Administrative Assistant jobs at Mohawk Industries - 1273 jobs

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. + Supports the execution of strategic initiatives; includes tracking metrics and milestones. + Builds effective relationships with internal/external stakeholders. + Analyzes data and information to provide insights and recommendations. + Leads the planning, coordinating and implementing department events. + Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. + Coordinates and monitors budgets and reporting on results vs. budget. + Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. + Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. + Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. + Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). + Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. + Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements + Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. + Makes travel arrangements, booking flight/hotel reservations as needed. + Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. + Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. + Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. + Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). + Collaborates with internal and external stakeholders in order to deliver on business objectives. + Organizes work information to ensure accuracy and completeness. + Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. + Analyzes issues and determines next steps. + Broader work or accountabilities may be assigned as needed. **Qualifications:** + Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. + Specialized knowledge. + Verbal & written communication skills - Good. + Organization skills - Good. + Collaboration & team skills - Good. + Analytical and problem solving skills - Good. **Salary:** $41,714.00 - $69,000.00 **Pay Type:** Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** **About Us** At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************** BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Application Deadline:01/30/2026 Address:142 E. 200 South. Job Family Group:Business Management. Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Man Administrative Assistant, Business Operations, Administrative, Support, Assistant, Skills, Banking

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **The Executive Assistant will provide comprehensive administrative support to up to three Vice Presidents within the Corporate Controllership Organization. This role is responsible for managing a wide range of administrative tasks, ensuring the seamless and efficient operation of the department. Corporate Controllership is a dynamic, fast-paced environment, requiring the Executive Assistant to collaborate across diverse business partners both within and outside of American Express. The ideal candidate will demonstrate exceptional organizational capabilities, professionalism, and discretion, while confidently manage sensitive information and operate effectively under pressure. Building strong relationships, resourcefulness, and the ability to navigate a large organization with agility are essential for success in this position. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week.** **Key Responsibilities:** § **Serve as a professional point of contact for assigned leaders, addressing inquiries with discretion, professionalism, and efficiency.** § **Manage complex calendars across multiple time zones; maintain organizational charts and distribution lists.** § **Coordinate all logistics for meetings, including room bookings, materials preparation, and catering arrangements.** § **Prepare, review, and process expense reports in accordance with company T&E policies.** § **Arrange comprehensive travel itineraries, including hotel reservations, transportation, meeting agendas, and relevant contacts.** § **Process internal invoice requests, including Ariba and Amazon orders.** § **Manage emails and correspondence promptly and efficiently.** § **Collaborate with the IT helpdesk to troubleshoot and resolve technical issues.** § **Partner closely with the Senior Executive Assistant and the MA team to ensure effective communication, coordination, and support of broader team processes.** § **Develop and sustain strong working relationships with Executive Assistants and enterprise partners across all organizational levels.** § **Provide support for special projects and ad hoc assignments as needed.** **Minimum Qualifications:** § **Minimum of five (5) years' experience in a similar administrative support role within a fast-paced environment.** § **Proven experience in supporting senior executives with exceptional organizational, administrative, and people skills.** § **Expertise complex calendar management and meeting coordination for both internal and external parties.** § **Proven ability to arrange domestic and international travel.** § **High level of integrity and discretion managing confidential and sensitive information.** § **Self‐starter ability to work independently with strong written and verbal communication, exceptional attention to detail with the ability to prioritize effectively.** § **Positive, proactive, and solutions-oriented attitude; dependable and able to anticipate and meet organizational needs.** § **Experience in computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word, and Outlook** § **Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, Webex, Slack.** § **Flexibility, ability to work effectively in a team, anticipate needs and seek ways for leader's organization to run efficiently.** § **Manage Organizational charts, distribution list.** § **Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave; build and maintain strong working relationships with Executive Assistants and enterprise partners across all band levels.** **Preferred Qualifications:** § **Bachelor's degree or equivalent experience.** **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions **Job:** Finance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 26001067

Application Deadline:01/30/2026 Address:50 S 6th Street. Job Family Group:Business Management. Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Mana Administrative Assistant, Business Operations, Administrative, Support, Assistant, Skills, Banking

