Administrative Assistant jobs at Morehouse School of Medicine - 32 jobs

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: Provides administrative support for one or more of the following: general management, a research environment or a specific program. Ensures office activities comply with Emory policies and procedures. Responds to incoming telephone calls. Maintains calendars and prioritizes meeting requests for management. Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. May complete forms, grant applications, and/or correspondence associated with programs. Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business. Schedules meetings and handles logistics for meetings and special events. Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. Plans and coordinates travel arrangements. Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes files and documents. Oversees ordering and maintenance of office supplies. May supervise or direct the work of support staff and/or students. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelors degree or equivalency of a high school diploma and five years of administrative experience. Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel. Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others). PREFERRED QUALIFICATIONS: Experience with processing H-1B and J-1 Visas. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. All biweekly employees must reside within the State of Georgia. Emory reserves the right to change this status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

This position is designed to provide complex and high-level administrative support for the Health Careers Program office. Essential Duties And Responsibilities Supports the director, faculty and staff of the Health Careers Program ( HCP ). Communicates Plans, attends and takes detailed minutes of HCP staff meetings and Health Council meetings. Answers phone calls provide information to callers or connect callers to appropriate people. Schedule recruitment events and special guest appointments, while updating programmatic calendars for HCP . Assists with the preparation of grant proposals, and tracks and maintains grant award budgets; Makes travel arrangements and reservations for program director and staff and reconciles expenses with business office. Provides complex statistical, budget and data reports, and analysis to inform stakeholders of students progression towards acceptance to graduate and professional school. Greets and provides general support to visitors. Guides work study students in their daily responsibilities of the office when developing events. With the development of the HCP Success Teams, works closely with peer mentors and peer ambassadors to organize, track and assess student engagement. Works with program director to develop, implement and improve office policies and procedures. Organizes courses for HCP Summer Programs and communicate with registrar's office about information for catalog and yearly bulletin. Composes and types regular correspondences, like invitations and informative programmatic materials. Develops and maintains a filing system for all registered students of the HCP and keeps track of performance, progression in the curriculum, Creates spreadsheets and presentations for both budget and student tracking data. Completes all necessary orders, requisitions, and PO distributions to vendors in a timely manner at the discretion of the director. Assists HCP director with the composition and organization of grants, filing of associated documents, and submission of progress/final reports. Provides logistical support for activities and events sponsored by the program which may include reserving facilities for meetings, coordinate meals and/or refreshments; Maintains and monitors departmental budgets. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, talk, hear, walk, stand and use hands to operate computer and to handle or operate office equipment. The employee is frequently required to: use hands and reach with hands and arms. The employee is occasionally required to: climb, stoop, kneel, crouch, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Required Qualifications High School Diploma and a minimum of five (5) years of related work experience required. Prior experience in a college and/or university environment a plus. Must possess and demonstrate excellent interpersonal skills when working with students, faculty and staff, and internal and external contacts. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters and emails. Must also be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. Must possess good time management skills with the ability to plan, prioritize and organize a diversified workload with attention to detail. This position requires intermediate level skills in specific Microsoft Office applications and may require advanced levels in one or more applications. In addition to producing correspondence, duties may involve assignments that require creating spreadsheets using formulas, tables, creating newsletters, and the use of Outlook or similar system and Banner Financial Module. Must be capable of conducting internet research Preferred Qualifications Some college preferred.

Required Qualifications A High School Diploma and five years of related work experience or an equivalent combination of education and experience are required. Some college preferred. College work experience is preferred. This position requires strong customer service focus, communication, and time management skills. A professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Independent judgment is necessary to plan, prioritize, and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus the ability to perform a variety of tasks simultaneously, at times with little supervision. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Incumbents must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. Senior Administrative assistant experience includes a variety of tasks and responsibilities, such as scheduling, data entry, and customer service. This work requires the ability to perform intermediate-level computer skills using the Microsoft Office Suite (Word, Excel, Access, and PowerPoint). In addition to producing correspondence, duties may involve assignments that require creating mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Outlook, Banner, SpelShop, and Internet navigation. Requires the ability to type 55 wpm or more. Preferred Qualifications College work environment experience is highly desirable.

Execute advanced, complex, and comprehensive level administrative functions for a department (s) and/or assigned supervisor(s). Senior Administrative Assistants may perform the following types of duties: Essential Duties and Responsibilities * Serve as the primary administrative partner to the Director, anticipating needs, coordinating priorities, and ensuring alignment across initiatives. * Create, generate and maintain some databases and reports to support recruitment efforts. * Make and/or suggest minor web content updates. * Identify operational gaps and implement process improvement strategies across admissions functions. * Coordinate departmental communications, internal workflow, and cross-functional partnerships on behalf of the Director. * Organize and execute administrative logistics for programs and recruitment projects: such as providing support for campus tours, SpelBound; work with the Counselors on events they may have; * Arrange travel for faculty/staff, students and alumnae assigned to admissions recruitment activities: * Coordinate travel reservations (airplane, hotel) with the College travel agent. * Process registrations, expense reports, van/car rentals, student travel forms and appropriate liability paperwork for non-employees. * Arrange travel for staff and/or Director; schedule appointments and manage Director's calendar. * Prepare purchase requisitions and check requests and all paperwork for Admissions expenses: * Keep running budget worksheet up to date for all admissions activities. * Maintain inventory of supplies, including printer cartridges, paper, brochures, stationery, and other items for the departmental office * Order instructional and office supplies according to request. * Work with Banner system to maintain departmental budgets. * Follow-up on financial documents: * Obtain necessary signatures. * Check on delivery of items. * Process invoices. * Track progress in Banner system. * Provide regular feedback to requester on status of outstanding orders, check requests, etc. * Maintain copies of all financial documents. * Serve as project manager in selection and implementation of relevant software to support admissions objectives * Schedule appointments, plan and make arrangements for luncheons and meetings for Admissions team members * Maintain inventory of and order office supplies, instructional supplies, and equipment. * Perform clerical duties such as copying, drafting and typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes), and mailings. * Make arrangements for visitors to the department (for example, reserve local hotel rooms, parking arrangements); * Reserve facilities for meetings and coordinate meals and/or refreshments. * Coordinate mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis. Process faxes, e-mails, and web-based applications and materials. * May provide general instructions to general college students. * Organize and execute administrative logistics for programs and recruitment projects * Must be available for evening and weekend work during busy periods in the admissions cycle. Required Qualifications High School Diploma and five years of related work experience or equivalent combination of education and experience are required. This position requires strong customer service focus, communication, and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential and to handle confidential matters. Must demonstrate initiative; and independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate-advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint). Must be proficient in creating ad hoc reports and understand the use of relational databases. In addition to producing correspondence, duties may involve assignments that require creating mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Outlook, Banner Financial Module and Internet navigation. Preferred Qualifications Some college preferred. Certifications, Licenses, Restrictions None. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/Schedule: This position is eligible for a hybrid work arrangement. FLSA Non-Exempt Number of Vacancies Anticipated Candidate Start Date Position End Date Posting Detail Information Posting Number SC0855P Posting Open Date Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

