Administrative Assistant jobs at New Jersey Institute of Technology

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

JOH is one of the strongest independent food brokers in the country. With offices and strategic partnerships across the United States, JOH is extremely focused on finding profitable solutions for both our clients and customers. At JOH, we deeply believe in selling the right way, with passion and integrity. Our teams represent each client with tenacity and respect. We deliver on all fronts by offering the best in headquarter sales, retail merchandising and extraordinary access to key decision makers. JOH is a dedicated and strong company that is Driven to Sell Right. JOH is seeking an experienced Executive Assistant to work at our headquarters located in Billerica, MA. The Executive Assistant is a high-level administrative professional who provides comprehensive support to the President of the organization and other C-suite executives as needed. This role requires exceptional organizational skills, discretion, confidentiality, and the ability to manage a broad range of responsibilities, including both professional and occasional personal tasks to ensure the President's day-to-day operations run smoothly. Key Responsibilities: Executive Support: Manage and maintain the President's calendar, including scheduling appointments, meetings, and travel arrangements. Prepare and edit correspondence, communications, presentations, agendas, and briefing documents. Accomplish both short and long-term assignments independently ensuring organizational effectiveness and efficiency. Attend meetings, take minutes, and follow up on action items as needed. Liaise with internal associates, departments, board members, clients, and customers to provide excellent service in all aspects of the job. Track key deadlines, projects, and deliverables to ensure timely execution. Travel and Logistics: Arrange travel itineraries, accommodations, and transportation. Ensure travel plans are efficient and align with the President's time and productivity goals. Administrative & Office Management: Screen incoming calls, emails, and requests, handling them when appropriate. Organize and maintain physical and digital files and records. Maintain a list of current customers, clients, and addresses in support of general correspondence. Handle confidential information with the highest level of discretion and integrity. Meeting planning, organization and execution including set up/break down of meeting rooms. Manage catering orders for meetings including broader company events. Oversee C-suite and company's memberships in various associations and organizations. Other duties as assigned. Personal Assistance: Assist with personal errands and tasks including scheduling personal appointments. Coordinate occasional personal travel, reservations, and events. Provide additional personal support as requested, helping to optimize the President's time and energy for high-priority work. Qualifications: Bachelor's degree in business administration or related field. Proven experience (5+ years) as an Executive Assistant, or similar role supporting C-suite executives. Exceptional organizational, time management, and multitasking abilities. Excellent written and verbal communication skills. Financial skills to create and reconcile expense reports High level of professionalism, discretion, and confidentiality. Advanced Microsoft Office Suite and calendar management tools. Ability to anticipate needs and proactively solve problems. Experience interfacing with client/customers Flexibility to manage a dynamic schedule and occasional after-hours requests. Preferred Qualifications: Prior experience supporting a company President, CEO, or Founder. Food, beverage or consumer package industry experience, broker experience a plus. Ability to read and understand financial, analytics, and other reports, and summarize and present data.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Job Title : Cook's Assistant (Food Services) Duration: 13 weeks Schedule Shift: Days | 6:00 AM - 2:30 PM | 8-hour shifts | 40-hour weekly guarantee Pay Rate: $22/hour Description: TITLE: Cook's Assistant (Food Services) EDUCATION/EXPERIENCE/TRAINING Required: 2-4 yrs full-time cooking experience required High school diploma required Graduate of a formal technical school specializing in hotel or institutional cooking STRONGLY PREFERRED Medical terminology course completion preferred Perm address is required for profile Traveler must have their own vehicle for this need DUTIES AND RESPONSIBILITIES Assist cooks with daily meal preparation Prepare ingredients, portion meals, and follow standardized recipes Maintain a clean, safe, and sanitary kitchen environment Operate kitchen equipment safely and correctly Support food delivery, tray setup, and service as needed Follow dietary restrictions and patient-specific needs Collaborate with the food services team to ensure efficient workflow

