Administrative Assistant jobs at New Jersey Institute of Technology - 89 jobs

New Jersey Institute for Disabilities (NJID) is one of the largest not-for-profit agencies in the nation. It serves infants, children, and adults with developmental and related disabilities. NJID offers specialized facilities, programs, and support throughout New Jersey. Join our dedicated staff of more than 500 and make a difference in someone's life! We are recruiting Program Assistants to work with adults with developmental disabilities in a day program setting. Job Responsibilities of a Program Assistant: * Assist in the implementation of individual goals and objectives * Support recreational and social activities * Provide appropriate personal care as needed * Assist with transportation * Data entry using Therap (EHR) * Teach proper skills to enhance client independence Job Requirements: * HS diploma or equivalent * A valid driver's license is in good standing and must be insurable through NJID's automobile insurance. * Strong communication skills NO certification required Position Details: Location: Toms River County: Ocean Hours Per Work Week: 40 Weekly Work Schedule: Mon. - Fri. 8 am - 4:30 pm NJID offers full-time and part-time opportunities in group homes across Middlesex, Monmouth, Ocean, and Somerset Counties. Benefits: * 100% Employer-Paid Health and Dental Insurance for Employees * Vision Plan * Retirement Plan * 403(b) Plan * Paid Vacation, Sick, Personal, and Holidays * On-the-Job Training * Growth Opportunities * Tuition Reimbursement NJID EOE Statement It is NJID's policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expressing, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an agency, we value diversity of background and opinion and prohibit discrimination or harassment based on any legally protected class in all areas of employment, including hiring, recruitment, promotion, transfer, demotion, training, compensation, fringe benefits, layoff, termination, and any other terms and conditions of employment.

Here at OOFOS, we live to make people feel good. We are the leading brand in a category we pioneered over 14 years ago that is vastly growing - recovery footwear. We did this by launching a proprietary foam technology that is scientifically proven to make people feel good in our footwear. This technology is OOfoam™. The Executive Assistant provides high-level administrative, operational, and project support to the executive C-Suite leadership team. This role requires a team-oriented professional who thrives in a fast-paced, growth-minded environment. The EA will also manage and execute internal events that bring our culture to life, from leadership offsites and team retreats to company-wide engagement experiences. This experienced EA is proactive, resourceful, highly organized, tech-savvy, and grounded in strong communication skills, with a passion for supporting a high-performing, people-centered organization. This is a hybrid role requiring four days per week in the office to provide in-person support to our executive team. Key Responsibilities Executive Support for the C-Suite Manage complex calendars, priorities, travel, and logistics for the C-Suite leaders with clarity, accuracy, and foresight. Prepare materials for meetings, including presentations, agendas, briefing documents, and follow-up summaries. Maintain confidentiality and handle sensitive information with intention and professionalism. Serve as a trusted representative of the leadership team, ensuring smooth communication across the organization. Evaluate and manage Co-CEO's incoming calls and requests, using strong business acumen and sound executive judgment to act as an effective gatekeeper. Proactively adopt AI technologies to optimize workflows and enhance the effectiveness of executive operations. Event & Culture Experience Management Lead planning and execution of People & Culture and company-wide events, including OOFOS all-employee meetings (quarterly and annual), sales meetings, team offsites, leadership retreats, onboarding events, and seasonal culture initiatives. Manage end-to-end event logistics-venues, vendor relationships, contracts, budget, travel, communications, branded materials, and on-site coordination and AV/tech. Partner closely with HR, Operations, Marketing, and Communications to ensure events reflect OOFOS' values and brand. C-Suite Project Support Partner with C-Suite leaders on cross-functional projects that support strategic priorities, business alignment, and organizational effectiveness. Coordinate timelines, communications, follow-ups, and project documentation to ensure alignment and clarity across leadership teams. Support preparation for strategic planning sessions, quarterly reviews, board updates, and special initiatives by gathering materials, synthesizing information, and organizing key deliverables. Serve as a central point of coordination across departments, ensuring leaders remain informed, connected, and equipped to move initiatives forward. Requirements Bachelor's degree in business, communications, or related fields. 5 - 8 years of Executive Assistant or senior administrative experience supporting C-level leaders in a growth-oriented environment. Experience supporting strategic planning, quarterly reviews, board materials, and executive initiatives. Minimum of 5 years of hands-on experience planning and executing high-visibility internal and external events on varying scale-including all-employee meetings, leadership offsites, board meetings, sales meetings, seasonal events, etc. Experience managing vendor relationships, contracts, budget, hotel/venue partnerships, and event technology and testing equipment. Strong communication, relationship-building, and interpersonal skills. High degree of discretion, judgment, and professionalism, especially when handling confidential information. Advanced proficiency in Office 365 and collaboration platforms such as Teams, Zoom, Concur, or similar tools, and strong technical confidence and comfort navigating, troubleshooting, and supporting executive technology needs in real time. Demonstrated experience using and leveraging AI tools to enhance efficiency, streamline workflows, and support executive operations. Ability to remain calm and solutions focused in a fast-changing environment. A proactive, “no job too big or small” mindset that aligns with OOFOS' collaborative culture. Four (4) days per week in the office to provide in-person support to our executive team. Leadership/Cultural Requirements People-First Mindset: Cultural fit - matches up with the OOFOS OOsoul. Approaches work with empathy, connection, and focus on supporting others. Proactive Problem Solver: Anticipates needs, identifies solutions, and stays two steps ahead. Organizational Excellence: Brings structure and clarity to complex, dynamic environments. Highly motivated, organized individual with the ability to prioritize multiple projects and deadlines. Culture Champion: Passionate about delivering thoughtful, engaging experiences. Agile & Resourceful: Comfortable navigating change, ambiguity, and rapid growth. A “team first” attitude, collaborative mindset and openness to feedback is a must. Job Type: Full Time - Exempt, Hybrid based in Braintree, MA OOFOS is an Equal Opportunity Employer. We recruit, hire, train and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

