Operations Associate jobs at Middlebury College - 55 jobs

Job Title: Game Operations Coordinator Reports to: Director of Game Operations Hours: Standard business are 9:00 am - 5:00 pm / Mon - Fri. This position will require occasional evening, weekend, and holiday availability as required by the game or event schedule. Status: Full-time The Opportunity:The Indy Fuel and Fishers Freight are seeking a motivated and detail-oriented Game Operations Coordinator to join our team. This entry-level role is perfect for someone eager to learn the ins and outs of live sports event operations and fan engagement. You will play a key role in delivering an exciting and seamless game day experience for our fans, working closely with the Director of Game Operations and various departments. About the Role:As the Game Operations Coordinator, you will be responsible for organizing and managing all aspects of pregame fan fest activities, booking and coordinating concourse and in-game entertainment, gathering and preparing materials needed for intermission activities and media timeouts, and occasionally assisting with community events and outreach. On game days, you will serve as the floor manager, acting as the primary contact for the Director of Game Operations to ensure smooth operations throughout the arena. How You'll Contribute: Coordinate and oversee pregame fan fest activities to maximize fan engagement and excitement. Book and manage entertainment for the concourse and in-game segments, including musicians, performers, and special guests. Prepare and organize materials and equipment needed for in-game intermission activities and media timeouts. Serve as the floor manager during game days, acting as the primary point of contact for the Director of Game Operations on the arena floor. Assist occasionally with community outreach events and other off-ice initiatives representing the Indy Fuel and Fishers Freight. Communicate and collaborate with multiple departments to ensure all game day elements run smoothly. Support set-up, execution, and teardown of game day events and promotions. The Ideal Candidate: Develop and execute the team's annual promotions schedule, building themed game night promotions for all regular season home games. Create in-arena rituals and "can't-miss" moments unique to the Indy Fuel. Research and order promotional giveaways, closely working with team and league vendors. Direct the team's in-arena show on the floor on game nights to maximize the experience for all fans in attendance. Assist Director of game operations with managing all game presentation and fan events staff, including but not limited to public address announcer, video board operators, music operator, lights, ice-level promotions staff, mascot and others. Collaborate with the team's Head of Production/Technical Director to ensure the team's video board and broadcast product brings to life the in-arena experience. Plan and activate arena lobby and other on-site experiences for fans attending home games and other special events. Collaborate with other departments to secure sponsor/promotional elements including scripts, videos, giveaways, props, prizes and more. Bring theme nights to life by leading development of promotional activities and book characters, special guests, and event partners. Qualifications: A minimum of 1-2 years of experience in live event presentation/promotions. Hockey experience is a plus. Dynamic and performance-driven, with interpersonal skills to motivate and inspire others across the organization at multiple levels. Confident & creative thinker with strong experience in brainstorming and developing unique promotional strategies. Demonstrated ability to lead a large group of staff or volunteers. Team player willing to assist in all other areas of the business operation. Excellent project management skills and attention to detail. Self-motivated, with the ability to work independently and as a team; both nights and weekends. This includes all home games plus some special events and select community appearances. Ability to address, adapt to, and overcome challenges in a fast-paced, dynamic environment. Basic graphic design skills are a plus. Demonstrates organizational core values of integrity, curiosity, empathy, collaboration, and originality. Bachelor's degree in sport management, marketing, communications or equivalent field. Must be able to work non-traditional hours as the business requires including but not limited to nights, weekends, and holidays. Why Join Us? You'll gain hands-on experience in professional sports operations with two exciting teams: the Indy Fuel (ECHL hockey) and the Fishers Freight (indoor football). This role offers great exposure to live event management, fan engagement strategies, and community relations, providing a strong foundation for a career in sports management. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class. Job Questions: Please provide links to your online portfolio or work samples. Do you live in Indianapolis or the surrounding areas? In two to three sentences, please describe your prior experience with game operations

The Service Operations Coordinator serves as the primary point of contact for all visitors, callers, and digital inquiries at the chancery. This role is responsible for delivering exceptional service through efficient triage of inbound queries, effective management of multi-channel communication, and proactive resolution of requests using shared service and call center best practices and knowledgebase. Key Responsibilities • Manage inbound and outbound calls, emails, and web chats using CRM and ticketing systems • Intake, log, and triage all requests, ensuring accurate documentation and timely resolution • Monitor departmental service compliance dashboards and follow-up with teams to ensure issues are being addressed • Maintain a clean, organized, and welcoming reception area • Uphold strict confidentiality and demonstrate respect for all individuals and the mission of the chancery Required Knowledge/Skills/Abilities • Proficiency in CRM/ticketing systems (e.g. Jira), Microsoft Office Suite, and knowledgebase systems • Strong oral and written communication skills, with the ability to explain concepts and processes clearly • Excellent organizational and multitasking abilities in a high-volume, fast-paced environment • Sound judgment and ability to triage and prioritize requests • Experience with service desk best practices, including queue management, SLA adherence, and first contact resolution • Ability to work independently and as part of a cross-functional team • Professional appearance and conduct Education and Experience Requirements • High school diploma or equivalent required; associate or bachelor's degree preferred • Prior experience in a call center, shared service, or technical support role strongly preferred • Experience in a church, non-profit, or mission-driven environment is a plus Physical Requirements • Prolonged periods of sitting and working at a desk • Ability to lift up to 20 pounds occasionally • Some standing, bending, and walking are required Additional Requirements • Must agree, upon acceptance of an offer of employment, not to engage in, nor endorse, any actions or beliefs contrary to the teaching and standards of the Roman Catholic faith and morality • Must demonstrate understanding, respect, and support for Catholic Church teaching, mission, and values • Must maintain strict confidentiality regarding any chancery information • Knowledge of the Roman Catholic faith, its institutions, policies, and practices is a plus

Job Description From ensuring smooth school tour experiences to providing support for management teams, our Seasonal Education Operations Associate is an integral part to our Education department during the Spring field trip season. Ideal candidates are committed to advancing the Zoo's mission to protect nature and inspire people to care for our world. Displaying a professional, positive, respectful, cooperative, and enthusiastic attitude to all guests, volunteers, and coworkers is vital to this position. A minimum of one (1) year prior customer service and administrative experience is required to be successful in this role. Having solid interpersonal and communication skills with the ability to work under pressure in a public setting is a must. A high school diploma or equivalent is preferred. This position will work approximately 30 hours per week from March 30 - May 29, 2026. The schedule will be 3-5 days per week, working between 8:30AM and 2:00PM, with required availability on Wednesdays through Fridays during the season. Position Requirements and Experience: Maintains the highest level of customer service both internally and externally. Work closely with the Education Operations Associate to manage daily field trip lunch operations during the Spring season. Assists Guest Services, Safety, and IT teams to support field trip registrations, check-in, confirmation and payment. Exposure to office computer systems; must have the ability to operate a computer and other office productivity machinery such as but not limited to computer printer, scanner, copy machine and calculator. Some experience at non-for-profit or educational organization is preferred. Demonstrated ability to communicate ideas verbally and in writing. Ability to work independently. Demonstrated problem solving and organizational skills. To apply: Interested candidates must submit an online application to the Indianapolis Zoo's website. To be considered, applicants must include a resume and cover letter. Employment at the Indianapolis Zoo is contingent upon the successful completion of pre-employment testing including a background check, motor vehicle check (if applicable) and a drug test. Job Posted by ApplicantPro

