Executive Assistant
Non profit job in New York, NY
About the Opportunity:
This is an opportunity for an Executive Assistant to join one of the industry's top staging and design firms. This role is designed for someone organized and energetic with passion for growth and a desire to play a part in building the company alongside the rest of the team. You have two major areas of responsibility, project logistics and executive support. No two days are the same and you need to be purposeful with how you manage your time and thoughtful in how you approach your schedule. An orderly calendar and an accurate Airtable are a sign of a job well done. As a result of the remarkably high and consistent rate of growth, efficiency and increasing capabilities both on an individual and at a team level is a primary focus. The challenge of learning new things, finding new solutions and being capable of more than yesterday must be an exciting idea. Beyond this, the role is a bit your oyster. Make it what you will. The future is wide open and there are many avenues and opportunities that are now available. Lets build something stunning…if not a bit sassy.
About the Company:
Our client is a nationally reknowned staging and interior design firm. They offer high end home staging services that translate potential into tangible spaces. Their team partners with sellers, real estate agents, and brands in Manhattan, Brooklyn, and beyond to design memorable environments where beautiful living is easily visualized.
Role and Responsibilities:
This role's responsibilities fall into three primary areas. (% are estimates)
❖ Project Logistics 70%
❖ Executive Support 20%
❖ Warehouse Support 10%
Project Logistics:
The primary purpose of this role is to handle the paperwork, scheduling and data entry that surround our projects. Each portion is equally important.
● Manage projects from lead through removal
Create and update project in airtable
Create/Send Agreement and Invoice
Confirm receipt of agreement and invoice
Communicate with the client for access to apartment
Communicate with building and contractors to get COI's and other protocols
Schedule the move in/out
Track renewals
Coordinate with movers, painters, and designers to create a smooth install
● Manage Data
Ensure all relevant documents and photos are being acquired and saved in correct place
Ensure data, including but not limited to project metrics, install timelines, apartment metrics, airtable tasks and lists, are up to date and accurate
Executive Support:
The secondary but equally important role of this position is to support the executive team, primarily the CEO, in a coordination and organizational role. The ultimate goal is to maximize the time spent in each individual's unique and valuable skills/roles.
● Responsible for managing CEO's email
Install Email system to limit the emails CEO handles each day
Review, organize and “handle” CEO's email “regularly”
● Responsible for managing CEO's calendar
Create and send calendar invites when directed
Install Calendar system to streamline calendar process
■ Create color coding system
■ Create a way to have EA schedule CEO going forward
● Work with Chief of Staff to refine and tailor position to organizational needs
They continue to grow at a rapid pace and CEO's needs continue to change. You, along with the Chief of Staff are responsible for ensuring this system changes to meet the changing needs
Play an essential role in the development of sourcing infrastructure and systems
● Handle the holiday sends
The holiday send is one of the largest non-staging projects of the year and is a priority within the company.
Work with CEO to refine send list, card and gift
Purchase card, gift and packaging materials
Pack, label and ship gifts
Qualifications/Requirements:
There are several programs they use to communicate with, and save documents and data. It is imperative that you understand how these systems work and how they work within them. Some you are probably familiar with and some may be new.
● Mastery of Airtable
Understand how to navigate between tabs, create/update projects, tasks, contacts, etc
Understand how to create and filter views
Understand how to navigate the online inventory and To Do Lists
● Mastery of Google Calendar
Understand how to create, edit, share google calendar
● Mastery of Google Drive
Understand how to navigate within Google Drive
Understand how to create, share, move documents and folders
● Mastery of Gmail
A large portion of our communication happens over gmail. There is an expectation that emails are responded to within a reasonable time and in an organized manner
● At least two years of working as a high-level executive assistant, ideally from a real estate or interior design background (not a must)
● High-touch, high EQ, observant, prescise, and ten steps ahead
● Sense of humor, resilient, and excellent communicator
● Able to give and receive feedback
● Bonus if you love marketing
Hours and Compensation:
9-5, Monday thru Friday, in office, with some flexibilty
$85,000 - $95,000 base salary
Full benefits package including healthcare
Manager of Grants & Awards
Non profit job in New York, NY
Our Company:
The American Thoracic Society (ATS) improves global health by advancing research, patient care, and public health in pulmonary disease, critical illness, and sleep disorders. Founded in 1905 to combat TB (Tuberculosis), the ATS has grown to tackle asthma, COPD (Chronic Obstructive Pulmonary Disease), lung cancer, sepsis, acute respiratory distress, and sleep apnea, among other diseases.
The Position:
Reporting directly to the Associate Director of Grants & Awards, the Manager of Grants & Awards is responsible for administering grants within the ATS Research Program and other award programs as assigned. The Manager works collaboratively to improve grants management practices and systems, provides support for grantee-related events at the ATS International Conference, and assists with additional program initiatives as needed. This role manages the full grant lifecycle, including developing applications in the grants management portal, updating web content, responding to applicant inquiries, reviewing submissions for eligibility, supporting peer review activities, issuing grant payments, and monitoring post-award compliance.
Position Responsibilities:
Grants Management
Manages the grant cycle process, including developing internal processes to collect, organize, review, award, and track applications and grants.
