Associate Administrative Assistant jobs at New York University - 70 jobs

Implement a communications strategy for the Wasserman Center for Career Development. Effectively promote Wasserman's brand and increase student engagement by creating and preparing marketing materials and social media marketing initiatives. Provide top customer service and consultation to stakeholders. This person will be a key contributor to the team. Qualifications Required Education:Bachelor's DegreePreferred Education:Master's Degree in related field.Required Experience:2+ years relevant experience in communications or equivalent combination of education and experience.Required Skills, Knowledge and Abilities:Excellent communication (written and verbal), presentation, writing and organizational skills. Preferred Skills, Knowledge and Abilities:Graphic design experience (Adobe Photoshop, InDesign) Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $73,500.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $78,300-$90,300 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Administrative Coordinator, Communications provides operational support to the Chief Communications Officer and senior leadership team. The role serves as a central liaison for scheduling, staff meeting execution, vendor paperwork, purchasing, travel, facilities coordination, and HR/finance transactions that keep the Office of Communications running smoothly. The coordinator manages calendars and meeting logistics, tracks office budgets and P‑Card activity, processes invoices and reimbursements, supports SOWs and writer agreements, and maintains systems and subscriptions used by the team. This position partners extensively with the Dean's Office, Finance, HR, Facilities, Faculty Club, Media Relations, and departments across CUIMC and the University. Responsibilities * Staff meeting liaison to the CCO: plan agendas, coordinate speakers, prepare materials, capture and circulate notes/action items. * Executive scheduling & calendar management: orchestrate Zoom/in‑person meetings and maintain daily calendars for the CCO and senior staff; anticipate priorities and resolve conflicts. * Correspondence & communications: draft/send routine correspondence (candidate emails, memos, staff announcements) and maintain distribution lists. * Facilities & operations liaison: triage/track outages, repairs, fire drills, and office moves in partnership with CUIMC Facilities and IT. * Finance administration: manage P‑Card transactions, monitor office budgets, and process invoices and travel/business reimbursements in partnership with Finance. * Procurement & vendor management: process ARC transactions, coordinate new vendor creation, and assist with SOWs and writer/freelancer agreements. * HR administration: manage TLAM time‑off accruals and year‑end reporting; support job postings, candidate records, and interview coordination in the HR system. * Events & travel coordination: arrange conferences/workshops and travel for senior staff; coordinate on‑campus events and catering with the Faculty Club. * Space & reservations: book rooms for video shoots and meetings via 25Live; ensure AV readiness and logistics for Media Relations and Communications. * Systems & subscriptions stewardship: subscribe/renew and maintain access to office online resources (e.g., Crain's Health Pulse, NYT, communications/web and medical tools). * Office operations: order/maintain supplies and coordinate purchase/installation of office equipment (copiers, computers, furniture). * Project management support: track milestones, owners, and deliverables for department special initiatives. Minimum Qualifications * Bachelor's degree or equivalent in education and experience plus three years of experience. * At least three (3) years of related administrative experience supporting senior leaders in a fast‑paced office. * Demonstrated proficiency with calendar management, meeting logistics, and executive support. * Strong written and verbal communication; ability to compose clear correspondence and meeting materials. * Excellent organization and attention to detail; proven ability to prioritize and meet deadlines. * High level of discretion and professionalism with confidential information. Preferred Qualification * Proficiency with MS Office/Google Workspace and Zoom; ability to learn University systems. * Experience in higher education, academic medicine, healthcare, or communications/marketing environments. * Familiarity with Columbia/ CUIMC systems and processes (ARC, TLAM, 25Live, TalentLink/HRIS). * Experience preparing SOWs and vendor agreements; understanding of procurement workflow. * Basic knowledge of budget monitoring/reporting. * Experience coordinating video shoots or AV‑rich meetings. * Project coordination certification or training (e.g., CAPM or equivalent) a plus. Competencies * Scheduling & coordination: orchestrates complex calendars, recurring meetings, and multi‑party logistics. * Financial stewardship: reconciles P‑Card activity; monitors budgets; partners with Finance on invoices and reimbursements. * Systems aptitude: works in ARC (procurement/AP), TLAM (time/leave), and 25Live (space reservations); maintains subscription platforms. * Vendor & contract support: routes SOWs/agreements; tracks status; ensures paperwork completeness. * Facilities savvy: navigates CUIMC Facilities/IT processes to resolve outages, moves, and repairs. * Event & travel planning: coordinates conferences, workshops, travel, and on‑campus events with Faculty Club and University partners. * Stakeholder engagement: communicates professionally with the Dean's Office, departments, vendors, and external speakers. * Project management: tracks tasks, risks, and deliverables; follows up to drive closure. * Service orientation: anticipates needs; provides responsive, solutions‑focused support. * Collaboration & Teamwork * Communication * Accountability & Dependability * Continuous Improvement/Adaptability * Service Excellence Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Regular/Temporary: Regular * Hours Per Week: 35 * Building: Jerome L. Greene Science Center * Salary Range: $42,600 - $45,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute unites world-class scientists across diverse academic disciplines to conduct groundbreaking research that transforms our understanding of the brain and its influence on the mind and behavior. As a leading neuroscience institute, our mission is to decipher the mind and brain to better understand behavior. Our researchers are committed to foundational science, uncovering the principles that shape how the brain develops, functions, and recovers. With more than 50 labs, the Zuckerman Institute serves as a hub for collaboration, bringing together Columbia's top scholars to drive research in bold new directions. Located in Manhattanville, our state-of-the-art Jerome L. Greene Science Center provides an inspiring home for discovery in one of the world's most dynamic cities. The El-Shamayleh lab at Columbia University's Zuckerman Institute studies how the brain perceives visual objects. We seek a full-time employee to assist in neuroscience experiments involving animal behavioral training and neural data collection. The employee will participate in various aspects of