Administrative Assistant jobs at Mississippi State University - 111 jobs

JSUOnline at Jackson State University is now accepting applications for the position of JSUOnline Administrative Assistant. * Serve as the professional and courteous first point of contact for JSUOnline, handling phone calls, entails, mail, and visitor inquiries. * Coordinate and manage daily office operations, staff support services, supplies, equipment, and facility needs, including inventory and maintenance. * Organize calendars, schedule appointments, and arrange meetings, events, and orientations. * Manage and update departmental records, files, and databases; screen and route correspondence appropriately. * Prepare, process, and track financial transactions, invoices, budgets, and expense reports; order office supplies. * Book travel arrangements and manage related documentation. * Create, proofread, and edit internal communications, reports, and documents. * Send welcome entails and other communications to online students. * Supervise student or temporary workers as needed and support overall student service functions. * Participate in professional development activities and maintain a clean, organized, and professional office environment. * Perform other duties as assigned. Typical Qualifications * High school diploma or equivalent required. * Associates or Bachelor's degree preferred. * 2+ years of administrative support experience, preferably in higher education. * Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. * Strong organizational and communication skills. * Ability to manage multiple priorities, work independently, and maintain confidentiality. * Ability to manage time and meet deadlines.

The Health Center at Jackson State University is accepting applications for its Administrative Assistant position. The administrative assistant is a executes administrative policies and keeps official administrative records determined by supervising official. Also serves as official receptionist and custodian of patient medical records. Examples of Duties * Manage health center clinicians' calendars and independently schedule appointments. * Greet clients, screen incoming calls and correspondences and respond independently when possible. Register patients, retrieve and re-file medical records. * Prepare memorandums outlining and explaining administrative procedures and policies to supervised workers, and monitor compliance. * Schedule programs, events, conferences and make arrangements for use of facilities. * Complete order forms for medications and supplies requested by the clinical staff. * Prepare documents required for budgetary transactions, including those related to grant funds and complete documents required for personnel actions approved by supervisors. * Prepare records, agendas, notices, minutes, and resolutions for meetings. * Serve as official custodian of patient medical records and administrative documents. * Prepare the filing of legal documents with government agencies to conform to statutes. * Prepare confidential correspondence, reports and other complex documents. * Create and maintains database and spreadsheet files. * Arrange travel plans, itineraries, and compile documents for travel-related meetings and conferences of the health center's staff. Typical Qualifications * Bachelor degree preferred from a four-year college or university. * Two-year degree in a healthcare related field and/or equivalent combination of education and experience.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. This position is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: Must be dependable, organized, and skilled with the Microsoft Office suite. Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. As applicable, assist with marketing campaigns and website maintenance. Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: Part-time. 5 - 10 hours per week. Remote work flexibility, based upon need. Salary Range: $17.95 per hour. Required Education and Experience: Ability to maintain a high level of confidentiality. Excellent organizational and communication skills. Ability to work in a team and multicultural environments. Positive and able to handle multiple tasks simultaneously. Strong sense of initiative, maturity, and a high level of attention to detail. Should be able to prioritize and work well as a team member. Quality customer service and interpersonal skills. Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: Event planning knowledge and experience. Experience using Outlook and Microsoft Office. Prior office experience is helpful. Additional Eligibility Qualifications: Position may require occasional evening, in-person, or virtual event attendance. Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details This position is available only to enrolled American University students. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: * Must be dependable, organized, and skilled with the Microsoft Office suite. * Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. * As applicable, assist with marketing campaigns and website maintenance. * Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: * Part-time. * 5 - 10 hours per week. * Remote work flexibility, based upon need. Salary Range: * $17.95 per hour. Required Education and Experience: * Ability to maintain a high level of confidentiality. * Excellent organizational and communication skills. * Ability to work in a team and multicultural environments. * Positive and able to handle multiple tasks simultaneously. * Strong sense of initiative, maturity, and a high level of attention to detail. * Should be able to prioritize and work well as a team member. * Quality customer service and interpersonal skills. * Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: * Event planning knowledge and experience. * Experience using Outlook and Microsoft Office. * Prior office experience is helpful. Additional Eligibility Qualifications: * Position may require occasional evening, in-person, or virtual event attendance. * Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Title Administrative Assistant III Secondary Title SNAP Training and Employment Program (STEP) Group / Grade 5 Classification Classified Overtime Eligible Non-Exempt Division Student Learning & Success Differentials Bilingual Department Student Success Reports To Director, Student Engagement Supervision Received Works under the general supervision of the Director, Student Engagement. Supervisory Responsibility Supervision