Communicates with grant applicants about eligibility, application requirements and award processes.
Reviews grant applications for eligibility.
Supports the peer review process in Foundant, including reviewer assignments, score submission, and collating scoring data in Excel.
Manages and tracks post-award activities, including requesting progress/financial reports.
Collaborates with ATS information technology, communications, and finance teams to ensure smooth operations.
Finance/Data Management
Manages financial operations of all grants and awards with monetary value.
Creates and tracks grant payments.
Requests and tracks grant refunds.
Communications
Update the ATS website as needed using content management system.
Oversees the Research Program email account.
Works with internal communications and marketing teams to increase visibility and participation in Research Program grants.
International Conference Activities
Manages logistics and hosting of grantee receptions/events.
Provides other administrative support as needed.
Position Qualifications:
3+ years of grants management experience, or equivalent understanding of grantmaking practices. Experience or familiarity with scientific research grantmaking or adjacent area a plus.
Familiarity with grant peer review processes a plus.
Strong technical and database knowledge, preferably with experience in a grant management system (ATS uses Foundant currently).
Familiarity with Monday.com or other project management tool.
Knowledge or experience with data analysis/management in Excel (VLOOKUP, pivot tables, etc.)
Advanced technological skills and experience with Microsoft Office, Salesforce, Zoom and web content management systems.
Excellent written and oral communication skills, including the ability to draft, edit, and proofread grant-related communications and reporting.
Strong interpersonal skills with the ability to comfortably communicate with the ATS membership, which includes physicians, researchers and scientists.
Strong organizational, prioritization, and time management skills, with the ability to manage multiple deadlines and tasks simultaneously.
Not afraid to ask questions.
A sense of humor a huge plus.
Reasons to consider us:
Hybrid work environment (two remote days each week)
Generous paid holidays & paid time off
Comprehensive medical, dental, and vision benefits
403b with partial company match
Commuter benefits
Physical requirements:
Please note that this is a hybrid position that will require you to come into our New York Office on Tuesday, Wednesday, and Thursday each week.
Some travel may be required, such as to our annual International Conference and Grover Conference.
You may experience prolonged periods of sitting and/or standing.
You may experience repeated typing motions involving your wrists, hands, and/or fingers.
You may need to lift or carry up to 15 pounds of work equipment.
Pay Range: We are pleased to offer a range of $85,000 - $90,000 for this position.
ATS is an equal employment opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all individuals. ATS will not discriminate against any applicant for employment, employee, or intern on the basis of race, creed, color, sex, gender identity or expression, religion, national origin, age (40 and over), disability, military status, veteran status, genetic information or any other basis protected by applicable federal, state or local law. ATS also prohibits harassment of applicants for employment, employees or interns based on any of these protected categories. It is ATS' policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
ATS is committed to the full inclusion of all qualified individuals. In keeping with our commitment, ATS offers reasonable accommodation in the hiring and employment process for individuals with disabilities. Accordingly, if you require a reasonable accommodation to fully participate in the application or hiring process you may request a reasonable accommodation at any time.
Mental Health Specialist (2nd Shift)
Non profit job in New Brunswick, NJ
Job Title: Mental Health Specialist
Duration: 6 month Contract to Hire (Permanent after 6-months)
Hours: 4pm-12pm OR 12pm-8am (One weekend day per week/Either Saturday or Sunday)
Int Process: 1 & Done Interview
Must-haves
Associates degree
Experience working with children
Managing groups of children
Good personality and patience
D2D:
Insight Global is looking for a mental health specialist for one of their healthcare clients in New Brunswick NJ. A Mental Health Specialist spends each day providing hands-on support to clients and the care team. This includes assisting with daily routines, monitoring client well-being, and ensuring a safe, structured environment. Specialists help clients navigate schedules, accompany them to activities, and encourage positive coping strategies. They also observe and document behaviors, communicate updates to clinicians, and collaborate with staff to address immediate needs or concerns. Beyond direct client interaction, they prepare materials for group sessions, maintain compliance with program guidelines, and act as a steady source of reassurance and guidance for individuals working toward stability.
Compensation
$26/hr to $28/hr
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
Technical Business Analyst (With Java)
Non profit job in Berkeley Heights, NJ
Role: Technical Business Analyst (With Java development exp)
JD:
We need Tech Business Analyst for the open position; we need the candidates to be comfortable in TDD/BDD/Gherkin. In addition the candidates should have prior experience in business analysis for the development of Java applications.
BROOKLYN FAMILY SEEKING FULL-TIME NANNY ASAP - APRIL 2026
Non profit job in New York, NY
BROOKLYN, NY(LOCAL CANDIDATES ONLY) - Park Slope | Full-Time Temporary Nanny (Dec 2025-Apr 2026) A warm, international family in the heart of Park Slope is seeking a loving, creative, and highly engaged full-time nanny to support their 2.5-year-old son and soon-to-arrive newborn. This is a December 2025-April 2026 temporary role ideal for a caregiver who thrives in close partnership with parents, enjoys becoming part of the family, and brings thoughtful structure, warmth, and age-appropriate activity planning to each day. With a postpartum doula in the home, the nanny's primary focus will be the older child-someone energetic, affectionate, curious, and happiest when outdoors, exploring the neighborhood, or snuggling up with books.
