Administrative Assistant jobs at Mount Mary University

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant III Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: Reporting to the Director of Financial Aid, Administrative Assistant III provides general administrative support for the Office of Financial Aid, serving as the primary front desk contact and responding to student inquiries via phone, email, and in person. Responsibilities include scheduling counselor appointments, assisting students with FAFSA-related forms, updating student financial aid records to add external scholarships, managing the office's social media presence, maintaining supplies, processing purchase orders, and digitizing documents. RESPONSIBILITIES: * Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. * Serves as the first point of contact for the Financial Aid Office, providing general information to prospective and current students and their supporters via phone, email, text, social media, Navigate, and in person; routes complex inquiries to the appropriate financial aid staff or University offices. * Collaborate with the Student Billing office to record external scholarships on student financial aid accounts. Ensure that scholarship payments do not exceed financial need and cost of attendance limits. Work with counselors to adjust costs and other aid as necessary to ensure that students do not receive funds in excess of required limits. * Collects, and prepares, and scans student and supporter-submitted documents for electronic imaging; ensures completeness and compliance, routes to appropriate workflow queues, and oversees secure destruction of physical documents per retention policies. * Sends, receives, copies, and distributes communications in accordance with established procedures; assists with email and social media campaigns and coordinates batch communications with Admissions and Student Billing regarding financial aid eligibility. * Maintains organizational systems for physical and electronic records in compliance with office procedures and University policies; ensures timely inclusion of key dates on the office calendar. * Assists with maintaining accurate and timely content on the Financial Aid and Military/Veteran Resource Center websites. * Reviews and evaluates office activities, procedures, and processes, and makes recommendations for improvements to the Director as warranted. Key Job Responsibilities: * Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. Department: Financial Aid The Pay Rate for this position is $21 per hour Required Qualifications: * Strong interpersonal skills with the ability to engage courteously and professionally across various communication platforms. * Skilled in managing emotionally distressed individuals with calmness and empathy. * Sound judgment in referring students/families to appropriate resources. * Familiarity with general office administration and financial aid processes. * Proficient in standard computer applications (word processing, spreadsheets, internet browsers). * Ability to quickly learn and effectively use specialized software, including student information systems and document imaging tools. * Ability to follow detailed procedures for entering information in a student information system and apply appropriate processing rules. * Demonstrated commitment to maintaining confidentiality of sensitive information. * Responsible decision-making in office-related purchases. * Strong organizational skills with the ability to complete tasks accurately and on time. How to Apply: Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: * Resume * Letter of interest specifying qualifications and experience (cover letter) Inquiries should be addressed to: Jody Sather Search Chair ******************** Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before November 25, 2025. A six-month probationary period is required. Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to ******************************************************************* UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at ************. Confidentiality of Applicant Materials The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7). Title IX Notice As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF's Title IX Coordinator at ****************; the Department of Education's Office for Civil Rights; or both. For more information, please see uwrf.edu/title IX. Criminal Background Check and Reference Check Policy Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275. Annual Security and Fire Safety Report (Clery Act) The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at ****************************************************** or call University Police at ************ for a paper copy. Reasonable Accommodations UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact *********** or ************. Academic Freedom & Freedom of Expression The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant II - University Housing Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: * Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. * Reserve the department conference room. * Reserve vehicles, flights, and lodging as requested. * Order supplies and complete required documentation for Residence Life and the residence halls. * Maintain organization, inventory, and upkeep of two storage rooms. * Complete general printing and copying tasks. * Perform other duties as assigned. 25% Coordinate Student Employee Payroll: * Administer payroll for approximately 400 hourly and salaried student employees in University Housing. * Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. * Maintain the Student Employee Manual for supervisors and student staff. * Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: * Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. * Conduct GPA checks on student employees as requested to verify compliance with requirements. * Coordinate staff meal plans. * Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: * Maintain and update individual student conduct records. * Conduct record checks as needed, adhering strictly to FERPA guidelines. * Respond to and screen initial parental contacts and questions related to student conduct cases. * Maintain student conduct database. * Prepare and distribute student conduct correspondence as requested. * Schedule students and staff for hearings. * Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: * Maintain and update RA personnel files, including managing archives. * Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. * Maintain a database of current and past RAs. * Coordinate candidate interviews during the RA selection process. * Prepare and distribute RA hiring letters, maintaining copies for personnel files. * Process RA contract meal plan selections and communicate changes to the HawkCard Office. * Process RA contracts with the Financial Aid Office and communicate any changes. * Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: * Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. * Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. * Order and maintain office equipment, supplies, and printed materials. * Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. * Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: * Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. * Reserve and schedule vehicles, flights, and lodging as requested. * Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: * Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision * Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums * Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities * Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: * Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access * Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion * Ability to train, supervise, and provide work instruction to student employees * High level of discretion and ability to maintain strict confidentiality with sensitive information and records * Strong written and verbal communication skills * Attention to detail and accuracy in administrative tasks * Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds * Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: * Cover Letter * Resume * Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant III - Wausau Campus Job Category: University Staff Employment Type: Terminal (Fixed Term) Job Profile: Administrative Assistant III Job Duties: The Campus Administrative Specialist serves as the primary administrative support for the campus. This position has a broad range of duties, including leadership support, office management, events management, and serves as a point of contact for various Human Resources and Business Services functions. This position will also organize parts of the campus exit as UWSP winds down operations on the current Wausau campus. The person in this position must demonstrate exceptional customer service and foster an environment that is respectful and collegial. This is a University Staff project position ending December 31, 2026 Key Job Responsibilities: * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * Prepares and audits complex records, edits documents, and reviews work done by others * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: University College - Wausau Campus Compensation: Minimum $20.00/hour, depending on qualifications and experience Required Qualifications: * Exceptional customer service as well as verbal and written communication skills to be meet requests/inquiries timely and courteously * Excellent ability to independently perform and manage assignments/tasks from beginning to completion under minimal supervision. * Demonstrate effective organizational skills, detail oriented, and ability to manage multiple tasks and meet timely deadlines. Flexibility and adaptability when priorities shift. * Proficiency in computer skills including excel, word, spreadsheets, email, and internet. Ability to learn new software programs. * Ability and desire to represent the campus in a personable and professional manner. Ability to establish and maintain positive working relationships with campus personnel. Preferred Qualifications: * Knowledge of basic accounting principles. How to Apply: TO ENSURE CONSIDERATION: Applications received by 11/2/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: * Cover letter addressing qualifications and experience * Resume After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information: Name: Miranda Gentry-Siegel Email: ***************** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ************************* Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant III Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant III Job Duties: Reporting to the Director of Financial Aid, Administrative Assistant III provides general administrative support for the Office of Financial Aid, serving as the primary front desk contact and responding to student inquiries via phone, email, and in person. Responsibilities include scheduling counselor appointments, assisting students with FAFSA-related forms, updating student financial aid records to add external scholarships, managing the office's social media presence, maintaining supplies, processing purchase orders, and digitizing documents. RESPONSIBILITIES: * Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. * Serves as the first point of contact for the Financial Aid Office, providing general information to prospective and current students and their supporters via phone, email, text, social media, Navigate, and in person; routes complex inquiries to the appropriate financial aid staff or University offices. * Collaborate with the Student Billing office to record external scholarships on student financial aid accounts. Ensure that scholarship payments do not exceed financial need and cost of attendance limits. Work with counselors to adjust costs and other aid as necessary to ensure that students do not receive funds in excess of required limits. * Collects, and prepares, and scans student and supporter-submitted documents for electronic imaging; ensures completeness and compliance, routes to appropriate workflow queues, and oversees secure destruction of physical documents per retention policies. * Sends, receives, copies, and distributes communications in accordance with established procedures; assists with email and social media campaigns and coordinates batch communications with Admissions and Student Billing regarding financial aid eligibility. * Maintains organizational systems for physical and electronic records in compliance with office procedures and University policies; ensures timely inclusion of key dates on the office calendar. * Assists with maintaining accurate and timely content on the Financial Aid and Military/Veteran Resource Center websites. * Reviews and evaluates office activities, procedures, and processes, and makes recommendations for improvements to the Director as warranted. Key Job Responsibilities: * Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums * Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. Department: Financial Aid The Pay Rate for this position is $21 per hour Required Qualifications: * Strong interpersonal skills with the ability to engage courteously and professionally across various communication platforms. * Skilled in managing emotionally distressed individuals with calmness and empathy. * Sound judgment in referring students/families to appropriate resources. * Familiarity with general office administration and financial aid processes. * Proficient in standard computer applications (word processing, spreadsheets, internet browsers). * Ability to quickly learn and effectively use specialized software, including student information systems and document imaging tools. * Ability to follow detailed procedures for entering information in a student information system and apply appropriate processing rules. * Demonstrated commitment to maintaining confidentiality of sensitive information. * Responsible decision-making in office-related purchases. * Strong organizational skills with the ability to complete tasks accurately and on time. How to Apply: Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: * Resume * Letter of interest specifying qualifications and experience (cover letter) Inquiries should be addressed to: Jody Sather Search Chair ******************** Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before November 25, 2025. A six-month probationary period is required. Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to ******************************************************************* UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at ************. Confidentiality of Applicant Materials The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7). Title IX Notice As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF's Title IX Coordinator at ****************; the Department of Education's Office for Civil Rights; or both. For more information, please see uwrf.edu/title IX. Criminal Background Check and Reference Check Policy Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275. Annual Security and Fire Safety Report (Clery Act) The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at ****************************************************** or call University Police at ************ for a paper copy. Reasonable Accommodations UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact *********** or ************. Academic Freedom & Freedom of Expression The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Administrative Assistant II Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II Job Duties: Testing Services is seeking a detail-oriented and dependable Coordinator for the Strategic Testing Network (STN), which administers high-stakes exams such as the GRE, Praxis, and TOEFL. This role oversees daily testing operations, ensures strict adherence to test security protocols, monitors test sessions, troubleshoots technical issues, and maintains required proctor certifications (training provided). The coordinator also handles administrative duties such as inventory management, data reporting, and communication with vendors like ETS. In addition, this position supports other testing programs (including TEAS, CLEP, DANTES, and ACTFL), updates office procedures, assists with staff coverage, and plays a key role in maintaining nationally recognized standards of service and professionalism. The STN Coordinator is a collaborative member of a departmental team committed to providing excellent services with meeting internal and nationally recognized standards of quality. Key Job Responsibilities: Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums: * Tracks, records, and reports STN data each month. * Submits annual report. * Communicates updates to the Policies, Procedures and Practices manual. * Updates and prepares documentation for testing operations. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations: * Prepares the center and candidates for testing, including scheduling logistics for test sessions. * Performs close-of-day administrations, which involves managing resources and logistics for daily test operations. * Schedules certification training during business hours. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision: * Communicates with STN, ETS, and other vendors regarding testing operations. * Routes technical or testing-related issues to appropriate IT support or vendor representatives. * Distributes policy changes to office staff. Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities: * Serves as the primary liaison to ETS and other vendors. * Communicates changes in policies and procedures to office staff and candidates. * Promotes and markets STN as needed - this falls under external communication and first-contact responsibilities. Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures: * Retains or destroys documents per policy. * Maintains test security protocols and records. * Keeps certification records current. * Manages test session records, inventory logs, and candidate documentation. Department: Testing Services This position will be scheduled Tuesday thru Friday 7:30am-3:30pm Compensation: Starting at $16.00 and hour commensurate with experience Required Qualifications: * High School Diploma * Demonstrated excellent written and oral communication skills * Strong customer services skills * Proficient in computer skills. * Demonstrated ability to follow very specific directions given to us from vendors. * Demonstrated high level of problem solving and decision making skills. * Proven ability to apply strong attention to detail and critical thinking to ensure accuracy and effective problem-solving in fast-paced or high-stakes environments. * Proven ability to work independently and in a team environment * Demonstrated commitment to building a culture of respect and equal opportunity. Preferred Qualifications: * Associate's Degree * Demonstrated experience proctoring exams How to Apply: Applicants must submit the following documents using the online application: * Resume * Cover Letter * Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on October 20, 2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Contact Information: For questions regarding your application and additional options to apply, contact Human Resources at ********************* or ************. Legal Notices: Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact ****************** or ************. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Work Authorization Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization. Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see ************************** or call UWO Police Department, at ************** for a paper copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Arts, Humanities, and Social Sciences_Office Job Description: Madison College is seeking a highly organized, detail-oriented, and customer-focused professional to join our team as an Administrative Assistant in the School of Arts, Humanities, and Social Sciences-one of the college's most dynamic and diverse academic divisions. In this collaborative, team-based role, you will provide critical administrative support to faculty, staff, and leadership, helping ensure the smooth operation of day-to-day academic and office functions. Key responsibilities include: Serving as a primary point of contact for students and faculty Assisting with course scheduling and instructor assignments Supporting faculty hiring and onboarding processes Providing general administrative support to Deans and department leaders This is an excellent opportunity for individuals who thrive in dynamic environments, enjoy supporting others, and are passionate about making a positive impact in higher education. If you're tech-savvy, organized, and enjoy working with a wide range of people, we encourage you to apply today! Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time position at the Madison College Truax campus with general office hours of 8:00am to 4:30pm M-F. Currently this position works four days in office at the Truax campus and one day remote (subject to change per college policy). Benefits: Madison College offers an excellent benefit package including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of October 21, 2025, at 11:59pm. After this date, the position may close without notice. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, marketing, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. Supports hiring, onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, scheduling interviews, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. May support purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Maintains internal and public-facing web pages and platforms by ensuring content accuracy, structural consistency, and intuitive navigation. Responsible for archiving outdated content and managing user access and permissions. Responsible for the administration, upkeep, and optimization of institutional platforms including PeopleSoft, Workday, and SharePoint to ensure smooth operations, user support, and system integrity. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent work experience 0-2+ years of relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of Academic Advancement_Office Staff Job Description: Madison College is hiring an Administrative Assistant to support the School of Academic Advancement. This position is responsible for providing administrative and operational support to departmental functions through serving as the primary course scheduler, supporting purchasing, providing customer service and routine process coordination. Success in this role involves managing multiple priorities, maintaining accurate records and responding effectively to students, staff, faculty and administrative needs. This position contributes to institutional objectives by ensuring efficient administrative operations and consistent support for academic and service areas. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Schedule: This is a full-time position with general office hours of 8:00am to 4:30pm M-F with occasional nights and weekends. Currently this position works three days in office at the Truax campus and two days remote (subject to change per college policy). Benefits: This position offers excellent benefits including health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). Deadline: This position will be opened until filled, with a first review date of October 9, 2025, at 11:59pm. Required Documents (2): Failure to include these documents by the first consideration date will result in the disqualification of your application. Resume Cover Letter Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, purchasing, travel arrangements, supply ordering and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding and offboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students, faculty, staff and external partners by answering inquiries, resolving issues and referring questions as appropriate. Coordinates purchasing and budget-related tasks such as tracking expenses, reconciling transactions, managing p-cards and supporting grant or contract compliance to maintain financial accuracy. Assists with course setup, scheduling and enrollment-related processes by entering data, managing class logistics and updating information to support academic and non-credit offerings. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Contributes to an inclusive, equitable and supportive environment where everyone at the institution feels valued, respected and empowered to reach their full potential. Adheres to college policies, directives and work rules while maintaining a commitment to the college's mission, vision and values. Knowledge, Skills and Abilities: Knowledge of administrative procedures, scheduling practices and recordkeeping standards. Knowledge of scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Minimum Requirements: Associate degree or equivalent work experience 0-2+ years of relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Temporary Administrative Support (Continuous Recruitment) Job Category:University StaffEmployment Type:Temporary (Fixed Term) Job Profile:Clerical HelperJob Duties: While there may not be an immediate need for clerical support, UW-Stevens Point (UWSP) accepts applications regardless, in order to create a pool for when there may be a need. Upon successful submission of your application, you will be considered for future part-time administrative support opportunities, and your application will be on file as a potential candidate who could possibly fill a position if or when the need arises. Key Job Responsibilities:Department: Varies TO ENSURE CONSIDERATION: This posting will close on June 30, 2026 (with a new, active posting in July). If you are not contacted by this time and you are still interested in employment with UWSP, please reapply. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Resume Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Contact Information: Name: Human Resources Email: *********** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ***************************** Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. EEO Statement: Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant IIIJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIIJob Duties: Reporting to the Director of Financial Aid, Administrative Assistant III provides general administrative support for the Office of Financial Aid, serving as the primary front desk contact and responding to student inquiries via phone, email, and in person. Responsibilities include scheduling counselor appointments, assisting students with FAFSA-related forms, updating student financial aid records to add external scholarships, managing the office's social media presence, maintaining supplies, processing purchase orders, and digitizing documents. RESPONSIBILITIES: Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. Serves as the first point of contact for the Financial Aid Office, providing general information to prospective and current students and their supporters via phone, email, text, social media, Navigate™, and in person; routes complex inquiries to the appropriate financial aid staff or University offices. Collaborate with the Student Billing office to record external scholarships on student financial aid accounts. Ensure that scholarship payments do not exceed financial need and cost of attendance limits. Work with counselors to adjust costs and other aid as necessary to ensure that students do not receive funds in excess of required limits. Collects, and prepares, and scans student and supporter-submitted documents for electronic imaging; ensures completeness and compliance, routes to appropriate workflow queues, and oversees secure destruction of physical documents per retention policies. Sends, receives, copies, and distributes communications in accordance with established procedures; assists with email and social media campaigns and coordinates batch communications with Admissions and Student Billing regarding financial aid eligibility. Maintains organizational systems for physical and electronic records in compliance with office procedures and University policies; ensures timely inclusion of key dates on the office calendar. Assists with maintaining accurate and timely content on the Financial Aid and Military/Veteran Resource Center websites. Reviews and evaluates office activities, procedures, and processes, and makes recommendations for improvements to the Director as warranted. Key Job Responsibilities: Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Schedules logistics and secures resources for meetings, travel, conferences, and work unit operations, including staff appointments, student meetings, and interdepartmental engagements; assists with event planning such as the annual Veterans celebration. Department: Financial Aid The Pay Rate for this position is $21 per hour Required Qualifications: Strong interpersonal skills with the ability to engage courteously and professionally across various communication platforms. Skilled in managing emotionally distressed individuals with calmness and empathy. Sound judgment in referring students/families to appropriate resources. Familiarity with general office administration and financial aid processes. Proficient in standard computer applications (word processing, spreadsheets, internet browsers). Ability to quickly learn and effectively use specialized software, including student information systems and document imaging tools. Ability to follow detailed procedures for entering information in a student information system and apply appropriate processing rules. Demonstrated commitment to maintaining confidentiality of sensitive information. Responsible decision-making in office-related purchases. Strong organizational skills with the ability to complete tasks accurately and on time. How to Apply: Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide: Resume Letter of interest specifying qualifications and experience (cover letter) Inquiries should be addressed to: Jody Sather Search Chair ******************** Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before November 25, 2025. A six-month probationary period is required. Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to ******************************************************************* UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at ************. Confidentiality of Applicant Materials The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7). Title IX Notice As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF's Title IX Coordinator at ****************; the Department of Education's Office for Civil Rights; or both. For more information, please see uwrf.edu/title IX. Criminal Background Check and Reference Check Policy Employment will require a criminal background check. It will also require you, your most recent employer, and all previous Universities of Wisconsin institutions and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per Universities of Wisconsin Administrative Policy 1275. Annual Security and Fire Safety Report (Clery Act) The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at ****************************************************** or call University Police at ************ for a paper copy. Reasonable Accommodations UW-River Falls provides reasonable accommodations for applicants and employees with disabilities. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or an accommodation in applying because of a disability, contact *********** or ************. Academic Freedom & Freedom of Expression The University is committed to academic freedom and freedom of expression, and provides all members of the University community the broadest possible latitude to explore ideas and to speak, write, listen, challenge and learn, pursuant to Regent Policy Document 4-21 Commitment to Academic Freedom and Freedom of Expression. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant IIJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: Testing Services is seeking a detail-oriented and dependable Coordinator for the Strategic Testing Network (STN), which administers high-stakes exams such as the GRE, Praxis, and TOEFL. This role oversees daily testing operations, ensures strict adherence to test security protocols, monitors test sessions, troubleshoots technical issues, and maintains required proctor certifications (training provided). The coordinator also handles administrative duties such as inventory management, data reporting, and communication with vendors like ETS. In addition, this position supports other testing programs (including TEAS, CLEP, DANTES, and ACTFL), updates office procedures, assists with staff coverage, and plays a key role in maintaining nationally recognized standards of service and professionalism. The STN Coordinator is a collaborative member of a departmental team committed to providing excellent services with meeting internal and nationally recognized standards of quality. Key Job Responsibilities: Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums: Tracks, records, and reports STN data each month. Submits annual report. Communicates updates to the Policies, Procedures and Practices manual. Updates and prepares documentation for testing operations. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations: Prepares the center and candidates for testing, including scheduling logistics for test sessions. Performs close-of-day administrations, which involves managing resources and logistics for daily test operations. Schedules certification training during business hours. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision: Communicates with STN, ETS, and other vendors regarding testing operations. Routes technical or testing-related issues to appropriate IT support or vendor representatives. Distributes policy changes to office staff. Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities: Serves as the primary liaison to ETS and other vendors. Communicates changes in policies and procedures to office staff and candidates. Promotes and markets STN as needed - this falls under external communication and first-contact responsibilities. Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures: Retains or destroys documents per policy. Maintains test security protocols and records. Keeps certification records current. Manages test session records, inventory logs, and candidate documentation. Department: Testing Services This position will be scheduled Tuesday thru Friday 7:30am-3:30pm Compensation: Starting at $16.00 and hour commensurate with experience Required Qualifications: High School Diploma Demonstrated excellent written and oral communication skills Strong customer services skills Proficient in computer skills. Demonstrated ability to follow very specific directions given to us from vendors. Demonstrated high level of problem solving and decision making skills. Proven ability to apply strong attention to detail and critical thinking to ensure accuracy and effective problem-solving in fast-paced or high-stakes environments. Proven ability to work independently and in a team environment Demonstrated commitment to building a culture of respect and equal opportunity. Preferred Qualifications: Associate's Degree Demonstrated experience proctoring exams How to Apply: Applicants must submit the following documents using the online application: Resume Cover Letter *Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application. All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them. To Ensure Consideration: Applications received by the end of the day on October 20, 2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Contact Information: For questions regarding your application and additional options to apply, contact Human Resources at ********************* or ************. Legal Notices: Reasonable Accommodations UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact ****************** or ************. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Confidentiality of Applicant Materials UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check Policy All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Work Authorization Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization. Annual Security and Fire Safety Report (Clery Act) For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see ************************** or call UWO Police Department, at ************** for a paper copy. UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant III - Wausau CampusJob Category:University StaffEmployment Type:Terminal (Fixed Term) Job Profile:Administrative Assistant IIIJob Duties: The Campus Administrative Specialist serves as the primary administrative support for the campus. This position has a broad range of duties, including leadership support, office management, events management, and serves as a point of contact for various Human Resources and Business Services functions. This position will also organize parts of the campus exit as UWSP winds down operations on the current Wausau campus. The person in this position must demonstrate exceptional customer service and foster an environment that is respectful and collegial. This is a University Staff project position ending December 31, 2026 Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums Prepares and audits complex records, edits documents, and reviews work done by others Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: University College - Wausau Campus Compensation: Minimum $20.00/hour, depending on qualifications and experience Required Qualifications: Exceptional customer service as well as verbal and written communication skills to be meet requests/inquiries timely and courteously Excellent ability to independently perform and manage assignments/tasks from beginning to completion under minimal supervision. Demonstrate effective organizational skills, detail oriented, and ability to manage multiple tasks and meet timely deadlines. Flexibility and adaptability when priorities shift. Proficiency in computer skills including excel, word, spreadsheets, email, and internet. Ability to learn new software programs. Ability and desire to represent the campus in a personable and professional manner. Ability to establish and maintain positive working relationships with campus personnel. Preferred Qualifications: Knowledge of basic accounting principles. How to Apply: TO ENSURE CONSIDERATION: Applications received by 11/2/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information: Name: Miranda Gentry-Siegel Email: ***************** Phone: ************ If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: ************************ Phone: ************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes: Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit ******************************************* for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit ************************* Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at ************ or ***********. The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at ********************************************* The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. UW is an Equal Opportunity Employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Fruit Project Assistant LTE LOCATIONS: College of Menominee Nation, Keshena Campus, and also Stockbridge-Munsee Land Department and Oneida 4H Grounds once a week in the summer. TERM: Half-time March to May, and Full Time June to mid-August (20 weeks) APPLICATION DUE: 15th January, 2025, but position will remain open until filled. Summary and Description CMN's Sustainable Development Institute is collaborating with research partners across the country on a project to evaluate wild plums for superior fruit production and hardiness. This is a participatory project that will involve researchers, support staff, and families as one team to establish wild plum research plots, to share our knowledge and hopes, to boost local fruit production, and to eventually find new wild plum selections for propagation. The Fruit Project Assistant LTE will help organize monthly team meetings with invited speakers to promote inclusion and learning among all team members. Other duties include maintaining research plots at CMN, Stockbridge, and at Oneida, and also taking care of new seedlings in the SDI garden. At times the project assistant may also join the SDI interns and staff on other research and educational activities. Objectives and Responsibilities * Take part in classroom and other on-site training, sometimes along with SDI Interns, to increase knowledge on Indigenous cropping systems, Indigenous food culture, experimental design, data analysis, equipment safety, and more. * Invite speakers and team members, and then organize and facilitate virtual team meetings each month. * Protect new seedlings and established research plots from drought, weeds, and animal depredation. * Driving to off-site locations is required; mileage will be reimbursed. * Field Research Coordinator will assign duties that the Fruit Project Assistant will perform in a timely manner, often times without direct supervision. Communications with the Field Research Coordinator must be regular and clear. * The Fruit Project Assistant will occasionally operate mechanical equipment, and regularly use hand tools and carry water to seedling fruit trees. The Assistant may also be assigned to other tasks as needed when trees are secure. * If the Fruit Project Assistant is a CMN student, highlights of the work will need to be presented at the SDI Summer Report Out in August. * Weather is unpredictable, so flexibility is needed. Outdoor work involves heat, insects, allergens, etc. * Get along with others and have fun learning about Indigenous agriculture, fruit production, and more! What We Offer: We have a culture that celebrates diversity and inclusion, while promoting professional development. We serve the Menominee and other local Indigenous communities, and will engage with those who are ready to learn new things while working to benefit the wellbeing of our communities. Program Requirements/Qualifications: * Must be 18 years of age or older, and have a dependable vehicle for visiting off site fruit tree plots. * Current students who apply for this position must have a cumulative GPA of 2.5 or better on a 4.0 scale, and be registered or currently enrolled in six (6 or more credits). * Ability to carry out physically demanding work in the out of doors is required. * Strong communication skills and ability to address assigned tasks are required. * Willingness to learn to use Webex or Zoom, and to facilitate virtual discussions are required. * Demonstrated interests in agriculture and sustainability are especially desired! * Experience growing a garden (and especially fruit trees) is also desirable, but we will train. Application Procedures: Fruit Project Assistant Application requires the following: * SDI Application Form (online) Applications will be accepted until the position is filled, but we would like to begin evaluating applications by the May 20, 2024. Submit all information to the Sustainable Development Institute, College of Menominee Nation, N172 State Highway 47/55, PO Box 1179 Keshena, WI 54135 as soon as possible. You may also email application materials to *****************. Incomplete applications will not be reviewed. If you have questions about the position, please contact Frank Kutka at ******************** or Dulce Moeller at ********************** Timeframe and Stipend (if applicable): The Fruit Project Assistant will be paid $20 per hour throughout the length of the position, which ends before 31 August 2025. Mileage for driving from the SDI worksite to the other two sites every week will also be covered by our grant. For a DOCX version of this posting, please click here.

Job Category Regular Support Staff FVTC Worksite Appleton Main Campus Hours Per Week 40 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. The Administrative Support II - Career Services position is crafted to offer crucial support to the Events & Employer Relations Specialist in cultivating and fortifying relationships with regional employers. This role is pivotal in coordinating and promoting diverse Career Services events, nurturing meaningful connections between students and employers, and contributing to the overall success of the department. Additionally, this position serves as the college's expert in utilizing and optimizing the Handshake job placement platform, ensuring seamless integration and proficiency in supporting student employment initiatives. Work Schedule: Standard schedule aligns with regular business hours; one to two evening shifts per week may be required for events or programming. Typically, one virtual workday per week (After Training Period), based on departmental need. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Collaborate with teams to design and implement programs for student job preparation. Facilitate connections between students and employers across FVTC campuses. * Aid the Events & Employer Relations Specialist in building and sustaining ties with regional employers through regular outreach and data collection. Help develop tools to monitor and share employer needs, industry trends, and contact information. * Participate in one-on-one meetings, group presentations, virtual chats, and educational sessions to strengthen connections with the college. Assist in communicating the skills and capabilities of FVTC students/graduates to area employers. * Collaborate with the Events & Employer Relations Specialist to involve employer partners in virtual and in-person interactions with students and faculty. Contribute to the planning and coordination of events, including on-campus interviewing, job fairs, networking sessions, and customized services based on industry needs. * Oversee event and meeting logistics, establishing standard procedures for tasks such as venue reservations, safety protocols, hospitality arrangements, and financial considerations. Coordinate with both internal and external stakeholders as necessary * Adhere to FVTC marketing and logo standards. Contribute to promotional initiatives aimed at reaching and engaging students, graduates, and the community in departmental events and services. Utilize marketing software for content development, strategy formulation, and statistical analysis. * Assist in the coordination of all Career Services scheduling, encompassing staff meetings, conferences, and appointments/presentations for the entire Employment Advising staff. * Serve as the