is not a responsibility of this position. May oversee student employees. Position Summary The primary purpose of this position is to provide administrative support to the STEP program and provide general assistance as needed to the staff, students and faculty working in STEP; assists STEP students by helping them connect with the correct support services on campus, to make appointments, answer questions, or refer them. 1. Administrative * Track, verify, and enter data related to participant eligibility and student progress * Schedule student appointments * Monitor, advise, and assist in STEP budget management * Administrative support for monthly and quarterly reporting to STEP Consortium * Monitor assigned department budgets * Provide a welcoming and inclusive environment both in-person and virtually * General event and project planning and organization as assigned * Prepare agendas and minutes for meetings * Create purchase orders, reimbursements, and travel requests * In partnership with the director, hire, train, schedule and provide ongoing coaching and coordination to STEP student employees 2. Customer Service * Act as point of contact for STEP students and staff including local businesses and service providers * Support the STEP Team with courteous, empathetic, and professional service in greeting employees, students, and campus visitors * Maintain confidential records 3. Other Duties as Assigned * May participate in College committees as assigned * Engages in professional growth opportunities as assigned * Performs other duties as assigned Institutional Expectations * Demonstrates our core values of integrity, collaboration, diversity, equity, and inclusion, sustainability, and courage. * Actively contributes to a culture of respect and inclusivity by collaborating effectively with students, colleagues, and the public from diverse cultural, social, economic, and educational backgrounds. * Participates in recruitment and retention of students at an individual and institutional level in promotion of student success. * Embraces and leverages appropriate technology to accomplish job functions. * Provides high quality, effective service through learning and continuous improvement. Minimum Qualifications * Education - An Associate's degree in business administration/technology, or related area is required. * Experience - A minimum of two years progressively responsible administrative and/or secretarial experience is required. Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree. Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s). Please see our Applicant Guide for more information on education/experience equivalency guidelines. Preferred Qualifications * A Bachelor's degree is preferred. * Preferred certifications: ASIST, Crisis Prevention; ACEs; Trauma-Informed Care, First Aid / CPR / AED. * This position is designated as preferring bilingual fluency in Spanish. Proficiency will be determined by a college-approved certification professional. Proficiency is defined by the ability to express yourself over a broad range of topics at a normal speed. You may have a noticeable accent and will make grammatical errors, for example with advanced tenses, but the errors will not cause misunderstanding to a native speaker. It is the responsibility of the employee to maintain bilingual skills throughout the duration of employment. A bilingual pay differential may apply to this role upon certification. Essential Knowledge, Skills, & Abilities (Core Competencies) * Knowledge - General office practices such as recordkeeping, bookkeeping, computers and data systems, including word processing, spreadsheets, and data management; business English, composition, spelling, and punctuation, and the STEP program. Knowledge of Trauma-Informed practices and basic crisis prevention and intervention skills. Knowledge of customer and student service practices. Comprehensive knowledge of college resources and support services. * Skills - Office management skills; customer service; verbal and written communication skills; computer skills, including Microsoft Office products; organization, leading and prioritizing skills. One-on-one and small group presentation skills; and activity/event planning. Basic conversational Spanish preferred. * Abilities - Multi-task; focus on details, manage multiple priorities and deadlines; keyboard accuracy at 60 wpm; use office and computer equipment and software; establish and maintain effective working relationships with coworkers, students, faculty, outside agencies, and the public; ability to interact with cultural competency and humility with diverse populations; use sound discretion and good judgment in maintaining confidentiality; demonstrate initiative and the ability to work autonomously while interpreting institutional policy and conducting office matters. Other Requirements Remote Work Options (see AP 7239 Working Remotely for more details) * This position functions as an in-person work arrangement, working on-campus with either a set schedule or flexibility depending on operational needs. Physical Demands * Manual dexterity and coordination are required for more than half of the daily work period (about 50%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires mobility including the ability to move materials, 5 lbs. or less daily, and 5-25 lbs. occasionally. This position requires both verbal and written communication abilities. Working Conditions * While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate. This is a Part-time Classified, 19 hour per week (47.5%, 52 weeks/year) position in the Student Success department. Starting compensation is entry level for Group 5 on the 2025-26 Classified Wage Schedule. Position is fixed term/grant funded through 6/30/2026, renewed annually, with continuation dependent upon funding. Fixed term/grant funded positions do not accrue seniority. Position will remain open until filled, with screening scheduled to begin 1/9/2026. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter and resume. Applications missing any of the listed required documents may be considered incomplete and ineligible for further review. RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT ************. ONLY FINALISTS WILL BE INTERVIEWED. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609. Public Service Loan Forgiveness Rogue Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education. Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: **********************************

