We're a leader in the pet care industry, which means we're not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the dare?
Don't expect a clock-in/clock-out culture. The best of administrative professionals think ahead of our needs. You're proactive-constantly lending a hand to what we need before we need it. You know all the ins and outs-many of the details most of us will never know. Nestlé Purina is a place where you'll surround yourself with teams and projects that are making history in pet care. We're leaning on you for those details that make an immeasurable difference in every area of what we do-from finance to marketing, and everything in between.
You'll provide advanced administrative and organizational support to the Vice Presidents of Generating Demand and Finance of the Regional Nestlé Purina Latin America & the Caribbean Office and their management teams. No two days look the same - you'll coordinate projects, lead distribution of information, schedule and coordinate large workshops, meetings, and travel arrangements all in a given week. You'll also find yourself supporting special projects, creating presentation materials, preparation of reports/spreadsheets, and providing administrative support to various committees.
* Manage and maintain calendar for the Vice Presidents (VPs), schedule meetings, and travel arrangements
* Receive phone calls & emails for the VPs, and act as the liaison between the office and internal customers, company executives, and outside firms
* Maintain the confidentiality of sensitive information and materials
* Coordinate and provide meeting support for team events including luncheons and off-site meetings (i.e., scheduling meetings rooms, coordinating food, logistics)
* Organize Leadership Team meetings and Operational Reviews
* Provide clerical assistance including mail distribution, document reproduction & distribution, translation, and invoice & expense report processing
* Develop and maintain the physical and electronic filing system for department records
Requirements
* High School diploma or equivalent
* 3 + years' of professional experience as an international executive assistant at a large organization with 1+ of those years supporting 2 or more top-level executives
* Bilingual in Spanish and English
Other
* Associates or Bachelors degree from an accredited institution is preferred
REQUISITION ID:
232093
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
This position is not eligible for Visa Sponsorship.$40k-58k yearly est.8d ago
Associate Executive Administrative Assistant
The Associate Executive Administrative Assistant will support the Chief Procurement Officer and several Vice Presidents within our Procurement function, as well as supporting an entire function at Nestle USA as an IT Coordinator.$48k-69k yearly est.1d ago
Executive Administrative Assistant
Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
This position is not eligible for Visa Sponsorship.
Under direction, is responsible for advanced executive, administrative and confidential assignments in support of the President along with the Finance Vice President within the Beverage Division.
The primary responsibilities include, but are not limited to, the following:
Meeting/Event Planning & Coordination (50%)
* Identifying expectations and requirements for all events from large scale meeting (i.w. Monthly Leadership Team Meeting and off sites) to smaller groups within the Beverage Division (i.e. focus groups, new hire sessions).
* Coordinate, schedule and manage key meetings, events and conferences, to include the arrangement of meetings, room reservations to include technical savviness with technology, meals/refreshments, logistics and travel.
* Liaising with the key stakeholders and administrative support within the Beverage Division during the planning period to ensure everyone is carried along with the progress of all activities
* Ensuring that the event/meeting budget is properly managed and maintained
Calendar and Process Management (30%)
* Lead/Manage annual operating calendar of the Beverage Leadership Team and operational meetings throughout the year. Organize, prioritize, manage and maintain the Executive's appointments and meetings.
* Coordinate travel arrangements, prepare itineraries, secure air/ground travel and hotel accommodations. Ensure proper documents are obtained for international travel and. coordinate with overseas officers on logistical details.
* Act as liaison between direct reports, employees and vendors. Practice discretion and maintain a high degree of confidentiality when handling sensitive information with a high level of professionalism and composure in communications when coordinating activities, and interactions with Administrative Assistants, department teams, buildings and/or functions.
* Work independently and reliably; and make informed administrative and business decisions in support of the President as appropriate exercising good judgment and discretion.
* P-Card/T&E Card and PO administration and reconciliation for the EA and the people they support.
Additional Duties (20%)
* Communicate specific instructions and/or requests to various individuals throughout the company.
* Responsible for daily office operations, handling incoming mail and answering phone calls. Maintain office efficiency with an ability to multi-task, prioritize and quickly adjust to new situations, assignments and deadlines. Order office supplies, company swag and equipment as necessary.
* Create PowerPoint business presentations with images, charts, graphs, or embed multimedia.
* Provide follow-up to pending issues to assure completion of tasks.
Supervision Received:
* Supervision given from the President. Anticipates and resolves problems on behalf of management.
Supervision Given:
* No direct reports. Will provide instruction and guidance on various policies and procedures to Sr. Administrative Assistants within the Beverage Division to ensure team effectiveness to meet the needs of the business.
Requirements:
* Minimum of three to five years of administrative experience required.
* Experience in a corporate environment; prior human resources experience preferred.
* Computer savvy and proficient with Microsoft Office Suite (i.e., Outlook, Word, PowerPoint, Excel, and Visio).
Skills:
* Understands and/or can learn the role and responsibilities of the position, including:
* Exercise and maintain a high degree of confidentiality.
* Demonstrates professional judgment and discretion.
* Detail-oriented self-starter that exhibits sound judgment with the ability to prioritize and make decisions.