FULL-TIME Part-time Who we are At 24 Hour Fitness, we are dedicated to our mission of creating a healthier, happier world. We are passionate about providing a fitness community that is accessible, affordable, and welcoming to everyone. We're on the hunt for team members who are committed to being the best part of each other's day and who have a genuine desire to help our members achieve results they can feel proud of. You're excited about this role because you will: * Share your passion for fitness by helping new members get started on their fitness journey. * Apply your ability to make genuine connections with people, seek to understand their unique needs, and prescribe the perfect solution. You'll spend your days: Developing first-name relationships with members, answering questions, resolving concerns, and putting both members and guests in touch with the appropriate resources. You help keep our gym clean, well-maintained, and safe for members and guests. Delivering an outstanding and well-rounded sales and service experience to all guests and members by ensuring a welcoming, informative, and inclusive experience when they visit - you help inspire them to take the right next steps in pursuing their fitness goals within our community. Supporting an exceptional new member onboarding experience that helps members get connected to our fitness offerings. You are the first face they see when they walk in, so your friendly greeting/check-in and prompt attention to their needs have a meaningful impact on their sense of belonging. We're excited about you because you: Are authentic, sincere and open-minded; you show up as who you are; you are self-motivated, passionate about helping others, eager to learn, and have a genuine interest in helping others. Strive to excel, exceed goals, have a can-do attitude and embraces failure as an opportunity to grow and learn. Love to achieve or exceed your goals, and you have a genuine service mentality. You have 1+ years of retail or fitness sales experience. Note: CPR and AED certification required within 60 days of employment. VARIABLE COMPENSATION: Team Members in this role are eligible to participate in 24 Hour Fitness's Fitness Sales and Membership Sales Commission Plans. These plans reward exceptional service, incentivize success, and empower earning potential by aligning pay with your contributions. Availability * Full-time, with flexible availability across weekdays, weekends, and holidays to best serve our member community Travel Requirement * Minimum travel may be required for training purpose and lead generation. DISCLAIMER : This job description is intended to describe the general job functions and requirements for this position. This is not intended to be an exhaustive list of all the qualifications, responsibilities, duties, and skills required. 24 Hour Fitness reserves the right to modify, add, or remove duties as necessary. Benefits Summary 24 Hour Fitness offers benefit programs designed to meet the diverse needs of all team members, including health coverage, as well as Company paid benefits that are automatically provided at no cost, such as group life and accident insurance. There are eligibility requirements for each plan based on your position, hire and/or service date and your average hours worked. Benefit eligible team members may also accrue vacation hours. All 24 Hour Team members, and their eligible dependents, receive a complimentary membership. Compensation Summary All Employees: Free Club Membership, Employee Assistance Program (EAP), Basic Group Live and AD&D Insurance ($10,000), and 401k Savings and Investment Plan. Average of 30 hours or more per week: Medical/Dental/Vision Benefits, Paid Time Off, and Sickness Benefits (in addition to the above). Actual offer may vary from posted hiring range based on location, work experience, and/or education. Pay Range: $17.75 - $17.75 FUNCTIONAL GROUP Service

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **Executive Assistant** Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to VPs in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. **Key Responsibilities** + Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics. + Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. + Preparing, reviewing, and processing expense reports, in line with company T&E policy. + Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings. + Managing e-mails and correspondence in a timely manner. + Assisting with timekeeping and payroll duties. + Ordering workstations, devices and accessories as needed by the team. + Processing invoices and requisitions. + Assisting in the management and coordination of compliance-related projects and initiatives. + Proactively identify and resolve administrative issues and challenges. **Minimum Qualifications** ** ** + Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills. + A keen attention to detail and a sense of urgency in execution and follow-up. + Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction. + A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. + Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable. + Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook. + Knowledge of MyInfo, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. + Excellent written and verbal communication skills. + Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently. + Exudes professional maturity. + Bachelor's degree preferred. **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions. **Job:** Administration **Primary Location:** US-Arizona-Phoenix **Other Locations:** US-Arizona-Phoenix **Schedule** Full-time **Req ID:** 25022898

Northwestern Mutual - Chicago enjoys a rich heritage as a provider of financial planning services. Since 1872, when Northwestern Mutual opened this office in Illinois, our growing firm has worked diligently to help people achieve their goals and dreams for financial growth and security. We are currently seeking a full time Office Manager to join our Hyde Park NM - Chicago office. The Office Manager is the first impression for guests and is responsible for overseeing the daily operations of the office . Below is a partial listing of job duties completed by the Office Manager: Assistant to the Managing Director Review office communication and relay important information or changes to leadership Monitor and approve expenses Cover reception area in the office, greet visitors, answer phones, book conference rooms, setup for meetings Be the liaison with building management and vendors Desired Skills: Excellent oral and written communication skills, organization, time management, strong attention to detail, ability to multi-task, Microsoft applications, ability to maintain confidentiality. Requirements: Full-time, in office 5 days a week 1-3 years of customer service, preferred Familiarity with Microsoft applications