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:University StaffEmployment Type:RegularJob Profile:Medical Program AssistantJob Summary: The Department of Pediatrics is seeking a Medical Program Assistant to provide direct support to divisional faculty and staff. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and both domestic and international travel. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The work schedule is flexible and will be determined at the time of hire. Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration. Excellent organizational and time-management skills with a keen attention to detail. Ability to plan and carry out work without direct supervision. Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization. Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment. Key Job Responsibilities: Serves as the primary contact and subject matter expert for specified program policies and procedures Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring Coordinates with senior management to define program goals and fiscal objectives Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports Identifies opportunities for program improvements and makes recommendations to the appropriate entities Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel Department: School of Medicine and Public Health, Department of Pediatrics, Pediatric Support Staff The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio - since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research. To provide remarkable health care for everyone in our community, we are committed to fostering a diverse, equitable, and inclusive environment in all aspects of our work. To learn more about the department's work and accomplishments, please visit: ********************************* Compensation: The starting hourly wage for the position is $23.00 per hour; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH University Staff Benefits Flyer 2026 Required Qualifications: Proficiency in Microsoft Office Suite or other relevant software applications. Preferred Qualifications: Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience. Experience in a medical setting, preferably with scheduling or administrative duties. Training in and knowledge of HIPAA regulations. Experience providing office or administrative support in the UW or UW Health System. Education: H.S. Diploma preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: Cover letter Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees. Contact Information: Ashley Rupnow, mailto:*********************************, ************ Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

of administrative assistant. Remote, with headquarters in the United States. Who We Are: Our company is booming thanks to our innovative ideas and excellent customer service. An assertive, thorough, and detail-oriented administrative assistant would be a great asset to our team. This opportunity is ideal for someone who thrives in a team setting and maintains composure under pressure, as it ensures smooth operations and provides excellent support. Crucial responsibilities: Tasks such as organizing office supplies, scheduling meetings, and maintaining calendars are part of daily administrative duties. Reassure stakeholders, both internal and external to the company, and respond quickly to emails and phone calls. Papers, presentations, and reports are examples of written assignments that require creation, style, and editing. It is critical to ensure that sensitive company information is properly stored and filed. Before you go on vacation, make sure you have arranged for all of your transportation, housing, and airline tickets. Arrange for team gatherings, seminars, and excursions. help: Operational Team: Assisting with general administrative work helps team members and upper management stay on track. Assist with data input and reporting as required to keep accurate records and monitor key performance indicators (KPIs) for the firm. A variety of duties can be handled with your assistance, including keeping an eye on development, documentation, and communication efforts. Equipment needed: America must serve as its fulcrum. performed the duties of an administrative assistant or a comparable position with competency. Possessing exceptional skills in organizing and managing one's time enables one to set priorities. Proficient in both written and spoken communication. I have a good grasp of Google Workspace in addition to Excel, Word, PowerPoint, Outlook, and Outlook (all from Microsoft). The ability to work without supervision, take the initiative, and adapt to new circumstances. High level of professionalism, confidentiality, and care for detail. Ability to juggle multiple tasks and meet tight deadlines. What Makes Our Team Unique? place for flexible remote work. an environment that promotes optimism, teamwork, and innovation. attractive compensation and benefits package. opportunities for internal business promotion. Collaborate with ambitious goal-setters. Application Procedures: Those that are neat, self-reliant, and enjoy paperwork should get in touch with us. Joining your résumé with a brief cover letter describing your qualifications would be very appreciated. Note: Only citizens of the United States are eligible to apply for this position.

