Office Assistant jobs at Michigan Technological University - 29 jobs

Office Coordinator - Student Affairs Well-being
Grand Valley State University 4.4
Allendale, MI jobs
The Office Coordinator serves as a full-time support professional for the Center for Health and Well-being. This position provides essential front-line support, ensuring safe and appropriate access to staff, assisting with de-escalation for individuals in crisis, and coordinating appointments and walk-in services. The role also assists professional staff by supporting programming, events, records management, marketing, procurement, and grant-related reporting. Additionally, the Office Coordinator serves as a collaborative resource to the Department of Recreation and Wellness, offering reciprocal administrative support that strengthens both departments' ability to prioritize direct service, student engagement, and overall well-being Job Classification & Benefits: C3 Level. Minimum starting wage of $20.49 per hour Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire. Essential Functions: Serve as the first point of contact for the Center for Health and Well-being office. Verify appointments and ensure appropriate access to confidential advocacy services. Provide de-escalation support and assistance with walk-in visitors, especially those in crisis. Support scheduling, logistics, and planning for departmental programming and events. Maintain records, generate reports, and manage data collection systems. Assist with marketing, communications, and procurement processes. Provide administrative support for onboarding, grant reporting, budget tracking, and student or volunteer coordination. Order and manage supplies for the Campus Health Center, Victim Advocacy, Violence Prevention, and Health Promotion areas. Provide a professional and welcoming presence to all visitors of the Center for Health and Well-being. Support consistent office coverage to ensure accessibility of services and resources. Collaborate with the Department of Recreation and Wellness to both provide and receive administrative support on an as-needed basis, enhancing operations in both areas. Perform other duties as assigned. Non-Essential Functions: Participate in departmental professional development and training opportunities. Required Qualifications: High school graduate or equivalent. Minimum of three years of relevant work experience. Experience with various computer software applications such as Microsoft Office and/or equivalent. Demonstrated experience to successfully operate office equipment. Data entry experience. Typing and spelling competency with grammar and proofreading skills. Possess strong verbal and written communication skills. Demonstrated experience to successfully provide quality customer service Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others. Ability to work under pressure and meet deadlines. Demonstrated experience to successfully maintain satisfactory work performance and attendance records. Ability to successfully maintain positive intercultural and interpersonal relationships. Preferred Qualifications: Associate's degree or higher in business administration, health, or related field. Experience working in health care, advocacy, or higher education environments. Familiarity with trauma-informed practices and survivor-centered approaches. Experience with event planning, grant administration, or budget tracking. Supervision Received: Receives general instruction from a designated supervisor but is generally expected to work independently. Supervision Exercised: Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division. Working Conditions: M-F 8am-5pm. Normal office environment. How to Apply: Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact department contact *****************. If you need technical assistance, please contact Human Resources at ************. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. Application Deadline: Application closes at 11:59pm on Sunday, January 11. This posting may be closed at any time at the discretion of the University. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See ******************************* TDD Callers: Call Michigan Relay Center at 711 (in State) or ************** (out of State). Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.
$20.5 hourly Auto-Apply 8d ago

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Office Coordinator - Student Affairs Well-being
Grand Valley State University 4.4
Allendale, MI jobs
The Office Coordinator serves as a full-time support professional for the Center for Health and Well-being. This position provides essential front-line support, ensuring safe and appropriate access to staff, assisting with de-escalation for individuals in crisis, and coordinating appointments and walk-in services. The role also assists professional staff by supporting programming, events, records management, marketing, procurement, and grant-related reporting. Additionally, the Office Coordinator serves as a collaborative resource to the Department of Recreation and Wellness, offering reciprocal administrative support that strengthens both departments' ability to prioritize direct service, student engagement, and overall well-being Job Classification & Benefits: C3 Level. Minimum starting wage of $20.49 per hour Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire. Essential Functions: * Serve as the first point of contact for the Center for Health and Well-being office. * Verify appointments and ensure appropriate access to confidential advocacy services. * Provide de-escalation support and assistance with walk-in visitors, especially those in crisis. * Support scheduling, logistics, and planning for departmental programming and events. * Maintain records, generate reports, and manage data collection systems. * Assist with marketing, communications, and procurement processes. * Provide administrative support for onboarding, grant reporting, budget tracking, and student or volunteer coordination. * Order and manage supplies for the Campus Health Center, Victim Advocacy, Violence Prevention, and Health Promotion areas. * Provide a professional and welcoming presence to all visitors of the Center for Health and Well-being. * Support consistent office coverage to ensure accessibility of services and resources. * Collaborate with the Department of Recreation and Wellness to both provide and receive administrative support on an as-needed basis, enhancing operations in both areas. * Perform other duties as assigned. Non-Essential Functions: * Participate in departmental professional development and training opportunities. Required Qualifications: * High school graduate or equivalent. * Minimum of three years of relevant work experience. * Experience with various computer software applications such as Microsoft Office and/or equivalent. * Demonstrated experience to successfully operate office equipment. * Data entry experience. * Typing and spelling competency with grammar and proofreading skills. * Possess strong verbal and written communication skills. * Demonstrated experience to successfully provide quality customer service * Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others. * Ability to work under pressure and meet deadlines. * Demonstrated experience to successfully maintain satisfactory work performance and attendance records. * Ability to successfully maintain positive intercultural and interpersonal relationships. Preferred Qualifications: * Associate's degree or higher in business administration, health, or related field. * Experience working in health care, advocacy, or higher education environments. * Familiarity with trauma-informed practices and survivor-centered approaches. * Experience with event planning, grant administration, or budget tracking. Supervision Received: Receives general instruction from a designated supervisor but is generally expected to work independently. Supervision Exercised: Hire, train, supervise, schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division. Working Conditions: M-F 8am-5pm. Normal office environment. How to Apply: Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact department contact *****************. If you need technical assistance, please contact Human Resources at ************. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. Application Deadline: Application closes at 11:59pm on January 26. This posting may be closed at any time at the discretion of the University. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See ******************************* TDD Callers: Call Michigan Relay Center at 711 (in State) or ************** (out of State). Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities. University policy extends protections to additional identities.
