Principal/ Sr Principal Contract Administrator
Contracts manager job at Northrop Grumman
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
Northrop Grumman is seeking a Principal Contract Administrator/Sr. Principal Contract Administrator (Level 3/4) to join its team of qualified, and diverse professionals. This is an on-site position located in Orlando, FL or Beavercreek, OH. Other locations that may be considered Rolling Meadows, IL, Manhattan Beach, CA Hollywood, MD, Linthicum, MD or Huntsville, AL.
This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine‑hour day Monday through Thursday to take every other Friday off.
The successful applicant will become part of Northrop Grumman's contracts organization and will support various Government programs, capture and proposal activities as well as provide contract operations support. The successful candidate will be a direct report to Contracts Leadership and will work closely on a day-to-day basis with the business managers, operations managers, capture managers and other functional teams throughout the department. The successful candidate will be responsible for all aspects of contracts from the business development phase through contract closeout, delivering strong customer satisfaction, successful financial performance, and risk mitigation. Candidate's ability to build strong customer intimacy and employee engagement is key. Candidate must be a self-starter and able to work collaboratively with team members, including in an advisory role to program management, site management and the customers. Candidate will have knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS).
In this role, the selected candidate will:
Work complex assignments independently and support Finance, Program Management, and various levels of Management
Lead proposal preparation, contract negotiation and contract administration activities from proposal through closeout.
Administer daily contract activities for a variety of product lines and contract types, including cost reimbursable and firm fixed price; such activities will include establishing payment terms, initiating, and monitoring invoicing, collections, and funding to support financial objectives.
Enter and manage data in the Contract Management System, financial and delivery systems.
Participate in customer meetings, performing and monitoring compliance to contract requirements and leading change management process.
Ensure non-disclosure agreements and contract terms and conditions are negotiated within company guidelines.
This requisition may be filled at a higher grade based on qualifications listed below.
Basic Qualifications for a Level 3 Principal Contract Administrator:
Bachelor's degree with 5 years of experience in contracts management, contract administration, or a Master's degree with 3 years of experience in contracts management, contract administration.
Aerospace and Defense industry experience.
Experience in contract negotiations.
Working knowledge and understanding of FAR and DFARS and ability to efficiently and effectively research FAR/DFAR information.
Ability to obtain and maintain a DoD Secret Clearance.
Basic Qualifications for a Level 4 Senior Principal Contract Administrator:
Bachelor's degree with 8 years of experience in contracts management, contract administration, or a Master's degree with 6 years of experience in contracts management, contract administration.
Aerospace and Defense industry experience.
Experience in contract negotiations.
Advanced knowledge and understanding of FAR and DFARS and ability to efficiently and effectively research FAR/DFAR information.
Ability to obtain and maintain a DoD Secret Clearance.
Preferred Qualifications
Working knowledge of FAR/DFARS clauses
Experience in the defense industry
Excellent verbal and written communication skills with internal and external customers
Ability to work independently
Ability to learn and utilize various data entry software tools and to adapt with changes to those tools
Basic understanding of Government contracting requirements
Preferred Qualifications:
Prior experience with a variety of contract types such as Cost Plus, Fixed Price, Fixed Price Incentive Fee, etc.
Solid foundation in interpreting and drafting changes to US Government contracts, non-disclosure agreements, and similar documents
Prior experience supporting contracts consisting of complex production efforts.
Strong problem-solving skills and the ability to be flexible and change directions when needed.
Excellent organizational skills and attention to detail.
Active DoD Secret/Top Secret Clearance (with a background investigation completed within the last 5 years or currently enrolled into Continuous Evaluation).
Ability to obtain and maintain DoD (Department of Defense) Secret clearance
Primary Level Salary Range: $82,900.00 - $136,800.00Secondary Level Salary Range: $103,200.00 - $170,300.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
Auto-ApplyContracts Manager
Atlanta, GA jobs
Optomi Professional Services (OPS) is a 100% U.S. based firm dedicated to providing skillsetfocused support through three service channels: talent solutions, professional services, and managed services. Collectively, our partners are provided with a comprehensive suite of
services to fuel their technology initiatives.
Key Aspects of the Role:
Reporting to the Chief Financial Officer, the Contracts Manager is responsible for reviewing,
negotiating, processing and maintaining all contracts for OPS. This person will manage the
process as well as one direct report. The key aspects of the role include organization, focus on
the details, ability to adapt in a fast-paced environment, multi-tasking, and good interpersonal
skills. Experience reviewing and negotiating contracts is ideal.
Responsibilities:
Manage the process of contract review and approval for all customer and vendor
contracts.
Manage the Contracts Team (currently one person).
Administer our contract lifecycle management software platform.
Respond to RFPs in collaboration with the sales team.
Work closely with internal employees to help negotiation contracts on terms favorable to
the company.
An Ideal Candidate Will Have:
3-10+ years of progressive experience with contract negotiation.
Experience with system implementations and administration.
Strong interpersonal skills.
Experience with third party negotiations
Contract Specialist
Philadelphia, PA jobs
Immediate need for a talented Contract Specialist .This is an initial 06+ months contract opportunity with potential hire and is located in Philadelphia, PA ( Hybrid). Please review the job description below and contact me ASAP if you are interested.
Job Diva ID: 25-95132
Pay Range: $30 - $33 /hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Requirements and Technology Experience:
Skills; Must have experience in Power BI
Must have experience in CRM tools like Microsoft Dynamics, Salesforce, HubSpot CRM, Zoho CRM, SAP CRM
Must have experience in managing contracts and agreements
Strong leadership and communication skills.