FVTC Handshake liaison for students/staff and the WTCS Career Services Consortium. process job orders, approve employers, and post events on Handshake. * Collect and convert numerical/categorical data into functional documents for analyzing student outcomes, wage information, and employment trends. * Serve as a Secondary contact for providing program information and customer service to prospective and current students for admissions, registration, career, counseling, and advising-related issues. * Provide administrative support to Advising, Counseling, and Career Services staff, including coordination of course and room scheduling and marketing materials for events and workshops. * Participate in team efforts to generate new and innovative ideas, reaching students and community members in exciting ways. * Present office resources and services to various student groups. Non-Essential Functions and Responsibilities * Assist in developing, analyzing, and coordinating student and employer surveys. * Proofread materials sent by Career Services to external/internal customers. Minimum Qualifications Education and/or Experience Requirements: * Associate Degree in Administrative Assistant, Marketing, or related field. * Two to three years of recent, relevant work experience. * Experience with project management or event coordination preferred. Licenses, Certifications, and Other Requirements: * Knowledge of social media platforms, database management, and email marketing programs. * Intermediate skills in Microsoft Office Suite. * Awareness of current employment trends. * Requires valid Driver's License. * Subject to FVTC's Motor Vehicle Records Check. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work will be completed in a hybrid environment, both in person and virtually. Work environment may change based upon college needs. Physical Requirements * Sitting/Standing: Extended periods of sitting; standing and walking required for meetings and events. * Mobility: Ability to move between offices, classrooms, and event spaces; occasional off-site travel required. * Lifting/Carrying: Occasional lifting or carrying of materials up to 25 pounds. * Repetitive Motions: Regular hand and finger use for typing, data entry, and handling office materials. * Communication: Clear verbal and written communication required in person, by phone, and via digital platforms. * Travel: Limited local travel; valid driver's license and ability to operate a vehicle. * Climbing: Capability to climb stairs or ladders EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour. Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II The Department of Psychology is looking for a team-oriented, customer-focused staff member to help support our faculty, staff, postdocs, graduate students, undergraduate students, and visitors. The position serves as the primary operations contact for the department, providing critical assistance to both departmental and building operations. Responsibilities include managing mail and packages, copiers, supplies, exam materials, keys, and other duties. This position is also the frontline for helping coordinate building work orders and repairs, tracking projects, preparing spaces, and scheduling with trades as needed. Building or maintenance experience is not needed. Additional duties include serving as backup for a number of functions in the department. Hours generally scheduled Monday - Friday, 8:00 AM - 4:30 PM. The work schedule has a small window of flexibility for start and end times. If you are interested in helping support the exciting teaching and research happening in our highly successful department, we encourage you to apply. Key Job Responsibilities: * Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums * Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures * Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Department: College of Letters & Science | Department of Psychology Compensation: The typical starting salary for this position is $21.00/hour depending on qualifications and experience. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurance and saving accounts; and retirement benefits. Required Qualifications: * At least two years of relevant full-time or part-time professional experience. * Proficiency in Microsoft Office Suite and other commonly used digital tools. * Ability to track deadlines and follow multi-step administrative procedures. * Strong attention to detail. * Ability to lift and move items such as boxes of copy paper, lightweight furniture, etc. Preferred Qualifications: * Ability to collaborate and work effectively as a team member. * Strong interest in providing outstanding customer service. * Capacity to work independently and exercise good judgement in making decisions and deciding what needs to be brought to the attention of leadership. Education: H.S. Diploma Required How to Apply: Click the "Apply" button to start the application process. You will be prompted to upload the following documents: * Resume * Letter of Qualifications/Cover Letter Applicants should attach a letter of qualifications/cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. Please note, there is only one attachment field. You must upload all of your documents in the attachment field. Selected applicants will receive an invitation to participate in interviews 3-5 business days following the application deadline. Once finalists are identified, they will be asked to provide names and contact information for at least three professional references, including a current/former supervisor. References will not be contacted without advanced notice. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. Contact Information: Elizabeth Rose, *************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Responsibilities include, but are not limited to, the following: 1. Supports the work of the Academic Affairs programs. 2.Manages communications for assigned Administrative Leaders (telephone, mail, e-mail, reports, and events). 3.Facilitates meetings and appropriate committee activities including scheduling, arrangements, and minute recording. 4.Generates and maintains the minutes and reports pertinent to academic committee, workgroup, and other forum proceedings. 5.Plans and facilitates comprehensive file management and activities for assigned areas. 6.Works collaboratively with other college personnel to support the department's day-to-day operations. 7.Assists in maintaining and updating College, departmental, and program data including the college website and other student portals. 8.As applicable, prepares written documents and correspondence; composes, edits, and word processes; prepares presentations; and prepares spreadsheets and data files. 9.Supportsthepreparationofdepartmentalandprogrammaticannualbudgetsasassigned. 10.Supports faculty recruitment, orientation, workload assignment, and evaluation processes. 11.Supports the College's affiliations, memberships, and accreditation efforts including required materials, reports, meetings, and site visits. 12.Coordinates appropriate travel arrangements as necessary. 13.Facilitates departmental specific activities as assigned (e.g.: licensure / certification processes, standardized exams, student communication). 14.Supports the award and honor processes related to faculty and students. 15.Supports appropriate committee activities. 16.Assists with a variety of projects as delegated or as appropriate to the position. 17.Participates in self-development activities appropriate to position. 18.Participates in the College-wide efforts related to continuous quality improvement. 19.Interacts and serves as a resource for administrators, faculty, staff, students and visitors and handles all matters in a positive, efficient manner with the expectation of high-quality customer service. 