Job Description VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

The Active Optical Systems Group develops and fields unique, world-class optical sensor systems across multiple mission areas of national importance. Our Group has a history of successful innovations; we have fielded a high-area coverage rate foliage-penetrating 3D imaging lidar using single photon-sensitive detector arrays; we developed a novel ultra-wideband coherent lidar; and we have MIT LL digital pixel focal plane array technology to develop unique passive IR sensors. These systems leverage our Groups' creativity; over the past decade, our staff have filed 25 technology disclosures and have been granted 12 patents. Additionally, our group projects have won multiple R&D100 Awards, a prestigious innovation award honoring revolutionary ideas in science and technology. Our portfolio of programs spans smaller, high-risk, high-reward seedling studies and experiments that explore novel techniques and technologies to the fielding of larger, more mature systems that are designed, developed and integrated onto target platforms, such as aircraft. We host world-class expertise in optical phenomenology, optical sensors, high-speed embedded processing, and data exploitation and visualization algorithms. We are a diverse, dedicated and innovative Group looking for exceptional candidates to help us build the next generation of optical sensors. Position Description Group 106 is seeking an experienced Administrative Assistant with a demonstrated ability to work with rapidly shifting priorities in a highly collaborative, team-oriented environment. The successful candidate must be able to set priorities, manage multiple concurrent tasks, be team oriented and possess effective communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast paced, multi-faceted office. The candidate should possess a high level of professionalism in communication with senior management and external parties, an effective level of discretion in handling private information, effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction with the ability to effectively monitor details. The candidate will be expected to perform multiple tasks which include managing complex calendars in Outlook, coordinating internal and external visits and meetings, sending and receiving messages via email, answering phones and taking accurate messages, escorting visitors, arranging travel and processing expense vouchers, processing electronic shopping carts and purchases, executing credit card purchases and verification, maintaining office equipment and supplies, handling electronic and hard-copy classified material, preparing and processing a variety of Laboratory web-based forms, typing and editing memoranda, creating and maintaining spreadsheets, composing and archiving correspondence for the office, creating and tracking facilities and IT work orders, and other administrative duties as needed. The candidate may also have responsibility for administrative planning and coordination of special events, seminars and workshops. The hours for this position are 8:30am - 5:00pm Monday through Friday Minimum Qualifications * High School graduate, with at least 5 years of directly related administrative experience. Post high-school education will count toward experience * Effective computer skills desired, including proficiency in Microsoft Office Suite. Must have the ability to compose and format electronic documents * Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision * Effective organizational skills, ability to handle multiple concurrent tasks, and the aptitude to work both independently and as part of a team with all levels of personnel and Sponsors * Broad knowledge and understanding of Laboratory administrative and security policies and procedures is a plus * Ability to obtain and maintain a Security Clearance is required Hiring Range: $32.00-$38.10 per hour Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits. At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include: * Comprehensive health, dental, and vision plans * MIT-funded pension * Matching 401K * Paid leave (including vacation, sick, parental, military, etc.) * Tuition reimbursement and continuing education programs * Mentorship programs * A range of work-life balance options * ... and much more! Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks. Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance. MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required. Requisition ID: 42499