SUMMARY: This position is responsible for providing administrative support to ensure the efficient operation of the executive office. It will support executives, managers and employees through a variety of tasks related to the organization and communication. DUTIES AND RESPONSIBILITIES: * Provide exemplary service and support to visitors * Assist with any needs of the executives or their administrative team, as needed. * Answer and direct phone calls * Produce and distribute correspondence, memos, letters, faxes and forms * Organize and schedule meetings and appointments * Maintain contact lists * Book travel arrangements, as needed * Order office supplies * Position will require limited nights and/or weekends * Special Projects and assignments as business dictates * Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA. SKILLS AND QUALIFICATIONS * 2-4+ years of administrative experience * Exemplary interpersonal skills and customer service that consistently demonstrates diplomacy * Excellent written and verbal communication skills * Attention to detail and problem-solving skills * Excellent time management skills and ability to multi-task and prioritize work * Proficiency in MS Office * Confidentiality and discretion required * Bachelor's Degree preferred * Must have attention to detail and focused concentration * Must be able to learn new tasks and complete tasks independently * Must be able to make timely decisions in the context of the workflow * Must possess strong organizational skills, ability to multi-task and responsiveness PHYSICAL DEMANDS * Reasonable Accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT * Discreet and quiet office space CERTIFICATES, LICENSES, REGISTRATIONS: N/A OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. #LI-KG

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic marketing team. In this essential role you will ensure projects and daily activities run smoothly and efficiently. Reporting to the Director of Marketing Operations and Communications, you will handle a wide range of administrative and logistical tasks that are critical to our team's success. If you are a master of multitasking with a keen eye for detail and a can-do attitude, we want to hear from you. As the Administrative Assistant for the marketing team, you will be responsible for a variety of key functions: • Financial Administration\: Process and meticulously track all marketing invoices for timely payment, maintaining accurate records. • Logistics Coordination: Manage sponsorship logistics for events and partnerships, ensuring all requirements are met. Oversee fulfillment center logistics, including managing inventory and coordinating orders. • Event Support: Take charge of ordering and tracking all necessary materials for marketing events, from banners and signage to promotional items, ensuring everything arrives on time and to specification. • Team Onboarding: Facilitate a smooth and welcoming onboarding process for new hires within the marketing department, ensuring they have the necessary tools, access, and introductions to get started effectively. • Meeting & Schedule Management\: Organize and coordinate team meetings, including scheduling, booking rooms, and arranging any necessary technology or catering. • Project Support\: Provide administrative support across multiple, simultaneous marketing projects, helping to keep deliverables on track and team members aligned. This is a fantastic opportunity for an administrative professional to become an integral part of a creative and results-driven marketing team. You will have the chance to contribute to exciting projects and grow your skills in a supportive environment. We are looking for a candidate who possesses the following skills and qualifications: • Exceptional Organizational Skills: You have a proven ability to manage multiple priorities, projects, and deadlines in a fast-paced environment without sacrificing quality. • Strong Communication\: You are an excellent communicator, both written and verbal, with the ability to interact professionally and effectively with internal team members, external partners, and vendors. • Reliable Follow-Up: You are diligent and persistent in following up on action items, ensuring tasks are completed and nothing falls through the cracks. • Excel Proficiency: You are comfortable and skilled in using Microsoft Excel for tracking, reporting, and data management. • Proactive Mindset\: You are a self-starter who can anticipate needs, identify potential challenges, and take initiative to find solutions. • Team Player: You have a positive and collaborative attitude, ready to support the team wherever needed. Education: Bachelor's degree in marketing, business administration, or a related field in required Additional Requirements: Expertise in MS Office including MS Outlook, Teams, Word, and Excel required. Benefits & Perks: 401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses. UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe. We were included in the top 10 of Selling Power magazine's “Best Companies to Sell For” list and recognized on Forbes magazine's “Platinum 400 - Best Big Companies” list. As an 80-year old company focused on annual growth, there's never been a better time to join our team. UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws

Job Description Keystone Restorations & Builders, Inc. in Chelsea, MA is looking for one admin assistant to join our team. Our ideal candidate is a self-starter, ambitious, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to hearing from you.

