Review planned work and identified % completion. Identify planned work for the coming weeks. Ensure weekly reports are available at the end of every week, provide feedback and provide weekly report back to Project and Procurement team. Report on the condition of the welding equipment, Ensure equipment are certified: Cranes, welding equipment…. Etc. Ensure their work is performed safely. If not address and raise concerns, stop work… Coordinating with other site QA teams ensuring supply to the project drawings is respected. Collaborate with internal teams to develop strategies and ideas to mitigate risks of delays. Propose solutions and improvements to optimize the manufacturing process and enhance supplier performance. Eligibility Requirements: Engineering Degree (Civil, Structural, Mechanical, or related field) OR equivalent technical experience, with a strong understanding of design documents, shop drawings, and specifications. Metal Building Installation Experience, including prefabricated structures, steel framing, and cladding. Prior work experience in quality assurance/inspection within pre-engineered buildings or similar structures. Knowledge of welding, bolting, paneling, and structural alignment for prefab buildings. Familiarity with welding codes, industry standards, and local building regulations. Strong knowledge of QC/QA procedures, including material inspections and workmanship verification. Proficiency in using measuring tools, laser levels, and survey instruments for alignment checks. Demonstrated expertise in utilizing scheduling and planning tools, including Primavera P6 or similar platforms Desired Characteristics: Strong oral and written communication skills with the ability to articulate information in a manner that is easily understood Strong negotiation skills to effectively influence internal and external suppliers Ability to address conflicts directly and constructively Knowledge and experience interpreting drawings/specifications, project schedules, and quality documentation Proven experience in Supply Chain, Engineering, Quality, Manufacturing or similar role Strong quantitative, organizational, and analytical skills with the ability to quickly interpret data and make decisions Proven project management skills with the ability to handle multiple tasks and deliver results on time Ability to solve complex problems with limited information Demonstrated sense of urgency and a bias for action Proactivity Detail-oriented and highly organized, with strong problem-solving abilities.