Office Administrator jobs at Munson Healthcare

Director ‐ Practice Administration is a key leadership position responsible for the overall Direction and coordination of assigned offices within the Guthrie Medical Group, P.C. The Director works closely with practice administration, section leads, clinic personnel and physicians to ensure effective and efficient operations. The Director has a primary responsibility for ensuring the achievement of financial, quality and operational benchmarks as determined by senior leadership within Guthrie Medical Group P.C. Responsible for management of assigned sections within Guthrie Medical Group, to ensure effective and efficient operations of all areas. Education, License & Cert: Bachelors or Masters preferred. A minimum of 5 to 7 year's comparable related experience, of which at least 5 years has been at the supervisory level, will be considered in lieu of the educational preference. Experience: One ‐ three years administrative/ supervisory experience required; health related field preferred. Essential Functions: 1. Supervises and collaborates with Section Leads to manage daily operational activities, including clinic wide staffing needs to ensure efficient staffing space and productivity. 2. Works with administration to establish Section goals and ensures that goals and objectives are achieved. Conducts annual performance appraisals in collaboration with Section Leads. 3. Ensures that there is a comprehensive department specific procedure manual for each section. 4. Communicates regularly and initiates meetings with physicians, support staff, and administration to address business needs of sections. 5. Participates in recruiting, interviewing, and hiring of new employees, both internally and externally. Assures continuity in employee orientation program among Sections. Participates in the development of the Clinic annual budget and monitors financial performance of expenditures, revenues, and encounters of Sections on a monthly basis. 6. Prepares Sections for arrival of new physicians by identifying staffing, scheduling, and other provider‐specific requirements and coordinates regionalization of clinic providers as needed. 7. Assists in the development of ongoing departmental specific growth plans. In conjunction with administrative partner, will develop business plans for areas of assigned responsibilities. 8. Establishes Section goals and oversees progress related to collection management (quoting balances, co‐pay collection, etc). 9. Participates in Clinic committees and project teams as appropriate. Carries out other responsibilities as deemed necessary. May be asked to take on special assignments reflecting the advanced nature of practice management. 10. In collaboration with Administrative Director, develops a yearly plan of personal growth and development. Other Duties: 1. Other duties as assigned.

Provides secretarial/administrative support and departmental services in the defined area assigned. REQUIRED SKILLS: 1. Proficient typist with knowledge of multiple software applications including all Microsoft Office applications (Word, Excel, PowerPoint) 2. Ability to use database programs, internet tools, and data management software 3. High level of communication skills; diplomacy and tact 4. Ability to maintain strict confidentiality (as this position works with confidential/sensitive material on a daily basis including patient information, medical records, etc.) 5. Able to prioritize and handle diverse workload; complete assignments on time with minimal supervision; demonstrated time management skills Education, License & Cert: Two‐ year degree non‐nursing: Associates degree in secretarial sciences preferred; however, related and significant experience at the administrative assistant level may be considered in lieu of a degree. Experience: Five years administrative assistant (or related secretarial) experience required. Computer skills and proficiency in multiple software programs including word processing, Microsoft Office, Word, Excel, and PowerPoint, and willingness to learn other programs/software that become relevant and needed. Must be able to handle diverse workload, demonstrate strong multitasking capability, exercise solid, professional, individual judgment within limits of standard practice. Must have the ability to work well under pressure and maintain composure with a pleasant, positive, professional attitude. Must be motivated, energetic, and detail oriented. Individual must have strong interpersonal skills, be able to work independently, and possess demonstrated time management skills. Familiarity in hospital or medical setting desired. Essential Functions: ADMINISTRATIVE ‐ provides administrative functions for designated departments. 1. Provides administrative and secretarial support to include scheduling meetings, preparing audits, maintaining attendance and educational files, confirming attendance, typing, filing, copying and preparation of documents (letters, memos, reports, forms, etc.) for mailing or distribution 2. Creates, maintains, and proofreads a variety of department documents, correspondence and presentations for internal or external distribution. 3. Prepares and distributes reports, data, etc. to relevant staff members and leaders. 4. Prepares and displays information in a variety of formats for formal and informal presentation using PowerPoint, Excel, Word, etc. to meet audience needs. 5. Communicates information to staff members and leaders as required. 6. Provides administrative support for patient related activity. 7. Answers and screens incoming telephone calls and directs the call to the appropriate individual. Must be sensitive to calls concerning patient related issues. Takes detailed and accurate messages as required, and relays messages to appropriate individual in a timely manner. May communicate and respond to staff, provider, and vendor inquiries. 8. Greets and assists patients, patient families, and visitors to the department. Directs them to the appropriate individual. 9. Sorts and distributes mail delivered to the department. 10. Completes and submits financial documents including check requests, purchase requisitions, etc. and maintains log of all requests. 11. Schedules department educational and vendor meetings. 12. Attends identified meetings, prepares agenda, meeting materials, and records minutes. 13. Maintains electronic calendars and coordinates schedules for department. 14. Coordinate travel arrangements for department. 15. Monitors and orders office supplies, equipment, and furniture for the department. Schedules department equipment and facility repairs. 16. Updates and maintains policy manuals and shared drive files and folders. 17. Facilitates timekeeping submission. Other Duties: This description is not intended to be all‐inclusive, and other duties may be assigned as necessary in the performance of this position Pay Range $23.06 - $35.00/hour, DOE (A18)