Our mission is to shape the future of clinical research. With decades of experience and the brightest minds in the industry, we help the global biopharmaceutical industry bring new, advanced medical treatments to market, faster. We seek to change the world, and with the support of our teams across the globe, we flourish together. At Perceptive, we are one team. We learn, grow and win together. Are you ready to help change the world? Apart from job satisfaction, we can offer you: HEALTH: - Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs) YOURSELF: - Paid time off policy including holidays and sick time - Internal growth and development programs & trainings WEALTH: 401(k) program, life & accident insurance and disability insurance About the role As Global Administrator and Office Coordinator (Imaging) , you are responsible for providing professional, effective, proactive and timely administrative support to a Business Unit's Site Leadership team. In this role, you will also provide comprehensive administrative, and facilities support to a local office, ensuring efficient operations, adherence to company policies, and a safe, effective, and employee-friendly working environment. Key Responsibilities Site Administrative Support Manages opening and distribution of office mail. Books global travel and accommodation for local site leadership where required, including multi-stop travel management over different time zones. Processes expenses and associated administration for local site leadership where required. Organizes and schedules meeting room bookings. Provides meeting support (minute-taking, action item follow-up) for leadership teams where required. Supports local event organization, catering, and logistics for the local site and wider business. Coordinates catering for internal/external meetings. Supports induction programs and onboarding activities for onsite new joiners. Orders basic stationery and office supplies. Support HR with onboarding and social committee tasks. Facilities Coordination Oversees workspace safety and operations, ensuring compliance with brand and health & safety standards. Manages access control, vendor coordination and maintenance requests. Handles facility issues, supports audits, conducts H&S inductions, manages security systems, and serves as the Health & Safety representative. Responsible for fire safety, emergency response, HSE training, and maintaining records for safety, health, and ESG commitments. Global Administration Support Actively manages and supports the Perceptive Global Admin and Travel inbox by responding to emails and assisting global travel requests. Ensures effective utilization of Perceptive resources to ensure correct adherence to policy. Collaborates with other global administration team members to support global activities. Manages centralized credit card expense claims, processing delegated expenses per policy. Other Carries out any other reasonable duties as requested. Functional Competencies (Technical knowledge/Skills) Excellent interpersonal, verbal, and written communication skills. Proven experience in all Microsoft Office packages. Demonstrates strong knowledge of facilities management functions preferred. Highly organized with the ability to prioritize workload and manage multiple conflicting deadlines with attention to detail and within agreed timelines. A flexible attitude with respect to work assignments and new learning. Ability to work methodically in a fast-paced, time-sensitive environment. Demonstrable ability to apply critical thinking and implement process improvements. Ability to operate collaboratively within a global team environment. Demonstrates a positive attitude with a solution-oriented approach. Demonstrates initiative and self-confidence, is adaptable and can cope with changing and evolving priorities. A self-starter and able to work under own initiative. Experience, Education, and Certifications Solid professional experience in same or similar role. IOSH Working Safely, or VDU/DSE assessment desirable. Experience of applying knowledge surrounding health and safety and fire regulations in office environment. Driving license and access to a vehicle preferred. High School Diploma or equivalent; additional qualifications in facilities management. English: Fluent This role is based in the Perceptive office/clinic located in Burlington, MA. The annual base salary range for this role is $46,517-$86,389. This range represents the anticipated initial annual salary and may vary depending on several factors including the candidate's experience and skills and may be subject to market rate adjustment. Come as you are. We're proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