* Energetic and eager to tackle new projects and ideas and thrives in a fast-paced environment.
* Excellent time management (e.g., meeting deadlines, resource management, etc.,) and interpersonal skills (e.g., flexible in collaborations, relationship management).
* Excellent oral and written communications.
* Excellent organizational skills with an ability to multi-task, prioritize and quickly adjust to new situations/assignments and meet deadlines according to schedule in a fast-paced environment.
* Conscientious with a meticulous attention to details.
* Proficient in writing, proofreading and editing content/correspondence (i.e., correct typos, grammar and composition errors, etc.).
Requisition ID: 233204
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
This position is not eligible for Visa Sponsorship.$48k-69k yearly est.2d ago
Senior Executive Administrative Assistant
The Senior Executive Assistant provides direct advanced administrative support to the President, Professional Health and Global SMI.$37k-52k yearly est.10d ago
Senior Executive Administrative Assistant
The Senior Executive Assistant provides direct advanced administrative support to the President, Professional Health and Global SMI.$37k-52k yearly est.46d ago
Sr Administrative Assistant (Hybrid Work Environment)
This is a hybrid opportunity which will work out of the Nestle Coffee Partners Corporate office in Seattle.$70k-85k yearly60d+ ago
Administrative Assistant
Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
This position is not eligible for Visa Sponsorship.
Provides support to the Engineering department by processing and submitting documents to support plant projects. Performs administrative tasks and supports plant wide programs and needs.
Primary Responsibilities:
* Responsible for routine Purchase Orders from an accounts payable perspective and
* other duties assigned from the engineering department.
* Submit and follow-up on plans, drawings and other required documents for engineering projects.
* Organizes all Plant visits and tours by scheduling visits, communicating to participants, preparing PPE, procuring meeting rooms and other tasks as needed.
* Maintains PPE room used for outside visitors and ensures equipment is in good repair.
* Order and maintain supplies as needed for various departments across the plant.
* Submit employee boot reimbursement in a timely manner and complete other HR tasks as needed.
* Coordinate plant events by scheduling invitations, ordering meals, ordering supplies, setting up rooms and cleaning up after events as needed.
* Performs general office clerical duties which includes typing and filing as necessary.
* Maintains records as necessary for Plant Manager and others as requested.
* Manages the Plant AMEX BTA Credit Cards for airline, hotel and rental
* cars. This includes a monthly reconciliation of all charges and copies sent to
* Accounts Payable to be paid timely.
* Manages Admin P-Card purchases and reconciles them each month.
* Manages all non-profiled associates' travel for the Plant. This includes making flight, hotel and transportation arrangements.
* Support department managers with the coordination, set-up and clean-up of meals for visitors, training meetings, auditors etc.
* Ensures confidentiality in all assignments.
Communication:
* Completes proper follow-up of projects to ensure that the desired results are being
* tracked and maintained.
* Always develops and maintains a professional attitude and appearance.
* Maintains a working relationship within and outside the department.
Safety & Quality:
* Follows all Good Manufacturing Practices (GMPs) and good housekeeping practices.
* Uses proper personal protective equipment (PPEs) when on the production floor
* including steel-toed shoes, safety glasses, hearing protection, etc.) Check with the
* Training Department or the Safety Department for the specific protective equipment
* required in each area of the factory.
* Follows proper lifting techniques and ergonomics.
* Never compromises on food safety and always complies with all applicable
* regulatory requirements.
Environmental:
* Recycles all appropriate materials (paper, plastic, food, etc.)
* Understands the environmental aspects of position listed on the Clerical SHE sheets
* and takes action to reduce these environmental impacts by conserving paper,
* electricity, etc.
POSITION QUALIFICATIONS
* 2+ years' experience in an administrative or clerk role, preferably in a high volume fast paced operations environments
* Ability to type accurately at a rate of 75 words per minute (wpm)
* Highly proficient in Microsoft Outlook, Word, Excel & PowerPoint
* Ability to work independently and self-manage workload
* Must be able to communicate verbally and in written format at a high level and check for understanding
* Highly organized with the ability to maintain/manage various file systems and work projects
* Must be able to maintain confidentiality of information
* Ability to work with a variety of people including various departments and facilities, vendors, contractors, managers, etc..
* Experience in SAP preferred
* Experience working with DocuSign preferred
* Experience working in a technical environment preferred
* Experience working with technical drawing preferred
Requisition ID: 219606
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
This position is not eligible for Visa Sponsorship.$39k-51k yearly est.17h ago
Senior Executive Administrative Assistant
The Senior Executive Assistant provides direct advanced administrative support to the CEO, NHSc US.$37k-52k yearly est.60d+ ago
Administrative Assistant
Foods people love. Brands people trust. And a career that nourishes your future like no other.
If you're driven by the passion to do something meaningful that changes lives, Nestlé is the place for you. Nestlé USA is one of seven operating companies that make up Nestlé's presence in the United States. We're in 97% of American homes, and as the leading food and beverage company, our goals are to continue to deliver quality food and beverage products, strengthen our local communities, and reduce our environmental and climate impact.