Ensuring that all finalized contracts and agreements are fully executed, imaged, and filed electronically
Ensuring that all finalized contracts and agreements are fully executed, imaged, and filed electronically
Triaging and assigning contract and agreement drafting to team members
Our client is a leading Health Insurance Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
Contract Specialist - Paralegal
New Berlin, WI jobs
Paralegal - Contracts
Step into a vital role where legal insight and business strategy meet. This opportunity is with a respected leader in the construction and infrastructure industry, where collaboration, precision, and integrity drive every project forward.
What You'll Do
Review, draft, and negotiate a variety of commercial agreements, including client contracts, subcontracts, purchase orders, and NDAs.
Partner with project teams to ensure all contracts align with company standards and risk tolerance.
Serve as the main contact for internal teams and external partners on contract terms and compliance matters.
Provide practical guidance to project managers throughout contract execution.
Identify potential risks, propose solutions, and escalate legal issues when needed.
What You'll Bring
Paralegal certificate or degree in Paralegal Studies.
5+ years of experience handling legal contracts, ideally within construction or related industries.
Strong negotiation, analytical, and communication skills.
Proficiency with Microsoft Office Suite and contract management tools.
A self-starter mindset with the ability to manage multiple priorities in a fast-paced environment.
Contract Specialist - Paralegal
Maple Grove, MN jobs
Paralegal - Contracts
Step into a vital role where legal insight and business strategy meet. This opportunity is with a respected leader in the construction and infrastructure industry, where collaboration, precision, and integrity drive every project forward.
What You'll Do
Review, draft, and negotiate a variety of commercial agreements, including client contracts, subcontracts, purchase orders, and NDAs.
Partner with project teams to ensure all contracts align with company standards and risk tolerance.
Serve as the main contact for internal teams and external partners on contract terms and compliance matters.
Provide practical guidance to project managers throughout contract execution.
Identify potential risks, propose solutions, and escalate legal issues when needed.
What You'll Bring
Paralegal certificate or degree in Paralegal Studies.
5+ years of experience handling legal contracts, ideally within construction or related industries.
Strong negotiation, analytical, and communication skills.
Proficiency with Microsoft Office Suite and contract management tools.
A self-starter mindset with the ability to manage multiple priorities in a fast-paced environment.
Materials Manager
New Philadelphia, OH jobs
Our client is currently seeking a Materials Manager for their production facility near Massillon OH. The Materials Manager will be responsible for deploying an effective & efficient production control and inventory management program to ensure that plant output schedules and budgets are met. Responsibility scope included scheduling, warehousing, logistics, receiving, shipping, customer service team, with some offsite responsibilities. Leading, coaching, and mentoring the materials team is integral to success while complying with the provisions of the ISO-9001 quality standards and the safety and environmental management systems.
Interested Candidates should contact Lee Douglas @ ************ or email a current resume to ******************
This job will have the following responsibilities:
Overseeing production schedules, receiving, shipping, warehouse, and logistics.
Ensuring development and accurate forecast for material related metrics.
Coaching, mentoring, leading, and developing their department to achieve the highest level of achievement and motivation.
Leading and encouraging innovation along with continuous improvement projects within the materials department while supporting other plant initiatives.
Allocating resources and providing company directions to their department.
Submission and generation of various data and performance related requirements to corporate and plant expectations.
Qualifications & Requirements:
Bachelor's Degree,
APICS' certification a plus.
Five years' experience in materials, production control & inventory management
3+ years of supervisory/managerial experience in manufacturing
Good Proficiency with MRP/ ERP
Purchasing/Procurement Manager III
Santa Clara, CA jobs
Immediate need for a talented Purchasing/Procurement Manager III . This is a 12 months contract opportunity with long-term potential and is located in Santa Clara, CA (Hybrid). Please review the job description below and contact me ASAP if you are interested.
Job ID:25-94784
Pay Range: $50 - $52/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
Conduct market analysis and supplier assessments to stay abreast of industry trends and identify opportunities, or potential risks, BCP mitigation plan
Relationship management: Building and maintaining strong relationships with vendors and internal stakeholders to ensure smooth inventory operations.
Ensuring compliance: Ensuring that all purchasing activities comply with company policies, ethical standards, and legal requirements.
Price and allocation adjustment based on supplier's performance.
Weekly/daily coordination on forecast requirement
Strategic planning and future LT capacity/pricing model
VMI enablement with current and potential future suppliers
Drive supplier proposals and RFQs.
Resolve all commercial queries arising from the quote process and formalize business awards.
Key Requirements and Technology Experience:
Key Skills;["Sourcing", "Supply chain", “negotiation”, “Semiconductor”, “IC”, “PCB”, “purchasing”, “procurement” .
Bachelor's degree or above in sourcing, procurement and supply chain management, or related field.
10 years Proven experience of commercial sourcing, vendor management or related filed.
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to work collaboratively with cross-functional teams.
Our client is a leading Technology Leader Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
Remote Contract Administrator
State College, PA jobs
We are seeking a detail-oriented and proactive Contract Administrator to support our sales and legal operations. This role is critical in building structured processes for external documentation, managing vendor agreements, and partnering with sales teams on complex deals. You will help create scalable frameworks, ensure compliance, and drive efficiency across contract management and deal execution
Responsibilities:
Documentation & Process Structure
* Build and maintain a structured framework for external documents related to Service Level Agreements (SLAs), ensuring clarity and consistency.
* Establish a robust document management process leveraging appropriate tools for version control and accessibility.
Vendor Management
* Proactively monitor vendor agreements for terms, conditions, and notice periods; engage with internal owners to ensure timely actions.
* Support creation of a legal strategy playbook to streamline deal closures and identify opportunities to manage upcoming renewals (internal and external).