Title: Typist Clerk/Secretary at East Brunswick Academics Schools Description: The Typist Clerk/Secretary role at East Brunswick Academics Schools is an exciting entry-level opportunity for individuals looking to kick-start their career in administrative support. As a Typist Clerk/Secretary, you will play an essential role in ensuring the smooth functioning of our educational institution, providing valuable assistance in various administrative tasks. At East Brunswick Academics Schools, you will have the chance to develop your skills and gain valuable experience in a supportive and collaborative environment. Your responsibilities will include typing correspondence, reports, and other documents accurately and efficiently, maintaining files and records, responding to inquiries, and providing general administrative support to staff and students. We are searching for enthusiastic individuals with a strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. This position requires computer literacy, proficiency in typing and data entry, and a commitment to maintaining confidentiality and privacy. If you have a passion for administrative work, enjoy working in a fast-paced educational setting, and are eager to contribute to the success of our institution, we invite you to join our team at East Brunswick Academics Schools. Desired Career Level: Entry-Level Responsibilities Transfer data from paper formats into digital files or database systems Transcribe documents from dictated tapes Take notes at meetings with managers and others to create detailed texts Edit completed work for grammar, spelling and punctuation Gather and organize typing material Create spreadsheets and presentations, combining various data from existing files Maintain physical and digital filing systems Scan and print files, as needed Keep information confidential in accordance with security policies Requirements and skills Proven work experience as a Typist, Data Entry Clerk, or Data Entry operator Fast typing skills; using a touch typing system is a plus Experience using data recorders and optical scanners Excellent knowledge of word processing tools and spreadsheets Familiarity with office equipment Strong English language skills Attention to detail with an ability to spot grammar, spelling and punctuation errors Confidentiality High school diploma; additional computer training or certification is a plus

Details Job Title ADMINISTRATIVE ASSISTANT Position Number 8350256 Work Modality Fully Remote Work Job Category University Staff Job Type Part-Time FLSA Status Non-Exempt Campus Off-Campus/Remote Department Name INSTITUTE FOR PASTORAL STUDIES Location Code INSTITUTE OF PASTORAL STUDIES (03200A) Is this split and/or fully grant funded? Yes Duties and Responsibilities * Supports the grant PI, program director, and business manager overseeing and executing the grant budget, assisting with processing financial, and contractual commitments in cooperation with the Finance, Payables, HR (Human Resources), SPA (Sponsored Program Accounting), and ORS (Office of Research Services), under the supervision of the grant PI, Peter Jones. * Performs a variety of clerical duties including payment requisitions, schedule payments, wires, overseeing the BI report, filing documentation. * Performs data entry for grant reports/projects. Minimum Education and/or Work Experience High school diploma or equivalent and one to three years of relevant experience; some positions may require additional experience. Qualifications * Bachelor's degree or equivalent is preferred. * Previous office support staff experience is preferred. * Excellent verbal and written communication skills, organizational and customer service skills required. * Ability to learn new computer software and programs as necessary. * Ability to multitask effectively. * Ability to work well independently and as part of a team. * Ability to interact and collaborate professionally and courteously with other staff members and faculty. * Must have discretion and trustworthiness. Certificates/Credentials/Licenses Higher Education and grant administration experience Computer Skills Proficiency in MS Office applications and website maintenance and development. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/05/2026 Close Date Position Maximum Salary or Hourly Rate $19/hr Position Minimum Salary or Hourly Rate $17/hr Special Instructions to Applicants As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at ********************* For information about the university's focus on transformative education, they should consult our website at ***************************** About Loyola University Chicago Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world. Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here. Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.