MIT Lincoln Laboratory researches and develops a broad array of advanced technologies to meet critical national security needs. What sets us apart from many national R&D laboratories is our focus on building operational prototypes of the unique systems we design. The Engineering Division is at the heart of these prototypes. The Rapid Prototyping group specializes in the rapid development of hardware and software for early program design iterations. Our primary objective is to minimize time to prototype deployment, which allows for more extensive field experiments and higher quality design revisions. Typically, the timeline for delivering advanced technology concepts is under a year. We lead and coordinate various project activities: design and fabrication of mechanical and electrical systems; payload integration for aircraft platforms; and laboratory field testing. Position Description The Engineering Division is seeking to fill Group Administrative Assistant role to help with the responsibilities of the daily operation of the Rapid Prototyping Group, encompassing a wide variety of administrative support tasks. The candidate should be team oriented and possess strong communication skills. An ability to work successfully with others is essential, as is the ability to work under pressure in a fast-paced, multi-faceted office. The candidate is expected to possess a high level of professionalism in communication with senior management and other external parties, a strong level of discretion in handling private information, and excellent ability to maintain situational awareness of office and Laboratory level matters. Tasks Specific tasks can be grouped into four main skill sets: Organization: The candidate will manage multiple calendars, a conference room calendar and group status board as well as coordinate internal and external visits and meetings and maintain office equipment and supply levels. The candidate will be the property coordinator for the group and serve as the point of contact for property. The candidate should possess the ability to set priorities and manage multiple concurrent tasks. Communication: The candidate must possess effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction and to effectively monitor details. Accuracy: The candidate will enter weekly time sheets for support, service, and subcontractors. The candidate will process shopping carts and procurements, execute credit card procurements, arrange travel and process expense reports, submit facilities and IT work orders, as well as data entry into a variety of Laboratory web-based forms, submitting release reviews, typing and editing memoranda, creating and maintaining spreadsheets, drafting and editing presentations, composing and archiving correspondence for the office. Professionalism: The candidate should possess a high level of professionalism in communication with senior management and external parties and an effective level of discretion in handling private and classified electronic and hard copy information, as well as in escorting visitors. This position is predominantly an onsite position during standard business hours. Minimum Qualifications * High School graduate with at least 5 years of relevant experience * Associate's degree with at least 3 years of relevant experience * Bachelor's degree in a business or relevant field * Proficient in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook). * Demonstrated effective written and oral communication skills, interpersonal skills, and organizational skills * Ability to perform administrative tasks in highly collaborative environment, managing multiple assignments and prioritizing workflow with minimal supervision * The ability to obtain and maintain a government security clearance is required Additional preferences: Experience working with STEM field or government, SAP, Concur, Success Factors, Field Glass and Analysis for Office. Proficient in Zoom for Government and Microsoft Teams is preferred. Hiring Range: $27.00 - $32.90 per hour Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including-but not limited to-the scope and responsibilities of the role, the candidate's experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits. At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include: * Comprehensive health, dental, and vision plans * MIT-funded pension * Matching 401K * Paid leave (including vacation, sick, parental, military, etc.) * Tuition reimbursement and continuing education programs * Mentorship programs * A range of work-life balance options * ... and much more! Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks. Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance. MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required. Requisition ID: 42509

Job Description Keystone Restorations & Builders, Inc. in Chelsea, MA is looking for one admin assistant to join our team. Our ideal candidate is a self-starter, ambitious, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to hearing from you.

Posting Description ADMINISTRATIVE ASSISTANT 1, Sloan Behavioral & Policy Sci (BPS), under supervision of the Director or Assistant Director, provides administrative support for one or more academic areas and groups at the Sloan School of Management. Will synthesize, evaluate, and communicate clearly and evaluate tasks with an eye toward efficiency; anticipate and initiate actions regarding office operations which require knowledge of the Institute and other departments; supports the mission of the Sloan academic areas, and through continuous professional development, strengthens competencies that are most valued at the school. A full job description is available at ******************************************** Job Requirements REQUIRED : High School diploma or equivalent; a minimum of two years of administrative, office, or related experience; understanding of their work and its effects on operations within and beyond their unit; ability to recognize needs of the unit and how it impacts other areas of MIT/Sloan and understand own role relative to all areas; basic office computer software skills; ability to identify and learn new programs and software skills, as necessary; easily negotiate Internet; perform more complex searches; and excellent interpersonal and communication skills in order to represent the work area and the larger MIT community. 1/12/2026