$20.5 hourly Auto-Apply 7d ago
Office Assistant
Western Michigan University Portal 4.5
Kalamazoo, MI jobs
Minimum Qualifications High school diploma or equivalent. Some relevant experience. Office experience with word-processing, spreadsheets, and databases.
$24k-30k yearly est. 60d+ ago
OFFICE ASSISTANT (TEMP)
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
Office of Academic Success and the Writing Center seek a data analyst and technical communication consultant. Data Analysis: * Extract and organize consultation and usage data from WCONLINE * Clean and structure the data for analysis (tracking trends over time, service usage patterns, appointment volume, repeat visits, etc.) * Build and maintain Tableau dashboards for supervisors to monitor KPIs and operational performance (consultant utilization, peak hours, appointment outcomes, demand by course/department, etc.) * Produce summaries that support staffing decisions and program improvements Data science/CIS(CECS) oriented academic support * Data science related communication support * Assist students with Python or R programming for data analysis * Guide students in building small machine learning or AI models * Support students in developing and documenting data-driven applications and communicating technical results clearly in reports or presentations Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$23k-34k yearly est. 7d ago
Office Assistant, Learning & Engagement (temporary)
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
What You'll Do Learning & Engagement * Support class administration needs, including class calendar, registrations, invitations, communications, tracking attendance, and creating/distributing evaluations * Support class logistical needs, including supplies, handouts, room reservations, coordination with presenters, and in-class support (whether in person or on Zoom) * Maintain integrity of Learning Management System by add/delete members, editing classes, adding classes/courses, and problem-solving as needed * Provide administrative support for employee engagement survey needs, including inputting data, creating and reviewing reports * Assist in creating/formatting documents as needed, and maintaining organization of electronic files * Assist with expense reporting * Support the process for maintaining the accuracy and usability of the People & Culture website * Support calendaring and other administrative needs for the Senior Director of Learning & Engagement * Other projects/tasks as assigned People & Culture * Work with People & Culture leadership to develop and submit content for monthly In The Know newsletter * Other duties/projects as assigned Who We Are Our People & Culture team leads best-in-class strategic partnerships with our development colleagues through our core functional areas of talent acquisition, talent relations, and learning & engagement. We foster a diverse, equitable, and inclusive environment that empowers individuals and teams to be their best selves while doing their best work. Required Qualifications* * 2-3 years of administrative experience * Strong knowledge of Google Suite (calendar, g-mail, docs, sheets, drive) * Working knowledge of Word, Excel, and Powerpoint * Attention to detail and accuracy * Effective time management, problem-solving, and analytical skills * Experience building and maintaining functional personal and office filing systems * Strong written and verbal communication skills NOTE: This position is required to work at least 3 days per week on-site. This includes occasional in-person support of classes on campus or at other off-site venues. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$23k-34k yearly est. 9d ago
Admissions Administrative Assistant
Western Michigan University 4.5
Kalamazoo, MI jobs
* Provides administrative support to ensure efficient daily operations. Manages office functions including budget administration, reporting, travel coordination, and human resources activities. Serves as a liaison with internal and external stakeholders and independently manages projects from conception to completion. Major Duties * Coordinates and administers all budgetary functions for the office, including maintaining multi-account allocations, tracking, and reporting. Applies generally accepted accounting principles to ensure accuracy and compliance. Attends budget review meetings and represents the office in division-level reviews. Forecasts expenditures and manages gift and pledge commitments. * Processes employment paperwork. Manages timekeeping and timecards. Serves as the primary point of contact for human resources activities. Maintains personnel files and emergency contact information and provides personnel reporting for supervisors, such as budget utilization and staffing data. * Coordinates and manages travel arrangements for office staff, ensuring compliance with University travel policies. Reviews travel authorizations and expense reports, develops tracking systems for travel documentation, and serves as the primary point of contact for travel-related inquiries. Oversees office vehicle and rental car pool management. * Serves as executive assistant to the Director by managing calendars, coordinating signature routings, and planning office events. Screens calls, schedules meetings, attends selected meetings to provide support, and manages travel arrangements. * Manages vendor contracts by coordinating quotes and guiding agreements through University processes. Serves as liaison with vendors and internal offices to ensure timely completion of approvals and payments. Develops timelines for renewals and payments to prevent lapses in contracts. * Manages day-to-day operations of the office, including coordinating with campus departments to address technology issues, facilities requests, and space management. Administers electronic reservation systems for meeting spaces, oversees office funds, and maintains supply inventory to support efficient operations. * Participates as a member of the senior leadership team by assisting with scheduling and attending meetings. Coordinates senior management team meetings and office-wide meetings to support effective communication and collaboration. Minimum Qualifications * Associate's degree in related field from an accredited institution. * Five years' relevant experience. * Administrative experience in a fast-paced, higher-level management environment. * Understanding of generally accepted accounting principles. * Excellent written and verbal communication skills. * Exceptional customer service, organization and time management skills. * Ability to handle confidential information with discretion. * Valid driver's license. Desired Qualifications Special Instructions to Applicants * Internal applicants should use the WMU-Internal Application. * External applicants should use the WMU Application. Additional Position Information Staff Compensation System pay grades and rates are available using the URL below: WMU Staff Compensation System Pay Structure (wmich.edu) Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, GO TO: ***************************************** Physical requirements and working conditions * Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds. * Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.
