Administrative Specialist jobs at MKS2 Technologies

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

Office Admin Assignment Type: 3-month contract with potential for contract-to-hire Compensation: $20-22 Work Schedule: Part Time - 15 hours / week may be eligible for medical, dental, vision, and 401(k). About the Role We are seeking an organized, detail-oriented Office Administrator to support daily office operations and ensure a smooth, welcoming environment for employees and visitors. This role is ideal for someone who enjoys being the go-to person for office needs, coordinating events, and keeping things running efficiently behind the scenes. Key Responsibilities Office Management & Daily Operations Open the office each morning (start coffee, prepare workspace, restock kitchen as needed) Maintain cleanliness of common areas including the kitchen, café space, and conference rooms Manage office maintenance requests (temperature adjustments, repairs, etc.) Coordinate storage closet organization and upkeep Oversee weekly fridge cleanouts and monitoring of expired items Administrative Support Assist with scanning, printing, mailing, shipping, label creation, and general clerical tasks Support Webex/Teams meeting setups and maintain calendars and the ACT database Manage office supply inventory (paper goods, cleaning supplies, stationery, wellness items, coffee pods, etc.) Place recurring or one-off orders through Aramark, Amazon, and other vendors Event & Culture Coordination Coordinate team lunches, office parties, holiday celebrations, and company outings Manage holiday décor setup and takedown Plan and order flowers, gifts, client appreciation items, and gift cards Send birthday announcements, coordinate card signing, and assist with team recognition activities Visitor & Staff Support Maintain the staff calendar and track in-office schedules Assist with meeting room setups and technology preparation Provide additional support to team members and executives as needed Qualifications Prior experience in office administration, facilities coordination, or administrative support Strong organizational skills with the ability to multitask and prioritize Comfortable working in a fast-paced environment Proficient with Microsoft Office Suite and familiar with Webex/Teams Excellent communication and customer service skills

T-Solutions: Your Preferred Partner for Global Services and Innovative Solutions At T-Solutions, we pride ourselves on being the company of choice for those seeking top-tier global services and innovative solutions. Our team comprises highly qualified and uniquely skilled professionals dedicated to delivering services with integrity. We are committed to excellence, enriching our clients, employees, and communities. Who We Are T-Solutions is a woman-owned, veteran-owned business based in Chesapeake, Virginia. We specialize in creating exceptional, responsive solutions to complex challenges for our global clients in government contracting. As an innovative and agile provider, we offer specialized technical solutions and a unique set of capabilities that support mission-critical operations and decision-making. Our expertise spans defense, security, maintenance engineering, logistics, and business transformation, ensuring our customers' success in today's dynamic environment. We align our core competencies with our customers' current and future needs, continually adapting emerging and proven technologies to enhance their capabilities. Career Opportunity We are currently seeking candidates for an IT Specialist position, located in our Wallops Island, VA station. Surface Combat Systems Center (SCSC) Wallops Island requires support for management, engineering, operation, and technical expertise for activation, operations, maintenance and engineering of equipment, systems, and computer programs in support of all Naval Sea Systems Command (NAVSEA) and Program Executive Office, Integrated Warfare Systems (PEO IWS) missions and projects performed at SCSC. SCSC provides live and simulated integrated warfare capabilities in a net-centric, maritime environment to develop, test, evaluate, and conduct fleet operations and training for the warfighter. Essential Duties and Responsibilities Develop, maintain, and troubleshoot software solutions using general purpose and command-line scripting and workflow automation, such as Python, shell scripting, n8n, and C++. Participate in integration, testing, and data workflows across distributed systems. Document technical processes, updates, and resolutions in line with mission and organizational standards. Collaborate with cross-functional teams to resolve issues and achieve operational readiness. Learn and apply emerging cloud technologies to improve system reliability and performance. Education, Knowledge, Experience, Skills, and Abilities Required BS degree in Information Technology, Cybersecurity, Computer Science, Information Systems, Data Science, or Software Engineering from an ABET accredited or NCAE designated institution OR One of the following trainings DAU DCWF WRC 451 System Administrator - Basic Playlist CIN A-531-0767 Tactical Computers and Network Operator NEC C28A Ship's Signal Exploitation Equipment Increment Foxtrot (SSEE INC F) Maintenance Technician OR One of the following certifications Certified Network Defender (CND) CompTIA A+ CompTIA Network+ Familiarity with CI/CD pipelines, containerization, or Kubernetes. Prior experience with Linux is desired. Basic understanding of networking fundamentals. Experience in mission support or DoD environments is a plus. Qualifications Active DoD Secret security clearance is highly desired, however candidates who are eligible to obtain and maintain a DoD Secret security clearance will be considered. If the selected candidate does not hold an active clearance, he/she will receive a contingent offer. A start date will be established once an interim Secret clearance is granted. Must be a U.S. citizen. Must have reliable transportation to and from various work locations. Must maintain the capability to communicate with their supervisor and/or manager when not in the office. Physical Requirements Sitting for long periods of time, standing, walking, crouching, and kneeling. Reaching, handling, using equipment, keyboards, and mobile devices. Ability to lift items weighing up to 20 lbs.