Who We Are: Inductotherm was founded on simple principles, People, Products and Partnership-to provide the foundry industry with efficient and advanced induction equipment. Our core values of customer service, quality and reliability, value, along with design and technology have been the keys to our continued success. We help the metal casting industry grow stronger through our advanced technologies, continuous education and ongoing support. We strive to continue to manufacture the highest quality equipment and work towards ensuring that the equipment is the most efficient to promote a sustainable environment. What You Will Do: Candidate will provide clerical support to the Operations Department to include typing correspondence, creating and maintaining spreadsheets, verifying and processing expense reports, copying, filing, assembling documentation, while working and communicating effectively with employees and all levels of management. The requirements listed below are representative of the knowledge, skill, and/or ability required. Essential Functions: Knowledge of all Microsoft Office packages including Word, Excel, and PowerPoint. Able to type 40+ wpm. Proofreading, spelling, filing, and grammar skills. Will maintain Office supply inventory including purchase and replenishment of office supplies. Organizational and time management skills. Exact and precise providing accurate detailed information. Able to document and follow tasks associated with the job. Excellent phone and communication skills, and able to express oneself clearly and persuasively. Interact with all levels of management and handle all work confidentially. Make decisions within scope of authority. Familiar with Microsoft Dynamics 365 ERP System. Regular in attendance, able and willing to work a reasonable amount of overtime. Will handle miscellaneous duties as assigned. Essential Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Able to bend, reach, sit at a workstation for long periods of time and to traverse the building, as required. Use business equipment daily such as computers, copier, fax, and telephone, etc. Hold a valid driver's license and able to drive an automobile. Have neat, business-like appearance. Non-Essential Physical Requirements: Must disclose any surgical implants, pins, braces or other devices that could be affected by induction fields. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What You Will Bring: High School Diploma or GED. One (1) year of responsible office/clerical experience in a business office. What We Offer / Why Choose Inductotherm: Monthly Incentive Bonus Competitive Salary Employee Discounts Profit Sharing Plan Health/Dental/Vision within 30 days Tuition Assistance 401(k) Condition of Employment: Must be able to satisfactorily complete the Inductotherm Corp. hiring process requirements which includes a comprehensive assessment, drug testing, and a background check. The Company complies with the Drug-Free Workplace Act of 1988 and federal laws and regulations. Inductotherm Is E-Verified. All offers of employment are contingent upon the successful completion of the E-Verify process to confirm eligibility to work in the United States.

We are looking for a detailed oriented Administrative Assistant to join our team in South Plainfield, NJ. Provides administrative support to department managers including day-to-day operations and general office administrative functions. ESSENTIAL FUNCTIONS: Performs data entry and filing for various processes including Quality Assurance, Purchasing, and other departments as needed. Composes and types routine correspondence including general memoranda, meeting minutes, reports and findings. Creates and maintains filing systems for company documents and archives files correspondence and other records. Assists supervisors in a variety of administrative matters and follows office procedures. Maintains a positive work atmosphere by behaving and communicating in an effective manner with customers, co-workers, clients and supervisors. Effectively interacts with production employees in a fabrication facility for the exchange of information and to conduct inventories. Serves as a backup for receptionist, including answering telephones, greeting clients and visitors and assisting in other departments as needed. Performs other duties as assigned by supervisor. Regular and reliable attendance.