$30k-36k yearly est. 15d ago
Administrative Assistant I
Western Michigan University Portal 4.5
Kalamazoo, MI jobs
Minimum Qualifications High school diploma or equivalent. One year's relevant experience. Proficiency with word-processing and spreadsheet software. Experience with query databases and budget entry and tracking.
$30k-36k yearly est. 60d+ ago
Administrative Assistant - Pathology
Western Michigan University Homer Stryker M.D. School of Medicine 4.5
Kalamazoo, MI jobs
Overall provides experience in performing a variety of administrative duties for the Department of Pathology and Office of the Medical Examiner Specifically. Exhibits a wide range of knowledge and skills of organizational policies and procedures. Demonstrates customer service principles and practices. Directly leads and supplies information to the general public, clients and customers. Ability to apply communication skills verbally and in writing to all inquiries. Effectively able to problem solve administrative problems and inquires. Proficient in grammar, composing, editing and proofreading various documents. Acquires knowledge to implement departmental administrative practices. Please Note: The administrative assistant position within the Pathology Department and the Office of the Medical Examiner is routinely exposed to a wide range of death types that include trauma based deaths, suicides, homicides, overdoses and others. This position requires emotional maturity and the ability to manage the associated stressors. Additionally, the position includes the requirement to interact over the phone with grieving families, community stakeholders like law enforcement, attorneys, court representatives or physicians offices, as well as in-office staff. The Pathology department offers as supportive environment with a clear path for career advancement or placement within the career path beyond the entry level position, commensurate with experience and qualifications. To share this posting, please use this link: 6096349:Career Search DUTIES AND RESPONSIBILITIES: * Answers and directs all incoming calls. * Welcomes and directs visitors to the organization. * Retrieves, sorts and distributes mail daily. * Responsible for scheduling meetings upon request, develops meeting agendas, attends meetings, prepares, and distributes meeting minutes. * Works on assignments which are routine in nature, requiring limited judgment. * Consults with supervisor on difficult issues. * Supports event planning for department, under direct supervision. * Responsible for departmental communications. * Maintains equipment and reports any malfunctions. * Supports and assists with department interview and orientation process for new staff, residents and faculty; including scheduling of interviews, and creating specific orientation materials. * Organizes and maintains required forms, training requirements and records for specified department, as required by accrediting agencies. * Assists with maintaining portal pages, department documents, and updates digital signage. * Organizes and maintains department files electronically and by paper. * Availability to work occasional overtime on weekends or evenings to complete time sensitive projects. * Acquires knowledge for new technology and policy/procedure revisions. * All other duties as assigned. * Answers and directs all incoming calls. * Welcomes and directs visitors to the organization. * Retrieves, sorts and distributes mail daily. * Responsible for scheduling meetings upon request, develops meeting agendas, attends meetings, prepares, and distributes meeting minutes. * Works on assignments which are routine in nature, requiring limited judgment. * Consults with supervisor on difficult issues. * Supports event planning for department, under direct supervision. * Responsible for departmental communications. * Maintains equipment and reports any malfunctions. * Supports and assists with department interview and orientation process for new staff, residents and faculty; including scheduling of interviews, and creating specific orientation materials. * Organizes and maintains required forms, training requirements and records for specified department, as required by accrediting agencies. * Assists with maintaining portal pages, department documents, and updates digital signage. * Organizes and maintains department files electronically and by paper. * Availability to work occasional overtime on weekends or evenings to complete time sensitive projects. * Acquires knowledge for new technology and policy/procedure revisions. * All other duties as assigned. EDUCATION AND/OR EXPERIENCE: * High school diploma or GED and a minimum of a year of administrative assistant or related experience. * Knowledge and proficiency in word processing and file management using Microsoft Office and other software required by the department. * Knowledge and proficiency in grammar and spelling skills. * Ability to effectively communicate with others verbally and in writing. * Knowledge of administrative and clerical procedures. * Knowledge of customer service principles and practices. OTHER SKILLS AND ABILITIES: * Ability to operate automated standard office equipment such as multi-phone system, copier, computer, shredder, etc. * Ability to meet assigned deadlines. * Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately. * Ability to use various software programs to develop correspondence, documents, agendas, meeting materials, presentations, organizational charts, etc. * Attention to detail. * High degree of integrity to maintain absolute confidentiality in all matters related to department. * Demonstrates the ability to recognize priorities in organization of work flow. * Able to perform duties independently, with a minimal need for direct supervision. * Guides and directs co-workers within department.