Position Title Administrative Assistant - Tupelo Campus Unit Name Nursing - Tupelo Salary Grade 3 Number of Months 12 months Full-time or Part-time Full-Time Hours per week 40 Proposed Annual Salary, Hourly Rate or One-time payment Essential Duties * Serves as the initial point of contact and office receptionist for Tupelo Nursing; provides administrative support, routes calls, greets and directs visitors. * Opens, sorts, and distributes mail. * Composes and types general correspondence, letters, reports, tests, syllabi and related documents. * Establishes and maintains filing system, following record retention procedures. * Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed. * Greets and directs visitors and students; serves as first contact, answers program questions. * Maintains student records, including academic and clinical files. * Maintains student advisee lists for the program. * Checks students for graduation requirements and tracks student progress. * Maintains appropriate forms for all students' needs, assisting with information and execution. * Maintains student clinical requirements within files. * Assists with orientation and/or preregistration. * Maintains student applicant files and prepares for faculty review. * Handles prospective student calls and conducts tours. * Maintains necessary program forms and processes; assists with grade reports. * Types, collates, and mails graduate and employer questionnaires. * Maintains all program calendars; assists program director by scheduling appointments. * Processes change of major forms. * Completes scheduling, processing, filing, and actual completion of student criminal background checks. * Other reasonable duties as assigned. Minimum Qualifications Education & Experience: * High school diploma or GED required; some college or technical school coursework and/or practical knowledge required. * Requires more than 1 year of administrative experience in a professional office environment Other Skills & Abilities: * Proficient with Microsoft Office Suite * Strong communication and interpersonal skills * Ability to organize and prioritize work * Ability to work collaboratively with students, employees, etc. throughout the campus community Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and regularly required to use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Job Description Summary Performs receptionist, administrative and office management duties required for the operation of the Tupelo Nursing Division. Hours of Availability Background Check Statement Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate. Requisition Detail Information Requisition Number FY20708NF Open Date 11/05/2025 Will this job have a specific close date? No Close Date Special Instructions to Applicants This position is fully onsite at the Tupelo Campus.

Qualifications The Administrative Assistant work under the direct supervision of the Professor of ___________ and is accountable for performing a variety of administrative tasks and other duties assigned in support of the ____________ Department. Minimum Qualifications Associate degree (A.S., A.A.) or two year technical certificate in Administration or related field; and 3 years administrative support or secretarial experience. Licensing Requirements: None

Qualifications A B. S. Degree in secretarial science, business administration, or office administration preferred; three to five years of secretarial experience required; employer will consider applicant with any combination of education, training, and/or experience equivalent to completion of a B. S. Degree in secretarial science, business administration, or closely related field of study. Minimum Qualifications High School diploma or equivalent (G.E.D); and 3 years administrative support or secretarial experience. Licensing Requirements: None

JOB TITLE: Administrative Assistant REPORTS TO: Raymond Math Department Chair DEPARTMENT: Mathematics Raymond Campus VICE PRESIDENT: Vide President of Academics GENERAL STATEMENT OF THE FUNCTION All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students. QUALIFICATIONS REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Two or more years of clerical/office/data entry experience in educational environment. Proficient use of all Microsoft products. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assist in maintaining department records and data. Answer student questions. Assist faculty in departmental and classroom needs. Help maintain and account for inventory. Maintain knowledge of diversity-related issues, legislation, and best practices. SUPERVISORY RESPONSIBILITIES: PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities outdoors and off site. We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results. Mission Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession. Vision Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi. Values Hinds Community College aspires to the following IDEALS: * Integrity * Diversity * Excellence * Accountability * Leadership * Stewardship In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities. The following have been designated to handle inquiries regarding these policies: EEOC Compliance: The Office of Human Resources PO Box 1100 Raymond MS 39154; Phone: ************ or Email: ****************. Title IX: Vice President Student Services, Title IX Coordinator PO Box 1100 Raymond MS 39154; Phone: ************ or Email: ******************* Full Time/Part Time: Part time Position Type: Part Time Job Classification: Part Time Scheduled Hours: 19.5

