Administrative Assistant jobs at NRI - 648 jobs

Job Title: Junior Executive & Personal Assistant (Entry Level) Company: Trove Partners Type: Full-Time (Flexible Hours) The Role We are looking for a highly organized, energetic, and discreet Personal Assistant to support the Founder of Trove Partners, a leading high-end Manhattan real estate brokerage. This is a unique "starter" position offering immense exposure to luxury real estate, high-net-worth networking, and business operations. You will act as the "glue" between the Founder's professional obligations and personal life, working alongside an existing Director of Operations. Key Responsibilities: Lifestyle & Household Management Logistics: Dry cleaning, and coordinate the movement of personal items between West Chelsea and Bellport residences, manage wardrobe/styling Staff Liaison: Act as the primary point of contact and scheduler for household staff, including the driver and housekeeper. Events & Social: Assist in planning dinner parties, fundraisers, and industry events. Manage personal reservations and maintain a thoughtful gifting calendar for clients and friends. Business & Administrative Support Scheduling: Master complex calendaring for professional and social engagements. Inbox Management: Organize emails, flag priorities, and handle correspondence with high discretion. Finance & Ops: Assist with personal bill paying, expenses, and travel logistics (flights/hotels). Team Support: Coordinate with the Director of Operations and Marketing team to ensure the Founder's days run smoothly. The Ideal Candidate NYC Based: Must live in Manhattan or Brooklyn and be comfortable commuting between West Chelsea (Home) and Midtown (Office). Flexible: Standard weekday hours apply, but candidates must be available for Sunday planning sessions and occasional evening events. Anticipatory: You don't just follow instructions; you predict needs before they arise. Discreet: You understand the importance of confidentiality regarding the Founder's clientele and private life. Tech-Savvy: Proficiency in Google Suite, modern communication apps, and basic financial organization. What We Offer Entry-Level Opportunity: Competitive starter salary with room to grow. Mentorship: Direct access to the Founder and a front-row seat to the NYC luxury real estate market. Dynamic Environment: No two days are the same-you will be "on the run" with the Founder, learning the ins and outs of the industry. To Apply: Please submit a resume and a brief cover letter explaining why you are the most organized person you know. Trove Partners is an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All employment decisions are based solely on qualifications, merit, and business needs. We provide reasonable accommodations and prohibit retaliation against any employee or applicant for exercising their rights.

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

- Manage calendars, schedule meetings, and coordinate travel for executives and team members. - Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. - Handle incoming calls, emails, and client inquiries professionally. - Maintain organized filing systems for sensitive financial and regulatory documents. - Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. - Support compliance activities by ensuring proper documentation and adherence to company policies. - Coordinate internal and external meetings, including logistics and materials. - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Provide administrative support for audits and regulatory reviews. - Perform other duties as required to support the finance team. Must Have Requirements: - 2-3 years previous Executive Assistant or Admin experience - Adaptable. Multi-tasker - Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.) - Strong organizational and time-management skills. - Excellent written and verbal communication abilities. - Ability to handle confidential financial information with discretion. - Detail-oriented with strong problem-solving skills. Nice To Haves: - Familiarity with financial systems and compliance processes. - Experience supporting senior leadership in a regulated industry. - Ability to work independently and manage multiple priorities. - Positive and professional demeanor.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

LHH is currently partnering with a nonprofit association in Washington, DC area to bring on an Administrative Assistant to support two senior partners. This is an ongoing temporary opportunity for the next 2+ months with potential to extend and will pay between $22-$25 per hour, based on experience. Responsilblites: Act as the welcoming front-facing representative for visitors and staff, cultivating a polished, professional, and inviting office atmosphere. Handle incoming communications through Microsoft Teams and oversee visitor traffic to ensure seamless coordination and a strong first impression. Maintain an orderly reception area while managing mail distribution, courier services, and incoming/outgoing packages. Stay attuned to the office calendar to support meetings, events, and daily operational needs. Deliver proactive administrative support to the Senior Vice President, Finance & Administration, including calendar oversight, meeting coordination, and scheduling. Arrange travel logistics and prepare and submit expense reports in a timely manner. Assist with project coordination and track priorities to support evolving business needs. Serve as the primary contact for office supplies and workroom management, ensuring inventory is well stocked and organized. Liaise with building management and vendors to address maintenance and service requests efficiently. Administer key fob access and oversee office opening and closing procedures. Qualifications & Experience 2+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Our client is a well-known and modern educational institution in NYC. They are seeking an Administrative Assistant to support the Events team on a temporary basis. The position is fully on site in Midtown Manhattan. Job Details Provide general administrative support Assist with event planning and coordination Answer phones, screen calls, and monitor email inbox Manage calendars and meeting schedules Coordinate meeting details, including preparing materials Manage projects, priorities, and requests, while ensuring timely completion Pay Rate: $28-31 per hour, based on experience Skills and Qualifications Bachelor's degree preferred 2+ years' Administrative experience in an office environment Precise and detail-oriented, with unparalleled organizational skills Must be proficient in Google Workspace Tech savvy and able to learn new software Excellent verbal and written communication skills Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Administrative Assistant, Regulatory Affairs LHH is seeking an Administrative Assistant to provide high-level administrative support to two Vice Presidents within the Regulatory Affairs Department at our client's location. This role requires strong organizational skills, discretion, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced, highly regulated environment. The ideal candidate will be proactive, detail-oriented, and comfortable supporting both routine administrative tasks and ad hoc projects, including legal and regulatory research. Key Responsibilities Provide comprehensive administrative support to two Vice Presidents in the Regulatory Affairs Department Manage calendars, scheduling meetings, coordinating internal and external appointments, and resolving scheduling conflicts Prepare and draft professional correspondence, presentations, and other communications on behalf of department leadership Serve as a point of contact for internal teams, clients, and other external stakeholders, ensuring clear and professional written and verbal communication Support ad hoc departmental projects, including coordination, documentation, and follow-up Conduct legal research and other regulatory or business-related research as requested Assist with meeting preparation, including agendas, materials, and minutes when needed Maintain confidentiality and handle sensitive information with discretion Qualifications Associate's or Bachelor's degree preferred, or equivalent relevant experience 2+ years of administrative support experience, preferably supporting senior leadership Strong written and verbal communication skills Excellent organizational skills with the ability to manage multiple priorities and deadlines Proficiency in Microsoft Office Suite Demonstrated ability to conduct research and synthesize information effectively High level of professionalism, discretion, and attention to detail Key Competencies Time management and prioritization Problem-solving and initiative Professional judgment and confidentiality Collaboration and interpersonal skills Adaptability in a dynamic, regulated environment