$30k-36k yearly est. Auto-Apply 23d ago
Office Services Clerk II
Wayne State University 4.1
Livonia, MI jobs
Wayne State University is searching for an experienced Office Services Clerk IIat its Schoolcraft Center (UCSC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Position Purpose Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University. Essential Job Functions + Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports. + Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type grants and manuscripts as well as routine University forms. + Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls; take messages. + Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings; track requisitions and expenditures; receive and post payments. + Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses. + Maintain, modify and update the record of an assigned unit. Retrieve and compile information and purge files in order to provide current and accurate data. + Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels. + Prepare and process time reports and payroll actions. Review and correct time-sheets and exception reports to assist with the accurate and timely payment of University personnel. + Provide functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures. + Perform related work as assigned. Additional Comments This level of Office Services Clerk involves routine work which is moderately complex in nature and which allows the position incumbent to choose the most appropriate procedure to follow in order to complete an assignment. Supervision is available to assist on work not clearly covered by standard procedures and functional supervision is typically provided to clerical support personnel. Although this classification is at the same level of a Secretary II, not enough of the traditional secretarial duties are expected of position incumbents to warrant a classification in the secretarial hierarchy. This classification is located in a School, College, Division or Center/Institute of the University and the specific work performed may vary considerably among those assigned to this classification. This classification reports to and receives work direction from a professional or management level position. Qualifications: + Are you able to work the hours listed in the job posting? + Are you able to work morning hours in the summer? Minimum Qualifications + High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience. + Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data. + Experience providing functional supervision or work leadership desired. + Good organizational skills. + Ability to communicate effectively with others. + Ability to perform basic bookkeeping duties. + Ability to type with speed and accuracy, including medical, legal or bilingual terminology. + May be required to use transcription skills. + Typically, incumbents have held lower-level clerical and/or secretarial positions. School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Prog Lifelong (H2003) Employment type: + Regular Employee + Job type: Full Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Annual Salary + Hourly rate: + Salary minimum: $30,482 + Salary hire maximum: $36,575 Working conditions: Location: Wayne State University Schoolcraft Center 39201 W. Seven Mile Road, Livonia, Michigan 48152 Work Hours: Monday - Thursday, 12:00pm - 8:30pm, Friday 8:30am-5:00pm Office Environment Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.