To provide technical guidance and input to the management USC Care's Access Center ("Access Center") and participates in fulfilling the Access Center's mission on a day-to-day basis as well as facilitate long term goals and objectives. The Telecommunication Support Associate is responsible for configuration, programming and administration of telephony and related systems as they pertain to the Access Center. The Telecommunication Support Associate collaborates with the Access Center Leadership to develop call flows based on scheduling protocols provided by USC departments and clinics supported by the Access Center . The Telecommunications Support Associate is responsible for analyzing these scheduling protocols, translating them into appropriate programming/configuration and implementing them into the telephony and related systems to ensure that calls and contacts are routed correctly and appropriately. The Telecommunications Support Associate is responsible for creating and maintaining statistical reports for the Access Center and the departments/clinics supported by the Access Center. Works closely with USC Keck Medicine IT Communications to design, implement, and maintain call handling flows as related to the ACD, PBX, and related systems as needed. Assists the Access Center Leadership as needed with ad hoc reporting requests and analysis. Essential Duties: 1) System Coordination • To serve as the primary contact in the Call Center to set-up and troubleshoot any issues within the Access Center. Responsible for the preparation on own or in conjunction with a designated supervisor or member of the Access Center management team, the weekly and monthly reports on attendant/agent statistical standings to be given to the Manager and then shared with supervisor(s) for review with each Communication Representative. Maintain the systems historical documentation and be the primary contact with telephony Field Service if designated. • Work with the Communications Department regarding any and all paging issues as they relate to the interface with the Access Center call handling system and the institution wide paging system. Troubleshoot issues and prepare reports on issues as requested by the Director or Manager. • Keep the Manager of the Access Center current on any operational issues or concerns with the telephony system or staff performance concerns. Prepare for Access Center management team, historical call documentation to evaluate correct call handling procedure by staff member and prepare reports for the Manager as needed or to his designee. • Coordinate with the IT Department issues related to the telephony system and how it interfaces with other services within the institution. Be the primary contact for all software and hardware challenges and report to the Manager on complications and any delays. Make recommendations on upgrades, system enhancements, or new systems to best support the Access Center or provide enhanced support to the departments and clinics of Keck Medical Center. • Prepare individual staffing (agent or attendant) performance reports for Supervisors / Manager to ensure that procedures standards are being reviewed, allowing staff to be aware of their statistics compared to the benchmarks set forth in the Performance Monitoring System. Prepare monthly and annual assessment of agent and attendant performance measures for the Manager • To identify needs for information or services within the Access Center in order to accomplish organizational objectives or standards. To evaluate whether appropriate systems are in place to serve those needs and assist the Access Center Manager in the organization of the annual departmental work plan. 2) Develops and Maintains Reporting Systems • Under the general direction of the Access Center Manager, the Access Center Analyst analyzes the Access Center call flow requirements. Maintains the telephony system and all supporting systems. Utilizes information obtained from enterprise systems, create the reports necessary to supply the Access Center and supported departments with statistical data. The Analyst must be self-motivated, and able to perform the work functions without formal direction or supervision. • Monitor Real Time Displays, Observe DN outs, confirm when requested that all departments be logged in correctly and logged out at end of day. Track daily, weekly and monthly reports, all ACD groups, monthly reports on clinics rolled in to the Access Center on abandon and call volumes. Prepare for distribution reports to clinics as indicated by the Manager. Maintain agent log-ins for entire institution and assign as needed. • Monitor the daily call volumes of the Access Center. Tracking of 800 number volumes with respect to operating performance which are sensitive to customers, medical, non-medical personnel and outside supplier needs. Thus ensure the effective daily operations of the department as indicated by the Manager or assigned to another management team member with assistance from the Analyst. • To assist the Access Center management team in the development and implementation of the annual department operating plan, to ensure effective department performance and contribution to corporate objectives. Provide information on the telecommunication trends and how they impact the corporation's planning requirements and communicate with the Access Center Supervisor(s), clinics, departments or individuals as requested by the Access Center Manager and Director. • To analyze reporting mechanisms and recommend, as indicated, which are sensitive to organizational needs and ensure efficient accomplishment of institutional objectives. • To co-ordinate solely or with assistance from a Access Center Supervisor the reporting mechanisms both internally and externally, operating procedures, and staffing requirements based on information gained interdepartmentally and externally in connection with IT Network Engineering/Communications Department. • To develop statistical data and provide information to the Manager for distribution to clinic managers and others on a multitude of financial / statistical reports, both interdepartmentally and externally, statistics related to the effective accomplishment of the Access Center. • To coordinate the compilation and distribution of reports with Access Center Supervisors or Administrative Assistant to ensure that periodic reports are accurate and disseminated in a timely fashion. • To provide ad hoc reporting to troubleshoot issues with call flow, misdirection. 3) Analyzing the Performance Improvement • In conjunction with Access Center management team, evaluate, develop, and maintain performance improvement standards and staffing models for the Access Center. Provide the Access Center Manager with necessary documentation to present to staff regarding individual and group performance based upon the departmental performance Monitoring System. • To review, procedures, plans, and activities, as directed by the Access Center Manager, ensuring that they are within acceptable standards for the corporation. Provide the Manager with statistical information to calculate FTE requirements for departments and regional site call handling. • To identify staff performance issues through the development of or use of existing reports, work efficiency levels of all Communication Reps and then bring weekly or monthly reports to the attention of the Access Center Manager or his designee so corrective action can be taken. • To assist the Manager, if designated, with preparation of monthly variance report and related documents. If designated, prepare payroll analysis of OT expenditure in dollars and hours, and reconcile monthly department expenditures and to assist the Manager with then annual budget preparation. 4) Customer Service Satisfaction • To identify and make recommendations to the Access Center Manager on corrective measures to be taken with the system to provide better customer service delivery and improve internal and external customer satisfaction. • To establish methods of identifying levels of customer satisfaction and to use these as a basis for planning and action by the Manager. This would include improving delivery of system features to best meet the needs of this institution and supply to the Manager with implementation work with supervisors to coordinate coverage of Access Center stations as needed to maintain the highest level of customer service. • Analyses call reports to identify, troubleshoot, and resolve call processing issues raised by our internal customers and patient base. • Utilize the skills of a learning organization in development of internal programming and processes with supervisors to enhance customer service within the Access Center and the individuals we serve. • Build and maintain an understanding of your colleagues needs and offer support when ever possible • To assist the Access Center Supervisor(s) with documentation and statistics to ensure that all employees in the department know their respective monthly performance results. 5) Performs similar or related duties as requested or directed • Facilitates Access Center initiatives using innovative and critical thinking • Participates in administrative staff meetings and/or other meetings as assigned • Attends promptly to the administrative details of the position • Performs other duties as assigned or requested Required Qualifications: Req High school or equivalent High school diploma with additional two years of directly related experience within healthcare industry. Or Req Associate's degree Degree in related field. Req 3 years Experience working with Call Center systems, (Intelligent Attendant Consoles, enhanced ACD, or Contact Center Servers); including call route programming, skills-based routing and statistical report generation. ◦ * If no Associate Degree: Requires additional two years of directly related experience within healthcare industry. Req Ability to communicate well and computer skills to include Microsoft Word, PowerPoint, Excel and Access. Req Ability to create databases and statistical reports in Excel and/or Access. Req Programming knowledge of telephony and related Intelligent Attendant Console software required. Certification on these systems preferred. Req Knowledge of call center statistical systems or workforce management systems and how they relate to call center operations is desired. Req Must display recognized sound organizational and analytical skills Req Demonstrated excellent interpersonal, organizational and oral and written communication skills Req Ability to multi-task and establish efficient workflows Preferred Qualifications: Pref 1 year Experience in a Healthcare environment. Required Licenses/Certifications: Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only) The annual base salary range for this position is $68,640.00 - $112,370.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Minimum Qualifications HS graduation or equivalent combination of education and experience. Ability to perform physically active work requiring frequent standing, reaching, walking, bending, shoveling, pulling, pushing, climbing on a ladder and lifting in order to perform various cleaning and set-up tasks. Frequent lifting requiring the execution of up to sixty pounds of force to move and use supplies, and use cleaning aids. Ability to lift and move furniture and event equipment. Ability to work independently. Completion of a physical to verify the applicant's ability to perform the duties of the position. Requires a valid driver's license & a driving record acceptable to the University's insurance carrier. Must be able to pass a criminal background check. Work Schedule Casual (19hrs or less, No Benefits )