RMS Boston, division of RMS International, a global leading importer of Toys, Activity, Arts and Crafts and Stationary, License product and seasonal goods. We have an exciting opportunity for a career minded individual in a fast growing company. The role will be to provide administrative support to the sales force with a focus on product development and purchasing. You will be here to provide a vital link between the product development team and sales. You will be here to assist, but also carve a path for your own future. No previous experience is required as all training will be provided, although any previous experience in the field of purchasing and/or toys and crafts would be advantageous. You will have input in developing new exciting ranges for RMS's own brands and also mass market retailers. Day to Day duties may include: Helping to develop new product ranges within the toy and craft markets. Working with the sales team gathering samples, and creating quotes Liaising with oversees offices and purchasing teams Product set up for our integrated systems Overseeing approval of final packaging and proof reading artwork. We are excited to teach and help progress the right candidate for a role with RMS Boston in the field of toy import and product development. With the right attitude this person will progress up a ladder within one of the top 100 fastest growing companies. Professional growth opportunities for the career minded individual. We offer a competitive salary along with a comprehensive benefits package.

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people. Pritchard Industries is looking for an Administrative Assistant. This position will provide support to our Operations Team through a variety of tasks. The ideal candidate should be bilingual (Spanish/English) have administrative and professional skills to work in an office environment. Duties/Responsibilities: * Provides high-level administrative support and assistance to the English Challenged Pritchard Team and/or other assigned leadership staff. * Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. * Arranges travel and accommodation for executives. * Receives incoming communication or memos and summarizes and/or distributes contents to appropriate staff. * Performs office tasks including ordering supplies, and performing basic bookkeeping. * Works closely with technical team for all office IT issues. * Act as liaison for all vendors. * Manages Receptionist/Administrative Assistant essential job functions. * Performs other related duties as assigned. Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent organizational skills and attention to detail. * Excellent Communication skills in English & Spanish. * Ability to function well in a high-paced and at times stressful environment. * Extensive knowledge of office administration, clerical procedures, and record keeping systems. * Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: * High school diploma required. Physical Requirements: * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. Benefits: * Salary: $23/ Per hour * Schedule: 7:00AM-3:30PM * Paid holidays and vacation time * Opportunity for growth Pritchard Industries participates in E-Verify. EEO Notice: Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, service member status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people. Pritchard Industries is looking for an Administrative Assistant. This position will provide support to our Operations Team through a variety of tasks. The ideal candidate should be bilingual (Spanish/English) have administrative and professional skills to work in an office environment. Duties/Responsibilities: * Provides high-level administrative support and assistance to the English Challenged Pritchard Team and/or other assigned leadership staff. * Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. * Arranges travel and accommodation for executives. * Receives incoming communication or memos and summarizes and/or distributes contents to appropriate staff. * Performs office tasks including ordering supplies, and performing basic bookkeeping. * Works closely with technical team for all office IT issues. * Act as liaison for all vendors. * Manages Receptionist/Administrative Assistant essential job functions. * Performs other related duties as assigned. Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent organizational skills and attention to detail. * Excellent Communication skills in English & Spanish. * Ability to function well in a high-paced and at times stressful environment. * Extensive knowledge of office administration, clerical procedures, and record keeping systems. * Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: * High school diploma required. Physical Requirements: * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. Benefits: * Salary: $23/ Per hour * Schedule: 7:00AM-3:30PM * Paid holidays and vacation time * Opportunity for growth Pritchard Industries participates in E-Verify. EEO Notice: Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, service member status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.