$30.5k-36.6k yearly 13d ago
Office Services Clerk II
Wayne State University 4.1
Livonia, MI jobs
Wayne State University is searching for an experienced Office Services Clerk II at its Schoolcraft Center (UCSC) location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Position Purpose Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University. Essential Job Functions * Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports. * Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University. Compose straight forward correspondence, type grants and manuscripts as well as routine University forms. * Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner. Receive, direct and screen calls; take messages. * Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS). Prepare and process billings; track requisitions and expenditures; receive and post payments. * Perform scheduling duties as required by assigned unit. Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses. * Maintain, modify and update the record of an assigned unit. Retrieve and compile information and purge files in order to provide current and accurate data. * Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels. * Prepare and process time reports and payroll actions. Review and correct time-sheets and exception reports to assist with the accurate and timely payment of University personnel. * Provide functional supervision to clerical support personnel. Assign and review work. Train in appropriate methods and procedures. * Perform related work as assigned. Additional Comments This level of Office Services Clerk involves routine work which is moderately complex in nature and which allows the position incumbent to choose the most appropriate procedure to follow in order to complete an assignment. Supervision is available to assist on work not clearly covered by standard procedures and functional supervision is typically provided to clerical support personnel. Although this classification is at the same level of a Secretary II, not enough of the traditional secretarial duties are expected of position incumbents to warrant a classification in the secretarial hierarchy. This classification is located in a School, College, Division or Center/Institute of the University and the specific work performed may vary considerably among those assigned to this classification. This classification reports to and receives work direction from a professional or management level position. Qualifications: * Are you able to work the hours listed in the job posting? * Are you able to work morning hours in the summer? Minimum Qualifications * High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience. * Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data. * Experience providing functional supervision or work leadership desired. * Good organizational skills. * Ability to communicate effectively with others. * Ability to perform basic bookkeeping duties. * Ability to type with speed and accuracy, including medical, legal or bilingual terminology. * May be required to use transcription skills. * Typically, incumbents have held lower-level clerical and/or secretarial positions. School/College/Division: H92 - VP Student Affairs Primary department: H2003 - Credit Prog Lifelong (H2003) Employment type: * Regular Employee * Job type: Full Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Annual Salary * Hourly rate: * Salary minimum: $30,482 * Salary hire maximum: $36,575 Working conditions: Location: Wayne State University Schoolcraft Center 39201 W. Seven Mile Road, Livonia, Michigan 48152 Work Hours: Monday - Thursday, 12:00pm - 8:30pm, Friday 8:30am-5:00pm Office Environment Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
$30.5k-36.6k yearly 13d ago
Clinician Assistant
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
The Congenital Heart Center at the University of Michigan C.S. Mott Children's Hospital is currently seeking a full time Clinician Assistant to support clinicians in the PCTU. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* * Participate in morning rounds and obtain any ordered lab results, procedure reports, and test results throughout the day. * Enter information into MiChart from outside hospitals as well as from the current admission. * Facilitate communication between team members for each patient, including Family, Staff, Fellow, Nurse, Tech, Dietitian, Social Work, Care Management and Consulting Services. * Track contact information for outside referring cardiologists. Contact outside cardiologists for updates on a weekly basis. * Attend PCTU monthly meetings for Daily Operations and Continuous Quality Improvement. Follow up on action items. Create documents as needed for research and quality control. * Attend daily Safety huddle and discharge planning meetings 3x/week. * Collect and track data for the Medical Director or other physician's use. * Collect and track Admission Data for PC4. * Ensure families are oriented to the PCTU and are aware of various policies, procedures, and amenities (in a host's absence). See that each family receives a Patient Care Notebook and is educated on its content and use, are present for morning rounds, and assist staff in keeping families updated. * Provide support and information to families and clinical staff during interventional/emergent procedures. * Follow up with families via the Family Satisfaction Survey. Log results into database. Prepare quarterly reports for leadership. * Provide OR updates to patient families. * Collect data for research and quality improvement efforts for infection control. * Maintain the unit's Quality Dashboard. * Assist with upkeep and securing maintenance of all hardware used by the medical team (e.g. phones, portable computers, etc.) Required Qualifications* * High School or equivalent combination of education and experience. * Exemplary interpersonal, communication and customer service skills. * Effective verbal and written communication skills. * Ability to work independently, prioritize, problem solve and work cooperatively with faculty and staff. * Strong attention to detail, multitasking, accountability and follow through abilities. * Ability to work as part of a team but also able to take direction while successfully managing the clinician needs in a fast-paced environment. * Professional and positive image and attitude when interacting patients, faculty, and staff. * Responds positively to change, showing willingness to learn new ways to work. Desired Qualifications* * 1-2 years experience in a medical setting or inpatient unit. * Proficient in MiChart. * Basic Microsoft office skills: Word, Excel, PowerPoint Work Schedule Monday-Friday 6:30AM-2:30PM Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$27k-66k yearly est. 9d ago
Nichols Arboretum Temporary Stewardship Assistant
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