daily experiments under close supervision from the PI and more senior lab members. Candidates with a strong academic background in neuroscience and data analysis are encouraged to apply. Ideally, the candidate should be willing to commit to this role for a minimum of 2 years. This is a full-time position. The Research Staff Assistant role is a grant-funded role and continued employment is contingent on the availability of funding by the Lab. Responsibilities * Assists in conducting daily neuroscience experiments. * Assists in project design and data analysis. * Performs behavioral training of large vertebrates. * Performs other laboratory setup duties as assigned by the PI. Minimum Qualifications * Bachelor's in neuroscience, biology, or a related scientific field. * Minimum of 6 months of related experience in a research laboratory. Preferred Qualifications * Familiarity with neuroscience obtained through advanced undergraduate coursework. * Familiarity with using MATLAB for data analysis. * Knowledge of visual neuroscience. * Experience working with research animals. * Willingness to learn new techniques, ability to function in a fast-paced work environment, and readiness to be part of a dynamic team environment. * Strong organizational and communication skills. * Ability to perform work in accordance with safety regulations and standard lab protocols. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Officer of Administration * Regular/Temporary: Regular * Hours Per Week: 35 * Salary Range: $66,000 - $68,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols. Responsibilities * Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed. * Confirm provider participation status with patient's insurance plan/network. * Encourage patient usage of Columbia Doctors patient portal. * Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services. * Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic. * Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment. * Maintain access to all appropriate payer portals. * Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained. * Capture Worker's Comp and No-Fault information as it applies and verify that all case information is open and valid. * Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information. * Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic. * Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts. * Process credit cards, checks and cash payments and post information in Epic. * Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling. * Review and work the daily Televox report by canceling and rescheduling the patients in Epic. * Assist in maintenance and creation of appointment scheduling templates. * Assist with special projects and tasks. * Interface with billing and coding teams as needed. * Participate in meetings regarding the practice. * Manage faxes, emails, and phone calls. Minimum Qualifications * Bachelor's Degree or equivalent in education and experience * Strong organization, problem-solving, computer and communication skills Preferred Qualifications * Experience with Epic EMR is desirable * Experience working in an academic medical center or physician practice Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $58,000 - $65,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Director of Academic Administration, the Administrative Assistant works as a team member dedicated to supporting the academic and administrative work of Columbia Business School faculty. The physical location of this position performs on a rotational basis as needed and assigned. The Administrative Assistant represents the department to the public and is the first point of contact for inquiries from students, faculty and staff. About Columbia Business School: For over a century, Columbia Business School (CBS) has helped develop leaders and builders of enterprises who drive value for their stakeholders and society at large through our MBA, MS, PhD, and Executive Education programs. We are equally committed to cultivating new scholars and teachers and to creating and disseminating pathbreaking knowledge, concepts, and tools that advance the understanding and practice of management through our faculty research and PhD programs. Our vision is simple: to develop ideas and leaders that transform the world, from the very center of business. Our ever-evolving curriculum, featuring pioneering courses, STEM certification, and immersive experiential learning, prepares students to excel in key areas such as digital transformation, entrepreneurship, innovation, twenty-first-century finance, the intersection of business and society, and climate and sustainability. The CBS administration enables CBS's educational and scholarly mission through strategic and operational guidance and support, optimizing School resources through well-designed, transparent processes with a culture of respect for all. Responsibilities Academic & Course Support * Works with faculty and/or the Director to compile materials and prepare academic course books as needed. * Creates weekly presentations for class sessions. * Requests copyright clearances for course readings. Ensures materials have been received. * Orders books from distributors. Faculty Support & Communication * Receives and prioritizes work given by the division's Director and/or faculty with the highest level of customer service. Provides information and updates regarding status of work and projects as needed and required. * Responsible for communicating and coordinating to students and other relevant population the faculty's location, teaching schedules, office hours, exams schedules and grade related information. * Assists with the Orientation and training of new faculty members regarding relevant policies and procedures. * Performs administrative duties for faculty search committees as assigned by the Associate Director. * Performs related work as directed by the Director and/or Faculty. Technology & Document Production * Updates and maintains faculty web sites as required. * Utilizes MS Office to produce high level technical documents and editing (tables, mail merges, equations, and related functions). * Consults with the Director and coordinates resources in response to all Faculty operational and/or computing difficulties. Works with Director to update and maintain department directories. Research & Resource Management * Performs both electronic and library research. Retrieves books, articles and research materials from campus libraries as approved by the Director and /or Faculty. * Prepares requisitions and obtains all needed office supplies for faculty. * Performs duplication of materials. Responsible for ensuring that the materials are delivered and/or received in an efficient and timely manner. Travel & Financial Processing * Completes and processes travel and expense reports on behalf of faculty. Converts foreign expenses into U.S. monies. * Follows up with the Financial Planning Office to ensure payments have been processed. * Reviews discrepancies in billing. * Arranges travel and hotel accommodations. Scheduling & Event Coordination * Coordinates and schedules meetings, conferences and seminars on behalf of and between faculty, both on and off site. Minimum Qualifications * High School Diploma or its