Senior Registration Associate - Cardiology Assoc - Albany, NY - FT The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service-oriented operation of a medical practice. This position is located at 2 Palisades Dr. Albany, NY. Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows: * Scheduling and registration * Check-in * Check-out * Charge entry/claims * End of day processes * General duties including but not limited to: * Document processing * Scanning * Inbox monitoring Responsibilities: * Ensure distribution of work throughout the team is sufficient to meet daily schedules * Display leadership qualities * Manages daily staffing needs in coordination with office and float pool managers * Serve as a mentor and role model to all colleagues * Schedules patient appointments to maximize patient access. * Handles all incoming calls and directs appropriately. * Registers patient, obtains necessary consent forms and patient demographic data. * Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generate patient receipts. * Acts as liaison between patients and clinical staff; monitors for delays and informs patient. * Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests. * Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned. * Obtains referrals for specialist office visits. * Consistently and accurately passes charges in accordance with office policies and procedures. * Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards. * Maintains patient confidentiality and adheres to HIPAA regulations. * Works cooperatively with all team members to ensure quality patient care at all times. * Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others. * Cross covers other areas needed What you will need: * Strong leadership skills required * Associate's degree preferred, High School Diploma/Equivalent Required * Demonstrated proficiency with Microsoft Office product and other computer applications * Demonstrated experience with delivering successful customer service * Demonstrated experience with handling multiple priorities in a deadline driven environment. * Managing difficult customers respectfully and without confrontation * Previous medical office experience preferred * Ability to lift 25 lbs. Pay Range: $18.50 - $23.90 Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Applications to be submitted by December 18, 2025 Compensation Grade: P16 Compensation Details: Minimum: $59,537.00 - Maximum: $59,537.00 Annually Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions). Department (OHEHR) AI - AIDS Institute Job Description: Responsibilities The Assistant Health Program Administrator will provide administrative, operational and fiscal support to the Office of Program Evaluation and Research (OPER). The incumbent will assist staff with all facilitating administrative activities for personnel activities; monitor and process all purchasing and travel requests and provide fiscal support to staff; assist in contract management activities; and assist staff with literature research and developing updates, reports and special projects. Other appropriate duties as assigned. Minimum Qualifications Bachelor's degree in a related field and one year of administrative, financial and/or other related experience; OR an Associate's degree in a related field and three years of such experience; OR five years of such experience. A Master's degree in a related field may substitute for one year of experience. Preferred Qualifications At least two years of administrative experience with HRI or NYSDOH; experience in the administrative process of HRI purchase and travel, including HRI policies in the purchasing of incentives. Familiarity in contract support roles and reviewing vouchers. Experience in using Pubmed for literature research. Proficiency using a variety of software including MS Office, SharePoint, WebEx, Zoom, and Microsoft Teams. Experience interacting with internal and external stakeholders and providing administrative support in an office with confidential data and strict handling requirements. Conditions of Employment Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required. Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 10% of the time will be required. The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire. Telecommuting will be available. HRI participates in the E-Verify Program. Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans ********************** About Health Research, Inc. Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities. HRI offers a robust, comprehensive benefits package to eligible employees, including: Health, dental and vision insurance - Several comprehensive health insurance plans to choose from; Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit; Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave; Tuition support - Assistance is available for individuals pursuing educational or training opportunities; Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses; Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally; And so much more!