Job Description ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) is required. Need to have good PC, math, writing and reading skills. Minimum one (1) to three (3) years related experience in a warehouse/office environment, or any equivalent combination of acceptable training, education, and experience. LANGUAGE SKILLS Ability to read and comprehend instructions in English and reply in writing or verbally. Fluent Spanish a desired skill. MATHEMATICAL SKILLS Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily indoors. This position does require communication and distribution and tracking of various items for warehouse and manufacturing personnel whereby exposure to odors associated with our product will be encountered. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is infrequently exposed to hot or humid conditions, moving mechanical parts, and airborne particles caused by grain handling, milling and ingredient blending. The noise level in the mill environment is usually loud. The noise level in the office work environment is usually quiet to moderate and will be the primary work area. EQUAL OPPORTUNITY EMPLOYER Bay State Milling is an equal opportunity employer that is committed to creating a diverse, equitable and inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. • Ability to work with all levels of personnel and contribute to a cohesive, high-performing team with a strong business focus to ensure a proactive, professional approach in working with both internal and external customers. • Monitor front entrance, greet guests and ensure all visitor protocols are followed including signing in and signing GMP's when applicable. • Answer main phone line and direct calls as necessary to appropriate department. Monitor main voicemail inbox and forward to appropriate department. • Maintain incoming and outgoing standard mail and specialized mailings. Distribute mail and packages to appropriate personnel or department. • Enter Purchase Orders (PO's) as requested, specifically partnering with MMB engineering to receive and enter all project PO's into AX. • Maintain list of office and employee breakroom supply needs, order as appropriate • Collaborate with HR and site Management to coordinate special meals and other food-related recognition activities as directed. • Scan all hard copy invoices to corporate AP department • Create weekly timecard labels for temporary employees. Act as backup to HR Admin for weekly submission of temporary employee timesheets to appropriate agencies. • Support departments as needed for printing or destroying of confidential documents • Effectively manages multiple tasks with competing priorities while meeting established deadlines. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) is required. Need to have good PC, math, writing and reading skills. Minimum one (1) to three (3) years related experience in a warehouse/office environment, or any equivalent combination of acceptable training, education, and experience. LANGUAGE SKILLS Ability to read and comprehend instructions in English and reply in writing or verbally. Fluent Spanish a desired skill. MATHEMATICAL SKILLS Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. PHYSICAL DEMANDS the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily indoors. This position does require communication and distribution and tracking of various items for warehouse and manufacturing personnel whereby exposure to odors associated with our product will be encountered. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is infrequently exposed to hot or humid conditions, moving mechanical parts, and airborne particles caused by grain handling, milling and ingredient blending. The noise level in the mill environment is usually loud. The noise level in the office work environment is usually quiet to moderate and will be the primary work area. EQUAL OPPORTUNITY EMPLOYER Bay State Milling is an equal opportunity employer that is committed to creating a diverse, equitable and inclusive workplace. We evaluate qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we've successfully maintained the best pricing in the industry. Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we're still driven by the artistry and craftsmanship my mother fell in love with all those years ago. Job Description Responsibilities Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc. Responds and follow-up with all overseas and inter-office email Create Confirms all purchase orders with overseas office and follow up with shipments Ensures all purchase order confirmations or invoices are signed by executives Request new production samples from overseas vendors Request lap-dip samples for all new production with overseas vendors/office. Send samples to customers for new production orders, if needed for approval Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof Follow-up with overseas vendors to ensure all containers are shipped on the date requested. Prepare and mail all USPS/UPS/Fed-Ex packages as needed Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter. Gather, send and monitor pre-production/production testing along with samples Communicate with Product Development, Production and Sourcing to exchange information Qualifications Qualifications • At least 5 years of Administrative and/or Secretarial experience • Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred. • Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality Additional Information Please provide the following • Resume • Cover letter including your compensation requirements • Examples of work All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.