equivalent required. Minimum of three years related experience, or the equivalent combination of education and experience required. * Must have demonstrated strong interpersonal, organizational, written and oral communication skills. Must have demonstrated strong customer service focus with the ability to interact in a professional manner with all levels of faculty, students and staff in a fast paced environment. Must have a demonstrated ability to work with changing priorities in a busy environment. Ability to work as part of a team and work independently as necessary. Strong computer proficiency with Windows, MS Word, Excel, and PowerPoint is required. Ability to use scanning software and knowledge of the Internet necessary. Strong typing skills required. Overtime may be required during peak periods. Physical location requires additional focus since several departments are in area. Preferred Qualifications * Some college preferred. Knowledge of database software preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Union * Bargaining Unit: Local 2110 * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: * Building: * Salary Range: $59,390 - $59,390/Annually The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Senior Associate Director, Visitor Relations, the Administrative Assistant provides comprehensive administrative, operational, and programmatic coordination for the Visitors Center. The role serves as a primary point of contact for prospective students, families, campus partners, and University visitors. The incumbent coordinates on-campus visit programs that support recruitment and yield efforts for Columbia College, Columbia Engineering, and General Studies; oversees front-desk and daily operational functions of the Visitors Center; assists with visitor communications and logistics; and provides analytical and administrative support to leadership. The position requires the ability to manage competing priorities in a high-volume environment and regular interaction with internal and external stakeholders. Responsibilities * Performs core administrative and operational activities of the Visitors Center, ensuring continuity of daily operations and a high-quality visitor experience. * Serves as a primary point of contact for prospective undergraduate and graduate applicants, families, school counselors, and University visitors; conveys accurate information regarding admissions processes, visit programming, and University messaging. * Coordinates on-campus visit programs and group tours, including scheduling, space coordination, visitor flow management, and logistical planning in partnership with Admissions staff and campus service providers. * Responds to visitor concerns and operational issues; determines appropriate escalation to senior leadership when necessary. * Provides comprehensive administrative support to the Visitors Center, including calendar and schedule management, facilities and service requests, supply coordination, inbox management, and phone coverage. * Performs daily opening and closing activities for the Visitors Center; maintaining the physical presentation and readiness of public-facing spaces. * Provides group visit logistics, supports tour dismissal processes; and imparts guidance and direction to student tour guides and front-desk student staff during daily operations. * Coordinates onboarding, training, and ongoing guidance for student workers supporting front-desk and visitor operations; supports student worker engagement activities and events. * Collects and maintains visitor surveys and statistical data; and prepares regular reports and summaries for the Senior Associate Director to support operational planning and decision-making. * Collaborates with internal University partners (Admissions, Facilities, Public Safety, Events, and other administrative units) to ensure seamless coordination of visits and programs. * Represents the Visitors Center professionally in interactions with internal and external stakeholders, exercising discretion when handling sensitive or confidential information. * Performs other related duties as assigned. * Minimum Qualifications * High School diploma or the equivalent required. * A minimum of three years of progressively responsible administrative or operational experience, or an equivalent combination of education and experience, preferably in a university or other complex organization. * Excellent verbal, written, interpersonal, and organizational skills. * Demonstrated ability to exercise sound judgment, discretion, and professionalism in a high-volume, public-facing environment. * Strong attention to detail and ability to manage multiple priorities simultaneously. * Proficiency with Google Workspace and Microsoft Office applications. Preferred Qualifications * Some college preferred. * Knowledge of high volume visitor management is preferred. * Experience supporting visitor operations, event coordination, or front-facing service environments preferred. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

* Job Type: Support Staff - Non-Union * Bargaining Unit: * Regular/Temporary: Temporary * End Date if Temporary: One year from hire date. * Hours Per Week: 20 * Salary Range: $25,200-$25,200 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The Department of Biological Sciences at Columbia University is hiring a Research Staff Assistant to support the Sella Laboratory. The Sella Lab conducts research that combines mathematical modeling and statistical analyses of genomic data to study questions in population and evolutionary genetics. It is an interdisciplinary and collaborative environment committed to promoting a culture of diversity and inclusion in science. The Research Staff Assistant will report to Dr. William Milligan. The incumbent will use mathematical modeling techniques and analyze comparative genomics data to study mutagenesis in mammals. This is a part-time, temporary role, subject to continuous funding. Responsibilities * Uses high-performance computing to analyze a large comparative genomics dataset. * Assist in designing and developing approaches to investigate mutagenesis with available data. * Assists in the preparation and submission of a manuscript related to the research performed. * Performs related duties & responsibilities as assigned/requested. Minimum Qualifications * A bachelor's degree is required in a scientific discipline. * Minimum one year of experience in a research environment. Preferred Qualifications * Research experience in evolutionary or population genetics. * One or more scientific publications in a field to mutagenesis, evolution, or population genetics. Other Requirements * Excellent written, verbal, and interpersonal communication skills. * Ability to maintain high confidentiality and professionalism. * Strong multi-tasking, prioritization, and organization skills. * Attention to detail, research, critical thinking, analytical and problem-solving skills. * Self-starter, a fast learner who can work independently under limited supervision. * Work well in an interactive team environment. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

