Office Assistant jobs at Michigan State University

Responsibilities* The University of Michigan, School of Nursing (UMSN) is looking for a temporary office assistant with a positive outlook and flexible attitude to perform a combination of front desk reception and proctoring duties. Hours: 15-25 hours per week Shift: Monday-Friday 8am-8pm. Most shifts will be scheduled in this time frame. Early mornings and/or evenings may be required. Some weekend shifts may be required. Proctoring duties include: * Check identification before testing and seats examinees for testing. * Monitor students during test sessions to ensure a secure testing environment, actively circulating the testing room to watch for prohibited behaviors and materials. * Distribute and collect test materials. * Professionally confront student if irregularities are observed and report suspected irregularities to the testing coordinator. * Controls admission to and from the testing room. * Completes exam proctoring check-off sheet. * Performs other duties as assigned. Facilities duties include: * Assist with moving office furniture. * Spot cleaning offices and common areas as directed (vacuum, mop, wipe down desks & drawers), often in preparation for office moves. * Assist with general facilities duties including key distribution, package deliveries, driving errands in school minivan. Front desk receiption duties include: * Greet all persons entering building, serving as first point of contact for students, faculty, staff, and visitors. * Respond to the exterior door buzzer and manually admit visitors without MCard access. * Politely enforce building entry requirements. * Direct persons to correct destination. * Appropriately direct inquiries from students, faculty, staff and visitors. * Ensure knowledge of building activities and room schedules. * Triage facility problems. * Maintain security awareness. * Maintain Lost and Found, and lock-up and secure valuable items. * Accept deliveries. * Provide general administrative and clerical support as assigned. * Tidy and maintain the reception area. Required Qualifications* Education and Experience * High school diploma * 1-2 years of office or facilities experience * Valid driver's license * Routinely move office equipment weighing up to 35 lbs. Attributes * Solid verbal and written communication skills. * Professional personal presentation. * Customer service orientation. * Attention to detail. * Demonstrated initiative and reliability in previous roles. * Knowledge of customer service principles and practices. * Ability to prioritize and facilitate multiple requests for assistance. * Ability to work with a large number of people. * Knowledge of administrative and clerical procedures. * Knowledge of computers and relevant software applications. * Ability to work a flexible schedule to include occasional early mornings and evenings. Desired Qualifications* Working knowledge and understanding of the U-M organization, policies and procedures. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Responsibilities* Work on datalake visualization, AI integration, technical documentation, and general project work for the DI team. Required Qualifications* Master's degrees in data/data science. Prior experience with Looker Studio/Tableau dashboard design, Years of experience on the DI team. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Wayne State University is searching for an experienced Office Service Clerk II at its Advanced Technology Education Center (ATEC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): POSITION PURPOSE Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University. ESSENTIAL JOB FUNCTIONS * Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports. * Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type grants and manuscripts as well as routine University forms. * Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls; take messages. * Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings, track requisitions and expenditures; receive and post payments. * Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses. * Maintain, modify and update the record of an assigned unit. Retrieve and compile information and purge files in order to provide current and accurate data. * Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels. * Prepare and process time reports and payroll actions. Review and correct timesheets and exception reports to assist with the accurate and timely payment of university personnel. * Provide functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures. * Perform related work as assigned. ADDITIONAL COMMENTS This level of Office Services Clerk involves routine work which is moderately complex in nature and which allows the position incumbent to choose the most appropriate procedure to follow in order to complete an assignment. Supervision is available to assist on work not clearly covered by standard procedures and functional supervision is typically provided to clerical support personnel. Although this classification is at the same level of a Secretary II, not enough of the traditional secretarial duties are expected of position incumbents to warrant a classification in the secretarial hierarchy. This classification is located in a School, College, Division or Center/Institute of the University and the specific work performed may vary considerably among those assigned to this classification. This classification reports to and receives work direction from a professional or management level position. Unique duties: Qualifications: MINIMUM QUALIFICATIONS * High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience. * Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data. * Experience providing functional supervision or work leadership desired. * Good organizational skills. * Ability to communicate effectively with others. * Ability to perform basic bookkeeping duties. * Ability to type with speed and accuracy, including medical, legal or bilingual terminology. * May be required to use transcription skills. * Typically, incumbents have held lower-level clerical and/or secretarial positions. Preferred qualifications: School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Program Lifelong Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Hourly rate: * Salary minimum: * Salary hire maximum: 38,404 Working conditions: Location for this position is at the Educational Outreach - ATEC -Warren Campus and the OSC II position hours are: Monday through Thursday, 1:00-9:30pm, Friday, 8:30-5:00pm. Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University is searching for an experienced Office Service Clerk IIat its Advanced Technology Education Center (ATEC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): POSITION PURPOSE Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University. ESSENTIAL JOB FUNCTIONS + Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports. + Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type grants and manuscripts as well as routine University forms. + Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls; take messages. + Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings, track requisitions and expenditures; receive and post payments. + Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses. + Maintain, modify and update the record of an assigned unit. Retrieve and compile information and purge files in order to provide current and accurate data. + Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels. + Prepare and process time reports and payroll actions. Review and correct timesheets and exception reports to assist with the accurate and timely payment of university personnel. + Provide functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures. + Perform related work as assigned. ADDITIONAL COMMENTS This level of Office Services Clerk involves routine work which is moderately complex in nature and which allows the position incumbent to choose the most appropriate procedure to follow in order to complete an assignment. Supervision is available to assist on work not clearly covered by standard procedures and functional supervision is typically provided to clerical support personnel. Although this classification is at the same level of a Secretary II, not enough of the traditional secretarial duties are expected of position incumbents to warrant a classification in the secretarial hierarchy. This classification is located in a School, College, Division or Center/Institute of the University and the specific work performed may vary considerably among those assigned to this classification. This classification reports to and receives work direction from a professional or management level position. Unique duties: Qualifications: MINIMUM QUALIFICATIONS + High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience. + Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data. + Experience providing functional supervision or work leadership desired. + Good organizational skills. + Ability to communicate effectively with others. + Ability to perform basic bookkeeping duties. + Ability to type with speed and accuracy, including medical, legal or bilingual terminology. + May be required to use transcription skills. + Typically, incumbents have held lower-level clerical and/or secretarial positions. Preferred qualifications: School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Program Lifelong Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: + Salary hire maximum: 38,404 Working conditions: Location for this position is at the Educational Outreach - ATEC -Warren Campus and the OSC II position hours are: Monday through Thursday, 1:00-9:30pm, Friday, 8:30-5:00pm. Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary To assist with research activities within the Department of Psychiatry related to Sleep and Circadian Rhythms in various clinical populations. With guidance from faculty and research personnel, the clinical research assistant will support coordination and administrative details of assigned projects, including but not limited to screening and collecting information from potential participants according to the research study protocols, conduct interviews in person and via phone calls and/or zoom, conduct epidemiological, social or behavioral assessments, and collect data and/or biological samples (e.g. saliva, blood, urine, feces) from research participants in studies. The CRC-assistant will also coordinate study visits and follow-up of study participants. The CRC-assistant may also assist in preparation of progress reports and other summary materials, perform literature searches and retrieving articles. The potential exists to assist in the preparation of research papers and manuscripts for publication and presentations at conferences and workshops. The CRC-assistant will work collaboratively with other team members and also independently to fulfill the goals of the project. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Characteristic Duties and Responsibilities: Knowledge of all 8 competency domains is expected and experience within applicable domains specific to unit needs. * Scientific Concepts and Research Design * Ethical Participant Safety Considerations * Investigational Products Development and Regulation * Clinical Study Operations (GCPs) * Study and Site Management * Data Management and Informatics * Leadership and Professionalism, Communication and Teamwork * Communication and Teamwork Job Responsibilities * Telephone activity includes screening calls for participant recruitment and scheduling potential participants for in-person or zoom research visits. * Assisting study coordinator in tracking participant and study progress, monitoring of active participants during laboratory sessions, detailed record-keeping, data entry and verification, filing, collection and processing of biological materials (e.g. saliva, blood, urine, feces), and other duties as assigned. * Excellent organizational skills and attention to detail is a critical component of this job's responsibilities. Demonstrated multi-tasking skills and ability to prioritize workload efficiently are essential. * Strong interpersonal and communication skills and the ability to develop rapport with a diverse pool of research participants with various clinical conditions is vital. * Outstanding written and verbal communication capability is required and expected. * Additional responsibilities include attending all assigned trainings, and risk assessments as needed. Required Qualifications* * High school diploma or GED is necessary. Desired Qualifications* * Associates Degree or Bachelors Degree in Health Science or an equivalent combination of related education and experience is desirable. An understanding of medical terminology, experience in a large complex health care setting, ability to effectively communicate with staff and faculty of all levels, and knowledge of university policies and procedures is desirable. * Experience using Microsoft 365 * A strong ability to problem-solve individually and with project team Work Schedule Monday-Friday 8:30am-5pm with occasional after hours and weekend work as required. Work Locations This position is Located in Ann Arbor, MI. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply Please include a cover letter and resume. We are seeking a passionate and engaged Student Ambassador to represent the College of Arts, Sciences and Letters (CASL) and the Department of Behavioral Sciences, and / or Behavioral Biological Sciences. The ideal candidates will be a dynamic, outgoing, and responsible student who is eager to promote the college and its programs at various events, assist in event management, and communicate with prospective and new students. Responsibilities* * Attend CASL and university promotional events. * Speak about the program to prospective students. * Support in preparing event materials, including the creation of flyers or invitations. * Assist in improving and updating program publicity materials, including bulletin boards, websites, social media, and newsletters. * Conduct CASL building tours, showcasing labs and studios to prospective and admitted students. * Outreach to prospective and admitted students through various communication channels. * Assist faculty in organizing department-based events. * Attend regular meetings with the CASL staff team. * Participate in CASL Welcome Week activities, acting as a friendly, welcoming face for new students Required Qualifications* * Active student enrolled at the University of Michigan-Dearborn. * Strong interpersonal and communication skills. * Detail-oriented with excellent organizational skills. * Knowledge of CASL programs and activities. * Willingness to commit to a full academic year of work (Fall and Winter semesters). * Availability to work during Welcome Week and other major events. Work Schedule Will work up to 10 hours a week when necessary. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The University of Michigan-Dearborn SOAR program provides support, opportunities, advocacy, and resources for returning adult learners with financial need. SOAR has an exciting opportunity available for a person with great initiative, flexibility and professionalism to work as a student assistant in SOAR. This is a temporary part-time position for winter 2026 only. Responsibilities* The student assistant will primarily be responsible for the following: * General office/reception duties. * Assisting students with computer use. * Assisting students with accessing campus resources. * Help with SOAR event planning. * Special projects. * Other duties as assigned. Required Qualifications* * Experience working with non-traditional, returning adult learners. * Excellent oral and written communication skills. * Highly proficient in Microsoft Word, PowerPoint, and Excel. * Prior experience working independently with limited supervision. * Able to multitask in a busy student-centered office. * High degree of professionalism and courtesy in communicating with students. * Current undergraduate student. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before November 19th, 2025. Position Information Position Information Posting Number S-3757 Position Number 64610 Type of Recruitment External Position Title ADMINISTRATIVE OFFICE ASSISTANT III Position Summary Duties performed are of a complex and varied clerical/technical nature, usually supporting a major function, department, or unit of the University. This is the most senior level clerical job handling substantial clerical/administrative details and duties. It incorporates elements of other levels with a majority of effort associated with more complex clerical technical support services or programs. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused. Required Qualifications High school diploma or GED. Four years of qualifying experience or a combination of education and experience that equates to four years. Experience with Microsoft Word. Customer service experience. Spreadsheet and/or database experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the position with or without reasonable accommodation. Preferred Qualifications Knowledge of specific software and/or mainframe/systems skills may be desired by the hiring department (i.e. Excel, Access, SAP). Duties & Responsibilities Assists in the completion of the month-end budget reconciliation process. Generates and reviews monthly budgetary reports as required. Records general ledger entries for account changes and monthly reconciliations. Manages the general ledger and devotes time to risk management and process improvement. Compiles and analyzes financial results and reports on discrepancies. Assists in the completion of the month-end budget reconciliation process. Proactively identifies data set-up and maintenance issues that are detrimental to providing outstanding customer service to customers. Analyzes existing processes to understand workflow and data interactions. Documents, trains, and implements process improvements/new processes with student employees along with our Assistant Directors. Collects, sorts, and prepares data/information including creating events in CRM (Slate) to enter student data from events hosted by Admissions staff. Retrieves and responds to swag and counselor requests to ensure materials are shipped efficiently. May assist with updating inventory to serve as backup for other office specialists. Helps manage Timelink for student employees, temp employees, bi-weekly part-time, and semi-monthly staff. Records and maintains attendance on the Time Off calendar for students, bi-weekly and semi-monthly staff. Answers phones and assists callers with questions that may be complex in nature requiring staying up to date on enrollment processes. Provides backup coverage for the main admissions welcome desk, ensuring top customer service including directing walk-ins, helping with staff's calendar appointments, the appearance of the main lobby, etc. Makes recommendations related to assigned duties, office procedures, or processes. Ensures office functions run smoothly by making day-to-day decisions following guidelines set by Admissions. Serves as backup for admissions main lobby front desk when needed. Supervision Exercised None. Message to Applicants Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards. You must submit an on-line application in order to be considered as an applicant for this position. Cover letters may be addressed to the Hiring Committee. This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before November 19th, 2025. Employee Group Administrative Office Assistant Staff Pay Level Pay Range Minimum Starting Rate: $18.00 per hour Division Student Recruitment & Retention Department Undergraduate Recruitment - Admissions Position Status Regular Position End Date Employment Status Full-Time FTE 1.0 Position Type 12 month Weekly Work Schedule Monday-Friday 8a.m.