Details This role is a key member of the team supporting the Allegan Office. The position provides excellent customer service to ensure a positive, efficient experience for individuals accessing Mental Health and Substance Use services, as well as for the staff delivering those services. The role also offers high-level administrative support and coordination to help clinical staff effectively complete essential tasks and meet organizational strategic goals. Primary responsibilities include responding to phone calls, welcoming and directing clients, data entry, assisting with projects, coordinating workflows across programs, and supporting overall office operations. Success in this position is built on strong communication, organization, and the ability to form purposeful, respectful working relationships. We support our employees with a robust benefits package, high-quality supervision, flexible scheduling, a vibrant work culture, ongoing training opportunities, and pathways for career growth. Ideal candidates bring a willingness to reflect on bias, equity, successes, and challenges with empathy and curiosity-qualities that help individuals thrive and grow within our organization. Position Requirements Provide high-quality customer service and utilize creative problem-solving skills to address and resolve issues Prior experience in a Behavioral Health and/or Medical office setting High-level technical skills and proficiency in Microsoft Office Experience with data analysis Ability to provide technical support to staff Strong project management skills to support planning, coordination, and goal completion Working knowledge of electronic health record (EHR) systems Ability to work effectively and efficiently across multiple programs Demonstrated experience working with culturally diverse populations Bilingual ability (Spanish/English) preferred Minimum of 1 year of administrative experience in a professional office setting We recognize that candidates may have unique skills and experiences that are not always reflected in a job description. If you believe you can contribute to our team, we encourage you to apply. Learn More About Arbor Circle At Arbor Circle, we support our employees with: Market-driven and equitable salary practices Robust health insurance options 401k match 11 paid holidays (including floating holidays meaningful to you) 3 weeks' vacation upon hire, plus separate paid sick time A supportive, fulfilling, and inclusive workplace culture Equity and inclusion-focused affinity and work groups Ongoing professional development and meaningful career growth opportunities Quality supervision and flexible scheduling If you require alternative methods of application or screening, please contact the employer directly, as external platforms are not responsible for the application process. Learn more at arborcircle.org/careers.

**The Best Teams are Created and Maintained Here.** + The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications. + **This is a part-time role, averaging about 24 hours per week (flexible on days)** **Duties and Responsibilities:** + Manage the Accounts Payable, Receivable, and Billing making sure all bills, invoices, and collections are up to date + Support backend admin work from Branch Manager + Place supply orders, receive orders, and store incoming office supplies + Take inventory of office and kitchen supplies + Maintain duplicate office desk keys + Prepare FEDEX labels as requested + Sort and deliver packages and mail + Restock printers/copiers with paper and toner (backup) + Process incoming/outgoing mail accurately and efficiently + Backup for mail pick up and drop off at the local Post Office + Weigh and attach proper postage using the postage meter machine + Ensure monthly customer invoices and statements are printed and mailed timely each month + Work with the document imaging team to ensure efficient processing of accounts payable invoices **Education and Experience:** + Minimum 3-4+ years' experience in Office Administration + Experience with Accounts Payable, Receivable, and Billing is a must + Strong organizational skills with the ability to work in fast fast-paced environment + Ability to produce error-free, accurate work and provide great customer service + A team player and supportive business partner attitude **Physical Demands/Requirements:** + Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers. + Position is sedentary; must be able to remain in a stationary position for a majority of the time + Position requires standing and walking (more than .25 miles/day) + This position requires the handling of packages, which may vary in size and weight + This position requires work with the mailroom equipment + Operates in an office environment and requires in-person presence **Work Environment:** + Work is conducted in a professional office environment, with a collaborative and dynamic team setting, and requires in-person presence **_BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer._** **_This job description is subject to change at any time._** **Compensation Pay Range:** $22-$26/hour **_BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process_** _._ _It's Not Just a Team. It's One BrightView._