FACULTY VACANCY ANNOUNCEMENT As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience. The CUNY School of Professional Studies Health Information Management and Health Services Administration program seeks a candidate to serve as a full-time assistant or associate professor. The Health Information Management (HIM) department is a growing and student-centered unit offering both undergraduate and graduate degree programs that lead to high-demand roles in healthcare leadership, health informatics, and project management. Our curriculum blends technical training with professional skill development to prepare students for RHIA certification and career advancement. Responsibilities include, but are not limited to: * Teaching asynchronous courses in the discipline * Conducting research and scholarship in the discipline and/or scholarship of teaching and learning * Graduate student advising * Curriculum oversight such as evaluating courses and serving as a subject matter expert in course development process * Serving on committees and other governance bodies and serving in varied academic administrative capacities with the aim of ensuring that HIM programs, courses, and instruction are high quality and meet all institutional and accreditation competencies. * Participating in program specific events and other functions such as RHIA review seminar facilitation or guest speaking, orientation(s), program and department faculty meetings, graduation ceremonies, and other programmatic activities as assigned by the supervisor. NOTE: * This is a tenure track position, starting in Fall 2026. * Until further notice, this is a hybrid position, eligible to work remotely and work in the office. QUALIFICATIONS Earned doctorate in area(s) of experience. Also required are the ability to teach successfully, demonstrated scholarship or achievement, and ability to cooperate with others for the good of the institution. The preferred candidate(s) will have the following knowledge, skills and attributes: * Earned doctorate in health informatics, health information management, healthcare administration or other related discipline * Active RHIA credential * Demonstrated experience with online teaching and learning * Experience with curriculum and course development * Ability to communicate effectively with students for advisement and mentoring * Ability to establish effective relationships with faculty and clinical/program partners * Ability to collaborate effectively with faculty, administration and staff * Commitment to advance the success of an online learning environment for students * Demonstrated experience with program assessment and HIM accreditation coordination * Demonstrated current experience in CAHIIM curriculum competencies * Demonstrated administrative experience in organizational leadership * Documentation of recent and ongoing professional development * Commitment to campus values of equity, diversity and inclusion. COMPENSATION Salary is commensurate with qualifications and experience, based upon rank, within the following ranges: Assistant Professor: $59,256-$112,841 Associate Professor: $76,848-$133,558 CUNY offers faculty a competitive compensation and benefits package covering health insurance, pension and retirement benefits, paid parental leave, and savings programs. We also provide mentoring and support for research, scholarship, and publication as part of our commitment to ongoing faculty professional development. HOW TO APPLY From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID # 31603 or Title. + Candidatesshould provide a CV/resume and statement of scholarly interests. + Candidates must be legally authorized to work in the United States on a full-time basis. CLOSING DATE January 19, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Faculty EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31603 Location School of Professional Studies

**FACULTY VACANCY ANNOUNCEMENT** As a leading online school in New York since 2006, the CUNY School of Professional Studies (CUNY SPS) offers the most online bachelor's and master's degree options at the City University of New York, and serves as the University's first undergraduate all-transfer college. With 26 degrees and numerous other non-degree and grant-funded workplace learning programs, CUNY SPS meets the needs of adults who wish to finish a bachelor's degree, progress from an associate's degree, earn a master's degree or certificate in a specialized field, and advance in the workplace or change careers. Consistently ranked highly by U.S. News & World Report for its online offerings, CUNY SPS has emerged as a nationwide leader in online education. The School's renowned and affordable online programs ensure that busy working adults may fulfill their educational goals on their own time and schedule. As CUNY SPS moves beyond its 20th year, we dedicate ourselves to engendering an innovative and transformative student-centered experience. The CUNY School of Professional Studies Health Information Management and Health Services Administration program seeks a candidate to serve as a full-time assistant or associate professor. The Health Information Management (HIM) department is a growing and student-centered unit offering both undergraduate and graduate degree programs that lead to high-demand roles in healthcare leadership, health informatics, and project management. Our curriculum blends technical training with professional skill development to prepare students for RHIA certification and career advancement. Responsibilities include, but are not limited to: - Teaching asynchronous courses in the discipline - Conducting research and scholarship in the discipline and/or scholarship of teaching and learning - Graduate student advising - Curriculum oversight such as evaluating courses and serving as a subject matter expert in course development process - Serving on committees and other governance bodies and serving in varied academic administrative capacities with the aim of ensuring that HIM programs, courses, and instruction are high quality and meet all institutional and accreditation competencies. - Participating in program specific events and other functions such as RHIA review seminar facilitation or guest speaking, orientation(s), program and department faculty meetings, graduation ceremonies, and other programmatic activities as assigned by the supervisor. NOTE: - This is a tenure track position, starting in Fall 2026. - Until further notice, this is a hybrid position, eligible to work remotely and work in the office. **QUALIFICATIONS** Earned doctorate in area(s) of experience. Also required are the ability to teach successfully, demonstrated scholarship or achievement, and ability to cooperate with others for the good of the institution. The preferred candidate(s) will have the following knowledge, skills and attributes: - Earned doctorate in health informatics, health information management, healthcare administration or other related discipline - Active RHIA credential - Demonstrated experience with online teaching and learning - Experience with curriculum and course development - Ability to communicate effectively with students for advisement and mentoring - Ability to establish effective relationships with faculty and clinical/program partners - Ability to collaborate effectively with faculty, administration and staff - Commitment to advance the success of an online