Deal Desk Partnership
* Partner with Enterprise and Commercial Sales teams on multi-cloud and complex, high-value deals, providing contract and pricing guidance to accelerate revenue while maintaining compliance.
* Develop and deliver internal playbooks and enablement sessions for Sales and Operations teams, improving onboarding and ensuring consistent understanding of contract processes.
Operational Support
* Manage renewals, amendments, merges, cancellations, and transfers, ensuring continuous contract coverage and revenue recognition.
* Coordinate negotiation of renewal terms with clients and internal stakeholders to maintain compliance and profitability.
Stakeholder Collaboration
* Serve as a primary point of contact for contract administration inquiries and internal deal support.
* Partner closely with Legal and Finance to reconcile terms, ensure compliance, and reinforce profitability.
* Meets with other members of Blue Mountain to share work experience and knowledge.
Qualifications
* Bachelor's degree in business administration, Legal Studies, or related field degree preferred by equivalent experience will be considered
* 2-4 years of experience in contract administration, deal desk, legal operations, or sales operations.
* Strong understanding of contract principles, pricing strategies, and legal terminology.
* Proven ability to analyze financial data and develop structured deal recommendations.
* Exceptional attention to detail, organizational skills, and follow-through.
* Excellent written and verbal communication and the ability to interact effectively across teams and seniority levels.
* Demonstrated customer service orientation and relationship-building capability.
* Ability to thrive in a fast-paced, metrics-driven environment requiring accuracy and confidentiality
About Blue Mountain
Blue Mountain is the leading developer of asset management software for the Life Sciences industry. Our software solution, Blue Mountain Regulatory Asset Manager (RAM), is used across the globe by pharmaceutical, biotech, and medical device companies.
We will not be able to sponsor a work visa for this position.
Blue Mountain is an Equal Opportunity Employer and qualified applicants will not be discriminated against on the basis of race, religion, gender and gender identity, nationality and origin, disability, sexual orientation, age, veteran status, and experiences.
Blue Mountain is an E-verify employer.
Contract Administrator III
Boulder, CO jobs
Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs.
Job Description
§ Work within SalesForce.com and Apttus CPQ to assist the field sales organization through the configuration, pricing and quoting processes.
• Act as the primary point of contact for front line support and problem resolution.
• Coordinate the assignment of more difficult resolutions to the appropriate business or technical resources.
• Assist analysts / managers with general reporting and dashboards.
• Assist project team in training and feedback sessions.
ESSENTIAL FUNCTIONS:
1. Quickly learn the key functionality of Apttus CPQ and SalesForce.com, and how to assist the field with common questions.
2. Coordinate with cross-functional teams to ensure issues are resolved.
3. Develop an understanding of the field sales contracting mechanisms and templates, and how field sales reps use tools to prepare contracts and amendments.
Qualifications
Skills/Competencies:
Excellent interpersonal, communication (written and verbal) skills.
Adaptable team player with the ability to work with all functional areas.
SalesForce.com knowledge or comfortable learning new technology.
Accurate, detailed and organized.
Customer focused analytical and problem solving skills.
Additional Information
To know more about this position or to schedule an interview feel free to contact after applying here:
Sagar Rathore
************
******************************
Easy ApplyContract Administrator (Contract)
Alameda, CA jobs
Job Title: Contract Administrator
Rate: $32.50 - $35/hr
Contract Duration: 1 Year (with possible extensions)
Contract Type: W-2 (must be authorized to work in the U.S.; no sponsorships or C2C)
Job Description
We are seeking a highly motivated Contract Administrator to support our sales support team in contract generation, maintenance, and compliance. This role focuses on administering contracts by accurately and timely processing chargeback and rebate requests, and effectively utilizing automated contract management systems to generate payments of claims and EDI claims. The ideal candidate will have a stellar personality with exceptional people skills to build strong relationships with internal teams, sales personnel, legal, and various stakeholders.
Key Responsibilities
Contract Administration:
Process chargeback and rebate requests accurately and in a timely manner.
Utilize automated contract management systems to generate payments of claims and EDI claims.
Review, compare, and assist with contract language, negotiation, and communication.
Sales Support:
Support contract generation and maintenance, including entering contract and pricing data into systems (e.g., Model N).
Utilize Salesforce for contract compliance and effective communication.
Customer Service & Communication:
Provide a stellar, seamless customer experience both on and offline.
Answer benefits and leaves questions and provide clear, concise information to internal and external customers.
Communicate professionally and compassionately with HR colleagues and stakeholders to translate solutions and enhance the customer experience.
Operational Efficiency:
Handle a high volume of inbound and outbound calls and emails with speed and accuracy.
Demonstrate strong organizational skills to manage multiple projects simultaneously.
Follow detailed instructions and utilize various resources to retrieve accurate customer or company information.
Qualifications
Education:
BS or BA required in Business, Finance, or a related field.
Experience:
Preferably 2-3 years of contract administration background in the healthcare industry.
Experience working with contracts is a big plus; entry-level candidates are welcome.
A general understanding of Business Law.
Skills:
Stellar interpersonal skills with the ability to build strong relationships with a wide variety of personalities.
Proven ability to learn quickly and handle challenges with minimal direction.
Strong written and verbal communication skills.
Excellent organizational skills and the ability to manage multiple projects in a fast-paced environment.
Proficiency in Microsoft Excel, Word, PowerPoint; experience with Salesforce, Tableau, and/or Model N is a plus.
Additional:
Experience in benefits administration or HR is advantageous.
Candidates with over 5 years of relevant experience must effectively communicate why they would accept this role.