The role centers on active, hands-on engagement, including daily walks, playground time, planning indoor activities for winter months, and escorting the toddler to weekly gym and swim classes. Afternoons include nap routine support, playtime, and occasional evenings with dinner, wind-down, and bedtime. Once the baby arrives, the nanny will often spend time alongside mom and the newborn, creating a warm and collaborative atmosphere while ensuring the toddler feels supported, engaged, and connected. Light household support related to the children-tidying play areas, basic laundry, and preparing simple vegan meals is welcomed, especially if the nanny enjoys cooking. The home is vegan, and the family is happy to guide caregivers unfamiliar with plant-based cooking.
The family does not require driving; Park Slope is extremely walkable, with parks, playgrounds, cafés, museums, and toddler activities all nearby. Public transit and biking are the most convenient ways to travel. The family would like candidates to be confident and adventurous - taking the toddler on outings, even if the weather isn't the most favorable! Flexibility for 1-2 evenings per week and occasional short weekend hours is appreciated.
Ideal candidates love forming deep bonds with children, bring creativity to winter play, communicate with openness and kindness, and genuinely enjoy becoming part of a family's rhythm. Compensation is $30-$45/hr via payroll, based on experience. A wonderful opportunity to join a nurturing, affectionate family during a very special season of growth.
Responsibilities Qualifications
BA/BS COLLEGE DEGREE | AA IN RELATED FIELD OF STUDY | OR A MINIMUM OF 5+ YEARS OF PROFESSIONAL NANNY EXPERIENCE
UP TO DATE FIRST-AID & CPR CERTIFICATION (WILLINGNESS TO RENEW AS NEEDED)
THE ABILITY TO MAKE A ONE-YEAR COMMITMENT UNLESS APPLYING FOR A TEMPORARY POSITION
A PASSION FOR WORKING WITH CHILDREN
5+ YEARS OF CHILDCARE EXPERIENCE IN ANY FIELD
EXCELLENT WORK AND PERSONAL REFERENCES
U.S. DRIVER'S LICENSE (THIS DOES NOT APPLY TO NYC RESIDENTS)
MUST BE A COMPETENT SWIMMER (IF AND WHEN REQUIRED)
NON-SMOKER
MUST BE LIVE-SCANNED AND REGISTERED WITH TRUSTLINE IF YOU ARE CA RESIDENT
WILLINGNESS TO SIGN OUR NO-CELL PHONE DRIVING SIGNED GUARANTEE
MUST BE ELIGIBLE TO WORK IN THE U.S.
WILLINGNESS TO COMPLETE OUR STOP THE SILENCE TRAINING UPON MEMBERSHIP
Hourly Rate
USD $30.00/Hr.
Targeted Annual Gross Salary (Min)
USD $45.00/Hr.
Targeted Annual Gross Salary (Max)
USD $45.00/Hr.
Number of Hours Per Week
40
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Virtual Physician Assistant - NY Licensed
Non profit job in New York, NY
About Us
One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.
In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.
The Opportunity:
The One Medical Virtual Medical Team (VMT) is a leading provider of virtual clinical care, providing world-class, convenient, evidence-based virtual medical care to One Medical patients in concert with their primary care providers. Through advanced technology and a team-based approach, we care for patients 24 hours a day, 365 days a year. Our team is united by intellectual curiosity, inclusiveness, and a powerful mission: transforming healthcare and bringing world-class primary care to everyone.
Employment type:
Full time 40 hours minimum including evenings and weekends
What you'll be working on:
Treating patients via tele-health visits, including telephonic triage calls, video visit appointments, and email follow-ups
Continuous learning during weekly Clinical Rounds and through other modalities
Ongoing collaboration with both virtual and in-office teammates via daily huddles
Utilization of your specific clinical training and opportunities to give exceptional care to patients virtually
Education, licenses, and experiences required for this role:
Completed an accredited PA program with a national certification
In the past 5 years, practiced as an Advanced Practitioner for at least:
2 years in an outpatient primary care setting seeing patients of all ages (0+), OR 2 years in an urgent care or emergency medicine setting seeing patients of all ages (0+)
Currently licensed in NY with ability to obtain additional state licenses
Ability to work weekday and weekend shifts (every other Saturday AND or Sunday required)
Current shifts range from (6am-5pm EST, 7am-6pm EST, 8am-7pm EST, 11am-10pm EST, 12pm-11pm EST, 1pm-12am EST)
Excellent clinical and communication skills
One Medical providers also demonstrate:
A passion for human-centered primary care
The ability to successfully communicate with and provide care to individuals of all backgrounds
The ability to effectively use technology to deliver high quality care
Clinical proficiency in evidence-based primary care
The desire to be an integral part of a team dedicated to changing healthcare delivery
An openness to feedback and reflection to gain productive insight into strengths and weaknesses
The ability to confidently navigate uncertain situations with both patients and colleagues
Readiness to adapt personal and interpersonal behavior to meet the needs of our patients
This is a full-time virtual role.
One Medical is committed to fair and equitable compensation practices.