-5 p.m., select Saturdays pre-identified Location Mount Pleasant, MI About the Department About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives. We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence. CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more. Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17. CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant. Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the city's central location in Michigan's Lower Peninsula. CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference. We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams. Please review the Leadership Standards before applying for this position. EEO Statement CMU is an Equal Opportunity Employer and institution. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight. If you wish to see "Know Your Rights " posters, please click here. CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter. Inquiries about the application of Title IX can be made to CMU's Title IX Coordinator, the US Department of Education's Assistant Secretary, or both. CMU's Title IX Coordinator can be reached at: Phone: ************ Office: 103 E. Preston St. Bovee University Center, suite 306 Mount Pleasant, MI 48858 Email: ***************** Posting Ends Open Until Filled Yes Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this vacancy? * CMU Website * Chronicle of Higher Education * HERC (Higher Education Recruitment Consortium) * HigherEdJobs.com * InsideHigherEd.com * Michigan Works Talent Bank * Newspaper * Professional Journal/Website * Other Source * * Are you currently an internal employee of CMU according to the university's definition? * Yes * No * * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable"). * Not Applicable * Dispatcher * Medical Faculty * Office Professional * P&A, SO or Faculty * Police * Public Broadcasting * Sergeant * Service Mainenance * Supervisory/Technical * * Do you have a high school diploma or GED? * Yes * No * * Do you have four years of qualifying experience or a combination of education and experience that equates to four years? * Yes * No * * Do you have experience with Microsoft Word? * Yes * No * * Do you have customer service experience? * Yes * No * * Do you have spreadsheet and/or database experience? * Yes * No Optional & Required Documents Required Documents * Resume/Curriculum Vitae * Cover Letter Optional Documents * Recommendation Letters * List of References

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter must include examples of how your past work experience is applicable to this position. The College of Arts, Sciences, and Education seeks an Administrative Assistant Intermediate who will provide on campus reception and administrative support to faculty, students, and the general public. A key expectation of this role is to provide friendly and proactive assistance to all visitors and staff, ensuring that everyone receives support regardless of the request. Flexibility and a team-oriented attitude are essential. The Administrative Assistant Intermediate position will have a work schedule of 4 days a week in-person with 1 remote day. This position will report to the Staff Supervisor Senior. Responsibilities* Reception * Serve as the college's primary reception for in-person, phone, and email inquiries * Greet visitors, address inquiries or complaints, and direct them to appropriate contacts * Manage main phone line and CASE email; respond to inquiries, relay information, and take messages in person and remotely * Notify staff and faculty of relevant policy or procedural changes * Notify students of course cancellations/provide cancellation signage Administrative Tasks * Prepare routine correspondence and bulk communications * Perform digital filing, copying, scanning, faxing, and mail sorting/distribution * Maintain office supply inventory * Oversee copier machines/service contracts/routine maintenance * Process swipe access requests/ensure all faculty have access to 220 * Schedule appointments, manage calendars as requested * Complete room reservations and facilities maintenance requests * Compile and prepare basic data, charts, and reports for presentations as directed * Provide general assistance for execution of events * Execute special projects to support college needs Program-Specific Tasks * Collect and maintain records of course syllabi and faculty office hours * Process music jury sheets * Assign and track music lockers * Support faculty search process * Assist with travel arrangements for invited guests * Other duties as assigned Required Qualifications * High school education or equivalent * 2 or more years of office administrative support experience * Experience using office equipment, technology and software * Must have successful customer service experience * Proficiency in Google Suite and Microsoft Office Suite Why Work at U-M Flint? In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include: * Generous time off * A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting. * Many choices for comprehensive health insurance * Life insurance * Long-term disability coverage * Flexible spending accounts for healthcare and dependent care expenses. Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier

The Administrative Assistant temp role provides administrative, logistical, and data support to the Voices Program and its Associate Director. This position ensures the efficient daily operation of the program through calendar management, correspondence preparation, and other administrative support tasks. The Administrative Assistant temp position will support program events and meetings, from small Core Team gatherings to the large Annual Meeting, and managing data infrastructure and reporting to facilitate program evaluation and member engagement. This position will serve as a central point of contact, maintaining accuracy in records, logistics, and communications to enable the Voices Program to effectively meet its goals. Responsibilities* Administrative Support: * Provide advanced administrative support for the Voices Program, including drafting, editing, and finalizing correspondence (reports, presentations, minutes). * Serve as the primary contact for administrative and operational phone and email inquiries. * Manage the complex calendar for the Associate Director, including scheduling, screening requests, and resolving conflicts. * Coordinate events and meetings (in-person and virtual) for the Voices Program, managing logistics, agendas, meeting minutes, and attendee communications. * Manage all financial documentation and process expense reports for the program in partnership with the Finance team. * Maintain and update program-related email groups, internal documents, and membership databases. * Manage the ordering and inventory of program supplies, equipment, and event-related materials ("swag"). * Participate in the program management team, prioritize workload, and perform miscellaneous duties as assigned. Data Management and Reporting: * Develop and manage surveys (e.g., Qualtrics) for program feedback and participant data. * Analyze survey results and present findings to Voices leadership, ensuring data security and confidentiality. * Create and maintain a consistent organizational infrastructure (e.g., Google Shared Drive, DropBox) for program data and reports, ensuring accessibility for team members. Event Coordination: * Support the coordination of large and small-scale events, including the Voices Annual Meeting. * Manage all event logistics such as venue booking, catering, registration tracking, materials preparation, and vendor communication. * Track event expenditures and assist in drafting and adhering to event budgets. Required Qualifications* * High school diploma * 3+ years of related administrative experience * Familiarity with business software such as Microsoft Office applications, and Google Suite. * Ability to handle confidential and sensitive information. Desired Qualifications* * Familiarity with project management software such as Asana. Work Locations This role will initially be fully remote for at least 3 months, and potentially 2 days per week onsite beginning in late spring 2026. There may be occasional on-campus meetings. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Law School is hiring an Administrative Assistant to provide general administrative support to the Admissions and Financial Aid offices. Who We Are Michigan Law, one of the oldest law schools in the nation, was founded in 1859 and enjoys a reputation for academic excellence. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its academic rigor, stunning physical surroundings, the faculty's preeminent scholarship, and an academic community noted for collegiality and warmth. Supported by remarkable facilities, preeminent faculty-scholars, and unparalleled architecture and physical environment, Michigan Law has a total of 21,800 alumni, 1,001 J.D. candidates, and 82 full-time faculty members, including 55 tenured and tenure-track, 27 clinical and legal practice, and 57 part-time faculty members. In March, 2015 Michigan Law had a 97.4 percent employment rate for the class of 2014. Contributing to the close-knit law-school community, law students have a choice of 6 student-edited journals and more than 50 student organizations in which to participate. Responsibilities* Duties include greeting guests and drop-in visitors, answering phones and monitoring email inboxes, routing telephone calls as appropriate, and responding to inquiries regarding the admissions and financial aid processes. Other duties include assisting alumni, current students, and prospective students with financial aid questions; scheduling appointments and coordinating calendars; making travel arrangements for staff attending law school fairs; planning law school tours, class visits, and recruiting events; processing travel stipends for visiting students; processing application fee waivers; preparing correspondence; collecting, compiling, and analyzing moderately complex data and information; maintaining office filing systems; preparing recruitment mailing; maintaining office supply inventory; occasionally providing administrative support for the Director of Financial Aid; and assisting in general office procedures as needed. Other duties concomitant with the particular skills and interests of the hired candidate may be added. This is a full-time, on site position, regular office hours Monday-Friday Required Qualifications* A high school diploma is required as is some experience in higher education, either through classwork or work experience. The selected candidate will have knowledge of and experience with word processing, database management systems, spreadsheets, electronic calendaring, and email programs, and a proven ability to easily adapt to new computer technology. The selected candidate must be able to handle a heavy workload while paying close attention to detail and maintaining a high level of accuracy, and must have strong organizational skills. The selected candidate must have the ability to remain calm while working with people who are under stressful circumstances; confidence and self-assurance are critical. Desired Qualifications* College degree preferred, with an understanding and appreciation of the goals of higher education and school admissions. Experience with HTML, strong writing skills, and familiarity with social networking media are desired. We are also seeking candidates who demonstrate enthusiasm, creativity, energy, discipline, collegiality, judgment, discretion, commitment to diversity, passion for excellence, and a sense of humor. Knowledge of University policies and procedures and MPathways is helpful, as is experience with event planning and tracking of financial expenditures. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