Contract Administrator - C
Alameda, CA jobs
Job Title: Contract Administrator - C Period: 09/23/2024 to 09/22/2025 - possibility of extension Hours/Week: 40 hours - hours over 40 will be paid at time and a half Rate: $30 - $35/hour
Contract Type: W-2 only
Scope of Services:
The Contract Administrator will be responsible for administering contracts by accurately and promptly processing chargeback and rebate requests. The role involves utilizing automated contract management systems to generate payments of claims and EDI claims, effectively communicating both verbally and in writing with external and internal customers. A background of 2-3 years in contract administration within the healthcare industry is preferred. A general understanding of Business Law is essential. A BS or BA degree is required.
Role, Responsibilities, and Deliverables:
Sales Support:
Generate and maintain contracts
Review, compare, and assist with negotiation and communication of contract language
Input contract and pricing information into the system (Model N)
Use Salesforce for sales support
Reporting and Analytics:
Generate reports using Excel, PowerPoint, and Tableau
Perform pricing calculations and analytics
Produce various reports for internal and external stakeholders
Communication:
Demonstrate strong written and verbal communication skills
Effectively communicate with external and internal customers
Contract Management:
Process chargeback and rebate requests
Utilize automated contract management systems to manage claims and EDI claims
Maintain accurate records of contracts and related documentation
Experience:
2-3 years of experience in contract administration, preferably within the healthcare industry
Experience with Salesforce and/or Model N is highly desirable
Some professional office experience, particularly in sales support or contract management, is beneficial
Education:
A 4-year degree in Business, Finance, or a related field is preferred
An accounting or finance background, especially with month-end closing experience, is ideal
Skills:
Strong Microsoft Excel skills
Proficiency in Microsoft PowerPoint
Experience with Tableau
Familiarity with Salesforce and/or Model N
Excellent written and verbal communication skills
Good interpersonal skills, ensuring a comfortable fit with the team
JOB CODE: ABOJP00036678
Contracts Administrator
Rome, NY jobs
About Us: NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. At NYSTEC, we know that we succeed when individuals and teams flourish personally and professionally, so our benefits and perks support that mindset.
About the Role:
As a contract administrator in the Contracts department, you will collaborate with team members to support all aspects of state and federal contracts and subcontracts for the organization. Your day-to-day role will include supporting the life cycle of the contracting process. You will assist with preparing proposals, provide support to project teams and finance, support the contracts coordinator position, conduct negotiations with subcontractors and other partners, administer contracts and subcontracts, provide compliance reporting, manage and track contract life cycles using contract management software, and maintain contract and subcontract documentation (including processing contract and subcontract modifications and change orders).
Key Responsibilities
* Draft various levels of contract/subcontract documents in accordance with applicable NYSTEC policies, procedures, practices, and/or guidelines.
* Provide contract summaries and ensure contract execution in accordance with company policy.
* Provide support for developing, negotiating, and awarding contracts, subcontracts and other business agreements (teaming agreement, nondisclosure agreements, confidentiality agreements).
* Monitor and ensure the legal compliance of our contractual agreements.
* Provide backup support to the contracts coordinator when needed.
* Prepare and administer routine correspondence and other contract/subcontract related documentation.
* Educate internal teams to improve processes and to ensure more effective contracting practices.
* Build and maintain relationships with both internal and external stakeholders.
* Prepare other contract reporting/compliance documentation, as needed, including vendor agreements.
* Exercise a high degree of confidentiality.
* Demonstrate the NYSTEC Core Values and Behaviors.
* Perform other duties, as assigned.
About you:
Required Qualifications
* Contract administration or similar experience.
* Experience handling multiple complicated projects with conflicting deadlines.
* Knowledge and experience working with, developing, and supporting a variety of contracting types (time and materials, fixed price, cost plus fixed fee).
* Excellent written and verbal communication skills and the ability to read, analyze, and interpret technical journals and governmental regulations.
* Ability to effectively present information and respond to questions from groups of managers, clients, and the public.
* Exceptional client service orientation (internal and external stakeholders).
* Extensive experience working in a team-oriented, collaborative environment.
* Excellent organizational skills, managing accuracy and balance of both big picture and details.
* Effective computer skills, including experience using Microsoft applications (e.g., Project, PowerPoint, Word, Excel, Outlook, Visio, SharePoint) or equivalent.
* Understands NYSTEC's mission, brand mindsets, and core values and can put the behaviors into practice.
Preferred/Desired Qualifications
* Experience with technology projects and/or software implementation.
* Certified professional contracts manager (CPCM) or equivalent certifications/training.
Education and Experience
* A bachelor's degree and three years of related business administration or legal experience.
* An equivalent combination of advanced education, training, and experience will be considered.
The target salary range for this position is $73,476 - $95,518 per year. When determining compensation, we carefully consider several factors including education, professional experience, and job-related qualifications.
It is NYSTEC's policy to provide equal employment opportunity (EEO) to all individuals, regardless of actual or perceived race, color, creed, religion, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), age, national origin, ancestry, citizenship status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, military service and veteran status, sexual orientation, marital status, or any other characteristic protected by local, state, or federal laws and ordinances. NYSTEC is strongly committed to this policy and believes in the concept and spirit of the law.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact ********************** if you require a reasonable accommodation to apply for or to perform this job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.
Learn more about NYSTEC by visiting ***************
Contract Administrator
Kentucky jobs
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.
Role description:
Arcadis is seeking a highly organized and detail-oriented Contract Administrator to join our Advanced Traffic Management System (ATMS) team in Toronto. The ideal candidate will have a proven track record in contract administration, specifically for Ministry of Transportation (MTO) and ATMS projects. MTO RAQS certification, or eligibility for certification, is required.