The rewards at Healogics are immense, starting with the important work we do to change patients' lives. We also understand that meaningful work is hard work, and we are committed to supporting and compensating our employees for the tremendous service they provide. Think you are a great fit? Learn more about this role here: Healogics is the largest provider of advanced wound care services in the United States, treating more than 300,000 chronic wound patients annually across over 600 sites. With an aging society, obesity and diabetes on the rise, and an uptick in surgical procedures, the number of patients with non-healing wounds that would benefit from expert care is dramatically increasing. As a result, the company is working to provide our differentiated, quality outcomes to as many patients that would benefit through our out-patient clinic partnerships. The Patient Navigator manages a variety of front office functions and is key to smooth operation of a dynamic outpatient wound care center as well as performs general office duties to assist the staff of the WCC. All Healogics employees must perform their job responsibilities according to all Healogics policies, Hospital policies, as well as to accrediting organizations, federal and state regulation, and to the Centers for Medicare and Medicaid Services (CMS) guidelines, as applicable.Essential Functions/Responsibilities: Coordinates with Center leadership to maximize daily patient census. Actively participates in staff meetings to support key functions within the Center. Greets patients and other visitors, answers and routes calls to appropriate staff. Maintains all patient communication needs including scheduling, rescheduling, and appointment reminders. Also works and schedules for provider, according to the care continuum model. Obtains and verifies patient insurance information, to include pre-certifications and pre-authorizations for services and enters data in appropriate databases. Collects and enters patient charges in databases. Verifies and reconciles charges as directed, prepares monthly patient survey data and appropriate documentation, then transmits to providers. Assembles new patient charts, maintains and files existing patient charts, and spot checks charts for data completeness and signatures. Coordinates/schedules ancillary testing with other hospital departments. Arranges for patient transportation as needed. Maintains office equipment and supplies as needed, and medical supplies as directed. Performs other duties as required. Required Education, Experience and Credentials: High School Diploma or General Education Development (GED); Associate's degree preferred Minimum of Two (2) or more years office administration experience, preferably in a medical setting; Prior medical coding experience preferred Preferred Knowledge, Skills and Abilities: Proficient in Microsoft Office (Word, Excel, Outlook) Good customer, interpersonal and communication skills, both orally and in writing Organization and time-management skills Ability to type 60 words per minute (wpm) Basic math skills Attention to details Ability to maintain confidentiality Ability to work in fast paced environment and to work on multiple projects at the same time Ability to work with others and in a team environment Physical Demands: Being in a stationary position for extended periods of time (4 hours or more) Viewing computer screen for extended periods of time (4 hours or more) Keying frequently on a computer for 4 hours or more Reading Communicating Detecting sounds by ear Close, distance and peripheral vision Lifting/moving items up to 75 pounds with equipment assistance Repetitive motions Bending/stooping Writing Work Environment: Patient care environment The hourly rate for this position generally ranges between $17.81-$21.90 Per Hour This range is an estimate, based on potential employee qualifications: education, experience, geography as well as operational needs and other considerations permitted by law. If you are a current employee, to submit a job application, you need to apply as an internal candidate in Workday via the “Jobs Hub”.

Performs a full range of administrative support duties, including cashier (if applicable), balancing cash receipts, preparing bank deposits, Farm Plan, and credit card receivable. Responsibilities Sales Responsibilities Scan documents and load them into Sales Workflow. Run cards and complete customer signatures for sales. Utilizing checklist, verify that all sales documents are included in each deal. Complete and mail monthly thank you notes to customers. Aftermarket Responsibilities Assist the Support Center with making monthly customer calls for the Internal and SATISFYD Surveys. Provide backup and support for Parts and Service on an as needed basis. Job Trainer for any new office coordinators. Receives and refers visitors and telephone callers, ensuring these individuals are directed to the proper parties within the dealership or delegates this duty to another when needed. Prepares bank deposits and balances cash receipts, Farm Plan and credit cards. Distribute all inter/intra company mail. Monitor and stock office, cleaning, and vendor supplies. Provide invoices, reports, or other documents as needed for sales, parts, or service department. Maintain office equipment in working condition. Support management in the pursuit of corporate policies, plans, goals, and long-term objectives. Foster a great place to work environment, encouraging accountability, open communication, teamwork, and a commitment to serving the customer. Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook. Maintain a positive and professional working relationship with peers, management, and support resources, with a constant commitment to teamwork and exemplary customer service. Ensure that company's reputation and image in the community is consistent with Hutson Inc. Core Values Qualifications 3-5 years of clerical experience is required. High School Diploma required. Detail oriented. Proficient knowledge of database software and computer application systems. Ability to use standard desktop applications such as Microsoft Office and internet functions. Strong organizational, interpersonal, analytical and communication skills. Knowledgeable of basic accounting concepts and principles. Additional requirements 1.General Physical Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Reaching, Standing, Walking, Lifting, Fingering, Grasping, Feeling, Talking, Hearing, and Repetitive Motions. 2.Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (includes inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes. The worker is required to have visual acuity to determine the accuracy, neatness, thoroughness of work assigned or to make general observations of facilities or structures. Benefits Competitive wage paid bi-weekly 401(k) plan with company match Healthcare (medical, dental, vision) Company-paid term life insurance plus Accidental Death & Dismemberment (AD&D) Company-paid short-term disability Health Savings Account (HSA) with company match Flexible Spending Account (FSA) Paid Time Off (PTO) Paid holidays Uniform allowance Employee referral bonus Employee discounts Dependent Care Assistance Plan Employee Assistance Program Wellness Program On-the-job training & skills development #ca-administrative-clerical