Appointment Type * At-Will 1 Bargaining Unit * MPP 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 PTOC Associate Provost for Operational Success Apply now Job no: 554519 Work type: Management (MPP) Categories: MPP, Administrative, At-Will, Full Time Job No: 554519; 01/16/2026 ASSOCIATE PROVOST FOR OPERATIONAL SUCCESS California State University, Los Angeles, invites applications for the above Administrator IV position. THE UNIVERSITY Located in the unceded lands of the Tongva People, Cal State LA is one of 22 campuses within the California State University system. The University serves more than 22,000 students and offers 71 bachelor's, 55 master's, and four doctoral degree programs across the arts and humanities, social and natural sciences, business and economics, education, engineering and technology, and health and human services. Cal State LA is reflective of the diverse communities of Los Angeles and California. The University is a federally designated Hispanic-Serving Institution, Minority-Serving Institution, and Asian American and Native American Pacific Islander-Serving Institution. Cal State LA has regularly been ranked as number one in the state (California Futures Foundation) and in the nation (Third Way) for upward mobility. Ten years after graduating, almost 60 percent of alumni are engaged with the community in careers as educators, public administrators, health care professionals, and social assistance advocates. More information about Cal State LA can be found at *************************** OFFICE OF THE PROVOST The new Associate Provost for Operational Success will join the leadership team of Provost and Vice President for Academic Affairs, Dr. Heather Lattimer. Dr. Lattimer assumed the role of Cal State LA's chief academic officer in March 2025 and has been a part of the California State University system since 218, most recently serving as Dean of the Connie L. Lurie College of Education at San José State University (SJSU). During her tenure, Lurie College experienced major growth in student enrollment; increased diversity among students, faculty, and staff; established new programs that extend access to minoritized communities; deepened community partnerships; boosted faculty research productivity; and expanded its philanthropic and grant-funded support. At Cal State LA, Dr. Lattimer has worked with administrators, faculty, and staff to enhance student success, amplify faculty and staff excellence, and create opportunities for innovation. Additionally, Dr. Lattimer has strengthened shared governance through collaborative and transparent partnership as the university navigates through budget challenges and the rapidly shifting dynamics impacting higher education nationally. Leadership in the Provost's Office and across the Division of Academic Affairs are deeply dedicated to collaboration, innovation, community success, and academic excellence. THE POSITION The Associate Provost for Operational Success is a complex role with many facets that must be managed and aligned with the University's strategic plan and within the context of initiatives set forth by the Provost. The Associate Provost for Operational Success will oversee a portfolio that includes the following three priority areas: (1) Institutional Research, Assessment & Accreditation, (2) Budgeting and Financial Management, and (3) Academic and Facilities Planning. Institutional Research, Assessment & Accreditation: The Associate Provost for Operational Success provides strategic leadership for institutional research, data analytics, academic reporting, program review and assessment, and accreditation compliance. In collaboration with the Provost, faculty leaders, and leadership within the academic colleges, the Associate Provost for Operational Success intentionally and insightfully provides access to data and supports professional development and strategic decision-making that strengthens student success. The Associate Provost for Operational Success serves as the Accreditation Liaison Officer (ALO) to the Western Association of Schools and Colleges (WASC) Senior College and University Commission (WSCUC), oversees program accreditation and assessment, and provides guidance and training for academic units engaged in the program review process. The Associate Provost for Operational Success leads program review and accreditation to support thoughtful reflection on areas of success and opportunities for growth while also spurring innovation in academic programming. The Associate Provost for Operational Success supervises the Executive Director of Institutional Research, Assessment and Accreditation. Together, they provide data to strengthen student success and support shared decision-making, assist with policy development, strategic initiatives, and program implementation, and draft reports for the Chancellor's Office, accrediting bodies, and external partners. Budgeting and Financial Management: The Associate Provost for Operational Success oversees the Academic Affairs budget process and recommends long-range spending plans to the Provost that support student success and the division's mission. This includes supervising the allocations of funds to the academic colleges and other administrative units reporting to the Provost. The Associate Provost for Operational Success also oversees human resources processes within Academic Affairs. In addition to working collaboratively with the deans and administrative directors on budgetary planning and expenditures, the Associate Provost for Operational Success will support student success in undergraduate and graduate programs, with particular attention to the needs of students who are among the first in their families to attend college, and cultivate an inclusive and effective working environment among ethnically, racially, and culturally diverse faculty, staff, and students. The Associate Provost for Operational Success supervises the Director of Academic Resources. Together they oversee procurement, travel approvals, and reimbursement processes, and ensure that college budgets align with instructional needs and course schedules. The position also requires collaboration and transparency in establishing budget, student-to-faculty ratio, and enrollment targets across the colleges. The Associate Provost for Operational Success serves as the Academic Affairs representative to the University Budget and Planning Committee. Academic and Facilities Planning: The Associate Provost for Operational Success develops the academic calendar and is responsible for academic facilities allocation, maintenance, and improvement projects. This includes developing facility plans that address health and safety needs within the colleges. The Associate Provost for Operational Success supervises the Director of Academic and Facilities Planning. The Associate Provost for Operational Success also represents Academic Affairs on campus response teams addressing weather, health and other situations that affect campus operations. This role requires participation in institutional response efforts during crisis situations, including health emergencies, earthquakes, flooding, severe weather events, protests, and work stoppages. The Associate Provost for Operational Success supports the implementation of the new campus strategic plan within Academic Affairs, including providing regular updates and recommendations to the Provost on progress toward strategic goals. The Associate Provost for Operational Success works closely and collaboratively with the Academic Senate, deans of the academic colleges, the Associate Provost for Student Success, the Associate Provost for Faculty Success, and the Associate Vice President for Faculty Affairs. Required Qualifications & Experience: * A master's degree in an academic discipline from an accredited university. * At least three years of progressive leadership experience in an institution of higher education Desired Qualifications: * Academic Leadership Qualifications: * A demonstrated record of successful innovation, project, and change management in an academic setting. * A record of effective collaborative leadership that promotes team building and improves decision-making skills. * An excellent record of integrity, professionalism, interpersonal skills, and ethical decision-making. * A demonstrated record of commitment to diversity, equity, inclusion and belonging. * Experience with leadership in a unionized environment as well as a demonstrated history of effective leadership and commitment to shared governance. * Senior leadership experience in and/or an understanding of the California State University (CSU) system. * A record of peer reviewed research, teaching, and service that merits an appointment as a tenured full professor at Cal State LA. * Institutional Research, Assessment & Accreditation Qualifications: * Demonstrated expertise in data analysis, forecasting, data visualizations, and effectively communicating quantitative information to varied audiences. * Strong quantitative reasoning and critical thinking skills, and superior written and oral communication. * A demonstrated record of transparent, data-informed decision-making in policy, strategies, and implementation of initiatives. * Experience in overseeing and guiding program review and accreditation activities. * Budgeting and Resource Planning and Management Qualifications: * A documented record of successful planning and managing academic budgets in higher education. * A demonstrated understanding of how enrollment and budget planning are used to support teaching and learning. * A documented record of planning and managing academic facilities in an institution of higher education. Note: This position may include retreat rights to an academic department if (1.) the successful candidate has a record of peer reviewed research, teaching, and service that aligns with department and university requirements for appointment as a full tenured professor, and (2.) an ad hoc advisory committee of department faculty vote to grant tenure in accordance with policy outlined in the faculty handbook. Compensation: Salary is commensurate with experience and qualifications. Salary range is $10,106 - $32,441/monthly. (Budgeted hiring salary is $18,750 - $20,417/monthly). A comprehensive benefits package is provided. Appointment: The Administrator IV appointment will be made under the guidelines for management and supervisory employees of the California State University. All rights and benefits associated with this appointment are governed by the Management Personnel Plan. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Date: Review of applications will begin on February 9, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A completed online Cal State LA employment application is required, along with the following documents: * A letter of intent addressing how the candidate's experiences match the position requirements. * A full current CV/resume. * Contact information for at least five professional references, including email addresses and a brief note on the candidate's working relationship with each. References will not be contacted without the prior knowledge and approval of the candidate and at a later stage in the search. Resumes will not be accepted in lieu of a completed application. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. California State University, Los Angeles, as part of the CSU system, is a state of California employer. As such, the University requires all employees upon date of hire to reside in the state of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Reasonable accommodation will be provided upon request to individuals with protected disabilities to: (a) complete the employment process and (b) perform essential job functions when this does not cause undue hardship. More information about the University is available on the Facts Sheet, the Cal State LA website, and the University's Office of Institutional Effectiveness website. Advertised: Jan 16 2026 Pacific Standard Time Applications close:

responsibilities that require independent judgment, initiative, and comprehensive knowledge of event management practices in accordance with university policies and procedures. Working collaboratively with the Executive Director and the Director of Events and Operations, the Associate contributes to the planning, organization, and assessment of high-volume and institutionally significant events, including Commencement, presidential initiatives, systemwide conferences, and activities involving community and external stakeholders. The position requires independent coordination of multiple projects and the ability to anticipate challenges, resolve issues proactively, and uphold the University's standards of excellence in event delivery. The incumbent also partners with the Director of Finance Operations to support efficient program operations and responsible resource utilization, including budget preparation, monitoring, and reconciliation. As a key liaison for University Advancement, the Associate communicates with designated vendors and contractors to secure required insurance, fiscal, and compliance documentation, including contract review and the facilitation of pre-event and post-event invoicing and payments. Serving as an integral member of the Engagement and Events unit, the Associate ensures that all events and initiatives are executed in a manner that reflects the University's mission, values, and strategic priorities. Required Qualifications & Experience: Bachelor's degree from an accredited four-year college or university in hospitality management, business administration, communications or related field. Three years of progressively responsible experience in event planning, event operations, or comprehensive administrative support including the development or improvement of policies and procedures. Working experience with event budgeting and reviewing contracts. Knowledgeable of events management and best practices. Proficiency in Microsoft Office Suite and working knowledge of Adobe Creative Suite. Must possess; excellent interpersonal, written, and verbal communication skills; strong organizational and multi-tasking abilities; keen attention for detail; and the ability to prioritize multiple projects. Ability to work independently and as part of a team; communicate and interact effectively with all levels of internal and external constituents and stakeholders; and make independent decisions and exercise sound judgment and maintain confidentiality. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications: Experience in a nonprofit or higher education environment including familiarity with advancement, alumni relations, or donor engagement events. Experience with coordinating large-scale academic ceremonies such as Commencement. Knowledgeable of applicable university and/or CSU systemwide policies and procedures. Closing Date: Review of applications will begin on January 30, 2026, and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line ************** 24-hour Dial-A-Job Line ************** Advertised: Jan 16 2026 Pacific Standard Time Applications close:

Chapman University's Office of Special Events plans and implements a variety of the University's signature events, including Homecoming, Commencement, and the annual Economic Forecast, among others. The Operations Specialist plays a critical role in the Office of Special Events. This position will coordinate and implement day-to-day administrative, operational and financial activities for the Office of Special Events, including: initial review and submission of operating expenses; draft and coordinate contract approvals; generate purchase orders and Concur expense and p-card reports; assist with month-end expense process; research expense history. This role serves as the department resource and support for administrative, budget, operational and financial inquiries, activities and concerns. The Specialist provides confidential and discreet service on behalf of the Assistant VP of Special Events. They also perform research and special projects as assigned. This position also provides support to the Special Events Team in event planning efforts leading up to all events, attends, and assists with all special events. Additionally, this role will collaborate with the Advancement Operations team and advise staff in the Office of Special Events of fiscal policies and procedures changes, compliance and best practices. Responsibilities Budget Coordination and Expense Processing Collaborate with the Office of Advancement Operations for all budget, expense, contracts and fiscal responsibilities. Serve as liaison between Financial Services (including Purchasing) and the Special Events office relating to submission of operational expenses. Act as a liaison between Special Events team and vendors, key stakeholders and UA, SMC and campus leadership. Review supporting documentation for fiscal compliance, legitimacy, accuracy, and completeness. Generate expense and p-card reports. Generate purchase orders and monitor activity. Coordinate, create and maintain the Special Events team budget trackers and expense reports. Review, interpret, and make recommendations on issues regarding fiscal matters. Submit and monitor vendor invoices for payment. Maintain working knowledge of the financial reporting system, expense reporting system, and fiscal policy. Research and resolve financial posting errors and payment issues. Advise and train staff on the Department's and University's fiscal policies and procedures, address questions, and ensure compliance. Contract Coordination In collaboration with the Office of Advancement Operations, serve as liaison between Legal Affairs and Risk Management and the Special Events Office relating to vendor contracts. Initiate, coordinate, track, and monitor progress of vendor contracts and agreements through completion. Provide initial review of external vendor contracts and agreements for compliance with fiscal and University policy and submit external contracts for legal and risk management review. Obtain documentation requirements (i.e. quote, vendor contact information for Supplier 360 process, insurance documents) to review for policy and business commitments, risk management issues, and compliance. Assist new vendors with Supplier 360 registration process. Maintain accurate contract records and files per institutional policies. Upload certificates of insurance to the Risk Management database. Track and monitor contract termination dates and certificate of insurance expiration dates. Advise users of renewal dates for above mentioned contracts and certificates of insurance. Event Support Provide support to the Special Events Team in the defined significant time leading up to all events which fall under the department's responsibilities. Attend and assist with all events and activities planned by the department including but not limited to Chapman Celebrates, Economic Forecast, Homecoming, Winterfest, Board Summer and Holiday events, Board Enrichment, Board Retreats, groundbreaking ceremonies, grand openings, University Commencement weekend, and other events. Fiscal Month-End Support Track and maintain supporting documentation for expense accrual journal entries. Verify timely expensing of prepaids and deposits. Monitor and resolve outstanding encumbrances. Assist with expense research and resolution. Monitor spending and budget variances and make budget transfer recommendations to Advancement Operations Assistant Director. Required Qualifications Bachelor's degree or equivalent education and experience Demonstrated knowledge of basic accounting principles 1 or more years' experience in providing basic accounting support, including monitoring budgets and expenses for multiple departments Skill with math and an understanding of the sources and relationship of data Ability to understand policies and procedures, explain them, and apply them to various situations Strong organizational skills and meticulous attention to detail Analytical skills to evaluate contracts and perform appropriate follow-up actions and/or ask for additional clarification as needed prior to facilitating approvals Ability to work independently, prioritize, be flexible and work collaboratively with others Strong communications and interpersonal skills to respond to budget and expense related questions in an understandable manner Ability to use tact and diplomacy, maintain a high level of confidentiality and work collaboratively with others Proficient in M/S Office, including Outlook, Word, and Excel Professional appearance, demeanor, and attitude Proven ability to evaluate date, assess alternatives, and make decisions and/or recommendations as required Excellent interpersonal skills with a diverse group of individuals at all organizational levels, inside and outside the university

The Payroll Operations Specialist is responsible for the biweekly completion of the payroll cycle for 3000+ hourly and salaried employees. The position will monitor assigned payroll activities and program components essential for effective departmental functioning. Position Type: Staff Required Education: Required Education: Bachelor's Degree in Business with an Accounting/Finance or Business Administration emphasis or a closely related field. Required Work Experience: 3-5 years of recent work experience primarily focusing on payroll operations. Experience working with integrated ERP systems with a primary focus on payroll. Experience in an educational setting such as Higher Education or K-12, specifically finance business office activities. Required Licenses and Certifications: Physical Demands: * Office Environment * Reaching * Sitting * Twisting * Repetitive movement Additional Education/Experiences to be Considered: Experience using Banner ERP system, Adobe Acrobat Writer for form development, or TimeClock Plus timekeeping system. Essential Duties/Responsibilities: Collaborate to develop, maintain, and ensure timely payroll processing and direct deposit submission. Monitoring and processes for special pay situations, including military leave, FMLA, and special agreements. Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members. Develop methods and regularly audit employee data to verify the accuracy and integrity of the payroll system data. Manage, research, answer, or refer inquiries from faculty, staff, students, and outside stakeholders regarding payroll policies, procedures, and documentation discrepancies. Maintain payroll records in ERP platform regarding: Pay schedules, Holidays, Voluntary deduction tables, Earnings codes and leave time. Preparation of quarterly informational payroll reporting, including 941, Unemployment, State, and Local submissions. Develop methods and regularly audit employee data to verify the accuracy and integrity of the payroll system data. Understanding, preparation and processing of annual changes set forth in collective bargaining units. Process biweekly payroll, including application and oversight of elective deferrals, payroll taxes and mandator deductions. Monitor application of student employment data into ERP systems. Troubleshoot errors and system failures related to ERP. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty and staff to thrive authentically. Support, promote, and develop university student enrollment and retention initiatives. Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: Report directly to Payroll Manager and collaborate to resolve payroll related issues. Responsible for maintaining the confidentiality of designated information. Perform all duties in compliance with applicable University policies and procedures and state and federal requirements. Other duties as assigned. Skills and Abilities: Positive, solution-focused attitude. Strong attention to detail and accuracy. Excellent time management and organizational skills. Strong communication skills, including verbal, written and analytical thinking. Strong interpersonal skills and the ability to be a team player. Effective self-management skills such as time management, organization, and self-motivation. The ability to problem-solve and adapt as new and unprecedented situations arise Focus on customer service that is reliable and proactive under pressure. Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic and life experiences. Required Documents: * Cover Letter * Resume * Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of their bachelor degree. Transcripts must include Institution name, applicant name, date degree attained, degree awarded. Finalists will be required to submit an official transcript. Initial Application Review Date: February 2, 2026 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