This role sits in our Mobility Global Business Area, (GBA).We partner with our clients across the globe to design thriving and connected cities and communities that enable opportunity for all and keep the world moving. Climate change, urbanization and digitization trends are requiring today's mobility projects and systems to address an evolving set of demands from the world's growing population. We design connected, sustainable solutions that integrate existing infrastructure with new technologies, and optimize the mobility of people and goods.
Role accountabilities:
In this role, you will oversee all aspects of the contract administration process for Advanced Traffic Management System (ATMS) projects, ensuring that all deliverables are provided promptly and accurately. You will maintain strict compliance with company policies as well as all relevant legal and regulatory requirements, demonstrating your expertise in contract management for Ministry of Transportation (MTO) projects. A significant part of your responsibilities will involve preparing and managing a variety of contract documents, including site review reports, deficiency reports, site instructions, and change orders.
You will act as the primary on-site liaison between clients, owners, contractors, and project managers, facilitating clear communication and effective coordination throughout the project lifecycle. In this capacity, you will coordinate revisions to contract documents, provide informed recommendations, and consult with clients or owners on project-related issues. Conducting regular site reviews will be a key aspect of your work, ensuring strict adherence to contract documents and local building codes, and maintaining a substantial on-site presence through periodic QA/QC visits.
Additionally, you will monitor and process closeout submittals, as well as support the project team in managing field changes and negotiating contractual matters as they arise. You will be responsible for resolving construction issues promptly and efficiently, processing and responding to Requests for Information and submittals, and assisting clients with constructability reviews and scope changes during construction. Your proactive approach will ensure that client expectations are consistently met, while you provide expert guidance on all aspects of project delivery.
Qualifications & Experience:
* Post graduate education in civil or electrical engineering, construction management, or project management
* Minimum of 10 years of experience in contract administration, with experience on ATMS projects considered an asset
* Excellent communication and coordination skills with stakeholders
* Strong ability to resolve construction issues and negotiate contract terms
* Familiarity with legal and regulatory requirements in Ontario
* Proven experience across various project types and delivery methods
* Solid technical understanding of construction contracts and constructability considerations
* Knowledge of construction best practices, equipment, materials, and quality assurance techniques
* Ability to establish effective working relationships in a team environment
* Flexible to work from home, in the office, or on project sites as required
Why Arcadis?
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
The salary range for this position is $78,000 - $117,000. The base salary represents Arcadis' hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.
Contracts Administrator II
Jacksonville, FL jobs
LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes.
Mission
Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services.
Vision
Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission.
Guiding Principles
ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers.
Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success.
Clear Communication: We project confidence in our communication by using unambiguous language and providing clear purpose and direction.
Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity.
Pride in Our Work: We know the value of our work and are proud of what we produce.
Customer Focus: Customers are both internal and external, and we strive to give both our best efforts.
Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems.
One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice.
Apply: *******************************
Job Summary
The Contracts Administrator II will function as a mid-level contract management professional (technical). Focus is on more complex solicitations and specialized contract vehicles and techniques to accomplish business goals and objectives. Requires independent business judgment and mid-level management attention.
Essential Job Functions
Interacts with Officers, Directors, Program Managers, Administrative Assistants, and other contract representatives to coordinate contract or subcontract price/cost analysis, resolve performance issues, and initiate follow-up action necessary to perform contract/subcontract administration activities.
Reviews solicitations and prepares responses for more complex proposals, bids, and specialized contract or subcontract modification actions.
Drafts and negotiates complex contractual instruments commensurate with skills and grade level.
Reviews contract or subcontract contractual requirements, terms and conditions, and flow down clauses for approval and execution in accordance with company business policies and procedures.
Responsible for monitoring the assigned contract or subcontract Terms and Conditions, including progress, plans, invoices, and payments. Processes any change orders, modifications, or dispute actions.
Prepares and administers correspondence, negotiation memoranda, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with CPSR procedures, FAR Part 44, and DFARS ************, Federal laws, regulations, guidelines, prime contracts, and best business practices.
Prepares, organizes, and maintains electronic database for Agreements, Contracts, or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits.
Prepares request for proposal (RFP)/request for quote (RFQ) to solicit bids and proposals from existing sources or new sources.
Responsible for the entire lifecycle of the assigned contract or subcontract, including defining the requirements, researching opportunities, negotiating with sources, writing subcontracts, awarding subcontracts, and closeout professing.
Reviews and coordinates company Agreements for compliance with special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and company business unit procedures. Processes signatures and maintains official company records for all fully executed documents.
Performs contract or subcontract closeout activities. Prepares unsuccessful proposals and closed contract or subcontract files for archives.
Must be available to work a standard weekly schedule with overtime as required.
Performs other duties as required.
Requirements
Knowledge, Skills, and Abilities
Must be able to analyze technical data in subcontractors' proposals.
Must be able to perform financial analysis.
Must have strong leadership, negotiation, communication, and interpersonal skills.
Knowledge of regulatory guidelines, particularly provisions of the FAR and DFARS.
Proficiency with business software programs and automated accounting systems.
Must be capable of operating standard office equipment: printers, copiers, scanners, telephones, facsimile machines, and other required audio-visual equipment.
Education and Experience
Associate's degree with business emphasis plus two (2) years general business experience, or high school diploma or equivalent plus four (4) years general business experience.
Two (2) years contract-related experience.
Deltek/Costpoint Experience a plus.
Contracts Administrator I
Jacksonville, FL jobs
LSI is an employee-owned company that employs dynamic teams of professionals - people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers' expectations. Everyone at LSI has a personal stake in our success. LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes.
Mission
Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services.
Vision
Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission.
Guiding Principles
ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers.
Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust. When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success.
Clear Communication: We project confidence in our communication by using unambiguous language and providing clear purpose and direction.
Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity.
Pride in Our Work: We know the value of our work and are proud of what we produce.