Operations Assistant - Brilliant Earth - Secaucus, NJ Our Operations team is dedicated to delivering excellence from the time a customer places an order to the moment a customer opens their package. The team coordinates and executes day to day operations while maintaining strong relationships with our partners. As a team member, you will collaborate within a close-knit team, and learn every aspect of the business. Join our team of committed problem solvers who are passionate about ensuring that every Brilliant Earth purchase meets the highest standards of quality and craftsmanship. To learn more about what it means to be a member of our Operations team, click here to check out our recent blog post! The targeted budget for this position is $21/hour. This compensation budget range may be adjusted at any time at the discretion of the company. What you'll do: * Receive product and enter product details into our internal system * Perform quality assurance checks on incoming and outgoing product * Review orders to ensure they are ready to ship to customers * Support customer care team via phone and email with any product-related escalations * Complete a high volume of data entry within a specified time frame, ensuring accuracy * Meet goals and targets as assigned by leadership * Collaborate with internal teams in a fast-paced, high volume work environment with a high attention to detail What You Have: * A drive to exceed goals. You love a good challenge! You're a self-proclaimed "over-achiever" on a mission to exceed your targets. * It's all in the details. When it comes to our customer's biggest moments, you know it's the little things that count the most. You have a passion for process and a keen eye for detail in a fast-moving work environment. * Communication is Key. You have a way with words. Whether you're interacting with a vendor or teammate in person, via email, or by chat, you're clear and concise. * Master of Collaboration. You're a team player. You believe that in order to transform the jewelry industry, we all have to work together! * A Mind for Multi-Tasking. You're an expert at managing multiple tasks simultaneously in a fast-paced environment. Bonus Points if You Have: * Experience in data entry or administrative fields preferred * Experience in a fast-paced, high-volume work environment * A passion for socially and environmentally responsible organizations and products What We Offer At Brilliant Earth, we're passionate about the employee experience. That's why we offer an excellent training program and endless opportunities for career growth! In addition, we offer competitive compensation and a robust benefits package, including: * Career Growth. We want to see you sparkle! Through regular 1-1's with your manager, a variety of training opportunities, and an annual 360 review process for all employees, our leaders are dedicated to creating clear pathways for growth. Ask the hiring team for more information on how Brilliant Earth creates a culture of collaboration and growth during your interview conversations! * Diverse, mission-minded team. We were founded to cultivate a more transparent, sustainable, compassionate, & inclusive jewelry industry. Learn more about our impact and team diversity Here! * Lifestyle Spending Account. At Brilliant Earth, we're committed to your well-being. Enjoy company reimbursements for eligible wellness expenses, such as gym memberships, massage, counseling, and more! * Continued Education. Company-sponsored learning in leadership, professional skills, diversity & inclusion, and access to tuition reimbursement for role-specific trainings. * Employee Discounts. As an employee at Brilliant Earth, you'll receive a generous discount on our jewelry. * Mental Wellness Perks. We offer access to mental health resources, such as self-care apps and seminars. Our Employee Assistance program offers 24/7 access to counseling! * Giving Back and Volunteer Opportunities. In addition to our giving back programs, our teams support local initiatives and spend time together by volunteering. * Medical, Dental, and Vision. We offer multiple plans to choose from, including a $0 monthly premium option for employee health insurance and employer HSA contributions. Insurance kicks in on the first day of your 2nd month! * 401k match. We know that saving for the future is important. That's why we offer a generous 401k match. * Paid Time Off. We know it's important to recharge and relax - you'll accrue 3 weeks of PTO in your first year. * Parental Leave. We aim to support our growing families. Employees can utilize our paid parental leave to bond and care for their new additions. * Disability and Life insurance. 100% employer-paid. * Pre-Tax Commuter Benefits. How to Apply & What to Expect: Everyone at Brilliant Earth has a voice - we want to hear yours! If you are interested in growing with Brilliant Earth, send us a resume and cover letter letting us know why you are interested in joining our mission and our team. Please include a sentence about your favorite shape of diamond. You'll receive an email when we've received your application, and can expect an update within a week of applying. The interview process for this role includes a phone call with the recruiting team, an online exercise, and an interview with one of our leaders! #IND333 More About Us At Brilliant Earth, our mission is to cultivate a more transparent, sustainable, compassionate, & inclusive jewelry industry. We believe in creating jewelry you can feel good about wearing, without ever compromising between quality and conscience. We are hard-working team players that welcome challenges and rise to any occasion. Our community of collaboration, respect and encouragement is fostered by frequent team events, cross-departmental meetings and celebrating our wins, big and small. As one of the fastest growing e-commerce jewelers in the world, we're searching for bright and passionate people who are excited to make an impact from day one and grow with the company to take on greater responsibility over time. Brilliant Earth recognizes the value of diversity and inclusion on our team, as we work together to reinvent fine jewelry in a thoughtful and modern way. At Brilliant Earth, we celebrate each other - our successes, the lessons along the way, and the unique perspectives each individual brings to our team. It is our intent to maintain a work environment and hiring process which is free of harassment or discrimination because of sex, race, religion, color, national origin, physical or mental disability, genetic information, marital status, age, sexual orientation, gender identity, military service, veteran status, or any other status protected by Federal, State or local laws. We are committed to complying with all Federal, State and local laws providing Equal Employment Opportunities, and all other employment laws and regulations. If you need assistance or reasonable accommodation completing an application or at any stage of the interview process, please reach out to us at accommodations@brilliantearth.com.