Title: Survey and Program Specialist Assignment Type: 6-month Contract-to-hire Compensation: $35/hr-$45/hr, 80k-90k Salary Work Model/Schedule: Hybrid (3day's on-site), 9:00am-5:00pm CST Benefits: Medical, Dental, Vision, 401(k) What we will need is someone who comes from a research and product/program background within the XD and marketing space running full lifecycle initiatives. One key element will be to designing and managing current surveys and any new requests that come in from stakeholders. This person will need to run data-driven methodologies in their survey tools to create/enhance the journeys of business needs. From here they will work with other Business Units to think big picture in how each survey campaign plays a role in their programs/overall organization. This will include journey mapping, identifying journey gaps for improvements, quantitative research through Qualtrics, and being a critical part of their Measurement Strategy. This is where full lifecycle program/product experience will be important as the role evolves based on the needs. Top Skills Required: -5+ years of Program/Product Management -Survey Tools (Qualtrics, Medallia, SurveyMonkey, Type Form) -Stakeholder Research (Surveys, Quant/Qual Analysis, BRDs, Building out KPIs) -CX and Data-Driven Projects -Process Tactical Trainings -Standardization of workflows/processes

Assignment Type: Direct Hire Pay: $70,000 - $75,000 annually Schedule: Monday-Friday, 8:00am-5:00pm (flexible 8:30am start). Hybrid schedule: In-office on Tuesdays + two additional days of choice. Note: During open enrollment (October), onsite Monday-Friday. Benefits: Eligible for medical, dental, vision, and 401(k). About Our Client Our client is a long-standing, community-focused organization with decades of success and a strong, supportive workplace culture. They are seeking a Leave of Absence Specialist to join their HR team and support the administration of leave programs and broader benefits initiatives. Job Description The Leave of Absence Specialist will play a key role in administering and supporting employee leave and benefits programs. Working closely with the Benefits Manager, this position will focus on managing FMLA, ADA, disability, and related leave programs while also assisting with health, welfare, and retirement plans. The ideal candidate has hands-on leave administration experience as part of a broader benefits function. Key Responsibilities Administer leave programs including FMLA, ADA, STD, and LTD, ensuring timely communication and compliance. Support enrollment and administration for health, dental, vision, life, disability, and 401(k) programs. Coordinate return-to-work processes and provide guidance to employees and managers on leave-related matters. Act as a liaison between employees, HR, managers, insurance carriers, and payroll regarding leave and benefits issues. Maintain accurate benefits and leave data within the HRIS (UKG preferred) and generate reports as needed. Assist with annual open enrollment, new hire onboarding, and life event changes. Partner with leadership on process improvements, compliance initiatives, and benefits program enhancements. Oversee benefit invoice reconciliation and coordinate vendor calls. Provide training, resources, and support to employees regarding leave and benefits programs. Ensure compliance with federal, state, and local regulations (FMLA, ADA, ERISA, etc.). Support broader HR projects as needed. Qualifications Bachelor's degree in Human Resources Management or related field required. Minimum 2 years of direct benefits/leave administration experience (not solely as part of a generalist role). Strong understanding of FMLA, ADA, STD/LTD, open enrollment, and general benefit operations. Proficiency in Microsoft Excel (V-Lookups, Pivot Tables, imports/exports). Experience with HRIS systems (UKG preferred). Strong communication, attention to detail, and organizational skills. Ability to maintain confidentiality in a fast-paced environment. U.S. citizenship required. Additional Details Dress code: Business casual All equipment provided Offer contingent on complete background check (criminal, credit, education, employment, SSN trace) Perks Flexible hybrid work schedule Small, collaborative HR team Stable role with long-term growth potential