The base hourly range for this role is $59.10 to $65.50 per hour based on a full-time schedule plus evening and weekend differential. Final determination of starting pay may vary based on factors such as practice experience, physical location (state you live in) and patient care schedule. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. For more information, visit ************************************
One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:
Taking care of you today
Paid sabbatical for every five years of service
Free One Medical memberships for yourself, your friends and family
Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
Competitive Medical, Dental and Vision plans
Pre-Tax commuter benefits
PTO cash outs - Option to cash out up to 40 accrued hours per year
Protecting your future for you and your family
401K match
Credit towards emergency childcare
Company paid maternity and paternity leave
Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance
In addition to the comprehensive benefits package outlined above, practicing clinicians also receive
Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.
UpToDate Subscription - An evidence-based clinical research tool
Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education
Rounds - Providers end patient care one hour early each week to participate in this shared learning experience
Discounted rate to attend One Medical's Annual REAL primary care conference
One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.
One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.
Auto-ApplyFamily Safety & Support Monitor (On Site)
Non profit job in New York, NY
An anti-poverty organization in New York seeks a Family Monitor to provide support services. Responsibilities include ensuring safety, assisting families, and maintaining facility regulations. Ideal candidates should have a high school diploma, relevant experience, and interpersonal skills. Full-time employees enjoy a comprehensive benefits package including life insurance and tuition reimbursement.
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Weekend Chef
Non profit job in Mendham, NJ
A private family of six in Mendham, NJ is seeking an experienced Weekend Private Chef to prepare elevated, healthy meals in a private home setting.
Schedule: Friday evening through Sunday dinner (flexible)
Responsibilities: Menu planning, grocery shopping, meal preparation and occasional entertaining support
Requirements: Private or high-end restaurant experience, attention to detail, discretion, and excellent references
Compensation: Highly competitive, based on experience
Accommodations: Sleeping accommodations provided
Send resume, references, and portfolio (if available).
Qualified Intellectual Disabilities Professional
Non profit job in New York, NY
PURPOSE:
The Mishkon IDD Programs at The Jewish Board provide supports and services in a healthy and safe environment for individuals with intellectual/ developmental disabilities living in residential programs and in community settings. Our core values are to provide a healthy and safe environment that promotes person centered planning, community integration, and close collaboration with families and the community. This is all accomplished through an Orthodox Jewish lens, and with an understanding that staff, at all levels of the division, is the determining factor in achieving positive outcomes for our clients.
POSITION OVERVIEW:
This position is responsible for the development, implementation, and facilitation of a Person-Centered Plan process for individuals served in an Intermediate Care Facility (ICF). The QIDP ensures the coordination and integration of active treatment services in compliance with OPWDD, CMS, and DOH regulations. The role includes interdisciplinary collaboration, monitoring of service delivery and support, and ensuring that individuals and staff receive continuous, competent training to promote independence and functional skill development.
KEY ESSENTIAL FUNCTIONS:
Develop, Implement and Monitor Individualized Program Plan (IPP): Create and revise Individual Program Plans based on assessments and observed progress. Initiate periodic reviews and ensure timely updates to IPP Track and record progress via monthly notes, 30-day, quarterly, semi-annual and annual reviews
Coordinate Active Treatment: Ensure all aspects of active treatment are integrated and consistently implemented across settings including Mishkon Day program for the individuals supported in the Day Habilitation.
Observe and Evaluate: Conduct routine (daily, weekly and monthly) observations of individuals to assess and track program effectiveness and staff-individual interactions. The schedule will be adjusted to suit individual and residence needs.
Ensure Regulatory Compliance: Maintain adherence to OPWDD, CMS, and DOH standards, including Reg. 686 and 42 CFR §483.430.
Facilitate Interdisciplinary Team Meetings: Actively join team meetings, provide leadership, and maintain clear and detailed records to ensure needs are met and services adjusted.
Promote Skill Development: Ensure individuals receive training in communication, socialization, self-care, and community integration.
Maintain Documentation: Record monthly progress notes, case reviews, and treatment updates in compliance with DOH standards.
Coordinate Services: Ensure timely provision of medical, therapeutic, behavioral, and habilitative services.
Strong Advocate for Individuals: Interact with individuals daily; promote individual rights, dignity, preferences, and choices in all aspects of care planning and delivery.
Committee Member: Actively contribute to the annual, semi-annual and emergency Human Rights and Informed Consent Committee.
Train and Supervise Staff: Provide training on active treatment principles- goals/ valued outcomes (e.g., communication, socialization, toileting, household tasks, in the community), clinically required training as per State regulations and documentation standards.
Monitor Follow-Up: Track and ensure completion of all recommended services and interventions including medical, therapeutic and behavioral supports.
Support for progressive conditions: Assist and collaborate with team to help maintain functional abilities and quality of life.
Collaboration with varied stakeholders: Work with stakeholders including joining psychiatric appointments and day program meetings monthly and as needed, and maintain regular communication with families, hospitals, providers, etc. as it relates to the individual's care.
Participate in OPWDD and DOH audit preparation and in audits as required.
Other duties as assigned by Director of Clinical Services and/or Program Administrators.
CORE COMPETENCIES:
Comprehensive knowledge and application of OPWDD and DOH regulations.
Possess strong communication skills in both writing and speaking skills.
Proficient in goal assessments and implementation; training and mentoring staff.