The Strategy and Campaign Project and Operations Specialist plays a critical role in supporting the Associate Vice President for University Advancement Strategy and Campaigns (AVP-SC) and the units of Prospect Management and Stewardship within the Strategy and Campaigns department. The position organizes and performs a broad range of complex administrative duties in direct support of the Associate Vice President, and two director level managers. Duties will include but are not limited to taking the lead of high-priority initiatives, with a particular focus on campaign planning and execution, organizational goal setting, cross-divisional initiatives, and internal systems and processes. The Specialist will perform complex administrative, project management, and support functions, ensuring operational efficiency and alignment with university and division-wide strategic goals. The incumbent will manage projects from conception to completion and must be able work under pressure, handling a wide variety of activities with discretion and limited direction. Key Responsibilities * Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign * Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met * Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP-SC * Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions * Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders * Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP-SC * Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities * Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean-up, event logistics, or policy documentation * Oversee general administrative and operational functions for the Strategy and Campaigns units and department * Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation * Process expenses, purchases and travel ensuring compliance with university and foundation policies * Draft and send routine correspondence on behalf of the AVP-SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries * Provide comprehensive calendar management for the AVP-SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators) * Organize and prepare travel logistics, including completing travel requests and expense reports * Independently resolves problems and answers queries Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Exceptional organizational, planning and time management skills, with the ability to handle multiple, competing work priorities in a fast-paced environment * Strong oral and written communication skills, including the ability to compose, edit and appropriately format professional correspondence and reports * Advanced ability to coordinate projects, track details accurately, and meet established deadlines * Ability to troubleshoot and proactively resolve common office administration problems and research, develop, analyze and implement procedures * Knowledge of budget management, expense tracking and financial reconciliation processes * Proficiency with Google Workspace applications, Microsoft Office Suite (Word, Excel, PowerPoint) and other software applications, including design, calendar and database management systems * Excellent customer service skills and the ability to communicate professionally and respectfully with a diverse group of constituents, including executive leadership, faculty, staff and major donors * Ability to manage and maintain highly confidential records and sensitive information with utmost discretion and professionalism * Knowledge and ability to analyze, interpret, compile, apply, integrate, and present complex data and information * Knowledge and ability to independently manage and implement complex projects Required Qualifications * A bachelor's degree and/or equivalent training * Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications * Three or more years of experience in project management or high-level administrative support in a complex organizational setting * Experience working in a university advancement/fundraising environment, particularly with campaign management and fundraising operations * Experience supporting senior-level staff and managing highly confidential information * Experience handling administrative issues involving the study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,927/month - $7,207/month (Step 10 - Step 12) CSU Salary Range: $5,797/month - $8,445/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 8, 2025 through January 4, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Dec 08 2025 Pacific Standard Time Applications close:

Temporary Description Elevate the Game Day Experience at University High School! San Francisco University High School (UHS) is seeking an enthusiastic, reliable, and dedicated Game Operations Specialist to be a crucial part of our athletics program. This is your chance to play a key role in creating an unforgettable experience at our home games, managing everything from event setup and game production to video board operation and live content delivery. If you're passionate about the behind-the-scenes world of sports operations and production, and you understand how athletics contribute to student growth and community building, this is an excellent opportunity to make an impact. About San Francisco University High School UHS is a coeducational independent day school in San Francisco's vibrant Pacific Heights, serving 514 students in grades 9-12. Since 1975, our mission has been to challenge students to live lives of integrity, inquiry, and purpose larger than themselves, guided by our core values of Inquiry, Care, Integrity, Agency, and Interconnection. Our athletics program is an essential part of the UHS experience, fostering leadership, teamwork, and competitive spirit in our student-athletes. Requirements What You'll Do As our Game Operations Specialist, you'll be on the front lines of every home athletic contest, ensuring seamless execution and an enhanced fan experience. This role demands sharp attention to detail, quick decision-making, and the ability to thrive both independently and as a collaborative team member. Set the Stage: Efficiently set up and tear down athletic equipment and facility spaces before and after events. Run the Show: Operate scoreboards, game clocks, shot clocks, and sound systems with precision. Command the Screen: Manage Daktronics video board systems, delivering accurate and engaging content throughout games. Create Excitement: Produce and display dynamic in-game content, including hype videos, sponsor graphics, real-time stats, player features, and score updates. Pre-Game Prep: Collaborate with the Athletics staff to create compelling content in advance (e.g., team graphics, lineups, welcome screens). Uphold Standards: Diligently follow and apply game-specific timing and scorekeeping protocols in line with high school rules. Team Up: Coordinate seamlessly with game officials, coaches, Athletic Communications, and other event staff. Think on Your Feet: React quickly to live game situations, making real-time decisions that impact presentation and flow. Maintain Professionalism: Deliver exceptional support in fast-paced, public-facing environments. Go the Extra Mile: Support additional tasks related to enhancing the game-day experience and event operations as needed. Who You Are Experienced or Eager: You have a high school diploma or GED and a strong interest or background in sports and live event production. Tech-Savvy (or Ready to Be): Comfortable with technology and AV systems; familiarity with video board operation and game-day content creation is a plus, but a willingness to learn Daktronics software is essential. Reliable & Proactive: You're punctual, dependable, and can anticipate needs. Detail-Oriented: You possess strong attention to detail and excellent communication skills. Flexible: Able to work evenings and weekends during the athletic season (typically 4-5 hours per event, 3-4 events per week during busy periods). Physically Capable: Comfortable standing for extended periods. Community-Minded: You demonstrate cultural awareness and sensitivity when working with a diverse school community. Compensation This is a seasonal, part-time position, with compensation starting at $35/hour. Ready to Join Our Team? If you're ready to contribute to a vibrant school community and play a key role in our athletic events, please submit your application through the UHS website at ********************* University High School values diversity and seeks talented students, faculty, and staff from diverse backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.