learning environment for students - Demonstrated experience with program assessment and HIM accreditation coordination - Demonstrated current experience in CAHIIM curriculum competencies - Demonstrated administrative experience in organizational leadership - Documentation of recent and ongoing professional development - Commitment to campus values of equity, diversity and inclusion. **COMPENSATION** Salary is commensurate with qualifications and experience, based upon rank, within the following ranges: Assistant Professor: $59,256-$112,841 Associate Professor: $76,848-$133,558 CUNY offers faculty a competitive compensation and benefits package covering health insurance, pension and retirement benefits, paid parental leave, and savings programs. We also provide mentoring and support for research, scholarship, and publication as part of our commitment to ongoing faculty professional development. **HOW TO APPLY** From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using Job ID # 31603 or Title. + Candidatesshould provide a CV/resume and statement of scholarly interests. + Candidates must be legally authorized to work in the United States on a full-time basis. **CLOSING DATE** January 19, 2026 **JOB SEARCH CATEGORY** CUNY Job Posting: Faculty **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31603 Location School of Professional Studies

Columbia Business School is seeking to hire one or more Staff Associates of research for the accounting division. The work will include quantitative and qualitative research and analysis involving the collection, coordination and management of information and data. This position provides an opportunity to gain experience in academic economics research and would be ideal preparation for a PhD program in accounting, finance, economics, or other related fields. This is a two-year position with a possible extension for a third year. The Staff Associate duties involve work in one or more of the following areas of research: accounting, finance, economics, and statistics. Specific duties include: Collect, clean, and maintain datasets and databases. Extract and link data from multiple databases for analysis. Prepare detailed documentation. Develop models and implement program code (STATA, Python, SQL, R, SAS, Matlab, etc.). Perform statistical analysis, including regression analysis and machine learning techniques. Assist with data analysis and dissemination of findings through the preparation of reports, journal articles, presentations, web sites, and other research outlets. Perform case-based research, including work with detailed primary documents. Applicants for Staff Associate position are expected to have the following: Programming experience in STATA and/or SAS and/or R is required. Additional programming experience in one or more of the following languages: Python, SQL, Matlab, and/or C++ is preferred. Familiarity with statistical tools such as linear regression is required. Familiarity with text parsing and analysis (natural language processing) and/or machine learning techniques is preferred. Candidate must be organized and able to work on multiple projects simultaneously. Up to two years of research experience in a research role as a research assistant during the academic year or a summer internship in a research lab or governmental institution. Bachelor's degree in Economics or Finance or Accounting or in a quantitative discipline such as Mathematics, Statistics, Engineering with coursework in Accounting, Economics and Finance. For a complete list of all accounting faculty and their research interests, please search the CBS faculty directory. Columbia University is an Equal Opportunity/Affirmative Action employer. Women and minorities are especially encouraged to apply.

DETAILS The Office of the Senior Vice Chancellor for Legal Affairs and General Counsel ("OGC") at The City University of New York (the "University" or "CUNY") seeks a detail-oriented and professional Confidential Executive Assistant to provide administrative and operational support to certain members of senior leadership within OGC. This pivotal role requires an initiative-taking individual who possesses a strong background in administration, exceptional communication skills, and the ability to handle sensitive information with discretion. The Confidential Executive Assistant will play an important role in supporting the smooth and efficient functioning of OGC, assisting with communications, scheduling, document preparation, and coordination across the University's Central Office and the University's 26 constituent schools and colleges. In addition to the foregoing, the Confidential Executive Assistant shall possess the ability to: + Provide administrative and operational support to certain members of OGC senior leadership, including managing calendars, scheduling meetings, and tracking deadlines. + Prepare, edit, and proofread correspondence, memoranda, and other legal or administrative documents. + Coordinate internal and external communications, including those requiring discretion and confidentiality. + Assist in the organization of meetings, trainings, and events, including preparation of agendas, meeting materials, and minutes. + Maintain organized electronic and paper filing systems consistent with University policies and confidentiality requirements. + Assist with tracking project timelines, monitoring deliverables, and supporting office workflows. + Liaise with staff across the University's Central Office and 26 constituent schools and colleges to support the effective flow of information and ensure timely responses to requests. + Provide administrative coverage and collaborate with other OGC administrative staff to ensure continuity of operations. + Handle sensitive and privileged information with professionalism and discretion. + Perform related duties and special projects as assigned. NOTES: 1. Until further notice, this position is eligible for a hybrid work schedule. 2. This position is excluded from union representation in the collective bargaining unit. QUALIFICATIONS Minimum: Bachelor's degree and six years' related experience required. Preferred: + Exceptional organizational, written and verbal communication, public presentation, interpersonal, and follow-through skills with the ability to prioritize work, manage multiple priorities, and meet deadlines in a time-sensitive office. + Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and remote meeting platforms; ability to learn new systems and adapt to evolving technologies. + Demonstrated judgment, character, and integrity in handling confidential and sensitive information with accuracy, attention to detail, and the utmost professionalism, discretion, and diplomacy, while establishing and maintaining productive working relationships + Experience in a legal, university, corporate, government, or nonprofit setting. + Ability to thrive in a fast-paced environment, effectively working on numerous projects simultaneously. + Proactive and flexible personality with the ability to take initiative, exercise discretion and tact, use sound judgment to give advice, make decisions, and draw valid conclusions. + Diligence, with strong organizational skills and the ability to establish plans, manage a large and varied workload