Customer Focus: Customers are both internal and external, and we strive to give both our best efforts.
Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems.
One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice.
Apply: *******************************
General Summary
The Contracts Administrator I will function as an entry-level contract management professional 1 (technical). Focus is on routine or standard form solicitations and contract vehicles and techniques to accomplish business goals and objectives. Requires a minimum of independent business judgment and a high degree of management attention.
Essential Job Functions
Interacts with Officers, Directors, Program Managers, Administrative Assistants, and other contract representatives to coordinate contract or subcontract price/cost analysis, resolve performance issues, and initiate follow-up action necessary to perform contract/subcontract administration activities.
Reviews solicitations and prepares routine responses for proposals, bids, and contract or subcontract modification actions.
Drafts and negotiates simple contractual instruments commensurate with skills and grade level.
Reviews routine contract or subcontract contractual requirements, terms and conditions, and flow down clauses for approval and execution in accordance with company business policies and procedures.
Responsible for monitoring the assigned contract or subcontract administration, compliance with terms and conditions, including progress, plans, invoices, and payments. Processes any change orders, modifications, or dispute actions.
Prepares and administers routine correspondence, negotiation memoranda, summaries, source selection, cost/price analysis, and other supporting documentation in compliance with CPSR procedures, FAR Part 44, and DFARS ************, Federal laws, regulations, guidelines, prime contracts, and best business practices.
Prepares, organizes, and maintains electronic database for Agreements, Contracts, or Subcontract files to ensure they are properly recorded, filed, and available for internal and external audits.
Reviews Annual Representations, Certifications, and Other Certifications for compliance. Follows up with reminders to ensure annual documents are received and reviewed for compliance. Files supporting documentation in appropriate contract, subcontract, and cross-reference binders/e-files for official file and available for internal and external audits.
Prepares request for proposal (RFP)/request for quote (RFQ) to solicit bids and proposals from existing sources or new sources.
Responsible for the entire lifecycle of the assigned contract or subcontract, including defining the requirements, researching opportunities, negotiating with sources, writing subcontracts, awarding subcontracts, and closeout professing.
Reviews and coordinates company Agreements for compliance with special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and company business unit procedures. Processes signatures and maintains the official company record for all fully executed documents.
Performs contract or subcontract closeout activities. Prepares unsuccessful proposals and closed contract or subcontract files for archives.
Must be available to work a standard weekly schedule with overtime as required.
Performs other duties as required. Non-Essential Job Functions:
Performs miscellaneous tasks to include, but not limited to, trips to the post office, printers, office supply stores, distribution of mail, and other errands as required.
Requirements
Knowledge, Skills, and Abilities
Must be able to analyze technical data in subcontractors' proposals.
Must be able to perform financial analysis.
Must have strong leadership, negotiation, communication, and interpersonal skills.
Knowledge of regulatory guidelines, particularly provisions of the FAR and DFARS.
Proficiency with business software programs and automated accounting systems.
Must be capable of operating standard office equipment: printers, copiers, scanners, telephones, facsimile machines, and other required audio-visual equipment.
Education and Experience
Associate degree with business emphasis plus two (2) years general business experience, or high school diploma or equivalent plus four (4) years general business experience.
Contract Support Administrator
Chantilly, VA jobs
directly. This is an advertisement.
REQUIRES A CURRENT TS/SCI WITH CI POLY SECURITY CLEARANCE
Provide general contract administration support. Prepare data-call responses for Government approval. Prepare reports as directed by the CO, Team Chief or Senior Contracting Officer. Interface with client financial management systems such as Budget Execution and Reporting (BERT), Budget Analysis Reporting Tool (BART), FIRST, Forest and Trees and other client financial management tools. Maintain contract files in accordance with all required regulations. Prepare contract award and modifications in accordance with NAM/FAR for CO review/signature into EPX, to include identifying appropriate solicitation and contract clauses. Develop, edit, review, and maintain all contractual documentation, such as pre-negotiation and price negotiation memorandums, SOWs Justifications and Approvals (J&A), acquisition plans, and other acquisition/contracting documents.
Provide contracts advice and guidance to COTR, Program Control, and/or Security, as required. Collect and analyze relevant market information from Government and non-Government sources in order to identify possible sources; prepare Market Research reports. Analyze and document cash flow considerations for acquisition. Analyze customer requirements and recommend the appropriate contract type that meets all statutory requirements. Recommend appropriate contracting methods based on customer requirement. Identify the appropriate method of publicizing a procurement. Construct contract incentives that meet required policy while incentivizing positive contractor performance. Determine and recommend types of contract financing available based on contract type and method of procurement. Determine and document when full and open, full and open after exclusion of sources, and Other Than Full and Open competition should be used. Develop source selection criteria using best value, lowest price technically acceptable or other methods for contracts awarded by negotiation.
Prepare pre-award and post-award debriefings for unsuccessful offers. Support pre-award and post-award protests in accordance with the FAR/NAM requirements. Review and conduct cost/price analysis of contractor proposals, to include identify when certified cost or pricing data is required. Assist in preparing and conducting negotiation of all the elements of a potential contract or solicitation including schedule, performance, and price; and prepare related documents. Track contractor use of Government property and support the resolution of property-related issues.
Prepare and submit expired contracts into the contract close-out (i.e., Settlements) process. Support and document contract terminations including calculating contract termination final contract price. Analyze, compute, and track contract payments and support the resolution of payment-related problems. Identify indicators of fraud or other legal offenses. Analyze, recommend, and document the validity of claims. Resolve contract issues with CO approval. Review, evaluate, recommend, and document subcontracting plans, organizational conflict of interest plans, foreign ownership, control, or influence situations, international traffic and arms regulation situations, and deviation waivers. Support and document delivery and acceptance of goods and/or services in accordance with the contract.