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair. Responsibilities include meeting and greeting students and guests; managing workflow by ensuring that deadlines are met and work is completed correctly; answering and directing phone calls; assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines; maintaining office supplies by checking inventory and ordering office supplies as needed and approved by the department Chair; keeping inventory of furniture, electronics, and all other equipment; prepares responses and requests for information; attending departmental meetings and taking detailed meeting minutes; organizing and scheduling appointments; writing and sending emails, correspondences; faxes and forms; assisting with preparing regularly scheduled reports; maintaining filing system; make travel arrangements; reconciling and submitting expense reports; serve as point of contact for students and alums Physical Demands Applicants must be able to lift, pull, bend, stand, and walk. Required Qualifications Bachelor's degree; proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency ; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three(3) to five (5) years of work experience in an office setting and have excellent typing skills Preferred Qualifications Bachelor's degree; proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel; ability to analyze and revise operating practices to improve efficiency ; ability to create memorandums and take dictation; must be detailed oriented and comfortable working in a fast-pace office environment; exceptional communication skills; superior organizational skills and dedication to completing projects timely; must also have three (3) to five (5) years of work experience in an office setting and have excellent typing skills

Job Title Admin Assistant, Workforce Solutions Job Description The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Workforce Solutions Division. The incumbent will report to the Associate Vice President of Workforce Solutions. Job Duties 1. Provide assistance and clerical support for the Associate Vice President of Workforce Solutions. 2. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations. 3. Exhibit a high degree of confidentiality. 4. Provide an advanced level of work including complete understanding of Banner SCT software (i.e. student information system) or other administrative software and proficiency in the entire Microsoft Office Suite, including Microsoft Word, Access, Excel, and PowerPoint. 5. Respond to requests for information from the Associate Vice President of Workforce Solutions and other College administrators, which may require in-depth research and/or interpretation of College policies and procedures. 6. Assist the Associate Vice President of Workforce Solutions in maintaining an active and current calendar and in preparation for and carrying out scheduled activities and events. 7. Maintain an accurate and organized filing system that is easily accessible for retrieval of archival records and documents with an emphasis on electronic records management. 8. Independently compose and type correspondence involving complex, sensitive, and non-routine matters. 9. Adhere to all College and AccelerateMS guidelines for workforce projects, and maintain up-to-date and accurate project files. 10. Maintain work-flows and assist in keeping prioritized projects on schedule while constantly seeking innovative methods to streamline work. 11. Compile and maintain data on workforce development activities and ensure that all necessary documentation is included in the project. 12. Prepare materials needed for meetings, such as agendas, handouts, binders, etc. 13. Assist in producing reports and summaries for workforce activity. 14. Manage and track contracts for workforce personnel and faculty through the approval and distribution process, and coordinate collection of payroll supporting documentation. 15. Provide attention to detail while creating and entering payroll documents such as part-time contracts, load sheets and time cards. 16. Monitor expenditures and ensure adherence to budgetary commitments in accordance with MGCCC policies, including providing support in fulfilling purchasing guidelines (e.g., procurement card reconciliation). 17. Create projects, classes, and trainee registrations in Banner, Modern Campus (Lumens), and the state workforce tracking system (currently WESS). Assist college users with training, management, and troubleshooting of these systems. 18. Create and maintain Excel spread sheets for workforce tracking and documentation. 