LHH is currently partnering with a nonprofit trade association in Washington, DC area to bring on an Administrative Assistant. This is an ongoing temporary opportunity for the next 1 month with potential to extend and will pay between $21-$23 per hour, based on experience. Please apply today for more information. Front Office & Guest Experience Serve as the first point of contact for visitors and staff, fostering a warm, polished, and professional environment. Manage incoming calls via Microsoft Teams and monitor visitor flow, ensuring smooth communication and an excellent first impression. Oversee reception area organization and manage all mail, messenger services, and package logistics. Maintain awareness of the office calendar to support meetings, events, and daily operations seamlessly. Provide proactive calendar management, meeting preparation, and scheduling support for the Senior Vice President, Finance & Administration. Coordinate travel arrangements and process expense reports. Support the SVP, Finance & Administration with project coordination and priority tracking as needed. Serve as the main point of contact for office supplies and workroom organization, including proactive inventory oversight. Act as the primary liaison for building maintenance and service requests. Manage key fob access and maintain the door locking/unlocking schedule. Qualifications & Experience 1+ years of experience in administration, facilities, or operations. Strong organizational skills with the ability to manage multiple priorities effectively. Professional communication and interpersonal skills; able to build positive relationships across the organization. Comfortable using Microsoft Office, Teams, and CRM systems. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in Arlington, VA on a contract basis. The ideal candidate will provide essential administrative support, manage office operations, and assist with various tasks to ensure the smooth functioning of the office. This role requires strong organizational skills, excellent communication abilities, and the flexibility to handle a wide range of responsibilities. Key Responsibilities: Office Management: Manage day-to-day office operations, including scheduling meetings, maintaining office supplies, and coordinating with vendors. Calendar Management: Assist with scheduling appointments, meetings, and travel arrangements for team members, ensuring all commitments are met. Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Ensure timely and accurate responses. Document Preparation: Prepare and edit documents, presentations, and reports. Maintain organized records and filing systems. Event Coordination: Assist in planning and coordinating events, meetings, and conferences, both on-site and off-site. Data Entry: Enter and update information in databases, spreadsheets, and other systems with a high level of accuracy. Support to Management: Provide administrative support to senior management, including handling confidential information and tasks. Task Management: Prioritize and manage multiple tasks and projects, ensuring deadlines are met. Financial Assistance: Assist with basic bookkeeping tasks, including processing invoices, expense reports, and tracking budgets. Qualifications: Experience: Minimum of 2 years of administrative experience, preferably in a professional office environment. Education: High school diploma or equivalent required; associate's or bachelor's degree preferred. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts. Organizational Skills: Strong attention to detail and ability to manage multiple tasks simultaneously. Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to challenges as they arise. Professionalism: High level of integrity and discretion in handling sensitive and confidential information. Pay: $21-$24hr Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.) This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: Oversee production of promotional items and print materials Manage the organization's online store and maintain inventory Organize and manage digital assets, files, photos, and marketing collateral Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking Serve as liaison with Accounts Payable; process and file vendor invoices Update records in response to returned direct mail Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics Qualifications: Bachelor's degree in communications, marketing, English, journalism, or related field preferred 3-5 years of experience in administrative support roles Skills: Excellent written and verbal communication skills Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus Basic graphic design skills preferred Tech-savvy and quick to learn new software Experience with project management platforms (e.g., Asana) is a plus Exceptional organizational and time management abilities Strong interpersonal skills and a customer service mindset Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