Job DescriptionSalary: 50K BOE Position Overview:The Physical Therapy Office Administrator plays a crucial role in overseeing the daily operations and administrative functions of the healthcare facility. They are responsible for ensuring smooth operations, managing staff, coordinating patient care, and maintaining compliance with relevant regulations and policies. The role requires a combination of strong organizational, leadership, and communication skills. Key Responsibilities: Administrative Management: Oversee the overall administrative operations of the office, including scheduling, billing, medical records management, and inventory control. Staff Management: Supervise administrative staff, including front office receptionist Provide guidance to the staff, fostering a positive work environment and promoting professional growth. Schedule and coordinate staff shifts to ensure adequate coverage for patient care and administrative tasks. Patient Care Coordination: Ensure excellent patient service by maintaining effective communication channels with patients, addressing their concerns, and resolving any issues. Oversee the appointment scheduling process, patient registration, and check-in/check-out procedures. Collaborate with healthcare providers to optimize patient care delivery and facilitate the coordination of services, referrals, and follow-up appointments. Regulatory Compliance: Stay updated with relevant healthcare regulations, including HIPAA, OSHA, and other legal requirements, and ensure compliance throughout the medical office. Implement and enforce privacy and security measures to protect patient information and maintain confidentiality. Conduct regular audits and reviews to assess compliance and identify areas for improvement. Facility and Equipment Management: Collaborate with facility management to maintain a clean, safe, and organized environment. Medical Billing: Verify insurance eligibility and coverage for patients, obtaining necessary authorizations for procedures or treatments. Review and reconcile medical billing statements, identifying and resolving discrepancies or denied claims. Qualifications and Skills: Bachelor's degree in healthcare administration, business management, or a related field (preferred). Proven experience in medical office management or healthcare administration. Strong knowledge of healthcare regulations, insurance processes, and medical billing/coding. Excellent organizational, leadership, and communication skills. Proficiency in using electronic health record (EHR) systems and other office software. Ability to multitask, prioritize, and manage time effectively. Exceptional interpersonal skills with the ability to interact with diverse individuals, including patients, staff, and healthcare providers. Benefitsinclude Paid time off, Holiday Pay, 401K, Health and Dental Insurance, and HSA.

Office Administrator - Cannabis Processing & Cultivation Facility Department: G&A Division/Location: Johnstown, NY Date Revised: 09/23/2025 Who we are Here at Vireo Health, Inc. (“Vireo”) our mission is to bring the best of technology, science, and engineering to the cannabis industry. We are a physician-led, customer-focused team of more than 500 dedicated employees creating best-in-class cannabis products and customer experiences. Vireo is proud to have one of the most diverse workforces in cannabis, promoting diversity, equity, and inclusion through engaging employee outreach programs, community events, and non-profit partnerships. We are rapidly expanding nationwide, and we are looking for talented, compassionate, and dedicated people to join our team and help us grow. From Cultivation to Operations to Sales & Marketing, we are hiring people who share our vision and passion for improving people's lives. If you are looking for a positive work environment where your contributions truly make a difference, click apply and let us learn about you! What you will do We are seeking an experienced and energetic Office Administrator to join our growing and dynamic team. The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical. Highlighted Responsibilities Administrative Support Manage daily office operations including scheduling, correspondence, filing, and supply ordering. Serve as the point of contact for internal staff, vendors, and visitors. Support HR with onboarding documentation, training scheduling, and compliance recordkeeping. Assist leadership with preparation of reports, meeting minutes, and presentations. ERP & Data Entry Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration). Track inventory, packaging runs, harvest weights, processing outputs, and shipment data. Ensure data integrity, perform audits, and resolve discrepancies in ERP records. Generate ERP-based reports for leadership to support decision-making and compliance. Compliance & Recordkeeping Maintain organized digital and physical records in line with state cannabis regulations. Assist in compiling compliance documentation for audits and inspections. Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date. Team & Cross-Department Support Coordinate communication between cultivation, processing, sales, and leadership teams. Provide administrative assistance for operational projects, vendor management, and facility scheduling. Support finance with invoice tracking, purchase orders, and expense submissions. Qualifications 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred). Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms. High attention to detail with excellent organizational and problem-solving skills. Ability to handle sensitive and confidential information with professionalism. Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus Starting Compensation: $20-$22/hr. Why Choose Vireo Life's too short to work somewhere that doesn't ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity-where science meets creativity, and wellness meets culture. At Vireo Health, we're pioneering the future of cannabis with a team that's as dynamic as the industry itself. Here, you'll find a workplace that's collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people's lives. Whether you're cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you'll be part of something bigger. If you're looking for a career that's exciting, meaningful, and full of growth, let's build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We're committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. *******************