Effective problem-solving abilities and adaptability.
Strong collaborator and effective trainer.
Be technology savvy; ability to learn software applications including use of data and trend analysis.
Organized, meticulous and ability to manage multiple priorities.
EDUCATIONAL / TRAINING/EXPERIENCE REQUIRED:
BA/BS in a Human Services related field.
Two years' experience in working with individuals with intellectual and developmental disabilities or related fields.
COMPUTER SKILLS REQUIRED:
Microsoft Office 365 suite (Word, PowerPoint, Excel, Outlook); comfortable and proficient using audio video platforms (i.e., Zoom, Teams), Electronic Health Record (EHR) applications.
WORK ENVIRONMENT / PHYSICAL EFFORT:
This position entails working with clients who may be in wheelchairs, using mechanical devices, etc., with varying individual needs.
Required to be in the residences of the program, walking up and down stairs and at times the ability to lift social service charts/ folder.
QIDP is required to work onsite five days per week.
The standard schedule is Monday-Friday, 9am-5pm, with flexibility for program and caseload needs, including one early and one late shift for breakfast and dinner observations.
VISUAL AND MANUAL DEXTERITY:
This role requires computer skills for typing reports and reviewing charts, as well as frequent phone communication, including on a cell phone.
Director of Operations
Non profit job in New York, NY
ABOUT GIRLS INCORPORATED OF NEW YORK CITY
Girls Inc. of New York City (GINYC) delivers life-changing programs that inspire youth to be strong, smart, and bold. Research-based curricula, delivered by trained professionals, equips youth to achieve academically; lead emotionally and physically healthy lives; manage money; navigate media messages; and discover an interest in science, technology, engineering, and math. GINYC is an independent affiliate of the national Girls Inc. network, the nation's leading expert on issues affecting girls and young women.
ABOUT THE ROLE
GINYC seeks an experienced and effective Director of Operations who is committed to creating positive and supportive environments for employees and participants. The Director of Operations will perform various finance and administrative functions as part of the Operations team. This high-impact role reports to the COO and works closely with them in the development and execution of Administrative, Financial, and Operational strategies, policies and practices and to ensure Compliance across the organization, as well as any other duties as may be assigned.
RESPONSIBILITIES
Financial Management (50%)
The Director of Operations (DO) will have knowledge of accounting principles and stay current with changes in accounting regulations for reporting and to ensure compliance. The DO will collaborate with the COO and leadership team to ensure effective financial management across the organization.
• Support the COO in the annual budgeting and planning process, coordinating with department heads and (external) CPA. Monitor progress and changes.
• Coordinate with the Operations team to determine and manage G&A budget line items, which include IT expenses, travel, food, supplies, staff appreciation, etc.
• Prepare financial reports and dashboards accurately and on time. Proficiency in Intuit Quickbooks Online.
• Support the OPS Manager in weekly/monthly A/P and Expense reconciliation process
• Organize and lead the annual audit process, liaise with external auditors and Finance team
• Support the Finance team in updating and implementing all necessary business policies and accounting practices; support the team in improving the Finance department's overall policy and procedure manual
• Along with the COO, maintain relationships with financial institutions providing services to the organization (banks, investment firm, accounting firm, insurance companies, etc.)
• Work closely and transparently with all external partners, including third-party vendors and consultants
• Prepare and submit year-end tax filings (forms 1099)
Operations (30%)
• Evaluate, select, and bind corporate insurance policies along with COO and Broker, ensuring required coverage for the organization (Commercial, D&O, cybersecurity, WC, etc.)
• Manage organization IT resources and equipment. Recommend and implement IT/tech security updates
• Maintain staff Intranet (“GINYC Guide”) and Board Intranet
• Reinforce ongoing evaluation and improvement of systems to ensure efficiency
• Keep abreast of legislative or compliance updates that require action or policy updates
• Support quarterly Board meetings (coordinate materials, manage tech, prepare minutes)
HR (20%)
• Process bi-monthly payroll in coordination with HR Director
• Ensure year-end and tax compliance and processing adjustments
• Manage the organization's 403(b) plan with the plan TPA, including annual compliance reporting
• Collaborate with the HR & Operations team to evaluate, select, and administer employee benefit policies
QUALIFICATIONS
• Bachelor's degree preferred; minimum 5 years related experience in a non-profit operations role, including finance, human resources, and office management.
• Strong initiative and resourcefulness in initiating and following through with tasks and projects. Ability to juggle multiple projects, keep track of a wide array of tasks and deliver on deadlines.
• Knowledge and experience in organizational effectiveness and desire to improve overall systems and processes to ensure smooth operations.
• Meticulous attention to accuracy and detail. Deadline-oriented, organized, and reliable, strong decision-making with a high level of confidentiality and discretion.
• High proficiency with office and web-based applications, including Google Workspace, Microsoft Office, ADP, QuickBooks, and the ability to learn new programs quickly. Experience creating and implementing office systems a plus.
• Excellent interpersonal, written, and oral communication skills.
• Able to generate trust with colleagues. High professional ethical standards and the ability to work effectively with diverse stakeholders.
COMPENSATION & BENEFITS
• Salary: $90,000 - $110,000 Annually, commensurate with experience.