The Senior Administrative Assistant provides complex and advanced level administrative support for the Center for Black Entrepreneurship ( CBE ), with minimal supervision, overseeing the day-to-day administrative activities of the program. This position reports to the Chair of Economics, the Economics Program Coordinator, and the Entrepreneurship Program Director. This is a multi-year grant-funded position. Essential Duties And Responsibilities Provides comprehensive advanced level administrative assistance and support to the Entrepreneurship Program Director; (ex. creates various administrative reports and communication documents, maintains files for the program, copying, scanning, faxing, and mailings; scheduling meetings, etc.) Coordinates meetings and various activities/events for the program that involves internal and external constitutes of the programs, which includes things such as reserving facilities, meals, and or refreshments Serves as first point of contact for the Office; welcome students, faculty, staff, and visitors, answer general inquiries, and answer and direct telephone calls Conducts research on various items for the Center Maintains databases for the program and generates reports as needed. Arranges travel for Entrepreneurship Program Director/guest speakers/visitors and students: Coordinate travel reservations (airplane, hotel, parking) with the College travel agent Process registrations, expense reports, van/car rentals, student travel forms Initiates and processes purchases, check requests: Maintains inventory of supplies, including printer cartridges, paper, and other items for the department Follow-up on financial documents: Obtain necessary signatures, Check on delivery of items Provides regular feedback to requester on status of outstanding orders, check requests, etc. Assists in maintaining CBE website Prepares CBE publications, newsletters, brochures, flyers, and forms for distribution and communication to faculty, students, and various other college constituents Coordinates mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis. Creates, maintains and updates a record keeping system to include, but not limited to: files of purchase and other documents including computer based files; profiles and contact information on CBE staff, guest speakers, presentations and lectures; also provide copies to the Economics Department Chair/Entrepreneurship Program Director/Economics Program Coordinator for record keeping purposes; Assists the Economics Program Coordinator in coordinating CBE (i.e., contact speakers, arrange itineraries, manage records, input data from scanners, managing Canvas) Assists in the maintenance of CBE events calendar Prepares meeting and event agendas Records and writes detailed minutes of CBE meetings and retreats; make these available to Economics Department Chair/Economics Program Coordinator. Creates announcements and invitations for Center events to distribute to students and the public Supervises graduate, general college and work study students Required Qualifications High School Diploma and five years of related work experience or equivalent combination of education and experience are required. This position requires strong customer service focus, excellent interpersonal, communication, organization, and time management skills. Must demonstrate strong record keeping techniques. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Must show initiative and the ability to handle complex or multiple work assignments. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. Must possess a proven ability and/or experience to follow precise directions when required, and to understand and implement non-routine instructions and general policy statements when required. Must achieve high quality work outcomes, meet deadlines and effectively solve problems independently as well as part of a team. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint). Advanced skills may be required from some applications. In addition to producing correspondence, duties may involve assignments that require creating mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Outlook and Banner Financial Module. Incumbent should have experience operating within Web-based internet environments, various forms of technology, and social media. Preferred Qualifications Some college is preferred.