The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES * Retrieves and responds to voice messages from medical secretary's voice mails and documents into EMR. * Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments. * Directs patient calls to appropriate personnel. * Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records. * Screening phone calls as best as possible. * Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics. * Scans medical records or medical records requests as needed. * Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork. * Other duties as assigned. EDUCATION & EXPERIENCE * Minimum of a High School diploma; Associates Degree preferred. * At least one year relevant experience and/or training. * EMR experience preferred QUALIFICATIONS & REQUIREMENTS: * Strong verbal and written communication skills. * Strong organizational skills. * Strong Multi-tasking skills. * Excellent attention to detail. * Ability to work independently on assigned tasks as well as accept direction on given assignments. * Able to work collectively with administration and staff. * Able to maintain highest level of confidentiality. Premier Medical Group is an Equal Opportunity Employer

Full time opportunity Evenings - 1:00pm - 9:00pm $20.00 - $22.00hr Benefits Available for Full Time Employees: Generous Paid Time Off Policy Medical, Dental, and Vision Insurance Flexible Spending Account Basic Group Life AD&D Insurance (No Cost) Voluntary Life Insurance Other Voluntary Benefits Reimbursement for Professional Development Expenses Employee Assistance Program Retirement Program (401k) 8 Paid Holidays MAIN FUNCTION: To assist the Office Manager with daily operational needs of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Ensure that all clients are treated with dignity and respect. Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients. Answer calls, transfer or take emergency messages. Provide information on meetings, hotlines, and directions. Greet admissions, families, and visitors; manage sign-in/out log. Prepare and distribute mail, handle daily deposits, and update ledgers. Collect payments, review client balances, and track Medicaid cards and tokens. Assist with scheduling, client discharges, and appointment updates. Input group sheets, OASAS forms, and track drug screens. Maintain new and discharged client charts. Perform other duties as assigned. COMPETENCY REQUIREMENTS: Answering/transferring calls and taking messages Knowledge of voicemail and confidentiality laws Admission/discharge procedures Computer software skills Workload prioritization and independence EDUCATION & QUALIFICATIONS: Applicant must have a pleasant and congenial telephone manner and have a well groomed professional appearance. The individual being considered must have at least two-years experience in a similar capacity, which would demonstrate the applicant's awareness of office procedures. The applicant must communicate well with the clients, staff and outside agencies. Typing 40 wpm.

Part-Time Position $20.00-$22.00 HOURS: Monday, Tuesday, Thursday: 3p-9pm Wednesday: 3p-8:30p Friday: 9a-5pm MAIN FUNCTION: To assist the Office Manager with daily operational needs of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Ensure that all clients are treated with dignity and respect. Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients. Assist with answering all calls, in a pleasant, professional manner, and transferring to the appropriate party or take a complete message. No messages taken for clients, except for emergency calls. Provide accurate information regarding all anonymous meetings, hot-line numbers and directions to facility. Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags. Enforce confidentiality rule. Prepare outpatient mail for Seafield drivers. Distribute in-coming mail. Miscellaneous typing tasks. Sign-in/out personal body alarms. Total daily deposits at the end of each work day. Generate and update Self-Pay/Co-Pay Ledgers on a daily basis to ensure client balances are up- to-date. Collect payments and review balances with clients. Run Medicaid cards on a weekly basis; the first and last day of each month and generate a report for the Office Manager of the Medicaid Pendings and problem accounts. Keep track of Medicaid token for clients by entering name, date and # of tokens given to each client on a daily basis in a log book. Assist Office Manager with creating schedules, updating groups and adding new staff schedules and discharging clients in computer. Update Appointment Book on a daily basis keeping the schedule two weeks ahead at all times. Input daily group sheets and individual sessions on a daily basis with totals faxed to fiscal at the end of each night along with verifying clinical staff members on the computerized system. Input, update and track OASAS admission/discharge forms on a monthly basis. Run group sheets on a daily basis. Track urine drug screens on a daily basis by logging them in the appropriate manual. Making new charts on all new admissions to outpatient and breakdown of discharged clients into manila folders. Perform all other duties as assigned. COMPETENCY REQUIREMENTS: - Answering/Transferring of calls - Taking Messages - Knowledge of Voice Mail - Enforcing Confidentiality Law - Admission/Discharge Procedures - Computer Software Skills - Prioritizing Workload - Level of Independence EDUCATION & QUALIFICATIONS: Applicant must have a pleasant and congenial telephone manner and have a well groomed professional appearance. The individual being considered must have at least two-years experience in a similar capacity, which would demonstrate the applicant's awareness of office procedures. The applicant must communicate well with the clients, staff and outside agencies. Typing 40 wpm.