How to Apply Applications are welcomed and encouraged from all qualified individuals regardless of background and identity. A one-page cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in this position and outline experience that directly relates to it. Job Summary The University of Michigan's Matthaei Botanical Gardens & Nichols Arboretum is looking for two full-time temporary (6 months) Nichols Arboretum Temporary Stewardship Assistants to work at Nichols Arboretum. You will report to the Natural Areas Program Lead and will help with the stewardship of Nichols Arboretum. This position is onsite 40 hours per week, February 2026 - July 2026, Monday through Friday with occasional weekend responsibilities. Who We Are University of Michigan's Matthaei Botanical Gardens and Nichols Arboretum (MBGNA) stewards over 840 acres of land and water across four properties in and around Ann Arbor, with Nichols Arboretum and Matthaei Botanical Gardens serving as its two anchor locations. With more than 500,000 annual visitors, MBGNA is committed to becoming a transformative force for social and ecological resilience through the lands and waters we steward. We put that commitment into action by: * Positioning humans as active participants within the natural world and compelling the university community and our publics to negotiate the full complexity that entails * Advancing partnerships, programs, user experience, and all that we steward to catalyze access and impact in a radically changing world * Emerging as University of Michigan's premier partner for research, teaching, and public impact in sustainability, climate-forward practices, and biocultural diversity * Promoting healthier communities, cultures, and ecosystems through active care and cultivation of the gardens, fields, natural habitats, and dynamic systems that sustain our world Responsibilities* * Work alone or as part of a team outdoors at Nichols Arboretum * Help with forest management, including: oak seedling planting, caging and canopy thinning, and removing tree species uncharacteristic of the dry-mesic southern forest * Help lead volunteers during the week and on weekend eco-workdays (occasional weekend work) * Locate and identify native and exotic invasive plants in Arboretum natural areas * Use GPS/GIS to navigate, collect, and manage spatial data * Pull, bag, and apply herbicides to control exotic invasive plants * Operate power equipment and hand tools including: tractors, mowers, utility vehicles, chainsaws, brush cutters, loppers, handsaws, wood chipper * Participate in MBGNA prescribed burns * Help with maintenance and repair of Arboretum paths and trails * Help with tree and shrub collections care and maintenance Required Qualifications* * 1+ years of experience with landscaping, botany, ecology or ecological restoration * Familiarity with GIS and data collection * Must be willing and able to work outdoors in inclement weather, tolerate biting insects, work around poison ivy, and manage other challenges of field work * A State of Michigan Commercial Pesticide Applicator's License or willingness to obtain one and ability to apply herbicides (MBGNA provides study materials and will cover certification expenses) * A valid driver's license and ability to pass a motor vehicle record check * The ability to move and transport up to 40 lbs Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$27k-66k yearly est. 9d ago
Administrative Assistant Intermediate Healthcare
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
To be considered for this position, a cover letter is required and should be attached as the first page with your resume. 1) Please provide an example of how you manage multiple tasks or deadlines. 2) Please provide your relevant administrative experience and key skills applicable to the role. Mission Statement The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Responsibilities* Under general supervision, provides comprehensive administrative support to the Northville Health Center and Infusion Oversight locations, supporting all services, staff, and suites. Responsibilities include: * Providing general administrative support across multiple services, staff, and suites * Collecting, compiling, and analyzing moderately complex data related to payroll, financials, and procurement, including reconciliation * Processing biweekly and monthly payroll, including review and reconciliation for accuracy * Updating and maintaining paid time off balance sheets * Processing travel, hosting, mileage, and expense reports for all staff * Maintaining, auditing, and managing HR Blue folders and confidential records * Managing, analyzing, and prioritizing complex calendar activities * Preparing meetings, including agendas, materials, and meeting minutes * Establishing and maintaining email distribution lists * Maintaining confidential documents through filing, copying, scanning, and mailing as needed * Overseeing basic maintenance, service, and contracts for office or medical equipment * Ordering office supplies, medical equipment, and special items as needed * Preparing Statements of Activity (SOA) and reconciling expenses * Creating, processing, and reconciling purchase orders (POs) * Assisting faculty and staff with administrative and operational needs * Coordinating on-site and off-site meetings, events, trainings, and conference calls, including agenda setting, room reservations, and catering Required Qualifications* Two to four years of administrative experience is necessary Individual must exhibit a professional and positive image when interacting with patients, faculty and staff. They must also adhere to a high standard of personal and professional conduct; possess excellent customer service, interpersonal, and communication skills; and demonstrated ability to interact with a diverse population. Candidates must be able to work effectively with a multidisciplinary team, handling multiple responsibilities in a fast-paced environment. In addition, candidate must demonstrate problem solving skills, proficient computer and keyboarding skills, and excellent attendance. Desired Qualifications* Experience within an ambulatory setting Knowledge of University policies and procedures Work Schedule Monday- Friday with potential need for occasional evening and/or Saturday coverage Role is split with effort supporting Northville Health Center and Infusion Oversight. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$31k-39k yearly est. 5d ago
ADMIN ASST (TEMP)
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
The University of Michigan Dearborn invites applications for a Program Assistant in the Office of TRIO Programs at the University of Michigan-Dearborn. This individual will coordinate recruitment activities. They will also be responsible for the leading several summer programs for high school students. In addition, they will coordinate the outreach efforts, specifically to underrepresented and underserved populations. Salary will be commensurate with experience and expectations. Successful candidates must be able to: Build partnerships with school districts. Coordinate our involvement with local nonprofit youth-serving organizations. Coordinate various summer pre-collegiate/access programs. Assists with departmental operations and budgets, strategic planning, policy and procedure development, and supervises staff. Serve as a liaison with Undergraduate Programs, Admissions, Financial Aid, and Residence Life. Responsible for collecting student data and tracking student services provided. Responsible for implementing and collecting student evaluations. Monitors students? behavior on field trips and during workshops. Responsible for assisting and facilitating workshops This individual will travel on field trips. This person serves in some community relations roles, including coordinating the office's involvement with community organizations. They are also responsible for the development and maintenance of the office website and social media accounts. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$31k-39k yearly est. 7d ago
Administrative Assistant Inter