Our Bilingual/Spanish Representative team starts between $37,000 - $40,000 per year ($18.00 - $19.25 an hour which includes $.50 an hour in onsite differential plus $1 language differential) plus bonus. We host walk-in applicants on Tuesdays and Thursdays from 11 a.m. to 2 p.m. Stop by our location at 7810 E Escalante Blvd. to apply and interview on the spot. Walk into your career at Afni! What Will I Do as a Bilingual/Spanish Representative? Insurance is one of the most sustainable industries around! Look at it this way - as long as people have assets they want to protect, insurance will be integral in providing peace of mind, and you, as a Bilingual/Spanish Representative are a key player. As part of our Bilingual/Spanish Representative team, you will represent one of the nation's top insurance providers by taking inbound calls from warm leads or current policyholders to assist with their insurance needs. Using strong relationship-building you will provide exceptional customer experience for customers. Duties and Responsibilities Take inbound calls and conduct a consultation to identify the prospective insured's needs. You will take control of the conversation and match products and solutions that will best meet those needs. Educate the customers on our insurance products and services while identifying opportunities to sell additional products. Read all verbatim and ensure all coverages and solutions are communicated effectively using the provided resources. Solve problems and formulate solutions for customers by researching, analyzing, and resolving inquiries regarding insurance and service-related issues. Engage in a conversation with people from all walks of life. Every caller is unique, so providing and customizing assistance according to the policyholder's needs is a crucial part of the role. As a Bilingual/Spanish Representative, you will get: Full time hours. 40-hour work week. Job Stability. We've been in business since 1936. Paid Time Off. Because rest isn't a reward - it's necessary for your wellbeing. Medical, Dental and Vision Insurance. We will help cover the cost of your premium. Tuition Reimbursement. Your goals are important and we'll help you achieve them. Referral Program. We have one of the most lucrative referral programs around. Career Growth. Most of our senior leadership started as agents. We promote from within! Annual Performance Reviews. We reward your good work with more money. At Afni we provide equal employment opportunities to all qualified individuals. Employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, or any other protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. TAZHGen Click this link to learn more about our Referral Rewards Program: **************************************** *Referrals must be new Afni hires and cannot be a rehire. More About Afni: What we do: ************************************** Where are we located: ********************************* What's new with us: *********************************** What it's like being part of the Afni family: ************************************* What are the qualifications to be a Bilingual/Spanish Representative at Afni? At least six months working in a service or sales environment Ability to work in a fast-paced environment Ability to multitask and use effective time management Ability to communicate written and verbally in both Spanish and English Computer skills Requirements Must be 18 years of age Must have GED or High School Diploma Must be legally permitted to work in the United States