Description Elevate the Game Day Experience at University High School! San Francisco University High School (UHS) is seeking an enthusiastic, reliable, and dedicated Game Operations Specialist to be a crucial part of our athletics program. This is your chance to play a key role in creating an unforgettable experience at our home games, managing everything from event setup and game production to video board operation and live content delivery. If you're passionate about the behind-the-scenes world of sports operations and production, and you understand how athletics contribute to student growth and community building, this is an excellent opportunity to make an impact. About San Francisco University High School UHS is a coeducational independent day school in San Francisco's vibrant Pacific Heights, serving 514 students in grades 9-12. Since 1975, our mission has been to challenge students to live lives of integrity, inquiry, and purpose larger than themselves, guided by our core values of Inquiry, Care, Integrity, Agency, and Interconnection. Our athletics program is an essential part of the UHS experience, fostering leadership, teamwork, and competitive spirit in our student-athletes. Requirements What You'll Do As our Game Operations Specialist, you'll be on the front lines of every home athletic contest, ensuring seamless execution and an enhanced fan experience. This role demands sharp attention to detail, quick decision-making, and the ability to thrive both independently and as a collaborative team member. Set the Stage: Efficiently set up and tear down athletic equipment and facility spaces before and after events. Run the Show: Operate scoreboards, game clocks, shot clocks, and sound systems with precision. Command the Screen: Manage Daktronics video board systems, delivering accurate and engaging content throughout games. Create Excitement: Produce and display dynamic in-game content, including hype videos, sponsor graphics, real-time stats, player features, and score updates. Pre-Game Prep: Collaborate with the Athletics staff to create compelling content in advance (e.g., team graphics, lineups, welcome screens). Uphold Standards: Diligently follow and apply game-specific timing and scorekeeping protocols in line with high school rules. Team Up: Coordinate seamlessly with game officials, coaches, Athletic Communications, and other event staff. Think on Your Feet: React quickly to live game situations, making real-time decisions that impact presentation and flow. Maintain Professionalism: Deliver exceptional support in fast-paced, public-facing environments. Go the Extra Mile: Support additional tasks related to enhancing the game-day experience and event operations as needed. Who You Are Experienced or Eager: You have a high school diploma or GED and a strong interest or background in sports and live event production. Tech-Savvy (or Ready to Be): Comfortable with technology and AV systems; familiarity with video board operation and game-day content creation is a plus, but a willingness to learn Daktronics software is essential. Reliable & Proactive: You're punctual, dependable, and can anticipate needs. Detail-Oriented: You possess strong attention to detail and excellent communication skills. Flexible: Able to work evenings and weekends during the athletic season (typically 4-5 hours per event, 3-4 events per week during busy periods). Physically Capable: Comfortable standing for extended periods. Community-Minded: You demonstrate cultural awareness and sensitivity when working with a diverse school community. Compensation This is a seasonal, part-time position, with compensation starting at $35/hour. Ready to Join Our Team? If you're ready to contribute to a vibrant school community and play a key role in our athletic events, please submit your application through the UHS website at ********************* University High School values diversity and seeks talented students, faculty, and staff from diverse backgrounds. All employment decisions are made without regard to unlawful considerations of race, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, sexual orientation, gender identity or expression, marital status, religion, national origin, ancestry, ethnicity, creed, age, mental or physical disability, medical condition, genetic information, military or veteran status, or any other basis prohibited by federal, state, or local law.

EDUCATION EXCELLENCE SINCE 1852 Auburn Union School District serves the foothill community of Auburn, located 40 miles northeast of Sacramento on the western slope of the California High Sierra. AUSD educates approximately 1,500 students in preschool through eighth grade at three TK-8 schools (Auburn Elementary, Skyridge Elementary and E.V. Cain School) At our schools, we stand together to place each child at the heart of every decision. All students will be challenged, engaged, and obtain college and career readiness skills for a globally connected society. See attachment on original job posting Qualified Candidates Must Submit: EdJoin Application Two Letters of Recommendation Current Resume Letter of Interest DOJ/Fingerprint TB POPPS Exam Qualified Candidates Must Submit: EdJoin Application Two Letters of Recommendation Current Resume Letter of Interest DOJ/Fingerprint TB POPPS Exam Comments and Other Information For information on this job posting, please email Michelle Buntt, HR Manager, at ***********************.

As part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Advancement Operations Specialist, who will promote our Catholic Franciscan mission and identity by managing data, queries, reporting, data entry and updates related to Institutional Advancement. Additional duties include generating invoices and pledge agreements, assisting with gift acknowledgments, and other duties needed to support daily operations. This position will report to the Director of Advancement Data Operations. The successful candidate must demonstrate proficiency in Microsoft Office products, particularly Excel and Word, and have experience working with Customer Relationship Management databases, or an understanding of them and the ability to further those skills. Essential Duties and Responsibilities: * Actively engages the Catholic Franciscan mission and identity of Marian University by modeling our Franciscan Sponsorship Values and honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services. * Runs existing and creates new queries and reports from Blackbaud Raiser's Edge NXT to support Institutional Advancement, in coordination with the Advancement Data Operations team. * Reviews and validates lists and reports for accuracy and completeness, and flags data issues. * Enters and maintains all data related to Institutional Advancement events, including event creation, guest lists, seating, RSVPs, attendance tracking, and post-event reporting. * Assists with data imports and exports as needed, in coordination with the Advancement Data Operations team. * Maintains database accuracy through routine data updates and cleanup, in coordination with the Advancement Data Operations team. * Drafts pledge agreements and invoices as needed. * Assists with and serves as backup for gift entry and acknowledgment processing. * Maintains certification in Raiser's Edge NXT. * Cross-trains with other Advancement Data Operations staff to ensure coverage during time off and peak workload periods. * Performs other duties as assigned by the Office of Institutional Advancement leadership. * Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan * Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies University Expectations: * Knowledge of and a commitment to the mission of Marian University * Adheres to Marian University's policies and procedures * Shows courtesy and respect in interactions with fellow employees, students subordinates, and supervisors * Communicates regularly with supervisor about Department issues * Participates in developing department goals, objective, and systems * Assists to establish department measurements that align and support the accomplishment of the University's strategic goals * Adheres to the department budget Required Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be qualified for this position the candidate must have: * A college degree (bachelor's degree preferred) or comparable experience. * Strong experience with Microsoft Office products, specifically Excel and Word. * CRM/Database experience (Blackbaud RE/NXT preferred) with entering, importing, and exporting data based on various criteria for multiple purposes. * Donor-centric mindset to ensure top-tier customer service. * Excellent organizational skills and attention to detail. * Professionalism and high ethical standards for maintaining confidential information. Essential Functions: Work hours necessary to perform job requirements satisfactorily on a regular basis. Manage absence from work in responsible manner to ensure service to clients, work teams, and coworkers. Comply with Marian University policies and practices and seeking clarification of them when necessary. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, equipment, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Review of applications will begin immediately and continue until the position is filled. For Consideration All Applications Require: * Cover Letter * Current resume or CV * Contact information of three professional references. The reference contact information must be entered after the application is submitted in the "My Presence" section of the applicant profile. * Responses to the supplementary mission & identity questions. Please Review Marian University's Mission & Identity Statement before responding to the supplementary questions on your application: **************************** Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The Caltech Optical Observatories (COO) Business Office is seeking a motivated and detail-oriented Senior Business Operations Associate to join our dynamic team. The COO Business Office provides administrative and operational support to the COO, including the Optical/InfraRed (OIR) Instrumentation Group-a service center that designs, fabricates, and commissions innovative astronomical instruments for world-renowned observatories such as Palomar, Gemini, Keck, and the upcoming Thirty Meter Telescope. Reporting directly to the COO Business Manager and working closely with the OIR Engineering and Procurement teams, the Senior Business Operations Associate plays a crucial role in maintaining a well-organized and productive office environment. This position requires a self-starter who can manage multiple priorities, contribute to office culture, and perform critical day-to-day administrative tasks independently and with professionalism. The ideal candidate will have a foundational understanding of accounting principles, strong organizational and communication skills, and the ability to support a wide range of business operations with accuracy and discretion. Essential Job Duties Accounting & Financial Support: 50% Process accounts receivable (A/R) and accounts payable (A/P), including invoices, reimbursements, advances, and payment requests. Processing purchasing requests via P-card or purchase requisition. Track and resolve billing discrepancies and purchasing issues. Reconcile procurement card (P-Card) transactions and manage records. Process reimbursement requests for staff purchases and travel. Sales contact for Palomar Observatories Campus Gift Shop, assists Business Analyst with inventory management Administrative Operations: 20% Manage daily administrative office functions, including mail, office supply inventory, copier coordination, and food/beverage programs, Caltech Help Tickets as needed. Maintain and organize digital filing systems (Microsoft Teams and SharePoint). Help to maintain the Business Office SharePoint site and provide backup support for internal business tools (e. g. , PowerApps. , Power Automate, Flows, Shopify, Cloudbed) Provide backup support for Monitor Payroll Activity (PAM) and assist with payroll-related functions. Team & Event Coordination: 15% Coordinate logistics for meetings, interviews, and conferences-includes room scheduling, catering, attendee communications, and material preparation. Assist with complex domestic and international travel planning in compliance with Caltech and funding agency regulations. Project and Operational Support: 10% Contribute to the execution of business plans and strategic goals through schedule management, event coordination, and general administrative support. Familiarize yourself with Caltech's policies and processes to ensure seamless office support. Collaborate with other COO Business Office staff and serve as backup support when needed. Perform additional duties as assigned. Human Resource Support: 5% Assists the Business Manager with onboarding/offboarding activities, Support onboarding for new team members (workspace setup, onboarding schedule, and resources). Participates in Business Office Orientation and provides backup support in training new hires in Business Office Tools, Processes guests/visitors' paperwork in Caltech systems and submits requests for email access, Basic Qualifications Minimum of 8 years of relevant business administrative experience. Strong organizational skills and attention to detail, with the ability to multitask and meet deadlines. Excellent interpersonal and customer service skills with a professional and collaborative demeanor. Ability to communicate effectively-both verbally and in writing-while maintaining confidentiality and discretion. Comfortable working independently and taking initiative to solve problems. Proficient with financial and administrative software such as QuickBooks, Oracle, SAP, Microsoft Office 365 (Outlook, Excel, Word, Teams, SharePoint), Adobe Creative Cloud, UKG timekeeping system, and online productivity tools. Preferred Qualifications 3-5 years of bookkeeping or accounting experience, including A/P, A/R, journal entries, and financial reporting using QuickBooks Online or similar platforms. Familiarity with Caltech systems, including Oracle, Taleo, TechMart, and CardQuest. Working knowledge of GAAP, GASB, FAR, and Export Compliance regulations. Experience in planning and managing meetings, workshops, and conferences. Background in supporting senior faculty, staff, or service center operations. Proficiency with Power Automate, Power Apps, and Flows for workflow automation. Proficiency with MS SharePoint and Teams. Experience with project management tools such as Jira, JSM, and ASANA. Ability to recommend and implement process improvements. Required Documents Cover Letter Resume