• Health, dental, and vision coverage
• 403(b) Retirement plan
• Generous paid time off
• Parental leave
• Employee Assistance Program
• Commuter Benefits.
TO APPLY
Please submit resume and cover letter to ********************, indicating Director of Operations in the subject line. No phone calls, please.
Girls Inc. of NYC is an equal opportunity employer. Women of color and LGBTQ candidates are encouraged to apply.
Assistant General Counsel
Non profit job in New York, NY
About Us:
1199SEIU Benefit and Pension Funds provide comprehensive health and retirement benefits to thousands of union members and their families. We are committed to delivering exceptional service and ensuring compliance with all applicable laws and regulations. Join our team and make an impact in a mission-driven organization that values integrity, collaboration, and professional growth.
About the Role:
We are seeking an experienced Assistant General Counsel to join our legal team. This role involves representing the Funds in benefit litigation, providing counsel on ERISA compliance, and advising on labor and employment matters. The ideal candidate is proactive, detail-oriented, and skilled in litigation strategy and negotiation.
Responsibilities:
Represent the Funds in various benefit litigation matters in federal and state courts.
Provide legal support on qualified plan issues for multi-employer health plans and defined benefit plans, in compliance with the Employee Retirement Income Security Act of 1974 (“ERISA”), the Internal Revenue Code, and other relevant federal statutes and regulations.
Provide legal support in all areas regarding labor and employment matters involving Funds staff, including:
Defending the Funds before the Equal Employment Opportunity Commission, the NYS Division of Human Rights, the NYC Commission of Human Rights, and the National Labor Relations Board.
Negotiating and advising on the terms of the collective bargaining agreement with the staff union and defending the Funds in labor arbitrations.
Defending the Funds in pre-trial employment litigation matters, including taking and defending depositions.
Providing counsel regarding federal, state and local employment laws.
Providing counsel regarding staff deferred compensation plans.
Review relevant communications to members and employers for legal issues and accuracy.
Participate in professional development and other assigned projects.
Qualifications:
Juris Doctorate Degree; admitted to practice in New York State required, New Jersey a plus.
Minimum of five (5) years relevant experience or demonstrated interest in the relevant practice areas, or three (3) years trial experience required.
Ability to strategize for litigation initiated against the Funds, respond timely to court deadlines, manage all discoveries, including drafting and responding to discovery requests, taking depositions, and witness preparation, perform oral arguments at motion hearings
In-house experience preferred but not required.
Excellent understanding of legal principles as they relate to federal and state court procedures.
Excellent writing and legal reasoning skills are essential.
Ability to work well as part of a team and interact with non-legal operational staff and outside counsel.
Superb initiative, ability and desire to work independently and assertively.
Ability to travel to courts in various counties, occasionally during the evening.
Ability to work with and communicate effectively with staff, trustees, and other professionals.
Strongly Desired: Knowledge of laws, regulations, and decisions affecting Funds' operations; Knowledge of ERISA and regulations affecting Taft-Hartley multi-employer benefit plans; Ability to attend out-of-state conferences.
Community Health Outreach Specialist
Non profit job in New York, NY
Job Title : Community Health Outreach Specialist
Duration : 2+ Months
Education : Associates Degree
Shift Details : Hybrid 9-5 (Thursdays Required)
General Description:
We are hiring a Case Worker (Hybrid) for a 2+ month contract. The role involves conducting home visits and telehealth assessments, scheduling your own visits, and documenting all interactions in the Disease Care Management System (DCMS). You will support members by providing educational materials, coordinating appointments, transportation, medication refills, DME needs, and escalating clinical or social concerns to the assigned Care Manager. Position is Hybrid, 9-5, with Thursdays onsite required.
Jr. Technical Designer - Licensed Collectibles
Non profit job in New York, NY
Do you have a passion for pop culture? Do you binge watch the latest Netflix series in one sitting? Are your bookcases filled with collectible vinyl figures? Then CultureFly might be the place for you! Come join the swarm! As our portfolio of collectibles and toys expands, the Collectibles Team is seeking additional support. The Technical Designer role is a great entry-level opportunity to gain experience from the ground up.
Responsibilities Include:
• Assisting senior toy & collectibles designers with day-to-day tasks
• Drawing skills are essential - must be able to create turnaround drawings of product
• Will be creating and editing tech packs for licensor review and factory use
• Edit/revise designs based off Licensor feedback
• Creating style numbers and uploading information to our database
Requirements:
• Bachelor's Degree or equivalent experience in a design related field
• Proficient knowledge of Adobe Creative Suite (Illustrator, Photoshop)
• Candidate must be a team player and able to manage multiple projects at a time
• Excellent organizational skills
• Strong interpersonal and presentation skills
• Ability to work both independently as well as part of a team
• Positive “Can Do” attitude
• Authorized to work in the US
Job Type: Full-Time This is an entry-level role based in New York, New York and is not a remote position
Salary: $50K - $55K
Bench Jeweler, Madison Ave
Non profit job in New York, NY
WHO WE ARE:
The FoundRae Collection is more than jewelry. The pieces are modern heirlooms, ones that allow the wearer to express something of themself to the world. The Foundrae collection is intended to become part of the wearer, a second skin, to be an expression of identity and of personal values.