19. Assist Associate Vice President of Workforce Solutions in planning and implementing routine responsibilities and functions. 20. Respond to requests for information from AccelerateMS, which may require independent research and/or interpretation of College policies and procedures. 21. Arrange for college vehicles, transportation, reservations, and lodging requirements as needed. 22. Provide detailed and appropriate corrections and edits when proofreading, editing, and producing documents and/or correspondence for the Associate Vice President of Workforce Solutions. 23. Consistently monitor office inventories and anticipate needed supplies or services. 24. Make travel arrangements for the Associate Vice President of Workforce Solutions and provide oversight for insuring trip details and accommodations are correct: handle all necessary paperwork, complete and submit accurate reimbursement records, and track payments. 25. Professionally and courteously accept calls, providing assistance and administering information to callers when appropriate. 26. Communicate issues or conflicts effectively and timely to the Associate VP of Workforce Solutions. 27. Interface well with all levels of the college leadership team, members of the college community, including, business and industry personnel, faculty, staff, students, and other stakeholders. 28. Meet employee development units as required, including necessary training for job-related duties, and maintain current in skills needed to perform job duties. 29. Demonstrate exceptional adherence to work schedules and policies as exemplary performance for co-workers. 30. Perform other duties as assigned by the Associate VP of Workforce Solutions. Mandatory Qualifications (M1) Minimum of Associate Degree from a regionally accredited institution of higher learning. (M2) Experience in an administrative office setting. (M3) Training and/or experience in the operation of personal computers, to include proficiency in Microsoft Word, Outlook, Access and Excel. (M4) Proficiency in written communications such as report writing and the taking and organizing of meeting minutes. Desirable Qualifications (D1) Bachelor's Degree in Business, Education, or related field. (D2) Experience in a community/junior college setting. (D3) Experience with delivery/management of workforce training. (D4) Ability to organize and administer functions, events and programs with minimum supervision. (D5) Experience with Banner and WESS. EEO Statement Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number ************, email address ********************. The College: The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS. State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs. Classification Staff Posting Detail Information Open Date 12/19/2025 Close Date Open Until Filled Yes Special Instructions to Applicants For more information on the position, please contact (Name, Address, Phone, and Email): Rachael Kunz Associate Vice President of Workforce Solutions Advanced Manufacturing and Technology Center 10298 Express Dr. Gulfport, MS 39503 ************

Secretarial/Clerical TITLE: SECRETARY- CURRICULUM AND INSTRUCTION QUALIFICATIONS: 1. High School graduate 2. Strong written and verbal communication skills 3. Strong organizational skills 4. Ability to multitask 5. Experience in secretarial and bookkeeping procedures 6. Ability to operate a computer and enter data SUPERVISES: N/A REPORTS TO: Supervising Administrator JOB GOAL: To perform those tasks necessary to assure the successful operation of Academic Programs TYPICAL DUTIES AND RESPONSIBILITIES: Such duties and responsibilities as may be assigned, including but not limited to: 1. Relieves administrator of office details 2. Coordinates and schedules appointments, meetings, travel arrangements, and greet guests 3. Assists in the preparation of office and departmental budgets 4. Prepares correspondence, memorandums, reports, papers, and project narratives as required 5. Works closely with school secretaries, coordinators, and other personnel as directed 6. Coordinates general office work 7. Maintain files of all information pertinent to the operation of the office 8. Exhibits good communication with offices, schools, and parents 9. Receives and reviews incoming correspondence, reports, and similar documents 10. Demonstrates prompt and regular attendance 11. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan 12. Performs other duties as assigned TERMS OF EMPLOYMENT: EVALUATION: Annually Salary and work year to be established by the Board of Trustees