Our Bilingual/Spanish Representative team starts between $37,000 - $40,000 per year ($18.00 - $19.25 an hour which includes $.50 an hour in onsite differential plus $1 language differential) plus bonus. We host walk-in applicants on Tuesdays and Thursdays from 11 a.m. to 2 p.m. Stop by our location at 7810 E Escalante Blvd. to apply and interview on the spot. Walk into your career at Afni! What Will I Do as a Bilingual/Spanish Representative? Insurance is one of the most sustainable industries around! Look at it this way - as long as people have assets they want to protect, insurance will be integral in providing peace of mind, and you, as a Bilingual/Spanish Representative are a key player. As part of our Bilingual/Spanish Representative team, you will represent one of the nation's top insurance providers by taking inbound calls from warm leads or current policyholders to assist with their insurance needs. Using strong relationship-building you will provide exceptional customer experience for customers. Duties and Responsibilities Take inbound calls and conduct a consultation to identify the prospective insured's needs. You will take control of the conversation and match products and solutions that will best meet those needs. Educate the customers on our insurance products and services while identifying opportunities to sell additional products. Read all verbatim and ensure all coverages and solutions are communicated effectively using the provided resources. Solve problems and formulate solutions for customers by researching, analyzing, and resolving inquiries regarding insurance and service-related issues. Engage in a conversation with people from all walks of life. Every caller is unique, so providing and customizing assistance according to the policyholder's needs is a crucial part of the role. As a Bilingual/Spanish Representative, you will get: Full time hours. 40-hour work week. Job Stability. We've been in business since 1936. Paid Time Off. Because rest isn't a reward - it's necessary for your wellbeing. Medical, Dental and Vision Insurance. We will help cover the cost of your premium. Tuition Reimbursement. Your goals are important and we'll help you achieve them. Referral Program. We have one of the most lucrative referral programs around. Career Growth. Most of our senior leadership started as agents. We promote from within! Annual Performance Reviews. We reward your good work with more money. At Afni we provide equal employment opportunities to all qualified individuals. Employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, or any other protected characteristic as established by law. This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. TAZHGen Click this link to learn more about our Referral Rewards Program: **************************************** *Referrals must be new Afni hires and cannot be a rehire. More About Afni: What we do: ************************************** Where are we located: ********************************* What's new with us: *********************************** What it's like being part of the Afni family: ************************************* What are the qualifications to be a Bilingual/Spanish Representative at Afni? At least six months working in a service or sales environment Ability to work in a fast-paced environment Ability to multitask and use effective time management Ability to communicate written and verbally in both Spanish and English Computer skills Requirements Must be 18 years of age Must have GED or High School Diploma Must be legally permitted to work in the United States

Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in Washington, D.C. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-160K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices) #IND1

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support · Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. Arrange executive travel, prepare detailed itineraries, and process expense reports. Coordinate executive engagements, corporate hospitality, and leadership-related events. Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. Greet and host visitors, providing high-level hospitality and client-facing support. Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office Maintain and organize digital and physical filing systems. Handle executive correspondence with professionalism and confidentiality. Support payroll and accounts payable processing for associated business entities. Track receipts, manage petty cash, and maintain related documentation. Perform occasional local errands and manage the company courier vehicle. Personal Support Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. Facilitate personal meal arrangements, purchasing support, and household or service coordination. Arrange repairs, services, and maintenance for select executive-related properties. Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits here .