20.Promotes effective and positive working relationships with internal and external customers. 21.Maintainsprofessional confidentiality. 22. Serves as a member of college committees Qualifications: Education- Associate degree for Administrative Assistants or Office Management preferred. Experience: Three to five years prior experience as an administrative support or one to two years' assistant experience with a two-year Associate Degree required. Extensive administrative/office experience in a higher education academic or health care setting preferred. Knowledge: Demonstrates the ability to work independently and manage multiple tasks and priorities, often with numerous interruptions, while being attentive to detail, accuracy, and confidentiality. Self-motivated with strong problem-solving skills and ability to be flexible in a changing environment. Proficient with Internet searching, scanning, database principles along with computer software expertise in the areas of word processing, design and utilization of spreadsheets, data management, presentations, and e-mail (MS Office preferred). Ability to generate professional appearing word processed documents. Apply Now

Fleet Services by Cox Automotive keeps your fleet moving! Headquartered in Indianapolis, Fleet Services by Cox Automotive (FSCA) has grown to become one of the largest fleet maintenance companies in the country. FSCA is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. FSCA also services customers utilizing its 20+ nationwide service centers; each offering selects services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call-center, CAMFS provides maintenance scheduled and unscheduled services to fleets anywhere, anytime. FSCA, the largest independent fleet maintenance company in the country, is currently hiring a Parts Service Administrative Assistant. As a Parts Service Administrative Assistant, you will provide support by ensuring the accurate and efficient processing of administrative functions relations to parts and service activities with both internal and external customers. Duties & Responsibilities: Coordinate service shop schedule with assistance of Service Shop Manager. Verify technician time on repair orders. Daily shop repair order invoicing. Dispatch our mobile service technicians for service request Maintain effective communication with customers throughout the repair process, including updates on completion. Review and invoice Mobile service repair orders daily. Schedule Truck Driver pickups and deliveries Answer incoming telephone calls, walk-ins and involve the Service Shop Manager when necessary. Obtain purchase orders and additional work approvals from customers as necessary. Initiate and track warranty claims with manufacturers and vendors. Maintain customer and shop files. Attend monthly safety meetings. Assist Service Shop Manager in implementing safety initiatives as directed. Established and maintain friendly, yet professional relationships with suppliers, manufacturers, customers and co-workers. Open repair orders and track parts for scheduling of jobs in the shop Other duties as assigned. Requirements 2-3 years general office experience or an equivalent combination of education and experience. Prior experience in a parts and service environment preferred Proficient at a basic level in Microsoft software required, prior experience with Karmak preferred. Accurate alphanumeric and 10-key data entry skills Strong interpersonal skills demonstrated by the ability to build successful business relationships Strong communication skills demonstrated by the ability to express thoughts clearly and write intelligibly. Ability to meet performance expectations by effectively managing time and priorities with minimal supervision. Ability to use reason and logic to analyze problems and create good, effective solutions. Able to adjust and effectively to changing priorities and unexpected situations between customers and departments.

Why Work for Cress Funeral & Cremation Service - East Washington? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: University Staff Employment Type: Regular Job Profile: Administrative Assistant II As part of UW-Madison Division of Extension Waushara County, this position provides clerical, secretarial, and customer/client support for the department. This position supports Extension Educators and works under the direct supervision of the Area Extension Director. Additionally, this position provides support to educational program delivery for educators affiliated with Waushara County Extension, including the 4-H Program, community development, regional agriculture--livestock, and regional agriculture--crops. This position serves as the first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, including website maintenance. This position will order supplies; process invoices, payment of vouchers, bills; and verify all accounting records in accordance with county and state policies and procedures. Collaboration with local colleagues to promote a positive office environment and share resources is a must! County Location The main office for this position is located in Wautoma, WI and the primary programming focus is Waushara County. In Person It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Physical Requirements * Ability to navigate office environment - front desk, supply access, making copies * Ability to lift 25 pounds without assistance Key Job Responsibilities: * Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations * Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision * Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Submits invoices and tracks other budgetary items via county systems * Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities * Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Department: UW-Madison's Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts. Compensation: The minimum annual (12 months) starting hourly rate for the position is $18.36/hour but is negotiable based on experience and qualifications This is an 80% FTE, part-time position. The person hired can expect to work 32 hours per week. Benefits Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (****************************** Required Qualifications: * Working knowledge of modern office practices and procedures * Effective word processing, computer technology, data base/file management, accounting/bookkeeping and web publishing skills. * At least two years of experience working with Microsoft Office suite and Google suite. * Ability to establish and maintain effective working relationships. * Ability to effectively meet with and support public audiences/customers. * Ability to maintain appropriate confidentiality. * Ability to maintain regular attendance and punctuality. Preferred Qualifications: * At least 3 years of increasingly responsible office and/or related experience in an educational related field * At least 2 years of experience with Extension programming and audiences including 4-H, community development, and agriculture in Waushara County. Education: Required Education High School Diploma or equivalent Preferred Education Technical, business school, or college course work in office practices and administration preferred How to Apply: We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: * Resume * Letter of Qualifications (cover letter) Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews. For additional guidance and resources on how to tailor your application materials to the job posting, please click ************************************ Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. The application deadline is 11:59pm on Sunday, December 21, 2025. Contact Information: Pat Wagner ******************* ************** Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.