This position in the Comprehensive Writing Program supplies a vital spectrum of support to the clients-faculty, students, and staff. The essential areas of support involve office support for all writing program activities, including all contracts and budget records and processes; facilitation of services provided by student workers in writing tutorials, multimedia assistance, and lab assistance. Provide administrative and clerical duties for a department(s( and/or assigned supervisor(s). Essential Duties And Responsibilities Handles purchases, check requests: Works with vendors to secure competitive pricing for office purchases, prepare purchase requisitions, and check requests; Keeps running budget worksheet up to date; Maintains inventory of supplies, including printer cartridges, paper, instructional supplies, office supplies, equipment, and other items for the office and laboratories; Works with Banner system and Excel to maintain multiple departmental and grant budgets; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provides regular feedback to requester on status of outstanding orders, check requests, etc. Maintains copies of all financial documents. Arranges travel for faculty/staff and students: Coordinates travel reservations (air plane, hotel) with the College travel agent; Processes registrations, expense reports, van/car rentals, student travel forms. Handles publicity for workshops and special events by preparing newsletters and/or flyers for distribution in the department; tracking attendance at workshops Carries out clerical duties such as copying, receiving and responding to correspondence, emails, phone requests; generate copies of handouts for workshops, faculty development, reporting, etc. Contributes to all annual reports, Title III reports and budget requests, liaison with Title III . Also assist in the preparation, submission, and follow-up of proposals and budgets (word processing, signatures, walk-through); Daily assist students in three computer labs with computer-related and printing issues-providing assistance to faculty and students in the use of MS word, Excel, Apple Macintosh system, Power Point, scanning equipment, multiple printers, log on processes. Serves as the Liaison with the Office of Undergraduate Studies about student participation and outcomes in First Year Writing Portfolio and resubmission Carries out clerical duties such as copying; typing, receiving and responding to various forms of correspondence ( i.e . letters, reports, proposals, forms, envelopes); mailings; Post job descriptions and manage applications in Student Employment Data; instruct students in hiring process; prepare Personnel Action Forms ( PAF ), and documents required by Human Resources. Ensures all proper tutorial information is in File Maker Pro for reporting on student annual activities; disseminate reports to faculty; query reports from File Maker Pro Coordinates mail and express shipping receipt and delivery, including collecting and Serves as point of first contact for the Department. Welcome students, faculty, staff and visitors, answer general inquiries, and answer and direct telephone calls. Follow-up and maintain files of purchase and other documents including computer based files; also provide copies to the department chair/director for record keeping purposes; Collects information on resubmitting students, workshop attendance, tutorial conferences, resubmission scores; communicate with students requesting portfolio guidelines, activities, Makes arrangements for visitors to the department (for example, reserve local hotel rooms, Prepares information for the department and/or supervisor(s) as requested; Reserves facilities, coordinate meals and/or refreshments; Monitors and coordinates the coordinate lab schedules and lab use for regularly scheduled classes; special workshops, weekend access, and special work for specific student groups; prepare and coordinate Work Study/Lab Assistant schedules, Multimedia student schedule to ensure maximum coverage of student clients; and make arrangements for needed repairs ( e.g., notify Facilities Management and/or MIT if something is not functioning properly); Schedules appointments, plan and make arrangements for luncheons and meetings; Processes faxed, e-mail, or web-based applications and materials; Provides general instructions to students workers (give work assignments, organize schedules, track attendance, and approve timesheets Oversees daily tutors' attendance to ensure adequate coverage for student clients. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Required Qualifications High School Diploma and five years of related work experience are required. This position requires strong customer service focus, excellent communication, verbal and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets. Must be capable of using Outlook or similar software, Banner Financial Module, Photoshop, and Internet. Preferred Qualifications Some college is preferred.

Execute advanced, complex, and comprehensive level administrative functions for a department (s) and/or assigned supervisor(s). Senior Administrative Assistants may perform the following types of duties: Essential Duties And Responsibilities Serve as point of first contact for the office. Welcome students, faculty, staff and visitors, answer general inquiries, and answer and direct telephone calls. Prepare minor recruitment publications for distribution and communication to prospective students and various other college constituents; which including drafting and/or proofreading of information; Create, generate and maintain some databases and reports to support recruitment efforts; Make and/or suggest minor web content updates; Conduct research (including internet research) for benchmarking and other planning tools; Organize and execute administrative logistics for programs and recruitment projects: such as providing support for campus tours, Spel-Bound; work with the Counselors on events they may have; Arrange travel for faculty/staff, students and alumnae assigned to admissions recruitment activities: Coordinate travel reservations (air plane, hotel) with the College travel agent; Process registrations, expense reports, van/car rentals, student travel forms and appropriate liability paperwork for non-employees. Arrange travel for staff and/or Director; schedule appointments and manage Director calendar; Prepare purchase requisitions and check requests and all paperwork for Admissions expenses: Keep running budget worksheet up to date for all admissions activities; Maintain inventory of supplies, including printer cartridges, paper, brochures, stationery, and other items for the departmental office Order instructional and office supplies according to request; Work with Banner system to maintain departmental budgets; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provide regular feedback to requester on status of outstanding orders, check requests, etc. Maintain copies of all financial documents. Follow-up and maintain files of purchases and other documents including computer based files; Serve as project manager in selection and implementation of relevant software to support admissions objectives Schedule appointments, plan and make arrangements for luncheons and meetings for all (7) admissions counselors Maintain inventory of and order office supplies, instructional supplies, and equipment; Process faxed, e-mail, or web-based applications and materials Perform clerical duties such as copying, drafting and typing various forms of correspondence ( i.e. letters, reports, proposals, forms, envelopes), and mailings; Make arrangements for visitors to the department (for example, reserve local hotel rooms, parking arrangements); Manage the hiring and training process of seasonal student workers Reserve facilities for meetings and coordinate meals and/or refreshments; Coordinate mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis. Process faxes, e-mails, and web-based applications and materials; May provide general instructions to general college students. Organize and execute administrative logistics for programs and recruitment projects Must be available for evening and weekend work during busy periods in the admissions cycle. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms , walk, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Required Qualifications High School Diploma and five years of related work experience or equivalent combination of education and experience are required. This position requires strong customer service focus, communication, and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential and to handle confidential matters. Must demonstrate initiative; and independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate-advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint). Must be proficient in creating ad hoc reports and understand the use of relational databases preferably Crystal Report. In addition to producing correspondence, duties may involve assignments that require creating mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Lotus Notes, Banner Financial Module and Internet navigation. Requires the ability to type 55 wpm. Preferred Qualifications Some college preferred.