JOB SUMMARY: Vibrant Ingredients is seeking a skilled and detail-oriented Creative Flavor Assistant to join our Flavor Creation & Applications team. This position will support the creation, development, and evaluation of flavor solutions for a variety of food and beverage applications. Skills, Traits, & Competencies: Ability to work effectively with cross-functional teams, including R&D scientists, product development, marketing, sales and manufacturing Safety minded. Consistently works safely and adheres to all safety protocol Self-motivated, organized, and follows through to completion Clear, concise communication Desire to be part of and work in a team environment Proficient use of Microsoft Office and other work-related databases Key Duties and Responsibilities: Compounding flavors for liquids, emulsions and liquid for spray drying Maintain flavor laboratory raw material inventory and other laboratory supplies Support the creation and modification of flavor formulations based on customer needs and market trends Maintain accurate records of flavor formulations, testing results, and laboratory equipment Uploading and maintenance of flavor formulations Conduct sensory evaluations and product testing to ensure flavor profiles meet specifications and quality standards Work with cross-functional technical team to resolve/replace problematic materials in formulas to maintain flavor profile Collaborate with PD&A, sales and marketing to support customer presentations by preparing samples Assist with scale-up trials and collaborate with manufacturing teams to ensure smooth product transitions from lab to production Follow established safety and quality procedures in the R&D lab and manufacturing facilities Competence in learning existing computer systems, formulation tools and electronic record keeping tools Minimum Requirements: Science degree (preferably in Food Science, Chemistry, or a related field) Experience working in a flavor lab or food/beverage R&D environment preferred Excellent organizational and time management skills Ability to work both independently and as part of a team Strong attention to detail and problem-solving skills Familiarity with lab equipment and safety protocols About Vibrant Ingredients Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company's broad portfolio - including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions - enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. Learn more at **************************

Job Description General Description: Administrative Assistant to enter data, work orders, and procure shop supplies Reports To: Production Manager and Assistant Production Manager Responsibilities: Entering Pos into Sage or an appropriate system Answering telephones and receiving messages for both Production Manager and Assistant Production Manager Receiving Orders from different departments and entering them on to the appropriate database Ensuring employees in the department are up to date on all the ADP forms and actions Minimum Educational Qualification: High school degree Bachelors (preferred) Minimum Previous Experience: Experience with basic data entry Able to communicate efficiently between salaried employees and hourly employees Minimum Additional Training: Will be trained on the database used for the Connector Department Will need to be trained on basic tool language in order to facilitate reordering needs Will be trained on SAGE and PO System Other Skills Fluent in English Fluent in Spanish Proficient in Microsoft suite Quick Learner

Job Title: Montclair Campus Operations Assistant Department: Montclair Campus Reports To: Montclair Campus Manager Designation: Non-exempt, part-time / hourly --- Salary: $15.60/hour Work Model: In-person End Date: December 2025, with the option to extend at the end of each quarter (March 31, June 30, September 30, December 31). To spread joie de vivre through language, culture, and connection! Attracting over 150,000 visitors annually, L'Alliance New York is the city's premier center for French language and francophone arts and cultures. As an independent, not-for-profit organization, our mission is to provide members and students with engaging French language classes and audacious multi-disciplinary programming that celebrates the diversity of francophone cultures and creativity around the world. At our L'Alliance New York Montclair campus, we bring this same spirit to New Jersey with French classes for all ages and levels, a French-immersion preschool, and a vibrant calendar of cultural and