Job Requirements
Requires Active TS/SCI with CI Poly
High school diploma
3 or more years of relevant work experience
Please visit *********** to apply to this position directly. This is an advertisement.
Contract Administrator
Washington jobs
ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.
ERG is seeking a skilled and motivated Contract Administrator to join our dynamic Contracts team. In this role, you will manage the full lifecycle of contract administration-from proposal development to administration and closeout-ensuring compliance, mitigating risk, and serving as a trusted partner to both external clients and internal teams. If you are detail-oriented, experienced as a prime contractor, and thrive in a fast-paced, proactive environment, we want to hear from you!
Why ERG? At ERG, we empower our team members through a culture of growth, collaboration, and innovation. Join us to make a meaningful impact while advancing your career in a supportive and engaging work environment.Job Description:
Administer federal, state, and local contracts, including negotiation, management, and closeout
Collaborate with clients and ERG's technical, subcontracts, and accounting teams to deliver comprehensive contract support
Ensure compliance with contract terms, conditions, and regulatory requirements
Prepare, analyze, and negotiate cost and pricing proposals, including profitability analyses and risk assessments
Maintain accurate and organized contract files, tracking tools, and respond efficiently to audit requests
Implement and adhere to company procurement policies and procedures
Support the contract closeout process with precision and efficiency
Qualifications and Skills:
Bachelor's degree required
Minimum of 5 years of federal, state, or local contract administration experience as a prime contractor, ideally in professional services
Experience with GSA Multiple Award Schedules, U.S. EPA, and/or DoD contracting is highly desirable
Proven expertise in proposal pricing, contract negotiation, and document management
Proficiency in Microsoft Excel, Word, and Adobe, with strong organizational skills
Solid understanding of Federal Acquisition Regulations and contract types, including Cost-Plus-Fixed Fee, Time-and-Materials, and Firm-Fixed-Price
Experience with Deltek Costpoint ERP is a plus
Excellent interpersonal and communication skills, with a proactive, solution-oriented approach
ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience. ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran. Please be aware, the only authentic corporate domain for ERG is ******************** ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment. If you're a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG's online application process as a result of your disability. To request accommodation, please contact Human Resources via email at ******************* or call **************. ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.
Auto-ApplyContract Administrator
Arlington, VA jobs
ERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.
ERG is seeking a skilled and motivated Contract Administrator to join our dynamic Contracts team. In this role, you will manage the full lifecycle of contract administration-from proposal development to administration and closeout-ensuring compliance, mitigating risk, and serving as a trusted partner to both external clients and internal teams. If you are detail-oriented, experienced as a prime contractor, and thrive in a fast-paced, proactive environment, we want to hear from you!
Why ERG? At ERG, we empower our team members through a culture of growth, collaboration, and innovation. Join us to make a meaningful impact while advancing your career in a supportive and engaging work environment.Job Description:
Administer federal, state, and local contracts, including negotiation, management, and closeout
Collaborate with clients and ERG's technical, subcontracts, and accounting teams to deliver comprehensive contract support
Ensure compliance with contract terms, conditions, and regulatory requirements
Prepare, analyze, and negotiate cost and pricing proposals, including profitability analyses and risk assessments
Maintain accurate and organized contract files, tracking tools, and respond efficiently to audit requests
Implement and adhere to company procurement policies and procedures
Support the contract closeout process with precision and efficiency
Qualifications and Skills:
Bachelor's degree required
Minimum of 5 years of federal, state, or local contract administration experience as a prime contractor, ideally in professional services
Experience with GSA Multiple Award Schedules, U.S. EPA, and/or DoD contracting is highly desirable
Proven expertise in proposal pricing, contract negotiation, and document management
Proficiency in Microsoft Excel, Word, and Adobe, with strong organizational skills
Solid understanding of Federal Acquisition Regulations and contract types, including Cost-Plus-Fixed Fee, Time-and-Materials, and Firm-Fixed-Price
Experience with Deltek Costpoint ERP is a plus
Excellent interpersonal and communication skills, with a proactive, solution-oriented approach
ERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience. ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran. Please be aware, the only authentic corporate domain for ERG is ******************** ERG may, on occasion, screen applicants via telephone or video interviews via Skype, Teams, GoToMeeting, or another type of video platform. However, any candidate extended a job offer might be asked to meet in person with an ERG employee before providing confidential personal information associated with new employment. If you're a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access ERG's online application process as a result of your disability. To request accommodation, please contact Human Resources via email at ******************* or call **************. ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.
Auto-ApplyContracts Administrator
Austin, TX jobs
As passionate about our people as we are about our mission.
Why Join Q2?
Q2 is a leading provider of digital banking and lending solutions to banks, credit unions, alternative finance companies, and fintechs in the U.S. and internationally. Our mission is simple: build strong and diverse communities through innovative financial technology-and we do that by empowering our people to help create success for our customers.
What Makes Q2 Special?
Being as passionate about our people as we are about our mission. We celebrate our employees in many ways, including our “Circle of Awesomeness” award ceremony and day of employee celebration among others! We invest in the growth and development of our team members through ongoing learning opportunities, mentorship programs, internal mobility, and meaningful leadership relationships. We also know that nothing builds trust and collaboration like having fun. We hold an annual Dodgeball for Charity event at our Q2 Stadium in Austin, inviting other local companies to play, and community organizations we support to raise money and awareness together.