Execute advanced, complex, and comprehensive level administrative functions for a department (s) and/or assigned supervisor(s). Senior Administrative Assistants may perform the following types of duties: Essential Duties And Responsibilities Serve as the primary administrative partner to the Director, anticipating needs, coordinating priorities, and ensuring alignment across initiatives. Create, generate and maintain some databases and reports to support recruitment efforts. Make and/or suggest minor web content updates. Identify operational gaps and implement process improvement strategies across admissions functions. Coordinate departmental communications, internal workflow, and cross-functional partnerships on behalf of the Director. Organize and execute administrative logistics for programs and recruitment projects: such as providing support for campus tours, SpelBound; work with the Counselors on events they may have; Arrange travel for faculty/staff, students and alumnae assigned to admissions recruitment activities: Coordinate travel reservations (airplane, hotel) with the College travel agent. Process registrations, expense reports, van/car rentals, student travel forms and appropriate liability paperwork for non-employees. Arrange travel for staff and/or Director; schedule appointments and manage Director's calendar. Prepare purchase requisitions and check requests and all paperwork for Admissions expenses: Keep running budget worksheet up to date for all admissions activities. Maintain inventory of supplies, including printer cartridges, paper, brochures, stationery, and other items for the departmental office Order instructional and office supplies according to request. Work with Banner system to maintain departmental budgets. Follow-up on financial documents: Obtain necessary signatures. Check on delivery of items. Process invoices. Track progress in Banner system. Provide regular feedback to requester on status of outstanding orders, check requests, etc. Maintain copies of all financial documents. Serve as project manager in selection and implementation of relevant software to support admissions objectives Schedule appointments, plan and make arrangements for luncheons and meetings for Admissions team members Maintain inventory of and order office supplies, instructional supplies, and equipment. Perform clerical duties such as copying, drafting and typing various forms of correspondence ( i.e. letters, reports, proposals, forms, envelopes), and mailings. Make arrangements for visitors to the department (for example, reserve local hotel rooms, parking arrangements); Reserve facilities for meetings and coordinate meals and/or refreshments. Coordinate mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis. Process faxes, e-mails, and web-based applications and materials. May provide general instructions to general college students. Organize and execute administrative logistics for programs and recruitment projects Must be available for evening and weekend work during busy periods in the admissions cycle. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms , and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Required Qualifications High School Diploma and five years of related work experience or equivalent combination of education and experience are required. This position requires strong customer service focus, communication, and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential and to handle confidential matters. Must demonstrate initiative; and independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Work requires fact-finding and compilation skills plus ability to perform a variety of tasks simultaneously, at times with little supervision. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees and the general public in one-on-one or group situations. Incumbent must be able to write business correspondence and procedure manuals plus compose memos, letters, and emails. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate-advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint). Must be proficient in creating ad hoc reports and understand the use of relational databases. In addition to producing correspondence, duties may involve assignments that require creating mail merges, fliers, forms, and spreadsheets using formulas, plus the use of Outlook, Banner Financial Module and Internet navigation. Preferred Qualifications Some college preferred.

This position in the Comprehensive Writing Program supplies a vital spectrum of support to the clients-faculty, students, and staff. The essential areas of support involve office support for all writing program activities, including all contracts and budget records and processes; facilitation of services provided by student workers in writing tutorials, multimedia assistance, and lab assistance. Provide administrative and clerical duties for a department(s( and/or assigned supervisor(s). Essential Duties and Responsibilities * Handles purchases, check requests: * Works with vendors to secure competitive pricing for office purchases, prepare purchase requisitions, and check requests; * Keeps running budget worksheet up to date; * Maintains inventory of supplies, including printer cartridges, paper, instructional supplies, office supplies, equipment, and other items for the office and laboratories; * Works with Banner system and Excel to maintain multiple departmental and grant budgets; * Follow-up on financial documents: * Obtain necessary signatures; * Check on delivery of items; * Process invoices; * Track progress in Banner system. * Provides regular feedback to requester on status of outstanding orders, check requests, etc. * Maintains copies of all financial documents. * Arranges travel for faculty/staff and students: * Coordinates travel reservations (air plane, hotel) with the College travel agent; * Processes registrations, expense reports, van/car rentals, student travel forms. * Handles publicity for workshops and special events by preparing newsletters and/or flyers for distribution in the department; tracking attendance at workshops * Carries out clerical duties such as copying, receiving and responding to correspondence, emails, phone requests; generate copies of handouts for workshops, faculty development, reporting, etc. * Contributes to all annual reports, Title III reports and budget requests, liaison with Title III. Also assist in the preparation, submission, and follow-up of proposals and budgets (word processing, signatures, walk-through); * Daily assist students in three computer labs with computer-related and printing issues-providing assistance to faculty and students in the use of MS word, Excel, Apple Macintosh system, Power Point, scanning equipment, multiple printers, log on processes. * Serves as the Liaison with the Office of Undergraduate Studies about student participation and outcomes in First Year Writing Portfolio and resubmission * Carries out clerical duties such as copying; typing, receiving and responding to various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes); mailings; * Post job descriptions and manage applications in Student Employment Data; instruct students in hiring process; prepare Personnel Action Forms (PAF), and documents required by Human Resources. * Ensures all proper tutorial information is in File Maker Pro for reporting on student annual activities; disseminate reports to faculty; query reports from File Maker Pro * Coordinates mail and express shipping receipt and delivery, including collecting and Serves as point of first contact for the Department. Welcome students, faculty, staff and visitors, answer general inquiries, and answer and direct telephone calls. * Follow-up and maintain files of purchase and other documents including computer based files; also provide copies to the department chair/director for record keeping purposes; * Collects information on resubmitting students, workshop attendance, tutorial conferences, resubmission scores; communicate with students requesting portfolio guidelines, activities, * Makes arrangements for visitors to the department (for example, reserve local hotel rooms, * Prepares information for the department and/or supervisor(s) as requested; * Reserves facilities, coordinate meals and/or refreshments; * Monitors and coordinates the coordinate lab schedules and lab use for regularly scheduled classes; special workshops, weekend access, and special work for specific student groups; prepare and coordinate Work Study/Lab Assistant schedules, Multimedia student schedule to ensure maximum coverage of student clients; and make arrangements for needed repairs (e.g., notify Facilities Management and/or MIT if something is not functioning properly); * Schedules appointments, plan and make arrangements for luncheons and meetings; * Processes faxed, e-mail, or web-based applications and materials; * Provides general instructions to students workers (give work assignments, organize schedules, track attendance, and approve timesheets * Oversees daily tutors' attendance to ensure adequate coverage for student clients. Required Qualifications High School Diploma and five years of related work experience are required. This position requires strong customer service focus, excellent communication, verbal and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform intermediate level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets. Must be capable of using Outlook or similar software, Banner Financial Module, Photoshop, and Internet. Preferred Qualifications Some college is preferred. Certifications, Licenses, Restrictions None. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Shift Days % Travel Required 0% Full Time/Part Time Full-time Work Location/Schedule: This position is eligible for a hybrid work arrangement. FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date Posting Detail Information Posting Number SC0859P Posting Open Date 12/11/2025 Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits Wellness incentives Ongoing mentorship, development, and leadership programs And more Description JOB DESCRIPTION: Under general supervision, responsible for advanced secretarial and administrative support for senior management and executives. Requires continuous use of technical and business vocabulary, and a detailed knowledge of organization operations, organizational procedures, and personnel. Relieves supervisor(s) of some administrative detail. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work. May supervise and schedule clerical and secretarial staff. May act as a spokesperson for departmental inquiries. MINIMUM QUALIFICATIONS: Bachelor's degree in business administration, communications, or a related field OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree. If Bachelor's, 3 years office administration, senior secretarial or related experience. Experience with PC software applications. Ability to type 60 wpm. PHYSICAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.