Posting Description ADMINISTRATIVE ASSISTANT 2, Student Support Services , assists Students Support Services in accomplishing its mission to promote the academic success and holistic wellbeing of students and provides assistance with the daily administrative functions of Student Support Services (S3) and administrative support to a staff of 9. Primary areas of responsibility include serving as the first point of contact at Student Support Services front desk, and back-up for Disability and Access Services (DAS) front desk; monitoring office email account and virtual drop-in system; scheduling appointments; maintaining students' records; providing technical support for the office including maintaining S3's database and website; coordinating S3 advertising and communications to the community; and other day-to-day administrative and financial functions. A full job description is available here: ********************************************** Job Requirements REQUIRED : High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong interpersonal and communication skills and be willing to be the friendly and welcoming face of S3; sensitivity to individuals in distress; excellent judgment and discretion in handling confidential information; attention to detail and strong organizational skills; and demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment. PREFERRED : Bachelor's degree; knowledge of MIT or experience in higher ed; desire to work in a service-oriented office, with a diverse student body and staff; or experience with FileMaker. 1/12/2026

Posting Description ADMINISTRATIVE ASSISTANT II, School of Engineering and Schwarzman College of Computing - Institute for Data Systems and Society (IDSS) , under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director's visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities. The full job description is here: ************************************************* Job Requirements REQUIRED : High School education or equivalent; a minimum of three years of administrative, office, or related duties; ability to work independently with minimal supervision and collaborate as part of a team; excellent interpersonal and communication skills, and attention to detail; proficiency with MS Office products, desktop publishing, database, and web software (e.g., WordPress); and familiarity with multiplatform operating systems (Macintosh and PC required). PREFERRED : MIT experience. 1/12/2026

Posting Description ADMINISTRATIVE ASSISTANT 2 ( Part Time ), Deshpande Center for Technological Innovation (DCTI), to support both the operational and strategic work of the Deshpande Center. This position combines core administrative and logistical support with opportunities to exercise strong analytical skills. In addition to scheduling, event coordination, and database upkeep, the role requires gathering, synthesizing and presenting information; creating and maintaining databases; translating data into actionable information that can be used in reporting and communications; providing substantial administrative and office support to all operations within DCTI, including event logistics and grant management assistance; and providing in-depth scheduling and organizing of high-level meetings vital to Deshpande management. Job Requirements REQUIRED : High school diploma or equivalent; a minimum of three years of office, professional work environment and relevant administrative support experience; meticulous attention to detail; scheduling and calendar management for executive-level staff; ability to work on projects independently yet accept supervision; strong interpersonal, organizational, communication and written skills (including spelling, punctuation and grammar); proven ability to prioritize tasks and handle several different projects/tasks at one time; experience with computer applications and comfort learning new applications in kind; strong and detailed data-entry skills; database familiarity and ability to organize, analyze, and summarize information; analytical skills to interpret data and present findings in a clear and actionable way; ability to multitask with a high level of productivity despite interruptions and competing demands; experience handling confidential information and using discretion; ability to effectively within a culture inclusive of individuals with diverse backgrounds, style, ability, and motivation, and appreciate and leverage the capabilities, insights, and ideas of all individuals. PREFERRED : Proficient working knowledge of Microsoft Office applications. Position is hybrid with up to two times per week in the office, and three or four evening events per year. 20 hours per week. This is a part-time, one-year term position, renewable upon mutual agreement and continuity of funding. 9/29/2025

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) is required. Need to have good PC, math, writing and reading skills. Minimum one (1) to three (3) years related experience in a warehouse/office environment, or any equivalent combination of acceptable training, education, and experience. LANGUAGE SKILLS Ability to read and comprehend instructions in English and reply in writing or verbally. Fluent Spanish a desired skill. MATHEMATICAL SKILLS Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily indoors. This position does require communication and distribution and tracking of various items for warehouse and manufacturing personnel whereby exposure to odors associated with our product will be encountered. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is infrequently exposed to hot or humid conditions, moving mechanical parts, and airborne particles caused by grain handling, milling and ingredient blending. The noise level in the mill environment is usually loud. The noise level in the office work environment is usually quiet to moderate and will be the primary work area. EQUAL OPPORTUNITY EMPLOYER Bay State Milling is an equal opportunity employer that is committed to creating a diverse, equitable and inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.

Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) is required. Need to have good PC, math, writing and reading skills. Minimum one (1) to three (3) years related experience in a warehouse/office environment, or any equivalent combination of acceptable training, education, and experience. LANGUAGE SKILLS Ability to read and comprehend instructions in English and reply in writing or verbally. Fluent Spanish a desired skill. MATHEMATICAL SKILLS Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily indoors. This position does require communication and distribution and tracking of various items for warehouse and manufacturing personnel whereby exposure to odors associated with our product will be encountered. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is infrequently exposed to hot or humid conditions, moving mechanical parts, and airborne particles caused by grain handling, milling and ingredient blending. The noise level in the mill environment is usually loud. The noise level in the office work environment is usually quiet to moderate and will be the primary work area. EQUAL OPPORTUNITY EMPLOYER Bay State Milling is an equal opportunity employer that is committed to creating a diverse, equitable and inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we've successfully maintained the best pricing in the industry. Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we're still driven by the artistry and craftsmanship my mother fell in love with all those years ago. Job Description Responsibilities Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc. Responds and follow-up with all overseas and inter-office email Create Confirms all purchase orders with overseas office and follow up with shipments Ensures all purchase order confirmations or invoices are signed by executives Request new production samples from overseas vendors Request lap-dip samples for all new production with overseas vendors/office. Send samples to customers for new production orders, if needed for approval Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof Follow-up with overseas vendors to ensure all containers are shipped on the date requested. Prepare and mail all USPS/UPS/Fed-Ex packages as needed Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter. Gather, send and monitor pre-production/production testing along with samples Communicate with Product Development, Production and Sourcing to exchange information Qualifications Qualifications • At least 5 years of Administrative and/or Secretarial experience • Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred. • Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality Additional Information Please provide the following • Resume • Cover letter including your compensation requirements • Examples of work All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we've successfully maintained the best pricing in the industry. Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we're still driven by the artistry and craftsmanship my mother fell in love with all those years ago. Job Description Responsibilities Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc. Responds and follow-up with all overseas and inter-office email Create Confirms all purchase orders with overseas office and follow up with shipments Ensures all purchase order confirmations or invoices are signed by executives Request new production samples from overseas vendors Request lap-dip samples for all new production with overseas vendors/office. Send samples to customers for new production orders, if needed for approval Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof Follow-up with overseas vendors to ensure all containers are shipped on the date requested. Prepare and mail all USPS/UPS/Fed-Ex packages as needed Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter. Gather, send and monitor pre-production/production testing along with samples Communicate with Product Development, Production and Sourcing to exchange information Qualifications Qualifications • At least 5 years of Administrative and/or Secretarial experience • Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred. • Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality Additional Information Please provide the following • Resume • Cover letter including your compensation requirements • Examples of work All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.

Job Description General Description: Administrative Assistant to enter data, work orders, and procure shop supplies Reports To: Production Manager and Assistant Production Manager Responsibilities: Entering Pos into Sage or an appropriate system Answering telephones and receiving messages for both Production Manager and Assistant Production Manager Receiving Orders from different departments and entering them on to the appropriate database Ensuring employees in the department are up to date on all the ADP forms and actions Minimum Educational Qualification: High school degree Bachelors (preferred) Minimum Previous Experience: Experience with basic data entry Able to communicate efficiently between salaried employees and hourly employees Minimum Additional Training: Will be trained on the database used for the Connector Department Will need to be trained on basic tool language in order to facilitate reordering needs Will be trained on SAGE and PO System Other Skills Fluent in English Fluent in Spanish Proficient in Microsoft suite Quick Learner

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our companys general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Responsibilities Answer and direct phone calls Organize and schedule appointments Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Provide general support to visitors Act as the point of contact for internal and external clients Work Remotely No Job Type: Full-time Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Required) Experience: Customer service: 1 year (Required) Language: English & Portuguese (Preferred) Work Location: In person