Req ID: 77526 Location: Oklahoma City -OKC Areas of Interest: Trust Pay Transparency Salary Range: N/ A Application Deadline: 04/30/2026 BOK Financial Corporation Group includes BOKF, NA; BOK Financial Securities, Inc. and BOK Financial Private Wealt Administrative Assistant, Administrative, Senior, Assistant, Financial, Division Manager, Technology, Banking

Req ID: 77176 Location: Tulsa -TUL Areas of Interest: Administrative; Business Banking Credit; Business Banking Underwriting; Commercial Banking; Commercial Banking, Business Banking; Commercial Banking, Commercial Real Estate; Commercial Banking, En Administrative Assistant, Administrative, Senior, Banking, Assistant, Financial, Technology

Operations & Marketing Assistant Coconut Grove, Miami Job Title: Operations & Marketing Assistant About the Role We are seeking a highly organized and dynamic individual to support the President of a privately held real estate company and its Controller based in Miami. This is a hands-on, varied role that requires a proactive professional who thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and can balance both strategic and operational responsibilities. This position is ideal for an experienced Assistant or operations professional looking to step into a broader role with significant exposure to leadership, investor relations, marketing, and cross-company initiatives. Key Responsibilities Serve as a trusted partner to the President, managing priorities, communications, and special projects across three operating entities. Oversee the day-to-day operations of a small office in Coconut Grove, ensuring smooth business flow and a professional environment. Coordinate, prepare, and refine investor presentations, board materials, and executive reports in CANVA, Powerpoint or similar product. Work closely with the Controller on any finance related projects that may need additional support. Lead and track execution of key initiatives, ensuring alignment with company goals and timely completion. Act as a central point of contact between leadership, staff, and external stakeholders. Manage multiple administrative, financial, and operational projects simultaneously. Provide oversight and support across areas including investor relations, business development, marketing, and corporate operations. Anticipate needs, identify gaps, and proactively recommend solutions to drive efficiency and effectiveness. Qualifications 2+ years of experience as an Executive Assistant, Operations Manager, Marketing Assistant or similar role in real estate, investment, or related industries. Strong organizational and multitasking skills with a proven ability to manage several competing priorities. Exceptional written and verbal communication skills. Highly proficient in Microsoft Office Suite (PowerPoint, Excel, Word); experience with design and presentation tools a plus (ie CANVA or similar). Comfortable managing both high-level projects and detailed administrative tasks. Discreet, professional, and able to handle confidential information with integrity. Entrepreneurial mindset: enjoys a varied workload and thrives outside of a 9-5 routine. Located close to Coconut Grove with the ability to work full-time in the company's office. Why Join? Opportunity to work directly with the President and senior leadership team of a dynamic real estate company. Broad exposure across multiple operating companies and projects. A role with variety, responsibility, and the chance to make a direct impact on business best practice, procedures and technology implementation. Entrepreneurial culture with a new office in Coconut Grove, FL

Our staff enjoy flexible hours, summer Fridays, and dress for your day attire! Essential Job Functions: Process tax returns. Reception and telephone duties - including initial contact with the public, answering and directing incoming calls. Mail duties. Provide assistance to all staff members including producing letters, mailings, client financial information, etc., adhere to code of ethics. Requirements: Minimum of at least 2 years' related experience. Possess excellent phone, MS Word, and Adobe Skills. Ability to write clearly, read and interpret written information, present ideas effectively and document activities. Ability to work with individuals with various needs while adhering to the firm's policies and procedures. Must possess excellent written and oral communication. Able to work some evenings and Saturdays during March and April. Benefits: Family Friendly Culture Competitive Salary Flexible Work Schedules This position would be in office during training and then hybrid once training is complete. Summer Fridays Dress for your Day Health Insurance, dental, vision, 401(k), life insurance, supplemental short and long-term disability