Provides administrative and clerical duties for the Environmental and Health Sciences Program and/or assigned supervisor(s). Essential Duties And Responsibilities Serves as receptionist for the Department; Welcome students, faculty, staff and visitors, answer general inquiries, and answer and direct telephone calls. Provides administrative support to the chairperson and faculty of the Environmental and Health Sciences Program, which may include duties such as typing various correspondence and reports, and copying, etc. Provides supervision for work-students according to guidelines provided by the direct supervisor. Plans, attends and takes detailed minutes for the departmental meetings, and prepare minutes for distribution prior to the next meeting. Develops and maintains a filing system for all majors and minors, keeping track of performance and progression in the curriculum. Organizes courses for EHSP and communicates with the Registrar's Office about information for catalog and yearly bulletin. Assists chairperson with the composition and organization of grants, filing of associated documents, and submission of progress/final reports Works with chairperson to develop, implement and improve office policies and procedures. Makes travel arrangements for visitors to the department, department chair and faculty of the department. Coordinates travel reservations (air plane, hotel) with the College travel agent; Processes registrations, van/car rentals, student travel forms. Coordinates arrangements for student field trips such as establishing contacts with host facilities and for transportation Prepares and reconciles travel expense reports and reimbursement check requests Creates spreadsheets and presentations tracking student data. Provides statistical data for budget reports. Works with banner to maintain the department budget: Processes all purchase orders, requisitions, and documents needed for the department. Keep running budget worksheet up to date; Maintains inventory of instructional and office supplies, and place replacement orders promptly, including printer cartridges, paper, and other items for the departmental office and faculty offices; Tracks budget transaction's progress in Banner system; Provides regular feedback to requester on status of outstanding orders, check requests, etc . All of these activities need to be updated on the calendar and placed on the shared drive; Maintains copies and records of all financial documents related to purchases, and other documents computer based files for record keeping purposes; Reserves facilities, coordinate meals and/or refreshments for department functions; Schedules appointments, plans and makes arrangements for luncheons and meetings; Processes departmental mail (pick-up, distribute, handle express mailings, etc.) Prepares book list for Spelman bookstore before the beginning of the semester Coordinates department records located in the share-drive such as: student records, curriculum vitae from faculty and staff, syllabi, department minutes, etc. Prepares departmental bookmarks and brochures before the beginning of each academic year. Keep a daily-log of activities performed and submit this log to the supervisor in a two-weekly basis. Maintains proper office décor by providing a neat, organized and welcoming environment Physical Demands While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Required Qualifications High school diploma and three years of related work experience are required. This position requires strong customer service focus, excellent communication, verbal and time management skills. Professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This position requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications. In addition to producing correspondence, duties may involve assignments that require creating spreadsheets using formulas, tables, creating newsletters, and the use of Microsoft Outlook and Banner Financial Module. Requires the ability to type at least 45 wpm. Use of Access for the input of student and faculty information into the Environmental Science databank; Power Point for creation of presentations; and Publisher for creation of brochures, bookmarks, etc. is required. Preferred Qualifications Bachelor's degree preferred.

Will provide administrative, clerical and project support for a large, culturally diverse language department. Essential Duties And Responsibilities Serves as receptionist and point of first contact for the Department. Welcome students, faculty, staff, and visitors, answer general inquiries, provide information, answer telephone calls and direct them as needed. Works with department chair and Office of the Registrar to develop class schedules and room assignments for all classes taught in department; Handles purchases, check requests: Prepare purchase requisitions and check requests; Keep running budget worksheet up to date; Maintain inventory of supplies, including printer cartridges, paper, and other items for the departmental office, faculty offices, and classrooms; Order instructional and office supplies according to request; Work with Banner system to maintain departmental and grant budgets; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; stipends; Track progress in Banner system and provide feedback as requested Maintain files of purchases and other financial documents. Assists faculty in travel arrangements and preparation of reimbursement documentation for attendance at professional conferences; Assists with the coordination of departmental events such as Cherry Blossom Festival, Hispanic Heritage Month, Lusophone Festival, and others; Provides administrative assistance and support to all faculty in the department; Prepares correspondence ( i.e . letters, memos, reports, proposals, forms, envelopes), departmental records, minutes of meetings, brochures, data reports, budget requests and other related departmental business.; Schedules, reserves facilities, and coordinates meals / refreshments for departmental events and meetings; Monitors the status of the facilities (classrooms, work area and offices) and make arrangements for needed repairs through Facilities Management; Maintains major / minor student records, placement exam results, records of classes taught, syllabi, and other important departmental records; Assists faculty supervising the department website feeding and information. Assists in the preparation, submission, and follow-up of proposals and budgets (typing and editing, signatures, walk-through); Makes arrangements for departmental visitors and guest speakers (i.e. reserve local hotel rooms or on-campus lodging, parking arrangements, etc.); Coordinates mail and express shipping receipt and delivery, including collecting and distributing faculty mail on a daily and timely basis; Requests, trains and supervises student workers; Maintains common spaces well organized; Assists directors of Study Abroad programs in the reception of applications, scheduling meetings, travel arrangements, and students' reimbursements; Coordinates the process of bringing Fulbright Assistants (FLTAs) to campus with chair and language mentors: help with application revision, plan FLTAs arrival from/to airport, arrange lodging, etc. Physical Demands While performing the duties of this job, the employee is regularly required to: sit, walk, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Required Qualifications High School Diploma or equivalent required. Minimum of three years of related work experience is required. This position requires strong customer service focus, excellent communication, verbal and time management skills. Professional demeanor. Diplomacy and tact are essential in interactions with faculty and students. This job requires both comfort and sensitivity in working with faculty from very diverse backgrounds. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Good proofreading skills are essential. Must be able to create and edit departmental materials such as memos, correspondence, flyers and posters. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. The ideal candidate will be proficient in the use of the Microsoft Office Suite (Word, Excel, and PowerPoint) which include typing correspondence and creating spreadsheets and brochures. May also be asked to help update departmental web pages using appropriate software. Must be capable of using Lotus Notes, Banner Financial Module, and Internet. Preferred Qualifications Associate or Bachelor's degree preferred.