The Job At-A-Glance:
Q2 is seeking a Contracts Administrator that will support the Q2 Legal team with contracts administration and legal operations support. The Q2 Legal team is ethical, fast-paced, collegial, and professional and provides pragmatic, business-savvy legal solutions to empower Q2's business units to meet their goals in a timely, effective and compliant manner. This position formally reports to the Deputy General Counsel but will be managed on a day-to-day basis by the Senior Legal Operations Manager, who will provide regular guidance, set priorities, and contribute to performance evaluations in partnership with the Deputy General Counsel.
A Typical Day:
Manage contract lifecycle management/legal matter intake systems:
triage requests as they come in; assign requests to appropriate legal team member
workflow monitoring - track pipeline, follow up on stuck approvals, liaise with internal clients on the status of open requests or other questions about contracts or vendors
process contract signatures and file agreements, ensuring that appropriate data elements of contracts are properly logged in accounting and legal systems.
partner with Procurement and TPRM on vendor management considerations
Manage ongoing contract maintenance such as renewals, terminations and legal notices. Draft first-pass, templated notices (non-renewals and data destruction requests).
Assist Senior Legal Operations Manager with monitoring and enforcement of policies and controls around vendor contracting, including remediating and documenting non-compliance and training internal clients.
Additional support with compliance training, insurance (maintain COI repository and broker coordination), export control, and/or other Legal team initiatives as needed and desired.
Bring Your Passion, Do What You Love. Here's What We're Looking For:
BS/BA and a minimum of 5 years of related experience preferred; equivalent related work experience will be considered.
Experience with contract lifecycle management platforms is strongly preferred; proficiency in Ironclad and/or Salesforce is desirable.
Demonstrated ability to easily learn and retain new processes and adjust quickly to changing work priorities; ability to work on several tasks concurrently
Professional demeanor, high level of integrity, good judgment, attention to detail, and effective problem solver.
Comfortable with, or an interest in learning about, the use of new technologies and software, including generative and agentic artificial intelligence.
Strong written and verbal communication and organizational skills
This position requires fluent written and oral communication in English.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Health & Wellness
Hybrid Work Opportunities
Flexible Time Off
Career Development & Mentoring Programs
Health & Wellness Benefits, including competitive health insurance offerings and generous paid parental leave for eligible new parents
Community Volunteering & Company Philanthropy Programs
Employee Peer Recognition Programs - “You Earned it”
Click here to find out more about the benefits we offer.
Our Culture & Commitment:
We're proud to foster a supportive, inclusive environment where career growth, collaboration, and wellness are prioritized. And our benefits go beyond healthcare-offering resources for physical, mental, and professional well-being. Click here to find out more about the benefits we offer. Q2 employees are encouraged to give back through volunteer work and nonprofit support through our Spark Program (see more). We believe in making an impact-in the industry and in the community.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.
Applicants in California or Washington State may not be exempt from federal and state overtime requirements
Auto-ApplyLegal and Contract Administrator
Cambridge, MA jobs
Contracts Administrator As part of the Global Legal team, the U.S. Contracts Administrator will oversee the contract management process and procure-to-pay platform and support lawyers and the business to effectively prepare, manage and execute contract documents, and maintain the contract database.
In this capacity, the U.S. Contracts Administrator will be the point person for all contract
management system users in the U.S. The U.S. Contracts Administrator will also support the legal team with the preparation and management of routine contract templates, including CDAs and consulting agreements. The role requires strong administrative and project management skills and ability to interact with a variety of stakeholders at a global level and to prioritize in a fast-paced environment.
The ideal candidate must have a solid background as a contract administrator, ideally in the
pharmaceutical and/or biotech industry, and experience working cross functionally with business stakeholders.
Summary of Key Responsibilities
Manage the contract life cycle process for the U.S. Legal team using an integrated procureto-pay system
Assist with the processing of contracts from overseeing status and responding to queries
from business owners, manage document execution through DocuSign and ensure accurate
record creation and contract filing in the contract database.
Enhance the Contract Lifecycle Management using Ironclad
Support the preparation of a variety of transactional agreements, by reviewing contracts for
accuracy, collecting appropriate contract supporting documentation, organizing
attachments/ schedules
Interact with internal departments (Procurement, Finance, Compliance, Safety) and business requestors as well as external vendors with respect to specific contract request inquiries
Ensure that metadata associated with fully executed contracts is accurate prior to entry into
legal repository
Ability to work diligently, independently, and efficiently within a contract request process along with other internal systems as requests make their way through review and approval processes
Assist the U.S. Legal team with special projects as needed
Qualifications
Minimum 1+ years of contracts administration experience in professional office environment
required. Legal office or life sciences company preferred.
Bachelor degree preferred;Associates or equivalent experience accepted
Knowledge and experience with Contract Lifecycle Management (CLM) experience, Ironclad experience highly preferred, SOM preferred but not required.
High attention to detail a must
Knowledgeable about legal requirements involved with contracts and contract management
activities
Project management experience highly preferred
Strong work ethic and team player
Able to represent U.S. Legal team to internal clients when required, to positively interact with colleagues at all levels and to be a team player and thrive in a fast paced, constantly evolving environment
Exceedingly well organized and capable to manage a wide range of administrative and
executive support related tasks remaining flexible, proactive, resourceful and efficient, with a
high level of professionalism and confidentiality
Structured thinking and capable of independently prioritize actions, identify problems, perform analysis and propose solutions
Ability to handle a very fast-paced, high-volume workflow requiring the ability to quickly
assimilate internal systems
Proficient in document formatting with the ability to organize and prioritize large volumes of
information with strong attention to detail and to accurately proofread complex documents
Strong computer skills and proficient use of MS-Office, especially Word, Excel and PowerPoint.
Familiarity with contract management systems and e-signature platforms required
Strong interpersonal (verbal and written) communication skills
Ability to communicate with various levels of the organization, including senior management