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary The Research Integrity and Compliance Office seeks a highly responsible and skilled Administrative Assistant to provide support to the program. The position requires excellent attention to detail and the ability to effectively manage competing high-priority tasks. Key responsibilities include, but are not limited to: Provide administrative support to the Senior Director of Research Security, Directors and Associate Directors within the Research Integrity and Compliance Office. Provide scheduling support to Integrity and Compliance programs and team leads. Support various research Integrity and Compliance meetings and functions Assist employees/programs and disseminate general information Assist with staff onboarding and offboarding Create and run queries/reports from the University of Michigan Data Warehouse using Business Objects Assist with budget preparation as needed Create Emburse travel and expense reports Procurement and expense functions (e.g., supplies) Attend business, ITS, administrative, and other meetings Assist in revisions of policies, templates, procedures, and websites. Maintain and organize departmental records Assist with special projects Engage with partners in other institutional compliance and research-related units. Required Qualifications* High school diploma or equivalent. Two (2) or more years of progressively responsible administrative experience. Proficiency with Microsoft Office Suite products, including working knowledge of Word, Excel, and PowerPoint. Proficiency with Google collaboration tools (Gmail, Calendar, Drive, and other shared resources) and Adobe Creative Suite. Excellent verbal and written communication skills, including spelling and grammar. Outstanding attention to detail and excellent organizational skills. Strong interpersonal skills. Ability and desire to work as part of a team along with the proven ability to self-start, and show initiative. Ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly. Ability to prioritize and manage multiple tasks with competing deadlines. Ability to navigate complex web-based systems and databases Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy. Desired Qualifications* Bachelor's degree or equivalent combination of education and experience. 4-6 years of administrative experience. Working knowledge of University of Michigan systems (HR, Emburse, eResearch, eRPM and M-Inform systems). Familiarity with and ability to communicate university procedures and programs. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$31k-39k yearly est. 13d ago
Admin Asst Inter. Healthcare (Assoc. underfill)
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Job Summary Provide high quality administrative support to select Gastroenterology & Hepatology faculty assigned and coordinate division events. Administrative duties include but are not limited to, the coordination of meetings, typing required documents, CV updates and reconciling PCards, assisting with division-based projects as assigned and planning and executing divisional events as assigned. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings Responsibilities* * Providing administrative support for multiple senior- and junior-level faculty. * Prepare biosketches, CVs, letters, PowerPoint slides and create complex charts and graphs, upload manuscripts to journals, draft emails or letters of recommendation, other documents as assigned * Maintain accurate electronic and physical files for each faculty; complex calendaring, assist with invited scholar visits and recruits * Expedite and monitor clinic and endoscopy resource closings and openings utilizing Qgenda and MiChart; auditing schedules and Outlook calendar monthly * Arrange meetings and teleconferences (in-person, virtual and hybrid); set up audio-visual equipment, provide day of support for in-person meetings, arrange complex travel arrangements including international itineraries, and trip itineraries * Reconcile P-Card transactions and create expense reports through UM expense system, create non-PO vouchers and office orders via M-Pathways Financials and M-Marketsite * Provide back up and support when needed for divisional Grand Rounds * Newsletter creation in partnership with Department Marketing team, create monthly Motility schedule, in office mailbox upkeep and management of office signage, scheduling of reoccurring meetings, track and maintain touchdown space signup with divisional lead * Troubleshoot basic technical issues or partner with IT support * Engage in high-level verbal and written communications; confidentially. Management of all communication, including emails, in a timely and professional manner with strong attention to detail. Providing excellent customer service to both internal and external contacts. * As part of the administrative team, collaborate with other GI & Hepatology administrative assistants including answering internal and external phone calls, and rotating weekly responsibilities including sorting and distributing division mail and faxes, physician lab coats, etc.; participating in team meetings; assisting team members and providing coverage during team member absences and vacations; participating in divisional special projects and assignments; Continuous improvement to administrative protocols and strict adherence to all UM policies and procedures. Create and maintain shared files for communication to Departmental stakeholders. Host outings and CME events at offsite locations; cross departmental coordination. * Additional duties as assigned. Required Qualifications* Intermediate: * High school diploma or equivalent and 2-4 years of experience in an administrative support capacity. Associate: * High school diploma or equivalent and less than 2 years of experience in an administrative support capacity. Both: * Exceptional interpersonal skills and team player attitude. * Proficient in MiChart, Outlook, Microsoft Word, Excel, PowerPoint, Google sheets/docs, Concur, Zoom, M-Marketsite, DropBox. * Exceptional attention to detail. * Excellent organizational, multi-tasking skills and ability to work independently with moderate supervision and regularly exercise judgment in setting priorities. * Ability to manage a fast paced professional work environment. * Experience with off-site meeting coordination. Desired Qualifications* * Bachelor's degree * Reasonable knowledge of University policies and procedures. * Knowledge of Department/Division Grand Rounds hybrid and in person meetings Knowledge of Department/Division Grand Rounds hybrid and in person meetings Work Schedule Monday-Friday 8:00am- 5:00pm. Hybrid position that requires onsite and remote work, onsite required 3-5 times per month. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes
$31k-39k yearly est. 13d ago
Technician - Office Assistant -TRIO
Wayne State University 4.1
Detroit, MI jobs
Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): * Manage office tasks: scheduling appointments, answering calls, and maintaining records. * Organize and maintain accurate student files, attendance records, and program documentation. * Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). * Collect and organize data for program evaluation and reporting requirements. * Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: * Temporary Employee * Job type: Fractional Time * Job category: Staff/Administrative Funding/salary information: * Compensation type: Hourly Wage * Hourly rate: * Salary minimum: TBD * Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: * Number of openings: 1 * Reposted position: No * Reposted reason: None (New Requisition) * Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.