Required Qualifications A High School Diploma and three years of related work experience are required. Some college is preferred. Including a variety of tasks and responsibilities, such as scheduling, data entry, and customer service. This position requires a strong customer service focus, excellent communication, and verbal, and time management skills. A professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Managing a variety of tasks and responsibilities, such as scheduling, data entry, and customer service. Managing calendars, coordinating schedules, and handling daily office duties Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform basic level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) including typing basic letters and memos. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets. Must be capable of using Microsoft Outlook, Banner Financial Module, and the Internet. Requires the ability to type 45 wpm. Preferred Qualifications Experience working in an academic/college environment.

Provide administrative and clerical support for Spelman's Independent Scholars(s) Office ( SIS ), the Director of Institutional Effectiveness, and staff of the Quality Enhancement Plan ( QEP ). Essential Duties And Responsibilities Duties Related to Both Departments Provides comprehensive administrative assistance and support which may include duties such as: filing, typing, copying, preparing correspondences; generating letters, reports, proposals, newsletters, invitations, and flyers); processing faxes, emails, and web-based applications and materials; Manages the Director and departmental calendars Serves as the first point of contact for both departments - welcome students, faculty, staff and visitors, answer general inquiries, and via phone, face-to-face, or email engagement and communication. Manages all travel arrangements for staff, students, and visitors/guests: Coordinates travel reservations (airplane, hotel, or by chartered bus) with the College travel agent; Processes registrations, expense reports, student travel forms, securing passports or renewing passports etc. Handles purchases, and check requests: Prepare purchase requisitions and check requests; Maintain inventory of supplies, including printer cartridges, paper, and other items for the office; Order office supplies when needed; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provides regular feedback on the status of outstanding orders, check requests, etc. Maintains copies of all financial documents. Utilizes Banner system to maintain departmental and grant budgets and provides up to date running budget worksheets (e.g., college, grant funded, revenue bearing); Assists in the preparation, submission, and follow-up proposals and budgets (word processing, signatures, walk-through); Coordinates and make arrangements for departmental events (e.g. luncheons, meetings, campus-wide activities book signing); Monitors the status of office areas and make arrangements for needed repairs ( e.g., notify Facilities Management if something is not functioning properly); Coordinates mail and express shipping receipt and delivery, including collecting and distributing mail on a daily and timely basis; Serves as contact liaison with the Strategic Communication and Marketing office, to maintain website and/or You Tube. Spelman Independent Scholars ( SIS ) Creates contracts for transcription and editing of SIS interviews; Secures writer's permission to publish an article in the SIS Journal; Manages out-going SIS communication to elders, consultants, contributors, etc.; Updates and maintain the database of SIS contact information; Coordinates details for the printing of SIS biannual volumes including working with photographers, designers, printers, students, and elders to ensure a quality finished product; Works with Atlanta University Woodrow Library on scheduling seminars on archiving, on maintaining a Library of books placed on reserve for SIS research, and on adding to available in the SIS study to which the Point Scholar has the key; Supervises SIS work-study students; Works with Director in creation of SIS videos and duplication of those videos for housing in the archives; Updates SIS Archival Catalogue; Manages distribution of equipment for SIS student research; Assists in creating the second edition of They Saw the Sun First, the SIS Journal of interviews and writings edited by a Summa SIS Alumna that celebrates research, writing and interviews by Young Scholars in SIS ; Quality Enhancement Plan ( QEP ) Develops and maintain workflow processes to achieve specific goals in a timely manner, such as organizing documents, communicating with, and providing administrative support for collaborating offices and committees engaged in work with the Director of Institutional Effectiveness and QEP . Identifies and communicates with faculty about upcoming training and workshop opportunities related to promoting QEP ; Collaborates with the Division of Strategic Communications and Marketing to maintain the QEP website, conforming to specific data and information requirements; Physical Demands While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, , and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus. Required Qualifications High School Diploma and three years of related work experience are required. Some college is preferred. This position requires strong customer service focus, excellent writing, and time management skills. Must be a critical thinker, able to handle multiples tasks, and work under deadlines. Must be detailed orientated and possess good proofreading skills. Must possess a professional demeanor with the ability to interface with internal and external customers with diplomacy and tact. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. This work requires the ability to perform basic level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. Intermediate skills may be required for some applications. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets and producing research videos. Must be capable of using Lotus Notes, Banner Financial Module, and Internet. Preferred Qualifications Some college is preferred.