Classification Title: STU AST-NON-CLERICAL & ADMIN Job Description: The Counseling and Wellness Center (CWC) at the University of Florida (UF) is seeking a Communications Student Assistant to assist with Outreach and Communication activities within the Counseling & Wellness Center. RESPONSIBILITIES INCLUDE: * Assist with CWC's Digital Outreach and Communication services with duties including, but not limited to: * Managing the CWC's outreach event calendar * Setting up registration for outreach events using Zoom & Qualtrics * Assisting with the development of the CWC's external newsletter * Creating graphics for CWC's social media using Canva as needed * Developing bi-weekly CWC announcements for internal meetings * Developing and maintaining a database of central UF stakeholders (e.g. academic departments, student organizations, etc.) for distribution of CWC outreach communications * Utilizing the CWC's various communication channels to distribute information to UF stakeholders, local news outlets, etc. * Aiding in the development of mental-health related resources/information for university students. * Performing clerical duties including data entry, copying, faxing, receiving/distributing mail and other materials, running errands, keeping office area clean, maintaining calendars, responding to inquiries from staff, etc. * Attending weekly check-ins with the outreach communications manager about ongoing projects * Other similar duties as directed by supervisor. Expected Salary: $14/hour Minimum Requirements: * Federal Work Study Award (Please check in with UF Financial Aid to determine eligibility) * Able to work a minimum of 10 hours per week * Not concurrently employed anywhere else on the UF campus using Federal Work Study * Remote Work; requires access to personal computer and internet * Anticipated graduation date of Spring 2027 or later Preferred Qualifications: PREFERRED QUALIFICATIONS: * Proficient with Microsoft Word, Excel, & Qualtrics * Educational background in marketing, communications, art, or public health * Excellent communication and organizational skills * Excellent attention to detail * Ability to perform physical tasks, such as carrying or moving CWC outreach and communication materials if needed * Positive & professional attitude * Able to be reliable, and have good follow-through Special Instructions to Applicants: PLEASE APPLY ONLINE AND ATTACH: * Resume with anticipated graduation date and Cover Letter expressing interest in this position. * Students seeking FWS employment should print/screenshot a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to *************************************** Health Assessment Required: No

Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): * Manage office tasks: scheduling appointments, answering calls, and maintaining records. * Organize and maintain accurate student files, attendance records, and program documentation. * Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). * Collect and organize data for program evaluation and reporting requirements. * Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: * Temporary Employee * Job type: Fractional Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Hourly Wage * Hourly rate: * Salary minimum: TBD * Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University is searching for an experienced Technician - Office Assistant -TRIOat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): + Manage office tasks: scheduling appointments, answering calls, and maintaining records. + Organize and maintain accurate student files, attendance records, and program documentation. + Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). + Collect and organize data for program evaluation and reporting requirements. + Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: + Salary minimum: TBD + Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Clerical Temporaryat its Schoolcraft Center (UCSC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): This part-time position in Livonia, MI provides frontline customer service (in-person, phone and email) through daily interactions with students, faculty, staff and guests. Provides general clerical support for the daily operation of the satellite center including answering the phones and responding to other inquiries including walk-ins and emails. Assists students, the public and guests with inquiries related to academic programs, advising and student services offered at the satellite center. Provide general computer related troubleshooting assisting faculty with classroom set-up and other issues (i.e. media equipment, classroom requests and technology). Perform other clerical duties including generating reports, inventory of supplies, processing and updating documents. Assist professional staff with processing enrollment data and creating reports. Ability to adjust work schedule at times depending on the needs of the facility. Open and close the satellite facility and maintain a secure environment. Unique duties: Location: Wayne State University Schoolcraft Center 39201 Seven Mile Road Livonia, Michigan 48152 Number of Position: 1 Evening Hours: Monday - Thursday, 4:30pm-8:30pm Qualifications: + High school graduate or equivalent combination of education and/or experience. + A strong background in customer service with excellent communications skills. + Experience using Microsoft Word and Excel. + Must be dependable and be willing to perform other work duties as assigned. School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Prog Lifelong (H2003) Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: + Salary minimum: + Salary hire maximum: $16.00 per hour Working conditions: Office environment Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

Wayne State University is searching for an experienced Clerical Temporary at its Schoolcraft Center (UCSC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): This part-time position in Livonia, MI provides frontline customer service (in-person, phone and email) through daily interactions with students, faculty, staff and guests. Provides general clerical support for the daily operation of the satellite center including answering the phones and responding to other inquiries including walk-ins and emails. Assists students, the public and guests with inquiries related to academic programs, advising and student services offered at the satellite center. Provide general computer related troubleshooting assisting faculty with classroom set-up and other issues (i.e. media equipment, classroom requests and technology). Perform other clerical duties including generating reports, inventory of supplies, processing and updating documents. Assist professional staff with processing enrollment data and creating reports. Ability to adjust work schedule at times depending on the needs of the facility. Open and close the satellite facility and maintain a secure environment. Unique duties: Location: Wayne State University Schoolcraft Center 39201 Seven Mile Road Livonia, Michigan 48152 Number of Position: 1 Evening Hours: Monday - Thursday, 4:30pm-8:30pm Qualifications: * High school graduate or equivalent combination of education and/or experience. * A strong background in customer service with excellent communications skills. * Experience using Microsoft Word and Excel. * Must be dependable and be willing to perform other work duties as assigned. School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Prog