Part-Time Evening Position $20-$22 HOURS: Monday - Thursday: 4:30pm - 8:30pm MAIN FUNCTION: To assist the Office Manager with daily operational needs of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Ensure that all clients are treated with dignity and respect. Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients. Assist with answering all calls, in a pleasant, professional manner, and transferring to the appropriate party or take a complete message. No messages taken for clients, except for emergency calls. Provide accurate information regarding all anonymous meetings, hot-line numbers and directions to facility. Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags. Enforce confidentiality rule. Prepare outpatient mail for Seafield drivers. Distribute in-coming mail. Miscellaneous typing tasks. Sign-in/out personal body alarms. Total daily deposits at the end of each work day. Generate and update Self-Pay/Co-Pay Ledgers on a daily basis to ensure client balances are up- to-date. Collect payments and review balances with clients. Run Medicaid cards on a weekly basis; the first and last day of each month and generate a report for the Office Manager of the Medicaid Pendings and problem accounts. Keep track of Medicaid token for clients by entering name, date and # of tokens given to each client on a daily basis in a log book. Assist Office Manager with creating schedules, updating groups and adding new staff schedules and discharging clients in computer. Update Appointment Book on a daily basis keeping the schedule two weeks ahead at all times. Input daily group sheets and individual sessions on a daily basis with totals faxed to fiscal at the end of each night along with verifying clinical staff members on the computerized system. Input, update and track OASAS admission/discharge forms on a monthly basis. Run group sheets on a daily basis. Track urine drug screens on a daily basis by logging them in the appropriate manual. Making new charts on all new admissions to outpatient and breakdown of discharged clients into manila folders. Perform all other duties as assigned. COMPETENCY REQUIREMENTS: - Answering/Transferring of calls - Taking Messages - Knowledge of Voice Mail - Enforcing Confidentiality Law - Admission/Discharge Procedures - Computer Software Skills - Prioritizing Workload - Level of Independence EDUCATION & QUALIFICATIONS: Applicant must have a pleasant and congenial telephone manner and have a well groomed professional appearance. The individual being considered must have at least two-years experience in a similar capacity, which would demonstrate the applicant's awareness of office procedures. The applicant must communicate well with the clients, staff and outside agencies. Typing

Part-Time Evening Position $20-$22 HOURS: Monday, Tuesday, Thursday: 3p-9pm Wednesday: 3p-8:30p Friday: 9a-5pm MAIN FUNCTION: To assist the Office Manager with daily operational needs of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES: Ensure that all clients are treated with dignity and respect. Affirming care for Lesbian, Gay, Bisexual, Transgender and Questioning clients. Assist with answering all calls, in a pleasant, professional manner, and transferring to the appropriate party or take a complete message. No messages taken for clients, except for emergency calls. Provide accurate information regarding all anonymous meetings, hot-line numbers and directions to facility. Greeting new admissions, client families and visitors, monitor sign-in/out log and issue name tags. Enforce confidentiality rule. Prepare outpatient mail for Seafield drivers. Distribute in-coming mail. Miscellaneous typing tasks. Sign-in/out personal body alarms. Total daily deposits at the end of each work day. Generate and update Self-Pay/Co-Pay Ledgers on a daily basis to ensure client balances are up- to-date. Collect payments and review balances with clients. Run Medicaid cards on a weekly basis; the first and last day of each month and generate a report for the Office Manager of the Medicaid Pendings and problem accounts. Keep track of Medicaid token for clients by entering name, date and # of tokens given to each client on a daily basis in a log book. Assist Office Manager with creating schedules, updating groups and adding new staff schedules and discharging clients in computer. Update Appointment Book on a daily basis keeping the schedule two weeks ahead at all times. Input daily group sheets and individual sessions on a daily basis with totals faxed to fiscal at the end of each night along with verifying clinical staff members on the computerized system. Input, update and track OASAS admission/discharge forms on a monthly basis. Run group sheets on a daily basis. Track urine drug screens on a daily basis by logging them in the appropriate manual. Making new charts on all new admissions to outpatient and breakdown of discharged clients into manila folders. Perform all other duties as assigned. COMPETENCY REQUIREMENTS: - Answering/Transferring of calls - Taking Messages - Knowledge of Voice Mail - Enforcing Confidentiality Law - Admission/Discharge Procedures - Computer Software Skills - Prioritizing Workload - Level of Independence EDUCATION & QUALIFICATIONS: Applicant must have a pleasant and congenial telephone manner and have a well groomed professional appearance. The individual being considered must have at least two-years experience in a similar capacity, which would demonstrate the applicant's awareness of office procedures. The applicant must communicate well with the clients, staff and outside agencies. Typing 40 wpm.