of assignments with conflicting priorities, follow up and complete work by prescribed deadlines. + Ability to produce results as an individual contributor and as a team member by working effectively, collaboratively, and cooperatively with diverse stakeholders, constituents, and University stakeholders of various levels. + Commitment to public service, service excellence, inclusion, equity and professional integrity to manage sensitive work, exercise sound judgment, with ability to thrive in a demanding, multi-faceted, and time sensitive office. CUNY TITLE OVERVIEW Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. * Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes * Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology * Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities * Manages communications within and outside the unit related to areas of responsibility * May serve as Manager of a large Executive Office * Performs related duties as assigned. This position is excluded from union representation. CUNY TITLE Higher Education Associate FLSA Exempt COMPENSATION AND BENEFITS The salary range is $109,898 - $118,070 , commensurate with credentials, education, and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined. The direct link to the job opening from external sources is: *********************************************************************************************************************************************************************************************** Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings CLOSING DATE Open until filled. Application review begins on November 14, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 31329 Location Central Office

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** **CONTRACT TITLE** CUNY Administrative Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** ***** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT ***** New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. **MINIMUM QUALIFICATIONS** Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). **OTHER QUALIFICATIONS** *** OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT *** **COMPENSATION** Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. **CLOSING DATE** Open until filled with review of resumes to begin on or after 9/1/2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Support Staff **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV OR CUNY ADMINISTRATIVE ASSISTANT * New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn, invites applications for a CUNY Administrative Assistant in the Mathematics department, which is housed in the School of Arts and Sciences. This position will be in provisional status. Continued employment is contingent upon taking and passing a civil service examination when it is offered by CUNY. The Mathematics Department offers three degree programs: an associate degree program (AS) in Computer Science, a baccalaureate degree program (BS) in Applied Mathematics, and a baccalaureate degree program (BS) in Mathematics Education. In addition to the General Duties, and reporting to the Chair, the Administrative Assistant will: + Serve as department secretary, and provide information to students regarding department, college, and university regulations. + Assist faculty and students with completing forms, locating records, and direct them for further assistance as needed. + Train and supervise student aides. + Assist the Chair to establish task priorities for the department, and help to keep the busy and complex office organized. + Draft routine and complex correspondence for the Chair, help improve and maintain record-keeping systems, and assist with producing statistical reports.With Chair approval, make improvements to Math department forms. + Assist with maintaining budgets, make petty cash purchases, and keep records. + Verify student transcripts, and record grades and grade changes. + Develop new and efficient methods for handling faculty and student files. + Communicate with faculty to maintain lists of required textbooks. + Assist with scheduling special exams for students. + Communicate with the college WebMaster to update information on the department website. + Communicate with staff to collect required paperwork. + Reserve classrooms and equipment as needed by the department faculty. MINIMUM QUALIFICATIONS Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period. 1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4). Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period. 2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position. 3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history. 4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other). OTHER QUALIFICATIONS * OPEN ONLY TO CURRENT CUNY EMPLOYEES WITH PERMANENT STATUS AS CUNY OFFICE ASSISTANT III OR IV, OR CUNY ADMINISTRATIVE ASSISTANT * COMPENSATION Level 1A: $56,501 Level 1B: $58,307 Level 1C: $60,440 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY To apply, go to ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. CLOSING DATE Open until filled with review of resumes to begin on or after 9/1/2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 30856 Location NYC College of Technology

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone. A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.). This position is in CUNY's Classified Civil Service. The full specification is available on our web site at ************************************************************************************** CONTRACT TITLE CUNY Administrative Assistant FLSA Non-exempt CAMPUS SPECIFIC INFORMATION * Only open to current, permanent CUNY Administrative Assistants in Level 1B or Level 1C.* New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees, invites applications for a CUNY Administration Assistant Level 2. Reporting directly to the Vice President of Enrollment and Student Affairs and Assistant Vice President for Enrollment Management, the Administrative Assistant will: + Review and process dismissed, re-admits, and non-degree appeals for the Office of the Vice President, andmaintain data spreadsheet. + Provide information or referrals to students who have requested discussions on special appeals fordismissed, readmit, reallocant, unallocates, enrollment complaints, non-degree, and freshman transfer issues. + Review and process student complaints/issues that often times lead to disciplinary actions, including performing basic research to assist with resolution; maintain a spreadsheet of Enrollment department complaints and student issues. + Provide College-wide communications pertaining to department events, student information, and other correspondence on behalf of the Vice President. + Coordinate monthly staff meetings and other meetings relating to Student Affairs. + Supervise support staff, including hourly personnel as well as temporary employees. + Perform other duties as assigned by the Vice President of Enrollment Management and Student Affairs. OTHER QUALIFICATIONS * Only open to current, permanent CUNY Administrative Assistants in Level 1B or Level 1C.* COMPENSATION $65,574 BENEFITS CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. HOW TO APPLY Visit ************* access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates should provide a resume and cover letter. CLOSING DATE Open until filled with review of resumes to begin on or after February 19, 2025. JOB SEARCH CATEGORY CUNY Job Posting: Support Staff EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29771 Location NYC College of Technology