$23k-31k yearly est. 51d ago
Technician - Office Assistant -TRIO
Wayne State University 4.1
Detroit, MI jobs
Wayne State University is searching for an experienced Technician - Office Assistant -TRIOat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Wayne State University is searching for an experienced Technician - Office Assistant -TRIO at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): + Manage office tasks: scheduling appointments, answering calls, and maintaining records. + Organize and maintain accurate student files, attendance records, and program documentation. + Track deadlines for college and career readiness programs (e.g., FAFSA, college applications, job fairs). + Collect and organize data for program evaluation and reporting requirements. + Track student participation and outcomes for TRIO performance reports. Qualifications: Experience in supporting university staff in a range of office/admin duties. School/College/Division: H92 - VP Student Affairs Primary department: H9212 - Office of Academic Student Affairs (H9212) Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: + Salary minimum: TBD + Salary hire maximum: TBD Working conditions: Office and Classroom environment Job openings: + Number of openings: 1 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.
$23k-31k yearly est. 52d ago
Clerical Temporary
Wayne State University 4.1
Detroit, MI jobs
Wayne State University is searching for an experienced Clerical Temporaryat its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): This part-time position provides support to the HIGH Program team with tasks related to fundraising and program support. + Position is 20 hours per week - may vary at times + Hours within a traditional workday, 9:00 am-5:00 pm + Evening and weekend hours may be required, on occasion Essential Functions This position provides administrative support to HIGH Program and Founding Director, including ordering and maintaining office and marketing supplies, filing, answering phones, preparation of reports, budget tracking, calendar management, and scheduling. Recruit and manage a team of 5 - 10 interns, volunteers, and work study students. Work with HR department to recruit and onboard new team members. Train, supervise, and track work assignments. Represent the HIGH Program at university events. Gather HIGH Program marketing materials, provide customer support to all inquiries about the HIGH Program for both potential donors and award recipients. Process student applications for assistance in a manner compliant with FERPA. Track student applications to completion, maintain a database of student applications. Adhere to confidentiality and data usage policy for the division. Perform related duties as assigned. Unique duties: Qualifications: Excellent customer service skills and professional etiquette, a must. Experience with Microsoft Office Suite (Word, Excel, PowerPoint and Teams) and use of complex administrative systems. Self-motivated, problem solver, detail oriented individual with the ability to multi-task. Must be dependable and reliable. Business casual/office attire required. Preferred qualifications: School/College/Division: H9212 - Office of Academic Student Affairs Primary department: H2002 Employment type: + Temporary Employee + Job type: Fractional Time + Job category: Staff/Administrative Funding/salary information: + Compensation type: Hourly Wage + Hourly rate: 15.00 + Salary minimum: + Salary hire maximum: Working conditions: Up to 20+ hours/week, Monday - Friday, 9:00 am - 5:00 pm Job openings: + Number of openings: 2 + Reposted position: No + Reposted reason: None (New Requisition) + Prior posting/requisition number: Background check requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required. Equal employment opportunity statement: Wayne State University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, religion, age, sexual orientation, familial status, marital status, height, weight, disability, veteran status, or any other characteristic protected by applicable law. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer. The university welcomes applications from persons with disabilities and veterans. Wayne State is an equal opportunity employer.
$27k-32k yearly est. 60d+ ago
Administrative Assistant Intermediate
University of Michigan (The Regents @ Ann Arbor 4.6
Ann Arbor, MI jobs
How to Apply A cover letter, attached as the first page of your resume, describing how your experience meets the job requirements of this posting, is required for consideration of this position. The School of Nursing seeks to recruit and retain a diverse workforce. Please visit *****************************
$31k-39k yearly est. 13d ago