Ayco Executive Wealth Central Operations Team Administrative Professional ABOUT THIS JOB: Ayco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Provide administrative support to multiple advisor teams including: •Preparation, review and editing of confidential correspondence •Document scanning, management and archiving across multiple systems •Preparation of travel expense and billing allocation reports •Preparation and handling of time-sensitive quarterly client tax payments •Miscellaneous administrative projects as needed Skills Required •Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook •Ability to work in a fast-paced environment and think clearly under pressure •Excellent communication skills; team focused •Extremely organized and detail-oriented Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

- Manage calendars schedule meetings and coordinate travel for executives and team members. - Prepare and review financial documents reports and presentations with accuracy and confidentiality. - Handle incoming calls emails and client inquiries professionally. - Maintain organized filing systems for sensitive financial and regulatory documents. - Develop and maintain a filing system ensures business and operational reports forms and other documentation paper or electronic are readily available. - Assist with expense tracking invoice processing and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. - Support compliance activities by ensuring proper documentation and adherence to company policies. - Coordinate internal and external meetings including logistics and materials. - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Provide administrative support for audits and regulatory reviews. - Perform other duties as required to support the finance team. *Skills* administration, calendar management *Top Skills Details* administration,calendar management *Additional Skills & Qualifications* Nice To Haves: - Familiarity with financial systems and compliance processes. - Experience supporting upper leadership in a regulated industry. - Ability to work independently and manage multiple priorities. - Positive and professional demeanor. Education: High School *Experience Level* Expert Level *Job Type & Location*This is a Contract position based out of New York, NY. *Pay and Benefits*The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a hybrid position in New York,NY. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

* Performs a variety of administrative functions. * Schedules appointments gives information to callers and takes dictation. * Composes memos transcribes notes and researches and creates presentations. * Generates reports handles multiple projects and prepares and monitors invoices and expense reports. * May assist with compiling and developing the annual budget. * Requires a high school diploma with 2-5 years of experience in the field or in a related area. * Has knowledge of commonly-used concepts practices and procedures within a particular field. * Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager. *Job Type & Location*This is a Contract position based out of New York, NY. *Pay and Benefits*The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a fully onsite position in New York,NY. *Application Deadline*This position is anticipated to close on Jan 20, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We are seeking an experienced Administrative Assistant to provide high-level support to executives and team members within a fast-paced financial environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. *Responsibilities:* * Manage calendars, schedule meetings, and coordinate travel arrangements. * Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. * Handle incoming calls, emails, and client inquiries professionally. * Maintain organized filing systems for sensitive financial and regulatory documents. * Assist with expense tracking, invoice processing, and budget monitoring in compliance with company guidelines. * Support compliance activities by ensuring proper documentation and adherence to policies. * Coordinate internal and external meetings, including logistics and materials. * Prepare and log departmental expense claims and reports; track expenses to ensure budget compliance. * Provide administrative support for audits and regulatory reviews. * Perform other duties as required to support the finance team. *Skills & Qualifications:* * Strong administrative and calendar management experience. * Excellent organizational and communication skills. * Ability to work independently and manage multiple priorities. * Positive and professional demeanor. * Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). *Nice to Have:* * Familiarity with financial systems and compliance processes. * Experience supporting upper leadership in a regulated industry. *Education:* * High School diploma required; post-secondary education preferred. *Experience Level:* * Expert level administrative experience in a corporate or financial setting. *Job Type & Location*This is a Contract position based out of New York, NY. *Pay and Benefits*The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) *Workplace Type*This is a hybrid position in New York,NY. *Application Deadline*This position is anticipated to close on Jan 23, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

General Description Seeking an energetic, personable, dependable individual to join a dynamic team responsible for the management and operations of a large Government campus in Virginia. The Administrative Assistant provides administrative support and assists the on-site team with day-to-day operations. Job duties include general office management, contract administration support, coordinating with tenants and vendors, managing visitor access, maintaining various lists and trackers, and assisting with event planning. Must be comfortable working in a fast-paced environment. Responsibilities • Manage all duties associated with the smooth running of the office such as ordering office supplies, submitting IT helpdesk tickets, and coordinating any maintenance needed for office equipment. • Manage visitor access database and security monitor support. Obtain access information and security monitor requirements from vendors/contractors proactively based on scheduled maintenance and projects. • Process facilities, furniture and custodial work order requests. • Prepare vendor agreements, process invoices and track payments in Nexus Payable. • Update meeting documents, look out calendars, and weekly tracking logs and other trackers (i.e. annual carpet and window cleaning schedules). Print and distribute meeting documents and financial packages. • Assist with scheduling and coordination of contract services such as landscaping, trash removal, pest control, door maintenance, wood and metal maintenance, interior plant maintenance. • Assist with property management inspections. • Coordinate elevator inspections and other inspections with Fairfax County and other agencies. • Coordinate fuel deliveries and radio repairs. • Maintain generator run hour log and other environmental documentation. • Plan and coordinate engineer/custodial appreciation events, and other special events. • Keep up to date emergency contact list and vendors' list. • Maintain well organized electronic records