With over 30 years of expertise in fine jewelry and close collaboration with jewelry factories, our wholesale fine jewelry company is looking for talented individuals to grow with us. Open Positions 2D Jewelry Designer: Create basic jewelry drawings and design work Photo Editor: Simple product photo retouching and marketing image preparation Office Assistant: Administrative support, inventory management, customer service, and communication with factories Qualifications Jewelry industry experience preferred, but not required Proficiency with basic design tools and basic photo editing Strong organizational skills and ability to handle office tasks Responsible, detail-oriented, and eager to grow with the team Job Details Location: Diamond District, NYC 10036 Working Hours: (Mon-Fri) | 9:30AM 6:00PM Employment Type: Full-time or Part-time (to be discussed during interview) Salary: Determined after interview

Job Description Lifetime Assistance - Office Assistant (Temporary) Make an Impact. Create Joy. Shape the Future. At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job-it's a chance to transform lives, including your own. Position Overview: Job Title: Office Assistant (Temporary: 3-6 Months) Location: 175 Mile Crossing, Rochester, NY Department: Learning & Development Reports To: Manager of Learning & Development Employment Type: Temporary 3-6 Month Position, Full-Time (Monday-Friday, 8:30 a.m.-4:30 p.m.) Starting Wage: $18.00-$19.00 per hour Why You Should Work for Lifetime Assistance? No-Premium Health Insurance: Access comprehensive healthcare without added cost. Education Support: Tuition assistance, scholarships - 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester - plus micro-credential stipends up to $750 and SUNY partnerships. Paid Training & Coaching: Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training. Career Growth: Clear pathways to advancement, leadership training, and coaching support. Work-Life Harmony: Generous paid time off and supportive scheduling. Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person - both those we support and our employees alike. Your Core Responsibilities: Provide administrative and operational support to the Learning & Development team. Greet and assist staff and visitors, ensuring a welcoming environment. Manage calls, emails, correspondence, mail, and deliveries. Schedule and coordinate meetings, trainings, instructors, and rooms. Maintain accurate records, files, and databases. Support staff with scheduling systems, calendars, and shared resources. Utilize Microsoft Office Suite to create reports, documents, and communications. Provide basic troubleshooting for office equipment. What You Bring: Associate degree or equivalent office experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills with attention to detail and ability to prioritize tasks. Excellent written and verbal communication skills. Ability to adapt in a fast-paced environment with a collaborative mindset. Willingness to support training programs and events (occasional evenings/weekends may be required). Ability to move supplies (up to 25 lbs) and operate A/V equipment. Preferred Qualifications: Experience with UKG. Experience supporting training programs, events, or employee engagement activities. Our Mission & Culture: Mission-Driven Work: Empowering individuals to live with independence and purpose-here, your work truly matters. Inclusive & Supportive: A workplace built on respect, dignity, and a shared vision of inclusion. Community Impact: Join efforts that reflect Lifetime Assistance's dedication to community partnerships and enhanced quality of life for all. Are You Ready to Begin? If you're a motivated professional ready to support a dynamic team, apply today and join us in building lives of independence-one person at a time. Equal Opportunity Employer Lifetime Assistance is proud to be an Equal Employment Opportunity employer. We celebrate diversity and are committed to inclusive hiring practices without regard to race, religion, gender, age, disability, or other protected characteristics. “I am part of something bigger… Being a Lifetime Assistance employee means everything to me.” - Kimberly C, Family Coordinator of Community Services, celebrating her 30th year with us

We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and a self-starter. The ideal candidate will have a proactive and positive personality. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. The ideal candidate must be organized and have great customer service skills to succeed. For immediate consideration, please respond to this email *********************

Job Details Wellness Center - Staten Island, NY Full Time High School/GED $21.97 - $21.97 Hourly DayDescription Responsibilities: Scheduling Nurse Practitioner appointments and maintaining their calendars in AWARDS (Electronic Medical Records system) Making reminder calls to clients for their upcoming appointments Answering the phone and fielding all incoming calls to the clinics Preparing all check requisitions for both Recovery and Wellness Programs Opening of all mail and incoming faxes and distributing the documents to the appropriate staff Open and close the site-building each day Order office supplies as needed Oversite of waiting area for Adults, families and children Other office duties as assigned Qualifications Qualifications Needed: High School Diploma or GED, some college preferred. Related clerical/secretarial experience needed. Computer skills such as proficiency with Microsoft Word, Excel, and Google Workspace are required. Must have the ability to establish workload priorities and balance diverse projects. Must have exceptional oral and written communication skills pertaining to individuals and groups regarding complex and sensitive issues and/or regulations. Bilingual - Spanish a plus