social activities. The Montclair campus also hosts an annual Bastille Day celebration that gathers the local community in the joy of French culture, language, and connection. Position Summary Join the Montclair Campus team of L'Alliance New York as an Operations Assistant and become the first point of contact for students, families, and members! In this role, you'll gain hands-on experience across all campus activities, including Language Center programs (group classes, private lessons, corporate lessons, exams, and camps), preschool programs, and cultural events. You'll provide confident, friendly, and informed responses to inquiries while identifying patterns and opportunities to enhance communication and improve campus operations. This is a perfect opportunity for someone who enjoys connecting with people, problem-solving, and contributing to a vibrant educational community. Regular hours are Tuesday - Friday, 4:00 PM - 7:00 PM, and Saturday, 8:45 AM - 4:45 PM, during class and preschool sessions. Schedules are subject to quarterly review. Additional hours can be worked on a voluntary basis with sufficient notice, within the 35-hour weekly limit. Key Responsibilities The Montclair Campus Operations Assistant is responsible for creating a welcoming and inclusive environment for all campus members and maintaining effective communication. Key responsibilities include: Greet and welcome clients and students, answering any questions they may have. Respond to inquiries from students, parents, faculty, and staff in a timely and professional manner via phone and email. Register students in person or by phone. Perform general administrative tasks as needed. Assist with office duties, including filing, photocopying, data entry, preparing rosters and certificates, and sending class confirmations. Provide basic technical support for teaching staff. Collaborate and assist colleagues as needed. Maintain a clean, organized, and welcoming reception area. The job description above is not an exhaustive list of duties. The person in this role will be expected to perform different tasks as necessitated by the role and the overall business objectives of L'Alliance New York. Who You Are This role might be a great fit if: You notice great (and not-so-great) customer service. You think your morning latte tastes best when poured by a happy, welcoming barista, and you're excited to provide that same experience for our students. You are an ace communicator. Your emails make people smile and you can explain just about anything to anyone. You are a helper. You find it satisfying to help someone solve a problem and you're willing to jump in wherever needed. You are an organized multi-tasker who gets a thrill out of checking items off your to-do list. You are curious, creative, and open to learning from mistakes. You are tech savvy and comfortable learning new programs and tools quickly. You have a passion for the French language and culture and want to share that passion with others. Experience & Qualifications High School diploma required, Bachelor's degree preferred or equivalent work experience. Native-level English fluency; strong French language skills (verbal and written) Exceptional communication and interpersonal skills Outstanding customer service skills Why Join Us We offer a supportive, mission-driven work environment with generous benefits, including: Free French classes and discounted cultural programs Pre-tax commuter benefits (CBP) Complimentary L'Alliance New York membership At L'Alliance New York, you'll join a collaborative, multilingual team that values creativity, kindness, and cultural curiosity. Whether you're helping a student register, sharing a laugh with a colleague, or attending a film screening after hours, you'll be part of a community that believes in the power of language and human connection. TO APPLY: Please submit a resume, cover letter, and two references. Employment at L'Alliance New York is at-will, meaning that either the employee or the organization may end the employment relationship at any time, with or without cause or notice, unless otherwise specified in a written agreement. If you require a reasonable accommodation to participate in the application or interview process, please reach out via the same email address. L'Alliance New York is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, marital status, religion, gender, sexual orientation, national origin, disability status, citizenship status, protected veteran status, or any other characteristic protected by law.