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive. Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success. Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service. We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities. : Budget Title: Administrative Assistant 2 (non-competitive) Grade: SG-15 Salary: $59,787 Deadline for Internal applicants: January 26, 2026 Deadline for External applicants: January 26, 2026 Reports to the Senior Staff Assistant to the Vice President for Advancement, Executive Director of the Foundation and Chief Advancement Officer. Job Description Confidential and administrative secretary to the Division of Advancement. Requirements include strong organizational and interpersonal skills; ability to prioritize and manage multiple tasks and to analyze and organize materials; excellent writing skills; experience with a variety of packaged computer software; management of complex scheduling and travel arrangements; ability to deal with a variety of people and publics; ability to work independently and with highly confidential information. Requirements: Non-competitive Administrative Assistant 2/Civil Service test not required. Desirable Requirements: At least 5 years of experience working for an administrator of a complex unit. Ability to create a collegial work environment both in and outside the Division of Advancement. Evidence of initiative and self-motivation. Associate's Degree or higher. Additional Information: The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception. As required by title IX and its implementing regulations, Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here. Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at ************** or via email at ****************. Binghamton University is a tobacco-free campus effective August 1, 2017. Please note, this position will be offered contingent upon successful completion of a background check. Application Instructions: Application Instructions: Persons interested in the above position should apply online. Please submit: 1. Resume 2. Cover letter and 3. Contact information for three professional references. You may add up to four additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: *************************************************

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 60 Corporate Woods, Brighton, New York, United States of America, 14623 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 100923 HR Admin Svc-Leave Admin Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Develops, implements and administers leave programs. May identify and incorporate diversity, equity and inclusion (DEI) in benefits programs. Identifies key issues and patterns from partial/conflicting data. Counsels University staff, faculty, supervisors, and business partners concerning University leave programs. Provides administrative and customer service related to the leave process for all employee types across the University. **JOB RESPONSIBILITIES** + Counsels all levels of faculty and staff including Sr. Leaders, managers, and Human Resource Business Partners as to the University's leave plans and practices, and related problems and possible options. Interprets and communicates leave policies and procedures and advises as to eligibility, alternative options, taxation implications, etc. Discusses personal or other special problems related to leaves and resolves routine and non-routine issues. May research information to assist legal counsel + Produces reports, audits claim, evaluates eligibility and entitlements and considers multiple leave options to determine outcomes. Performs audits comparing vendor systems information, pay check information and time and labor information to ensure payment accuracy. Researches and resolves pay issues. Initiates, implements, and processes remittance payments. + Exercises discretion and independent judgement when identifying claim discrepancies and recommends resolution processes. Directs vendors related to errors discovered and ensures fixes are appropriate per policy and procedure or contracts. + Prepares, processes, and reviews forms for compliance, accuracy, and completion including medical documentation. Determination of how to classify claims (WC- determine OSHA recordable, medical only or loss time or if multiple claims how to address concurrent DBL and WC claims). Monitors, tracks, and maintains data for reporting requirements. Utilizes multiple systems to analyze claims, trends and desired outcomes including HRMS, Vendor Systems, Excel. Provides routine and ad hoc reporting as required. + Oversees vendor performance and services. Participates on weekly vendor calls, identifies issues, directs vendor in the appropriate resolution and escalates severe issues to manager. + Customer Service- performs duties such as but not limited to: Providing timely response to telephone requests, explains disability reporting process to supervisors and employees including T&L in HRMS, follows up with employee/supervisor to secure appropriate documentation, provides assistance with data collection associated with compliance, audits, and general process flows. + Evaluates ongoing the effectiveness of program, reports observations, and makes recommendations for improvements in leave plans, policies and procedures and vendor contracts. Assists with project work such as benchmarking, file reorganization, transitional work assignment documentation. **REQUIREMENTS** + Associates degree and 3 years' experience in Human Resources or related field; or an equivalent combination of education and experience. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 500478 OR Surg Nursing/SMH Work Shift: UR - Day (United States of America) Range: UR URG 106 H Compensation Range: $21.36 - $29.90 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Under the direction of the Director of Nursing Perioperative Serivces provides high-level administrative support of a complex and sensitive nature requiring attention to detail and timelines, and ability to work independently with a high degree of efficiency. With minimum direction and considerable latitude for independent judgment; performs routine and non-routine duties for Perioperative Services requiring sensitivity to the needs and concerns inside and outside the department Is responsible for considerable departmental administrative details and duties requiring extensive experience with policies, procedures and practices of the University. **Responsibilities:** + Proactively and effectively manages the time and calendar of Perioperative Services' leadership. Anticipates the needs of the leadership team. + Schedules meetings and events for the Director of Perioperative Nursing, Assistant Directors and Nurse Managers. + Oversees all arrangements for business meetings and events sponsored by the department by securing onsite/offsite location; presentation materials; IT requirements; catering; reservations, etc. + Schedules