The Administrative Officer plays a pivotal role in supporting the operational efficiency of security services for a high-value data center environment. This position ensures compliance, record keeping, personnel support, ongoing training, and seamless administrative coordination in a mission-critical facility requiring heightened security protocols. Responsibilities: Documentation & Compliance * Maintain accurate records of incident reports, visitor logs, shift schedules, and audit documents * Ensure compliance with data center security standards and company policies Personnel Coordination * Assist in onboarding and scheduling of security personnel * Liaise between site supervisors and HR for leave, attendance, and disciplinary tracking Communication & Coordination * Serve as the primary point of contact for administrative inquiries related to security operations * Manage internal communications between on-site teams and corporate office Systems & Reporting * Update and manage security management systems and reporting tools * Prepare weekly and monthly performance reports and submit to management Procurement & Inventory * Track supplies, uniforms, and security equipment inventory * Coordinate with vendors for restocking and repairs Training & Development * Organize and document required training for security personnel, including site-specific procedures and emergency protocols * Schedule refreshers and compliance retraining based on regulatory updates * Collaborate with site supervisors to identify skills gaps and recommend internal or external training programs * Monitor certification renewals (e.g., CPR/First Aid, Fire Safety, Defensive Tactics Qualifications: * Associate or Bachelor's degree in Business Administration, Criminal Justice, or a related field * Prior experience in administrative roles within security, law enforcement, or facility management sectors * Strong organizational, multitasking, and communication skills * Familiarity with incident reporting software and Microsoft Office Suite * Discretion and professionalism in handling confidential information * Consistent availability and responsiveness, including evenings, weekends, and after-hours Preferred Skills: * Experience in high-security environments (e.g., government, IT, financial sectors) * Knowledge of OSHA and facility safety standards * CPR/First Aid certification is a plus

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR s steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI s, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR s safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

HIRING A CONSTRUCTION ADMINISTRATOR INTERN IN HOUSTON Founded in 1972, DBR has evolved into the premier MEP engineering firm in Texas, providing mechanical, electrical, and plumbing engineering services, as well as building commissioning, integrated technology, and security system consulting. DBR's steady growth has been fueled by loyal clients who appreciate our willingness to listen, open-minded approach to problem-solving, and relentless commitment to service. Now, more than 50 years later, DBR has a team of over 200 professionals in seven cities across the State of Texas. While our history guides our growth, our talented team of consultants are focused on the future. We are helping to create healthy and comfortable environments that will stand the test of time. RESPONSIBILITIES Observe and/or interact with various professionals related to the construction field including owners, engineers, architects, general contractors, and subcontractors Attend company training and departmental meetings on an ongoing basis Assist with the overall construction administration responsibilities, manage RFI's, and answer, complete, and return submittals in a timely manner Assist in 11-month warranty and maintenance site walks. Attend owner, architect, and contractor meetings, take meeting notes Review MEP documents for quality control Survey existing MEP systems to document existing conditions Review owner and maintenance manuals (O&Ms) and prepare written report Perform project site visits and create observation reports Attend project kick off meetings or huddles Attend onsite meetings to assist in resolving coordination conflicts Learn how to navigate through drawings and specifications Watch DBR's safety training video Attend manufacture equipment startups demonstration and training PHYSICAL REQUIREMENTS Ability to physically maneuver by foot minor obstacles at construction projects Talk/Hear: The person in this position frequently communicates with clients and team members regarding project information. Must be able to exchange accurate information in these situations. Use hands/fingers to handle or feel objects, tools or controls: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer Stand or Sit: Must be able to remain in a stationary position 50% of the time Move: The person in this position needs to occasionally move about inside the office to access office machinery, project information, etc. See/Visual Acuity: Must have close vision, distance vision and the ability to focus to perform an activity, such as preparing and analyzing data and figures; viewing a computer terminal; extensive reading at distances close to the eyes Must be able to lift to 15 pounds at times. WORKING CONDITION Subject to inside environmental conditions: protection from weather conditions but not necessarily from temperature changes. The worker is not substantially exposed to adverse environmental conditions (such as in a typical office environment.) The noise level in the work environment is usually low to moderate. QUALIFICATIONS Pursuing a degree in Construction Science or Engineering Works well in a fast-paced environment Maintain a positive attitude Show a willingness to learn and ask questions Must be eligible to work in the United States without sponsorship Valid driver license for required travel (20-30%) SKILLS Proficient in all Microsoft Office Applications Ability to communicate and work with others as part of a project team Excellent research and organizational skills This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.