The collection is founded on a lexicon of archetypal, mythological and classical symbols with the
intention of inspiring the wearer to take the wisdom passed down through generations and apply that to one's own life. Foundrae is a reminder, one we wear against our hearts or on our hands, of our capacity for change and growth. When you wear one of these pieces, you are announcing to yourself and to the world that everything you want and everything you want to be is already inside you - all you have to do is claim it.
WHO WE ARE LOOKING FOR: Bench Jeweler
POSITION SCOPE:
The Bench Jeweler will be responsible for customizing and assembling FoundRae fine jewelry product utilizing traditional torch soldering, laser welding and polishing processes ensuring
all details and specifications are met. The Bench Jeweler must have a sharp eye for detail, and able to work closely with both the retail sales team and clients ensuring wait and completion times are prioritized, communicated and met.
RESPONSIBLITIES:
• Perform assembly and soldering of all FoundRae fine jewelry product using torch or a laser
welding machine working primarily in 18k gold.
• Maintain a highly organized work process ensuring department turnaround standards are met
ensuring the timely completion of client orders in the retail queue. Communicate order updates
with the retail sales team or management and promptly address any concerns.
• Thoroughly complete product repairs including polishing, cleaning and QC inspection of
completed work.
• Continually learn all FoundRae products including; chains, jump rings, clasps and components
for proper assembly.
• Consult with clients as needed and requested. Potentially perform assembly in front of clients.
• Responsible for ensuring inventory and maintenance of work tools and product.
• Keep and maintain an organized and neat workspace.
• Must always follow safety protocols and guidelines.
• Special projects as assigned.
QUALIFICATIONS:
• Minimum of 5 years' experience in fine jewelry bench work with at least 2 years of experience in polishing. Must be able to assemble/ solder / polish/ clean/ QC custom pieces, and alterations
• High School diploma/equivalent
• Must be able to work a flexible schedule including weekends, evenings and holidays
• Must have a strong attention to detail, be highly organized and process driven
• Potential travel may be required
Caregiver
Non profit job in Newark, NJ
Now Hiring: Compassionate Caregivers in New Jersey! Employment Type: Full-Time / Part-Time Shifts: Flexible Day, Evening, Overnight About the Role We are seeking dedicated and compassionate Caregivers to provide support and assistance to clients in their daily living activities. Whether you're helping with personal care, preparing meals, or simply offering companionship, you will play an important role in enhancing our clients' quality of life.
Responsibilities
- Assist clients with activities of daily living (ADLs) such as bathing, dressing, grooming, and toileting.
- Prepare meals and assist with feeding if needed.
- Provide light housekeeping and laundry assistance.
- Offer companionship and emotional support.
- Accompany clients to medical appointments or errands when necessary.
- Monitor and report any changes in client's health or behavior to supervisors.
Qualifications
- Prior caregiver, home health aide (HHA), or personal care aide experience preferred (not required).
- CPR/First Aid certification is a plus.
- Strong communication and interpersonal skills.
- Patience, empathy, and a genuine desire to help others.
Benefits
- Competitive hourly pay.
- Flexible scheduling options.
- Supportive and friendly work environment.
- Opportunities for professional growth and training.
We're Hiring Across New Jersey:
- Newark
- Jersey City
- Paterson
- Elizabeth
- Edison
- Trenton
IT Intern
Non profit job in New York, NY
Title: IT Intern
Department: Information Technology
Status: Part-time; hours based on availability
About NAICA
NAICA is a nonprofit organization committed to providing supportive housing, shelter services, and community programs for individuals and families throughout the Bronx. Our IT department is essential to ensuring that staff across all program sites have functioning technology, secure systems, and reliable tools to support the vulnerable populations we serve. IT interns gain hands-on experience in real-world technical support within a multi-site social service organization.
Internship Summary
The IT Intern will support NAICA's technology operations, including device setup, troubleshooting, account support, and on-site technical assistance. This is an opportunity for students seeking practical experience in IT support and systems administration while learning the tech infrastructure behind nonprofit service delivery.
Key Responsibilities
Provide first-level support for staff across NAICA shelters, housing programs, and administrative offices.
Assist with imaging, configuring, and deploying desktops, laptops, mobile devices, and printers.
Support account setup, password resets, and access permissions under supervision.
Troubleshoot hardware, software, and network issues; escalate as needed.
Maintain inventory of IT equipment across multiple NAICA locations.
Help install software updates and ensure devices meet security and compliance requirements.
Assist with onboarding/offboarding tech tasks, including email setup, ID creation, equipment retrieval, etc.
Log, update, and close helpdesk tickets in NAICA's ticketing system.
Support IT projects such as device refreshes, Wi-Fi upgrades, cybersecurity initiatives, and documentation.
Qualifications
Currently enrolled in a program related to IT, Computer Science, Information Systems, Cybersecurity, or similar.
Basic knowledge of Windows systems; MacOS helpful but not required.
Strong problem-solving and communication skills.
Ability to work on-site at NAICA locations in the Bronx.
Professional, reliable, and able to maintain confidentiality.
Comfortable learning new systems and troubleshooting common technical issues.
Learning Outcomes
Hands-on experience in IT support across a multi-site nonprofit.