Division's shared conference room space. + Manages all daily operations of the office including mail. + Records, maintains, and distributes agendas, obtains information, distributes minutes from the Assistant Director Meeting and Perioperative Nurse Manager Meeting held biweekly; follows up on action items as requested. + Assists with Division communications. + Copying, scanning and faxing. + Assists with developing PowerPoint slide and poster presentations. + Composes routine and ad-hoc correspondence. + Finance Support + Prepares and tracks Capital paperwork, identifies and addresses invoice discrepancies. + Strong knowledge and frequent usage of McKesson Supply Chain Management (PMM) in the processing, receiving, and follow-up of capital purchases for the operating room. + Responsible for Division scanning of all forms and paperwork for electronic filing promptly. + Routes and tracks signature process for personnel forms/salary distribution changes. + Identifies and pursues issues (non-personnel) related to monthly reconciliation, including undocumented expenditures, payment follow-up, etc. Researches, follows up and collects supporting documentation identified as missing through the department's monthly account reconciliations. + Processes expense reports, requests for payments, cataloguing files and documents. + Requests for payment, travel and conference, 312 requisitions, employee expense reimbursements, etc. + Orders supplies, reconciles packing slips, and distributes/stores purchased items, keeping office supplies organized and accessible. + Initiates all procurement orders including University SOLO items. + Monitors department budgets for nursing, and manages paperwork submissions for reimbursement + On-boarding of new faculty and staff in Perioperative Services. + Assists with preparation and orientation of new faculty and staff, including computer and phone set up, building access, keys, etc. as well as acting as the new hire's initial point of contact. + Responsible for locker assignment for all OR staff + Serves as OR Gatekeeper by providing specific OR swipe access, both initiating and deactivating as needed. + Routinely responsible for obtaining swipe reports used to monitor swipe discrepancies. + Grants all Perioperative staff with initial access to scrubs. + Acts as direct liaison between staff and Cintas (scrub vendor) for all matters regarding scrub maintenance + Efficiently resolves scrub discrepancies through internal tracking mechanism and working with Cintas. + Human Resource Management + Assists with HR matters, such as, scheduling interviews and maintaining accurate logs of candidates interviewed and hired. + Verifies and approves time for staff in Perioperative Services. + Maintains time-off calendar. + Processes various HR forms. + Act as Division Ambassador by maintaining an open demeanor and helpful resource to individuals from both within and outside of the Division + Provides cross-coverage for Sterile Processing administrative assistant, which requires the management of the monthly billing as well as other duties. MINIMUM EDUCATION & EXPERIENCE - Associate's degree and 2 years of relevant administrative experience required - Bachelor's degree preferred - Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES - Ability to maintain confidentiality required - Exceptional organizational, time management and administrative skills required - Strong communication skills, both verbal and written required - Strong technical skills, including a high level of proficiency in Microsoft Office required LICENSES AND CERTIFICATIONS The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 250 Hutchinson Rd, Rochester, New York, United States of America, 14627 **Opening:** Worker Subtype: Temporary Time Type: Full time Scheduled Weekly Hours: 40 Department: 220207 Computer Science Work Shift: UR - Day (United States of America) Range: UR URG 103 H Compensation Range: $17.43 - $24.40 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** The ROC-HCI Lab is looking for a lab technician with full-stack developer skills to help build and deploy a scalable version of SOPHIE, our research avatar platform. This role focuses on turning research prototypes into stable, production-ready systems that can serve a high volume of users. You will work across backend, frontend, DevOps, and cloud infrastructure. **ESSENTIAL FUNCTIONS** + Build and maintain backend services (Python, Flask, or other frameworks if needed). + Deploy and maintain web applications on AWS. + Develop clean, functional front-end interfaces (HTML, CSS, JavaScript, Bootstrap or React). + Host LLMs and ML models on cloud infrastructure. + Manage production environments: monitoring, logs, uptime, security basics. + Support researchers in integrating new prototypes or features. + Debug issues quickly and ship fixes with minimal friction. + Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE** + Bachelor's degree in computer science, Computer Engineering or similar technical field + Demonstrated professional or personal projects working on building and deploying web applications. **KNOWLEDGE, SKILLS AND ABILITIES** Required: + Experience with full-stack development (backend + frontend). + Strong Python experience; comfort with Flask or willingness to switch frameworks. + Cloud development experience (AWS preferred). + Ability to design/call APIs and integrate third-party services. Preferred: + Experience with scalable architectures (load balancing, caching, async workers). + Experience deploying ML/LLM pipelines in production. + Familiarity with Docker, CI/CD (GitHub Actions, GitLab CI, etc.), and testing frameworks. + AWS certification or equivalent practical experience. + Strong communication skills and comfort working with a research team. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Time as Reported / Per Diem Scheduled Weekly Hours: As Scheduled Department: 400126 Imaging Sciences-Admin/Support Work Shift: UR - Day (United States of America) Range: UR URG 102 H Compensation Range: $17.00 - $22.10 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** GENERAL PURPOSE Performs routine dry laboratory research activities, various and diversified in nature, in accordance with standard practices and procedures. Sets up equipment and apparatus. Prepares test specimens. Calculates and records results. Assists in developing, devising, or modifying methods and procedures. **ESSENTIAL FUNCTIONS** + Plans and performs a variety of standardized laboratory tests, analyses, and observations. + Sets up equipment and apparatus. + Prepares test specimens. + Calculates and records results. + Extracts data from various prescribed sources. + Processes data, following well-defined methods. + Presents data in prescribed formats. + Cleans and performs routine maintenance on equipment. + Assists in developing, devising or modifying methods and procedures. + May perform specialized duties in process or service laboratories, such as photography/illustration functions. Other duties as assigned. **MINIMUM EDUCATION & EXPERIENCE** + High School diploma or equivalent and 1 year of relevant experience required + Or equivalent combination of education and experience The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.