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Inquiries Regarding Application Status Due to the high volume of applications we receive, we cannot respond to inquiries regarding the status of submitted applications. Applicants selected for interviews will be contacted using the email and/or phone information provided in the online application. For information regarding our general staff recruitment process, please click here to visit our FAQs web page to see answers for frequently asked questions, including what to expect, timelines, requests for special accommodation, and interviews. Location: Claremont, CA Job Posting Title: Accounting Operations Specialist Job Details and Requirement: Department: Office of the Treasurer Supervisor: Director of Budget and Finance Last Updated: 11/3/2025 GENERAL DESCRIPTION The Account Operations Specialist works independently to lead a variety of college-specific accounting, financial operations, and compliance responsibilities for the College and the Office of the Treasurer. ESSENTIAL FUNCTIONS Accounting and Financial Operations Ensure correct worktags and accounting classifications on all Workday transactions, reviewing the system monthly to identify and correct errors. Prepare and review journal entries, supplier invoices, reconciliations, and account analyses to ensure accuracy and compliance with College policies. Assist with year-end closing processes and provide support for annual financial statements, audit and tax schedules, including preparation of 990 support schedules and coordination with key department stakeholders to obtain required information. Prepare annual account reconciliations as assigned and lead year-end community communications for finance deadlines. Complete year-end tasks and schedules as assigned, which may include, but are not limited to: Reconcile grant and gift accounts. Reconcile balance sheet ledger accounts Analyze deferred revenue accounts Partner with the Finance Coordinator to ensure all outstanding P-card transactions are accounted for. Demonstrate proficiency in navigating the trial balance, general ledger detail, financial statements, and other accounting reports to reconcile balances and provide accurate information to department staff. Maintain a broad understanding of accounting practices across College departments and subsidiary activities and track separately invested funds for the College. Procurement Card (P-Card) Management Serve as the College P-card administration lead, managing the P-card system, cardholders, credit limits, and overall system operations. Train the College community on P-card policies and Workday expense recording, and lead communications when policies are not adhered to. Maintain and update the P-card audit process and review College P-card policies to recommend revisions to the supervisor as needed to ensure compliance and improve processes. Grants and Gifts Accounting Serve as the College's primary contact for grant and gift accounting, reconciliations and reporting. Lead the College's gift reconciliation process in partnership with the Advancement department, serving as the lead partner for coordination and accuracy. Maintain and update the shared monthly gift reconciliation process, review gift balances, ensure departments are aware of available funding, prevent overspending, and collaborate with Advancement for reporting. Perform grant accounting and reporting activity for the College as needed. Activities may include: Assist in preparation of grant proposal budgets Review and report on grant expenditures for propriety against grant budgets Work independently with the College's Sponsored Research Office, Principal Investigators and the consortium's Financial Services Office to resolve grant budgeting and accounting issues Monitor compliance requirements for private, state and federal grants and prepare periodic grant activity reports Prepare grant invoices and monitor that grant payments are received and properly credited against receivable. Prepare annual deferred revenue and unexpended receivables journal entries for year-end closing. Leadership and Institutional Collaboration Serve as the College's liaison with the TCCS accountant for questions related to study abroad expense accounting, grant accounting, reconciliations, and reporting. Assist the Budget and Finance Analyst in interpreting departmental financial reports, monitoring revenue and expense activity, and flagging unusual trends or discrepancies. Lead process improvement initiatives related to financial operations and Workday procedures, maintaining and updating job aids, guides, and training materials for College staff. Collaborate with team members to research and respond to accounting and financial operations questions from the Pitzer community. Provide guidance and training for employees on financial procedures, P-card policies, grant or gift management, and use of the College's financial system. Collaborate with Finance Coordinator to provide customer service by assisting departments with accounting and financial questions. Review transactions for accurate accounting classification and supporting documentation in accordance with Pitzer policies. Possess strong knowledge of generally accepted accounting principles (GAAP) and offer sound direction to organization leaders regarding accounting policies. Provide back up support for the Finance Coordinator, as needed, including preparing weekly, monthly, and quarterly journal entries. Provide essential, detail-oriented support to team members in preparation for College Board meetings, ensuring financial information and analyses are accurate and ready for review. Lead completion of College-wide surveys in partnership with the Institutional Research department, ensuring accurate data collection and timely submission. Perform other essential duties and tasks as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES The individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Demonstrate the ability to learn and effectively use various information systems required for the position. Apply proficiency in Microsoft Word and Excel, including the ability to construct and maintain complex Excel spreadsheets. Familiarity with Microsoft PowerPoint and Access. Proven general accounting knowledge and experience in performing accounting analyses, account reconciliations, and financial reporting. Knowledge of college, university, or other not-for-profit accounting and grant accounting (including fund accounting) is preferred. Demonstrate strong analytical and problem-solving skills; identify and resolve problems in a timely manner by gathering and analyzing information skillfully. Ability to anticipate needs and consider all stakeholders. Proven ability to provide strong customer service and communicate financial concepts clearly to non-financial individuals, working effectively and congenially with a diverse community of faculty, staff and students. Maintain confidentiality, remain open to others' ideas, demonstrate a willingness to try new things, and exhibit maturity and composure in dealing with difficult situations. Demonstrate professionalism in interactions, decision making, and presentation of work. Ability to instruct others in use of the College's information systems. Strong verbal and written communication skills in English. Writes with attention to spelling, grammar, accuracy and the needs of the target audience; presents numerical data effectively; and articulates a compelling message. Adapt to changes in the work environment, manage competing demands and deal with frequent change, interruptions, delays or unexpected events with professionalism and composure. Ability to prioritize tasks, use time efficiently, manage multiple responsibilities to meet expectations and deadlines, maintain organized work practices and coordinate meetings and responsibilities effectively. Education/Experience: A bachelor's degree in accounting or a related field; or any combination of education and experience that provides the required knowledge, skills and abilities. An MBA or master's degree is beneficial. Must have three to five years of detailed, technical and general accounting or finance experience, preferably in a not-for-profit or higher education setting. Licenses/Certifications: CPA licensure is beneficial. Supervisory Responsibility: No. Time Type: Full-Time Work Schedule: This is a full-time position working 12 months per year. The regular hours for this position are 8:00 am to 5:00 pm, Monday through Friday. Hours may vary depending on the operational needs of the College or department, including evenings and weekends as required. Work Model: Hybrid (3 days in office/2 days remote) Must have access to reliable and secure computer and internet connection. Must have access to a dedicated and suitable workstation at remote location, including desk or table and supporting, upright chair. Must ensure workstation is safe and free from hazards and ergonomically appropriate. Compensation: Budgeted Salary Range: $72,000-$78,000 per year Physical Requirements: This is generally a sedentary position. Must be able to sit for prolonged periods of time and the manual dexterity to operate a computer for prolonged periods of time. Must be willing to work long hours during peak times. Instructions: Only qualified applicants please. Application Materials: Upload the following materials to complete your application: Cover Letter: Indicate your reason for interest in this position, describe how your qualifications make you an ideal candidate, and explain which of Pitzer's core values best relates to your own. Resume: List relevant qualifications and dates of experience. Professional References: References will be contacted for select applicants and advance notice will be provided. Provide the names of at least three (3) individuals who can speak to your professional qualifications. Include their business titles, contact information and an indication of how you are acquainted with them (e.g., former supervisor, coworker, etc.). Employment Requirements Employment is contingent upon a candidate possessing the knowledge, skills and abilities to be able to successfully perform the essential duties of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities. Employment is also contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States. For positions requiring the use of a college-owned vehicle, employment is contingent upon a driving record acceptable to the colleges' automobile liability insurance. Final candidates in all staff positions will be required to undergo a background investigation; in addition some positions may require a physical lift test and pulmonary function test. Covid-19 Vaccination Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment. Equal Employment Opportunity and Non-Discrimination Pitzer College adheres to both the letter and the spirit of Equal Employment opportunity and Affirmative Action. It does not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, gender, age, sexual orientation, marital status, pregnancy, disability, medical condition, or veteran status, in the administration of its admission policies, educational policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. Pitzer strongly encourages candidates from underrepresented groups to apply. Safety Report In compliance with applicable law, Pitzer College publishes an annual report containing statistical information concerning the occurrence of crime on campus and adjacent thereto, as well as policies and practices concerning security. A copy of this report is online at ***************************************** or by contacting The Claremont Colleges Department of Campus Safety: 251 E. Eleventh Street, Claremont, CA 91711-3947; **************.