Provide administrative, organization, and clerical support to the Education Department, and Chair. Essential Duties And Responsibilities Serve as point of first contact for the Education Department. Welcome students, faculty, staff and visitors, answer general inquiries, and answer and direct telephone calls. Arrange travel for faculty/staff and students: Coordinate travel reservations (air plane, hotel) with the College travel agent. Process registrations, expense reports, van/car rentals, student travel forms. Carry out clerical duties such as copying, typing various forms of correspondence ( i.e . letters, reports, proposals, forms, envelopes), and mailings; Manage the calendar of the Education Department, maintaining calendars for travel and sick/vacation/personal time for all faculty in the program. Coordinate mail and express shipping receipt and delivery, including collecting and distributing faculty mail on a daily and timely basis and sorting through and prioritizing the general mail to determine what requires a signature or follow-up; Provide clerical and administrative support to full and part-time faculty, which may include typing, copying, assembling course materials (i.e., syllabi, exams, etc.) and offering assistance where requested; Maintain regular communication ( email and other modes) with the faculty of the program to ensure efficiency of the program Schedule appointments, plan and make arrangements for luncheons and meetings; Reserve facilities, coordinate meals and/or refreshments; Assist with electronic and paper filing of state and federal reports related to the teacher certification program Handle purchases, check requests: Prepare purchase requisitions and check requests; Prepare purchase requisitions and check requests specific to teacher certification program accreditation and approval Keep running budget worksheet up to date; Maintain inventory of supplies, including printer cartridges, paper, and other items for the departmental office, faculty offices, and laboratories; Order instructional and office supplies according to request; Work with Banner system to maintain departmental and grant budgets; Follow-up on financial documents: Obtain necessary signatures; Check on delivery of items; Process invoices; Track progress in Banner system. Provide regular feedback to requester on status of outstanding orders, check requests, etc. Maintain copies of all financial documents. Follow-up and maintain files of purchase and other documents including computer based files; also provide copies to the program chair for record keeping purposes; May assist in the preparation, submission, and follow-up of proposals and budgets (word processing, signatures, walk-through); Make arrangements for visitors to the program (for example, reserve local hotel rooms, parking arrangements); Organize and maintain filing system, including records for student admission and program in the program; Maintain accurate unit and program information on the College web site; Provide student announcements via email and through the Education Department bulletin board; Maintain confidentiality of information related to the Education Department; Maintain the Education Department's website and support the preparation of program brochures; and Display flexibility, adaptability and a willingness and ability to work with a broad range of constituents (e.g., faculty, students, vendors). Physical Demands While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms, walk, and stand. The employee is occasionally required to: stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Required Qualifications Some college is preferred and three years of related work experience are required. High School Diploma required. This position requires a strong customer service focus, excellent communication (both written and verbal), and organizational, and time management skills. Must be motivated and possess a professional demeanor with the ability to interface with internal and external customers with diplomacy and tact is essential. Excellent oral communication skills are required when providing information and responding to questions from students, parents, employees, and the general public in one-on-one or group situations. Also, must be able to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Good proofreading skills are essential. This work requires the ability to perform basic level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint) which include such things as typing basic letters and memos. It may require some intermediate skills for some applications. In addition to producing correspondence, duties may involve assignments that require creating brochures or spreadsheets. Must be capable of using Lotus Notes, Banner Financial Module, electronic filing and Internet. Preferred Qualifications Some college is preferred.

Be inspired. Be rewarded. Belong. At Emory Healthcare. At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide: Comprehensive health benefits that start day 1 Student Loan Repayment Assistance & Reimbursement Programs Family-focused benefits Wellness incentives Ongoing mentorship, development, and leadership programs And more Description RESPONSIBILITIES: With minimal supervision, answers unit/department telephones and greets visitors according to departmental procedure; screens calls and takes messages or refers caller to appropriate staff member. Greets visitors in a courteous manner, establishes needs and refers to appropriate staff. Sets up, organizes, and maintains various departmental files according to established procedures. Retrieves appropriate information upon request for internal and external use. Arranges and schedules appointments, meetings, and domestic and/or international travel for one or more senior level managers, prepares daily schedules, prioritizes requests for meetings, prepares itinerary and/or expense reports, and prepares managers for meetings. Schedules and coordinates meetings and/or special events, reserves facilities, arranges for equipment and materials, arranges for speakers, refreshments or meals, develops agendas, and arranges seating. Takes minutes as requested. Receives and reviews incoming correspondence, independently responds to routine matters, and composes and edits responses for supervisor's signature based on knowledge of policies and procedures and supervisor's views. Forwards non-routine mail to appropriate individuals for handling and response. Reviews outgoing mail for consistency and conformance to policies and procedures. Types correspondence, reports and/or manuscripts. May take dictation and transcribe from a machine. Prepares charts and graphs for reports and presentations; may meet with typesetters and publishers to publish communications materials. Operates standard office equipment including telephones, copiers, fax machines, and computers. Inventories, orders, and maintains office supplies and forms; completes purchase requisitions and receives supplies. Initiates, processes, and maintains records and invoices on unit/departmental purchases, reimbursements, receipts and other related material. Gathers, reviews, verifies and consolidates data for preparing and monitoring unit/department budget and budget variances. May forecast expenditures and make recommendations for purchase of major equipment. Researches, reviews, approves and submits requests for patient account discounts, adjustments and/or write offs submitted by management. Notifies patients of disposition of request. May supervise or direct the work of clerical, secretarial or other designated employees. May distribute work assignments. May interview applicants, train employees, and provide input to performance evaluations and other employee transactions. Tracks vacation and back up coverage schedules. Processes employee time cards and transactions after review and approval. May interpret policies and procedures for lower level employees; make recommendations to management on issues of concern within the unit/department. Enters, updates, maintains, compiles and retrieves data from computer databases. Documents how to access files. Generates regular or special reports and/or statistics after collecting and organizing data. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: A high school diploma or equivalent. Five years of clerical or secretarial experience and / or equivalent combinations of education/experience may be considered.. Previous experience with various personal computer software applications. Positions in this classification may require the ability to type or keyboard 55 accurate words per minute. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.