We're determined to challenge the status quo and be better tomorrow than we are today. As individuals and teams, we embrace our entrepreneurial culture and have created a workplace where collaboration is essential, courage is rewarded, speed is expected, and agility is the norm to delight our consumers every single day. Here, you will find limitless opportunities to learn and advance your career and feel empowered to succeed in the workplace and beyond. Because our focus is not only on nourishing our customers, but also about enriching you.
_This position is not eligible for Visa Sponsorship._
Provides support to the Engineering department by processing and submitting documents to support plant projects. Performs administrative tasks and supports plant wide programs and needs.
**Primary Responsibilities:**
+ Responsible for routine Purchase Orders from an accounts payable perspective and
+ other duties assigned from the engineering department.
+ Submit and follow-up on plans, drawings and other required documents for engineering projects.
+ Organizes all Plant visits and tours by scheduling visits, communicating to participants, preparing PPE, procuring meeting rooms and other tasks as needed.
+ Maintains PPE room used for outside visitors and ensures equipment is in good repair.
+ Order and maintain supplies as needed for various departments across the plant.
+ Submit employee boot reimbursement in a timely manner and complete other HR tasks as needed.
+ Coordinate plant events by scheduling invitations, ordering meals, ordering supplies, setting up rooms and cleaning up after events as needed.
+ Performs general office clerical duties which includes typing and filing as necessary.
+ Maintains records as necessary for Plant Manager and others as requested.
+ Manages the Plant AMEX BTA Credit Cards for airline, hotel and rental
+ cars. This includes a monthly reconciliation of all charges and copies sent to
+ Accounts Payable to be paid timely.
+ Manages Admin P-Card purchases and reconciles them each month.
+ Manages all non-profiled associates' travel for the Plant. This includes making flight, hotel and transportation arrangements.
+ Support department managers with the coordination, set-up and clean-up of meals for visitors, training meetings, auditors etc.
+ Ensures confidentiality in all assignments.
**Communication:**
+ Completes proper follow-up of projects to ensure that the desired results are being
+ tracked and maintained.
+ Always develops and maintains a professional attitude and appearance.
+ Maintains a working relationship within and outside the department.
**Safety & Quality:**
+ Follows all Good Manufacturing Practices (GMPs) and good housekeeping practices.
+ Uses proper personal protective equipment (PPEs) when on the production floor
+ including steel-toed shoes, safety glasses, hearing protection, etc.) Check with the
+ Training Department or the Safety Department for the specific protective equipment
+ required in each area of the factory.
+ Follows proper lifting techniques and ergonomics.
+ Never compromises on food safety and always complies with all applicable
+ regulatory requirements.
**Environmental:**
+ Recycles all appropriate materials (paper, plastic, food, etc.)
+ Understands the environmental aspects of position listed on the Clerical SHE sheets
+ and takes action to reduce these environmental impacts by conserving paper,
+ electricity, etc.
**POSITION QUALIFICATIONS**
+ 2+ years' experience in an administrative or clerk role, preferably in a high volume fast paced operations environments
+ Ability to type accurately at a rate of 75 words per minute (wpm)
+ Highly proficient in Microsoft Outlook, Word, Excel & PowerPoint
+ Ability to work independently and self-manage workload
+ Must be able to communicate verbally and in written format at a high level and check for understanding
+ Highly organized with the ability to maintain/manage various file systems and work projects
+ Must be able to maintain confidentiality of information
+ Ability to work with a variety of people including various departments and facilities, vendors, contractors, managers, etc..
+ Experience in SAP preferred
+ Experience working with DocuSign preferred
+ Experience working in a technical environment preferred
+ Experience working with technical drawing preferred
Requisition ID: 219606
It is our business imperative to remain a very inclusive workplace.
To our veterans and separated service members, you're at the forefront of our minds as we recruit top talent to join Nestlé. The skills you've gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Nestlé seeks such skilled and qualified individuals to share our mission where you'll join a cohort of others who have chosen to call Nestlé home.
The Nestlé Companies are an equal employment opportunity and affirmative action employer seeking diversity in qualified applicants for employment. All applicants will receive consideration for employment without regard to race, ethnicity, color, gender, gender identity, age, religion, national origin, ancestry, disability, perceived disability, medical condition, genetic information, veteran status, sexual orientation, or any other protected status, as defined by applicable law. Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any special accommodations in order to participate fully in our recruitment experience. Contact us at accommodations@nestle.com or please dial 711 and provide this number to the operator: 1-800-321-6467.
_This position is not eligible for Visa Sponsorship._$39k-51k yearly est.56d ago
Administrative Senior Coordinator - Procurement Department
* Serve as the IT Coordinator for procurement teams, being the key liaison between the client group and IT for issues, assignment of SAP roles, and ordering of equipment.$36k-48k yearly est.10d ago
Administrative Senior Coordinator - Procurement Department
+ Serve as the IT Coordinator for procurement teams, being the key liaison between the client group and IT for issues, assignment of SAP roles, and ordering of equipment.$36k-48k yearly est.14d ago