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment

Performs complex administrative tasks and provides administrative support to a department head and/or manager. May also train clerical support staff. MAJOR DUTIES AND RESPONSIBILITIES: Types business letters, memorandums, reports, charts, etc. on a personal computer. Composes and prepares routine correspondence for signature. Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors. Maintains calendar and schedules appointments; sends/receives incoming and outgoing mail and faxes; and follow-ups on dates for action items. Attends departmental meetings; takes notes and prepares/distributes meeting minutes. Orients new personnel to Job Corps and the Center's policies and procedures. Answers telephone and direct calls to the appropriate person. Orders and maintains office supplies and equipment. Operates office machines and instructs others in the operation of same. Assists the center in every effort necessary to achieve its OMS goals, as well as ensuring that the Zero Tolerance Policy is strictly adhered to. Promotes a positive work environment demonstrating career success standards and core values. Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization. SKILLS/COMPETENCIES: Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines. Excellent interpersonal skills and communication skills both verbal and written. Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills Ability to handle multiple tasks. Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc. Ability to operate office equipment. EDUCATION REQUIREMENTS: High School Diploma or equivalent. EXPERIENCE: Three years work-related experience. OTHER: Must possess a valid Driver's License with an acceptable driving record. ADA REQUIREMENTS: In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose an undue hardship on the company. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. PHYSICAL ACTIVITIES: Reading, writing and communicating fluently in English Hearing and speaking to express ideas and/or exchange information in person or over the telephone Seeing to read labels, posters, documents, PC screens, etc. Sitting, standing, moving about or walking for occasional or frequent periods of time Dexterity of hands and fingers to operate a computer keyboard and other office equipment Kneeling, bending at the waist, stooping and reaching overhead Retrieving and storing files and supplies; occasionally carrying and/or lifting light objects WORKING CONDITIONS: Campus and general office setting Indoor and outdoor environment

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit. Salary Grade: 11 Please see Staff Compensation Structure for salary ranges. Department Profile: The Department of Electrical and Computer Engineering is one of eight academic departments in the Bagley College of Engineering. The Department offers ABET-accredited undergraduate programs in Electrical Engineering and Computer Engineering, which the latter Is jointly offered with the Department of Computer Science and Engineering. It also offers graduate studies leading to M.S. and Ph.D. degrees in Electrical and Computer Engineering. Programs are offered In Starkville, MS, on MS Gulf Coast and Online campuses. The Department is composed of 614 undergraduates, 131 graduate students (70% PhD seeking), 28 faculty members (Including 6 endowed professorships, 4 IEEE Fellows), and 7 staff members. Research expenditures total approximately $15 million annually. Faculty members have developed a strong research program spanning the areas of computer systems, microelectronics, communications, electromagnetics, signal processing, machine teaming, remote sensing, power, controls, and high voltage. The Department houses the largest university operated high voltage laboratory in North America. Additionally, faculty in the department are active in many University research centers (****************************** Essential Duties and Responsibilities: This position provides administrative support to the department head and the full department. Essential duties of this position include: * Coordinate all ECE visitor arrivals to include candidate interviews, REU students and travel reimbursements * Coordinate the monthly Faculty meetings to include generation of meeting minutes * Coordinate all ECE departmental events to include the Advisory Board meetings * Work with the Department Head to schedule senior exit interviews * Post departmental highlights to social media * Collect and Compile articles for the departmental newsletter * Act as the official photographer at events * Coordinate the booking of classrooms and conference rooms * Coordinate correspondence for Eta Kappa Nu initiation * Work with Security to grant/remove ID card building and room access, including to teaching and research labs * Coordinate the Alumni banquet and awards * Coordinate with the BCoE Publications Manager to update website (awards, faculty, etc.) * Other administrative duties as assigned Minimum Qualifications: Level I High school diploma and one year of experience directly related to the duties and responsibilities specified. Level II High school diploma and four years' experience directly related to the duties and responsibilities specified. For promotions, experience must include at least three years at the preceding level. Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Preferred Qualifications: 1. Experience with social media maintenance 2. Experience in office administration. Knowledge, Skills, and Abilities: * Excellent written and verbal communication skills. * Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. * Vision requirements: Ability to see information in print and/or electronically. Instructions for Applying: Interested candidates must apply at *********************** and attached a cover letter, resume, and list of three professional references. Equal Employment Opportunity Statement: Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, **************. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.