BlueForce, Inc. is seeking Administrative Automation and Support Specialist to provide professional services and subject matter expertise CONUS and OCONUS in support of the US Department of State (DoS) Bureau of International Narcotics and Law Enforcement Affairs (INL) Program. If you want to be considered for this opportunity, please apply; our recruiting team will be happy to contact you and keep you informed of this upcoming project. Job opportunities, duties, responsibilities, and qualifications are subject to change based on specific task orders that will be published in upcoming months Duties and Responsibilities * Manage and update spreadsheet data, with attention to detail to spot errors or inconsistencies * Manage and update database information with the assistance of partly- or mostly-automated processes * Use automated workflows to manage internal process trackers and email communications * Set up and manage automated calendars or other scheduling tools * Manage mailboxes and triage help tickets appropriately * Provide timely and friendly customer support to users of INL IT systems over email, chat, and video call * Communicate problems or suggestions about automated workflows or other systems to the team * Conduct analysis and generate reports designed to describe workflow outputs and identify opportunities to improve * Other duties as assigned

Love your job and fuel your passion. As a Mechanical Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Ranked among Building Design + Construction top Engineering Firms for both Airport and Data Center design four years running! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/Veteran/Disability Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.

About GKG With a passion for excellence, Golden Key Group (GKG) helps clients solve their strategic, organizational, and operational challenges to better meet their mission demands. We have serviced more than 25 Federal departments and agencies and several large commercial companies since our inception in 2002. Golden Key Group's talented professionals, combined with our strategic partners, bring a depth of commercial and government experience and expertise. We are relentless in delivering the highest levels of services to provide tangible value and create sustainable results for our clients. Overview Administrative roles are the heartbeat of all organizations, tracking office workflows, maintaining Executive expectations in work products, and enabling all team members to conduct their specialty through office operations. This announcement is associated with GKG's Future Opportunities. Future Opportunities includes contract driven professional services that are in proposal, source selection, or recently awarded. Expressing interest in GKG's Future Opportunities offers you the ability to share your capabilities and career interests with GKG; aligning your next step with your career goals! Responsibilities Perform day-to-day administrative functions for the assigned office or organization, such as filing, typing, copying, receiving phone calls, etc. Update and maintain customer owned information databases as needed, including paper documents and manual filing. Conduct package/task routing to secure timely feedback and approvals for submissions. Document and track correspondence, including receipt of taskings and requests for information from a variety of internal and external contacts and tracking and issuing completed response materials. Manage assigned Executive and Management schedules and correspondence prioritization. Plan, document, and manage Executive and Managerial travel logistics and reimbursements. Control foot traffic for those looking to interact with assigned Executive and Management personnel in alignment with calendar and schedule. Answer questions on package/task routing, material formats, and Executive and Management expectations on drafted products and materials. Support maintaining office automation, such as maintenance and management of office machines. Successfully interact with a broad range of stakeholders, including internal and external personnel and from entry to Executive level. Other duties as assigned. Qualifications Public Trust Clearance 1-3 years administrative experience Desired Qualifications Ability to perform with minimal supervision.