We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner to our VP of Operations. You will work to anticipate needs, manage priorities, and ensure seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization. This is role is 100% on-site. KEY RESPONSIBILITIES: Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity. Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly. Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials. Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes. Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders. Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives. Organize and manage department files and records for easy access and efficiency. Assist with special projects, purchasing, and provide administrative support as needed. KNOWLEDGE, SKILLS, AND ABILITIES 5+ years of experience in an administrative support role Excellent communication skills - both written and verbal - with a professional and polished demeanor. Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and confidentiality when handling sensitive information. Ability to work under pressure and meet tight deadlines in a fast-paced environment. A proactive, problem-solving mindset with the ability to anticipate needs and take initiative. EDUCATION QUALIFICATIONS: 4-year college degree preferred #americo

Field Office Administrative Assistant Why This Role Matters As our Field Office Administrative Assistant, you'll be the connector who keeps everything running smoothly. From coordinating schedules to supporting regional management, you'll play a key role in ensuring our team stays organized, informed, and ready to deliver. This is more than just an admin role-it's a chance to grow, contribute, and make an impact every day. What You'll Do Keep documentation up to date and maintain clear communication with regional management Organize meetings, video conferences, travel itineraries, and manage calendars Support team members who are traveling or working remotely Take notes during meetings and share materials with the team Prepare reports, presentations, and correspondence that make information clear and accessible Manage expense reports and reconcile charges accurately Welcome visitors, answer calls, and maintain a professional office environment Distribute mail, email, and internal communications Maintain filing systems and ensure information is easy to find Jump in on special projects and process improvements as needed What We're Looking For 2-5 years of administrative or office support experience (new grads welcome to apply) High school diploma required; bachelor's degree preferred Strong computer skills (Word, Excel, PowerPoint); SAP Ariba experience is a plus Japanese language skills are a plus Soft Skills That Set You Apart High emotional intelligence and ability to work with diverse personalities Strong customer service mindset and stakeholder awareness Proactive, organized, and initiative‑driven Comfortable making decisions in ambiguous situations Clear communicator across all levels, internal and external Customer‑facing experience preferred Why You'll Love Working Here You'll gain exposure to diverse teams and stakeholders, building skills that grow your career You'll be part of a collaborative, supportive environment where your voice matters You'll have opportunities to learn, develop, and take initiative on meaningful projects You'll enjoy a role that balances structure with variety-no two days are the same

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

This Administrative Assistant II position will be a temporary work assignment, March 1 to August 30, 2026. Assists the Community Development Manager, Community Development Analyst and internal clients with achieving goals established by the enterprise-wide Community Leadership & Engagement Operating Plan, as approved by the Community Leadership Committee and Board of Directors. The position will be responsible for: * Utilizing software and data management platforms for the collection, validation/documentation and analysis efforts related to CRA lending (HMDA, CRA small business/small farm and community development lending), investments and services. Preparing lending, investment and service performance analysis reports which assists management with assessing ongoing CRA performance, meeting Community Leadership & Engagement Operating Plan goals and regional community leadership performance. Preparing above mentioned information, reports and analysis for CRA examinations, audits and internal use for the Community Leadership Committee, Community Investment Committee, regional CRA committees and periodic reporting to the Board of Directors. Processing and submission of applications for Community Investment programs available through the Federal Home Loan Bank of Indianapolis. Representing the Bank both internally and externally regarding community leadership initiatives, programs and projects assisting with maintaining a community outreach portfolio across the Bank's footprint. Adapting quickly to dynamic situations as they arise and support community development initiatives when and where necessary. Assisting in providing CRA-related information requested by internal departments. The incumbent in this position must be proficient in interpreting, analyzing and understanding the CRA exam performance expectations and interpreting guidance for the CRA and its impact. ESSENTIAL REQUIREMENTS Facilitates the collection, evaluation, documentation and organization of CRA lending, investment and service activities. Prepares lending, investment and service performance reports as needed. Provides assistance in managing Federal Home Loan Bank Community Investment programs through implementing procedures, processing, submission and monitoring. Provides assistance with internal/external CRA reviews/examinations to ensure the Bank is following all regulatory requirements. Conducts on-going data integrity validation of CRA-eligible activities and prepares required reporting as needed and requested. Remain current on regulations related to community oversight and CRA requirements as well as industry best practices to ensure maximum efficiency and effectiveness. Understands all applicable laws that apply to the position and complies with the regulatory requirements. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE Two (2) - five (5) years of banking experience in CRA, compliance or a related risk management area preferred, along with community leadership experience. Five (5) - seven (7) years banking regulatory audit, risk management or compliance experience preferred with a focus on CRA programs and evaluations. Experience with data management software applications. Experience with project/task management tools preferred. SKILLS Understanding CRA exam performance expectations and ability to interpret guidance for CRA and its impact. Strong organizational skills, with a demonstrated ability of multi-tasking and meeting deadlines while working with little or no supervision. Strong analytical skills that result in reasonable, supportable conclusions that are reached independently. Highly motivated with the ability to take initiative, be proactive, detail focused to follow through and complete projects/responsibilities in a professional and timely fashion. Proficiency with PC utilization, standard office software (Microsoft Office, Word, Excel, Outlook, etc.). Proficiency with CRA software applications, cloud-based applications and digital media. Ability to handle multiple tasks in a fast-paced environment. Detailed oriented. Self-motivated and proactive. Ability to prioritize. Strong written and verbal communication skills (advanced). Ability to work with all departments and business entities. Community leadership experience preferred. EDUCATION Bachelor's Degree required. Concentration in business, community development, compliance, risk management and/or non-profit management preferred. TRAVEL REQUIREMENTS Ability to travel to all locations as well as ability to travel overnight, as needed for meetings, projects, seminars, training, etc. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, CRA related applications, phone and standard office equipment.

Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Responsible for managing vehicle titles held as collateral for loans. This role involves collecting, processing, and maintaining vehicle titles, placing liens, and ensuring compliance with state and federal regulations. Collects and processes vehicle titles from customers and dealerships. Verifies the accuracy and completeness of title documents. Ensures all titles are properly recorded and stored securely. Places liens on vehicle titles as required by loan agreements. Ensures all lien placements are accurately recorded in the bank's system. Responds to customer inquiries regarding vehicle titles and liens. Works closely with loan officers and other bank staff to resolve title-related issues. Regular and predictable attendance is an essential requirement of the position. Completes assigned compliance training related to the position. Stays updated on all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS One (1) year of experience in a similar role, preferably in a banking or automotive environment. Strong knowledge of vehicle title and lien processes. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. EDUCATION High school diploma or equivalent; bachelor's degree in finance, business, or related field preferred. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

Provides administrative support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Auto & Light Truck/Truckers Bank Plan Loan Operations Administrative Responsibilities: Assists in the review, system input and processing of incoming Auto & Light Truck funding requests. Follows up with customers for pending or additional required items to complete the funding package. Assists in the review of boarded loans to ensure accuracy. Serves as backup to compile and forward fully executed funding document copies to customers. Assures that assigned reports and / or projects are completed in a timely and efficient manner by compiling information and preparing it in final format. Administrative Responsibilities: Coordinates the efficient operations of the department by maintaining confidential and general customer files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area. Provides optimum support to management through ongoing communication to assess / reassess priorities in order to meet deadlines. Prepares computer generated reports and information to department or division management as requested. Performs follow-up on all administrative details relevant for department efficiency. Responsible for the completion of all compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and complies with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS Two (2) or more years of experience in an office environment preferred. Proficiency in MS Office software (Excel, Word) is essential. Good organizational skills. Analytical and problem solving skills with attention to detail. Able to prioritize workload and handle multiple competing tasks and demands. Ability to meet deadlines. Ability to handle multiple tasks in a fast-paced environment. Good written and verbal communication skills. EDUCATION High School Diploma/GED required. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

Provides administrative support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Assures that assigned reports and / or projects are completed in a timely and efficient manner by compiling information and preparing it in final format. Coordinates the efficient operations of the department by maintaining confidential and general files, scheduling daily tasks, maintaining manuals, and performing necessary clerical duties relevant to the area. Provides optimum support to management through ongoing communication to assess / reassess priorities in order to meet deadlines. Prepares computer generated reports and information to department or division management as requested. Performs follow-up on all administrative details relevant for department efficiency. Responsible for the completion of all compliance training related to the position. Must understand all applicable laws and regulations that apply to the position and complies with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS Ten (10) or more years of experience in an office environment preferred. Proficiency in MS Office software (Excel, Word) is essential. Good organizational skills. Analytical and problem-solving skills with attention to detail. Able to prioritize workload and handle multiple competing tasks and demands. Ability to meet deadlines. Ability to handle multiple tasks in a fast-paced environment. Good written and verbal communication skills. EDUCATION High School Diploma/GED required. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.