Job DescriptionAt Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: **************. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

At Rocketship Public Schools, we believe in the infinite possibility of human potential. We believe that every student deserves the right to dream, to discover, and to develop their unique potential. And it is our responsibility and our privilege to unleash the potential inside every Rocketeer we serve. Our non-profit network of public elementary charter schools propels student achievement, develops exceptional educators, and partners with parents who enable high-quality public schools to thrive in their community. We are a collective of parents, teachers, leaders, and students working together to transform the future for underserved communities across our country. At Rocketship Public Schools, we are unleashing potential. Operations Specialists will work under the direction and supervision of the school site Business Operations Manager. This position is responsible for ensuring that the day-to-day operations of lunch, recess, and arrival/dismissal at the school site run safely and smoothly. Furthermore, Operations Specialists are responsible for ensuring that students maintain culturally appropriate behavior in all operational activities.Essential Functions: Arrange set-up and clean-up for all food items, supplies, equipment, food preparation and serving areas Collect payment for food items for students and staff as needed (e.g. cash) Maintain cafeteria records and reports as required for the purpose of meeting local, state, and federal guidelines Respond to inquiries of students and parents regarding the type and/or cost of meals Supervise and monitor students during assigned recess periods Implement all site rules and safety regulations within the structure of the Rocketship classroom culture Report any unsafe conditions, including equipment, to administrators immediately Ensure a safe and effective arrival/dismissal for all students before and after school hours Utilize appropriate disciplinary procedures and techniques in accordance with the school site discipline plan Attend staff meetings and in-service training as deemed necessary for the position Qualifications: Commitment to Rocketship's mission, vision, and goals Passion for working with children Previous experience managing and/or teaching groups of elementary-age students is strongly preferred Excellent communication and interpersonal skills, with ability to engage and work closely with a wide range of staff members Ability to learn laws, rules, practices and procedures related to public education and specific to Rocketship Public Schools Flexibility and a willingness to learn $19.50 - $23 an hour Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk, hear, and communicate with both adults and children. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is frequently required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds and occasionally climb ladders. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is moderate to high. Compensation:Commensurate with qualifications and experience. Rocketship Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Rocketship Public Schools complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Rocketship Public Schools expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Rocketship Public Schools' employees to perform their expected job duties is absolutely not tolerated. Click here for our Sexual Harassment Policy and here for our Title IX Policy. For questions, concerns, or complaints, please contact Equity/Discrimination Title IX Compliance Officer, Kenzie Kilb. Email: [email protected]. Address: 350 Twin Dolphin Drive, Suite 109, Redwood City, CA 94065. Phone: ************ ext. 115.

The Strategy and Campaign Project and Operations Specialist plays a critical role in supporting the Associate Vice President for University Advancement Strategy and Campaigns (AVP-SC) and the units of Prospect Management and Stewardship within the Strategy and Campaigns department. The position organizes and performs a broad range of complex administrative duties in direct support of the Associate Vice President, and two director level managers. Duties will include but are not limited to taking the lead of high-priority initiatives, with a particular focus on campaign planning and execution, organizational goal setting, cross-divisional initiatives, and internal systems and processes. The Specialist will perform complex administrative, project management, and support functions, ensuring operational efficiency and alignment with university and division-wide strategic goals. The incumbent will manage projects from conception to completion and must be able work under pressure, handling a wide variety of activities with discretion and limited direction. Key Responsibilities Provide high-level project planning, project coordination and logistical support for the University's comprehensive fundraising campaign Monitor campaign timelines, track key deliverables across departments and coordinate with internal and external stakeholders to ensure critical milestones are met Coordinate the execution of division-wide strategic projects and special initiatives led by the Vice President for University Advancement (VPUA) and/or the AVP-SC Independently research, develop and analyze administrative policies and procedures for cross-divisional operations and internal systems and processes, recommending and evaluating proposed solutions Organize and prepare materials for meetings, including recording and distributing accurate meeting notes for information flow to relevant stakeholders Draft, proof and edit campaign and project-related communications, reports and presentation materials at the direction of the AVP-SC Assist with planning and logistics for major divisional events, meetings, retreats and professional learning opportunities Serve as a flexible resource to University Advancement departments for time-fixed or short-term project needs, such as data clean-up, event logistics, or policy documentation Oversee general administrative and operational functions for the Strategy and Campaigns units and department Oversee budget development and management, expenses, budget allocations and reconciliations for the department, working with the Director of Administrative & Financial Services and the Tower foundation Process expenses, purchases and travel ensuring compliance with university and foundation policies Draft and send routine correspondence on behalf of the AVP-SC (e.g., meeting notices, internal communications) and respond to emails, phone calls and messages to ensure timely, professional and appropriate responses to internal and external inquiries Provide comprehensive calendar management for the AVP-SC, including scheduling complex meetings with high-level internal and external stakeholders (e.g., VPUA, deans, senior administrators) Organize and prepare travel logistics, including completing travel requests and expense reports Independently resolves problems and answers queries Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Exceptional organizational, planning and time management skills, with the ability to handle multiple, competing work priorities in a fast-paced environment Strong oral and written communication skills, including the ability to compose, edit and appropriately format professional correspondence and reports Advanced ability to coordinate projects, track details accurately, and meet established deadlines Ability to troubleshoot and proactively resolve common office administration problems and research, develop, analyze and implement procedures Knowledge of budget management, expense tracking and financial reconciliation processes Proficiency with Google Workspace applications, Microsoft Office Suite (Word, Excel, PowerPoint) and other software applications, including design, calendar and database management systems Excellent customer service skills and the ability to communicate professionally and respectfully with a diverse group of constituents, including executive leadership, faculty, staff and major donors Ability to manage and maintain highly confidential records and sensitive information with utmost discretion and professionalism Knowledge and ability to analyze, interpret, compile, apply, integrate, and present complex data and information Knowledge and ability to independently manage and implement complex projects Required Qualifications A bachelor's degree and/or equivalent training Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Preferred Qualifications Three or more years of experience in project management or high-level administrative support in a complex organizational setting Experience working in a university advancement/fundraising environment, particularly with campaign management and fundraising operations Experience supporting senior-level staff and managing highly confidential information Experience handling administrative issues involving the study, analysis and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,927/month - $7,207/month (Step 10 - Step 12) CSU Salary Range: $5,797/month - $8,445/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 8, 2025 through January 4, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.