Come build your future at our award-winning company with this exciting 3-month paid internship! Gain hands-on experience, work alongside industry professionals, and develop real-world skills in a dynamic and innovative environment while making a positive impact in our community. Paid internship - earn while you learn! Mentorship & professional development opportunities A fun, collaborative, and creative work culture This is your chance to kickstart your career and make a meaningful impact. Don't miss out-apply today! Credit Union West has been named a ‘Top Company to Work for in Arizona' for the 13th year in a row (2013-2025)! This prestigious award announced by Best Companies is earned by achieving stellar marks in a comprehensive workplace survey, where employees are asked to rate and share feedback including culture, leadership and overall satisfaction. Internship Dates: 01/05/2026 - 03/31/2026 20 hours per week for 3 months Must be 18+ years old $15.15 per hour POSITION SUMMARY We are seeking a motivated and enthusiastic intern to join our Administration team. This internship offers a valuable opportunity to develop skills, gain real-world experience, and contribute to the secure and efficient operations of administration at a growing credit union. They will be responsible for performing a range of clerical and administrative tasks to support business operations, serve as a Corporate Center Lobby Receptionist, and support a professional environment by delivering a service excellence attitude that builds trust and loyalty to inspire our members, employees, and communities to achieve their financial goals and enhance their quality of life. ESSENTIAL FUNCTIONS & ADDITIONAL RESPONSIBILITIES • Administrative Support - Performs a range of clerical and administrative tasks to support daily operations. Duties such as but not limited to filing, typing, copying, binding, scanning, faxing, record keeping, appointment scheduling, mail distribution, event planning, business correspondence, screening administration phone calls, greeting office guests, etc. • Receptionist - Serves as Corporate Center Lobby Receptionist. Receives and screens all visitors, takes appropriate action to ensure that the visitor is efficiently handled and directed to the proper party. Receives and screens all incoming deliveries, takes appropriate action to ensure that the package or packages are promptly and accurately distributed to the proper party. Receives and screens telephone calls. Answers routine questions or directs them to appropriate personnel. Records and relays messages as needed. Maintains lobby security by following procedures, monitoring logbook, and issuing visitor badges. • Business Communications and Relationships - Supports a professional environment and attitude that promotes the organization's mission statement and core values. Promotes and supports a cooperative and collaborative environment. Displays a positive professional image of the credit union. Maintains professional business relationships with members, officials, vendors, service providers and other business professionals. Ensures that all communications, either written or verbal, are well-organized and effective. Acknowledges and resolves, when possible, requests, questions, complaints, and problems received. Keeps management informed of possible concerning activities and significant problems. Attends and participates in business meetings, events, or functions as required. • Perform other duties as assigned. PROGRAM AND STRUCTURE • Orientation - All interns will participate in an orientation session, which will cover the Credit Union's history, values, policies and work expectations. Interns will be introduced to their department and team members. • Mentorship - Each intern will be paired with a mentor or supervisor who will guide them through the internship, providing support, feedback and career development advice. • Projects and Tasks - Interns will be assigned specific projects, tasks, and responsibilities based on business needs and when possible, aligned with their academic studies and career goals. QUALIFICATIONS & REQUIREMENTS EDUCATION: High school diploma. EXPERIENCE: Able to communicate effectively and tactfully with employees both orally and in writing. Demonstrate critical thinking and being self-reliant to better analyze and solve problems. SKILLS & COMPETENCIES • Live the mission, vision, and core values of the credit union. • Able to communicate effectively and tactfully with employees and members both orally and in writing. • Exceptional leadership skills: ability to motivate, influence, and engage direct and indirect reports and peers with a significant level of diplomacy and trust. • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills. • Energetic, forward-thinking, and creative in businesssolutions with high ethicalstandards and trustworthiness. • Act as a change agent who can collaborate with diverse interests and adapt to internal, market or regulatory-driven changes.• Proven, high-level experience of decision-making within the discipline and authority of the role. • Use of advanced logic to make highly complex judgments with a material impact at the organizational level. • Work as a team member and possess positive influencing skills to bring others to new thinking and mindset. • Present a professional, courteous image when interacting with members, co-workers, the Board of Directors, management, business partners, and the community to build strong collaborative business relationships. • Maintain working knowledge of Microsoft Office, SharePoint, and collaborative tools (Teams and Zoom). • Thorough knowledge and understanding of organization's Employee Handbook and policies. • Must comply with the Bank Secrecy Act in addition to other Federal laws, including but not limited to U.S. Patriot Act, Office of Foreign Assets & Control, Anti-Money Laundering, Right to Financial Privacy Act, and the Bank Bribery Act.