Lifelong (H2003) Employment type: * Temporary Employee * Job type: Fractional Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Hourly Wage * Hourly rate: * Salary minimum: * Salary hire maximum: $16.00 per hour Working conditions: Office environment Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Wayne State University is searching for an experienced Clerical Temporaryat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): This part-time position provides support to the HIGH Program team with tasks related to fundraising and program support. + Position is 20 hours per week - may vary at times + Hours within a traditional workday, 9:00 am-5:00 pm + Evening and weekend hours may be required, on occasion Essential Functions This position provides administrative support to HIGH Program and Founding Director, including ordering and maintaining office and marketing supplies, filing, answering phones, preparation of reports, budget tracking, calendar management, and scheduling. Recruit and manage a team of 5 - 10 interns, volunteers, and work study students. Work with HR department to recruit and onboard new team members. Train, supervise, and track work assignments. Represent the HIGH Program at university events. Gather HIGH Program marketing materials, provide customer support to all inquiries about the HIGH Program for both potential donors and award recipients. Process student applications for assistance in a manner compliant with FERPA. Track student applications to completion, maintain a database of student applications. Adhere to confidentiality and data usage policy for the division. Perform related duties as assigned. Unique duties: Qualifications: Excellent customer service skills and professional etiquette, a must. Experience with Microsoft Office Suite (Word, Excel, PowerPoint and Teams) and use of complex administrative systems. Self-motivated, problem solver, detail oriented individual with the ability to multi-task. Must be dependable and reliable. Business casual/office attire required. Preferred qualifications: School/College/Division: H9212 - Office of Academic Student Affairs Primary department: H2002 Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: 15.00 + Salary minimum: + Salary hire maximum: Working conditions: Up to 20+ hours/week, Monday - Friday, 9:00 am - 5:00 pm Job openings: + Number of openings: 2 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. Equal employment opportunity statement: Wayne State University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, religion, age, sexual orientation, familial status, marital status, height, weight, disability, veteran status, or any other characteristic protected by applicable law. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.

How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Department of Human Genetics is seeking a Senior Administrative Assistant to join our administrative team and serve as Administrative Assistant to the Chair. The primary responsibility of this position is to provide direct support to the Chair. Additional duties include assisting with faculty affairs, providing limited HR support, leading and supporting departmental events, offering programmatic support for academic activities, serving as a purchasing back-up, and helping to staff the front office. Candidates for this position must excel in the following key skills: efficient and strong organizational skills, problem solving ability, excellent planning and follow-through, high quality writing skills, outstanding customer service and diplomacy, accuracy and attention to detail, and the ability to handle sensitive matters in a discreet manner. The successful candidate will thrive in a fast-paced environment with dynamic priorities, demonstrating adaptability, professionalism under pressure, and the capability to balance multiple competing tasks while meeting deadlines. Building relationships and collaborating effectively with faculty, staff, and external partners across the Department and the Medical School will be essential. This position will report jointly to the Department Chair and Administrative Manager. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Who We Are The Department of Human Genetics (DHG) at Michigan Medicine is proud to be recognized as the first dedicated human genetics department in the United States. As one of nine basic science departments within the Medical School, our primary mission is to advance the fields of genetics and genomics through teaching and research, deepening our understanding of biology and human disease. Our department is also known for its vibrant community. We host annual social events, including a department picnic and a departmental retreat, fostering connections among faculty, staff, and students. In addition, our engaged Administrative Team works closely together and enjoys socializing together. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* Assisting the Department Chair * Draft, edit, format, and proof communications, documents, reports, presentations, and other technical writing using Word, Excel, PowerPoint, Dropbox, Outlook, Google Workspace, and website editing software. Requires understanding of the Department's strategic objectives and related data, with the ability to produce high-quality work products independently. * Manage complex calendar for the Department Chair. * Schedule meetings for Department Leadership, often coordinating with high-level University contacts in a professional and efficient manner. * Organize and staff departmental meetings, including faculty and committee meetings. Responsibilities include preparing agendas, distributing meeting materials, recording minutes, conducting post-meeting surveys (using Qualtrics or similar software), and tracking follow-up actions. * Coordinate domestic and international travel arrangements for the Chair, including airfare and transportation, hotel accommodations, detailed travel itineraries, and supporting materials. * Prepare and submit expense reimbursement requests, reconcile P-card charges, and resolve any discrepancies. * Perform other duties as assigned. Event Management and Visiting Speaker Coordination * Collaborate with Department leadership and the Communications Specialist to organize the annual seminar series and lectureships. Responsibilities include arranging speakers' travel (air and ground transportation, hotel accommodations, detailed itineraries, and necessary preparation materials) as well as processing reimbursements and honorariums. * Coordinate