The Emory Healthcare (EHC) Graduate Administrative Internship Program is a 10-week, full-time paid position designed to provide emerging healthcare leaders with a comprehensive learning experience and meaningful project ownership within a premier academic health system. The program follows a cohort model, fostering connection and collaboration across participants and departments. Graduate interns will lead and manage project-based work that advances organizational priorities, engage with senior leaders, and gain exposure to complex hospital and clinic operations. Participants will also take part in structured leadership development sessions and present their project outcomes to executive leaders. The Internship program emphasizes professional growth, collaboration, and exposure to EHC's mission of We Improve Lives and Provide Hope . Key Responsibilities: Project Leadership 1. Own strategic or operational projects aligned with EHC's goals. 2. Analyze data, and propose recommendations or process improvements on projects to senior leadership. Stakeholder and Relationship Management 1. Build strong partnerships with leaders, clinicians, and staff to facilitate project success. 2. Attend leadership meetings and discussions to understand decision-making dynamics. Cross-Functional Collaboration 1. Work across departments to coordinate and execute project deliverables. 2. Facilitate communication between teams and identify interdependencies or barriers to success. Research, Analysis, and Problem-Solving 1. Conduct quantitative and qualitative analyses to inform decisions and evaluate outcomes. 2. Develop data-driven recommendations to improve operational performance, quality, or patient experience. Executive Communication 1. Provide concise project updates, synthesize findings, and prepare executive-ready materials. 2. Communicate progress and recommendations clearly with stakeholders. Professional Development 1. Participate in professional development, mentorship sessions, and site visits across the system. Final Presentation 1. Develop and deliver a capstone presentation to senior leadership summarizing project results, impact, and recommendations. Travel: Less than 10% of the time may be required. Work Type: On Site Employee MINIMUM REQUIRED QUALIFICATIONS: Education: Currently enrolled in a graduate program (MHA, MBA, MPH, or related field). Experience: N/A Skills, Abilities, and Knowledge: 1. Demonstrated experience in project management, analysis, or healthcare operations preferred. 2. Strong analytical, communication, and leadership skills. PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs., 0-33% of the work day (occasionally) Lifting 25 lbs. max; Carrying of objects up to 25 lbs.; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste chemicals/gases/fumes/vapors, Communicable diseases, Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details The Emory Healthcare Administrative Internship Program is aimed at highly motivated individuals who are currently enrolled in an undergraduate or graduate level program and are interested in pursuing a career in healthcare. Candidates must meet the following eligibility qualifications: Current undergraduate or graduate student with a graduation date later than August 2026 Demonstrated interest in healthcare and healthcare administration Current GPA 3.5 and above To be considered, qualified candidates must submit all materials in one combined merged PDF. Submit the combined PDF to ICIMS portal titled “Last Name, First Name_2026 Administrative Internship Application.” This PDF should include the following materials: Current Resume / CV Graduate Transcript (official or unofficial) Personal Statement encompassing the following in a single-spaced 500-750 word essay: a.Why are you interested in the healthcare industry? b.Why are you interested in an Administrative Internship at Emory Healthcare? c. What educational or professional experiences prepared you for the administrative internship? All application materials must be submitted in a merged PDF document and submitted via ICIMS portal by 10:00 AM EST on January 5th, 2026. Incomplete submissions will not be considered. Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.

The Emory Healthcare (EHC) Undergraduate Administrative Internship Program is a 10-week, full time paid position designed to introduce future healthcare leaders to hospital and clinic operations within a premier academic health system. The program provides structured exposure to the healthcare environment through project support, observations, and professional development opportunities. Interns will gain hands-on experience supporting operational and administrative projects and gain exposure to hospital and clinical operations. In addition to project work, Interns will also have the opportunity to shadow leaders, attend meetings, and participate in learning sessions. The Internship program emphasizes professional growth, collaboration, and exposure to EHC's mission of We Improve Lives and Provide Hope . Key Duties and Responsibilities: Administrative and Project Support 1. Assist in collecting data, preparing materials, and supporting project teams on assigned initiatives. 2. Participate in meetings and document key takeaways for project tracking and communication. Relationship Management 1. Build and maintain positive working relationships throughout the organization. 2. Attend leadership and department meetings to observe effective collaboration and communication in a healthcare setting. Teamwork Across Disciplines 1. Collaborate with peers and staff from various departments to coordinate efforts and complete project tasks. Observation and Research 1. Conduct research or benchmarking to understand current processes and identify potential improvement areas. 2. Support data collection and basic analysis as needed Timely Communication 1. Communicate regularly with preceptors and project teams on progress and learnings. Organization and Professionalism 1. Manage time effectively and maintain professionalism while balancing multiple assignments. Final Presentation 1. Prepare and deliver a brief presentation summarizing key learnings and contributions from the internship. Travel: Less than 10% of the time may be required. Work Type: On Site Employee MINIMUM REQUIRED QUALIFICATIONS: Education: Currently enrolled in an undergraduate program Experience: N/A Skills, Abilities, and Knowledge: 1. Demonstrated interest in healthcare administration, hospital operations and/or a long-term career in healthcare. 2. Strong written and verbal communication skills, curiosity, and initiative. PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs., 0-33% of the work day (occasionally) Lifting 25 lbs. max; Carrying of objects up to 25 lbs.; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste chemicals/gases/fumes/vapors, Communicable diseases, Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks. Additional Details The Emory Healthcare Administrative Internship Program is aimed at highly motivated individuals who are currently enrolled in an undergraduate or graduate level program and are interested in pursuing a career in healthcare. Candidates must meet the following eligibility qualifications: Current undergraduate or graduate student with a graduation date later than August 2026 Demonstrated interest in healthcare and healthcare administration Overall GPA 3.5 and above To be considered, qualified candidates must submit all materials in one combined merged PDF. Submit the combined PDF to ICIMS portal titled “Last Name, First Name_2026 Administrative Internship Application.” This PDF should include the following materials: Current Resume / CV Undergraduate Transcript (official or unofficial) Personal Statement encompassing the following in a single-spaced 500-750 word essay: a.Why are you interested in the healthcare industry? b.Why are you interested in an Administrative Internship at Emory Healthcare? c. What educational or professional experiences prepared you for the administrative internship? All application materials must be submitted in a merged PDF document and submitted via ICIMS portal by 10:00 AM EST on January 5th, 2026. Incomplete submissions will not be considered. Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare's Human Resources at ***************************. Please note that one week's advance notice is preferred.