Skills in troubleshooting, device management, and ticketing systems.
Understanding of secure technology practices in social service settings.
Direct exposure to real-world IT workflows, user support, and system administration.
Medical Assistant
Non profit job in New York, NY
Benefits: We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.
Overview:
Under the direction of the Nurse Manager, the Medical Assistant will provide medical support for medical providers as well as general support for other clinical activities such as maintaining equipment and supplies.
Responsibilities:
Organizes and prepares patient summary sheets and charts for daily clinic.
Checks exam room for patient encounter and restock, clean as necessary.
Calls patients from the lobby into the exam room.
Obtains chief complaint from patient.
Obtains vital signs as appropriate per patient visit and medical provider preference.
Documents vital signs in Eclinical Works.
Assists with patient care under the direction of appropriate medical provider or Nurse Manager.
Understands and maintains universal precautions in all clinical activities.
Perform phlebotomy as needed.
Job Requirements:
High School diploma
Medical Assistant certification required (CCMA/CRMA)
Health care experience preferred
Bilingual preferred
Computer literate
Housing Works requires employees working in our Health Services division to be fully vaccinated against COVID-19, unless approved for a legal accommodation. If you need an accommodation for any reason, including related to this job requirement, please contact Human Resources.
Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at ****************************
Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State's first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit ********************
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
This position is included in a bargaining unit of Housing Works' New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the RWDSU
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Senior Data Engineer
Non profit job in Jersey City, NJ
Hi #Connections,
We do have a Job Opening for,
Role-----Senior Data Engineer with Databricks and Python
Locations-----Jersey City, NJ & Wilmington, DE (Day 1 Onsite) (Need Local to Texas & Delaware Only)
Please share the suitable resumes to ******************* & *****************************************
Job Description:
Key Responsibilities:
• Design and build ETL/ELT pipelines using Databricks and PySpark
• Develop and maintain data models and data warehouse structures (dimensional modeling, star/snowflake schemas)
• Optimize data workflows for performance, scalability, and cost
• Work with cloud platforms (Azure/AWS/GCP) for storage, compute, and orchestration
• Ensure data quality, reliability, and security across pipelines
• Collaborate with cross-functional teams (Data Science, BI, Product)
• Write clean, reusable code and follow engineering best practices
• Troubleshoot issues in production data pipelines
Required Skills:
• Strong hands-on skills in Databricks, PySpark, and SQL
• Experience with data warehouse concepts, ETL frameworks, batch/streaming pipelines
• Solid understanding of Delta Lake and Lakehouse architecture
• Experience with at least one cloud platform (Azure preferred)
• Experience with workflow orchestration tools (Airflow, ADF, Prefect, etc.)
Nice to Have:
• Experience with CI/CD for data pipelines
• Knowledge of data governance tools (Unity Catalog or similar)
• Exposure to ML data preparation pipelines
Soft Skills:
• Strong communication and documentation skills
• Ability to work independently and mentor others
• Problem-solver with a focus on delivering business value
Please share the suitable resumes to ******************* & *****************************************
Please attach the Updated Resume:
Kindly fill details,
1. Years of Exp----
2. Visa Status-----
3. Current Location--------
4. Linkedin ID-----
5. Share Updated Resume
Thanks & Regards.,
Ramkumar.R || Sr.Technical Recruiter
Email: *******************
Linkedin ID: *****************************************
4701 Patrick Henry Drive Building 16 Santa Clara CA 95054, USA.
Licensed Practical Nurse LPN
Non profit job in New York, NY
St. Patrick's Home Rehabilitation and Health Care is actively seeking a Licensed Practical Nurse (LPN) for our Skilled Nursing Facility in the Bronx, NY.
Collecting required information from new Residents to be admitted
Recording health details of Residents; including vitals & temperature
Administering medications and injections to Residents as needed
Treating and dressing wounds and bedsores as needed
May be required to supervise Certified Nursing Assistants (CNAs)
Helps Residents get dressed & take care of personal hygiene
Monitors Residents' food and liquid intake and output
REQUIREMENTS:
Must be able to work as a team member
Valid NY State LPN license
Must be in good standing with State Registry
Salary:
About Us:
St. Patrick's Home is a Faith-Based facility located in the northwest section of the Bronx, bordering scenic Van Cortlandt Park. Sharing in the Ministry of the Carmelite Sisters for the Aged and Infirm since 1931, the dedicated staff provides Long and Short-term Care to the elderly, meeting the physical, spiritual, and emotional needs of the residents as a part of the St. Patrick's family, where "The Difference is Love."
Food Service Employee 6.5 (FSE6.5)
Non profit job in Paterson, NJ
04/01/2025 Additional Information: Effective Date(s): April 1, 2025 Staff Needed: Fourteen (14) Food Service Employees Qualifications: * Must have basic foodservice experience * Must demonstrate good interpersonal skills * Must have the ability to communicate effectively in English, both orally and in writing
* Must be in good physical condition
Salary: As Per Negotiated Contract
Initiator: Krystal Tanner, Executive Director of Food Services
* Meet such alternatives to above qualifications as the Superintendent may find appropriate and acceptable
* Pending budget availability
* All postings are open for ten (10) consecutive days following the date posted or until filled