on- and off-campus departmental events in partnership with Department leadership and the Communications Specialist, ensuring event objectives are met. Duties include managing event budgets and logistics (room scheduling, equipment, vendor relations, catering, invitations, RSVPs, and communications), and tracking and documenting follow-up activities as needed. Key annual events include the Department's picnic, faculty retreat, and annual retreat. Access and Human Resources Assistance * Provide limited support for student temporary appointments, including preparing job postings and offer letters, processing appointments, and assisting with onboarding and offboarding. * Manage Department building access, key requests, and Level 2 access, ensuring all necessary lab safety training requirements are met prior to granting access. * Collaborate with the Children on Campus Program and EHS to support high school appointments, including coordinating the Genetics Immersion Program and assisting with high school students working in faculty labs during the summer. Faculty Affairs Assistance * Assist with the faculty recruitment process, including arranging candidate visit schedules; coordinating air and ground travel reservations, hotel accommodations, and detailed travel itineraries; and preparing necessary materials. Serve as the primary contact and escort for faculty candidates. Support the appointment process for newly selected faculty in collaboration with the Office of Faculty Affairs and Department Leadership, and help onboard new faculty members. * Assist with the faculty promotion process in coordination with Office of Faculty Affairs and Department Leadership. * Support faculty appointments in partnership with the Office of Faculty Affairs and Department Leadership, including emeritus and adjunct appointment renewals, LEO lecturer renewals, appointment changes, faculty retirements, and terminations. Assist with both onboarding of new faculty and offboarding of departing faculty. Programmatic Support * Support Department-sponsored academic activities, including coordinating student and research fellow attendance at the American Society of Human Genetics (ASHG) conference and organizing the Department's alumni event at ASHG. Also assist with staff and faculty attendance for student recruitment efforts at the ABRCMS conference. * Provide support for the Department's two summer academic programs: the Genetics Immersion Program, which introduces high school students to genetics, and the Summer Student Program, which engages undergraduate students to learn about our master's and PhD programs in genetics. Primary Purchasing Back-up * Serve as the primary purchasing back-up for the Department helping to process M-Marketsite carts when the Purchasing Clerk is out of the office. General Front Office Support * Serve as a key front office contact, sharing responsibilities such as answering phones, accepting packages, greeting visitors, opening and closing the office, cleaning up after hosted events, scheduling conference rooms, and distributing mail. Submit general fund facility work orders as needed. * Provide administrative support to other faculty members as needed, including coordinating complex travel arrangements and scheduling large meetings. Required Qualifications* * Bachelor's degree and a minimum of two years of relevant experience. * Exceptional organizational skills, accuracy, attention to detail, and follow-through. * Effective at working independently as well as collaboratively within teams. * Flexibility, a positive attitude, and a strong work ethic. * Proven ability to prioritize tasks with conflicting deadlines, manage interruptions, and meet deadlines. * Excellent oral and written communication skills, with experience in editing, proofing, and writing. * Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, Adobe Acrobat, and Google Workspace; willingness to learn new software platforms. * Ability to take direction from multiple supervisors and coordinate with various offices across the University. * Demonstrated ability to interact professionally and confidentially with a diverse range of stakeholders. Desired Qualifications* * Experience arranging travel for others in an assisting role. * Experience preparing expense reimbursements. * Experience scheduling meetings and managing calendars for one or more leaders. * Experience preparing agendas for outside visitors. * Experience with event coordination experience. * Advanced computer skills, including proficiency with Excel, Concur, MS Word, PowerPoint, Adobe Acrobat, Outlook, Google Workspace, Dropbox, Qualtrics or other survey software, and website editing software. * Thorough knowledge of University travel and reimbursement policies and procedures Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes

* East Lansing, Michigan, United States * In State, Michigan, United States * Msu Hci Clinical Services 40001137 * Full Time/Part Time: On-Call * Full Time/Part Time: Temporary * Support Staff * Opening on: Feb 12 2025 * Closing at: Feb 11 2026 - 23:55 EST * 00 * Pay Commensurate with Experience * Msu Hci Clinical Services * 1021364 Add to favorites Favorited View favorites Position Summary(Basic Job Function) This a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period. Unit Position Summary This On-Call Health Care Representative position will be assigned to work in many different MSU Health Care clinics; primary job duties include, but are not limited to, performing administrative functions for a clinic through knowledge of medical terminology and applications; working in a variety of roles that combine both direct and indirect patient care duties; serving patients by greeting and assisting with scheduling appointments; maintaining records and accounts; and obtaining and verifying patient insurance eligibility to ensure timely and accurate payment of service; processing patient arrivals to adhere to scheduling time-frames and support office operations. Desired Qualifications Experience in working in an outpatient setting, familiarity with insurance, obtaining authorizations, processing referrals and coordinating appointments, excellent documentation, and computer skills. Passionate about health care excellence. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume Special Instructions Applications will be reviewed as needed. Work Hours ON-CALL Website ********************** Summary of Health Risks TB risk or work within three feet of patients in a health care setting; wear a respirator; Covid Precautions