How to hire a nurse receptionist

How to hire a nurse receptionist, step by step

Here's a step-by-step nurse receptionist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a nurse receptionist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new nurse receptionist
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The nurse receptionist hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A nurse receptionist's background is also an important factor in determining whether they'll be a good fit for the position. For example, nurse receptionists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of nurse receptionists.

   Type of Nurse Receptionist	Description	Hourly rate
   Nurse Receptionist	Receptionists perform administrative tasks, such as answering phones, receiving visitors, and providing general information about their organization to the public and customers.	$12-18
   MD	A Doctor of Medicine or MD is the designation of a person who completed medical education. Generally, MDs focus on the treatment of conditions in need of medication... Show more	$12-107
   Medical Internship	When it comes to a medical internship, one of the primary duties is to attend to the patients' needs while under a more experienced physician's supervision. During this period, the medical interns must rotate in various fields of specialties or departments for exposure... Show more	$15-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Front Desk
   • Patients
   • Phone Calls
   • Nursing Home
   • Appointment Scheduling
   • Vital Signs
   • Telephone Calls
   • Insurance Verification
   • Patient Charts
   • Patient Care
   • Check-In
   • Exam Rooms
   • EMR
   • EKG

   Check all skills

   Responsibilities:

   • Assist office management and staff with administrative projects/responsibilities such as managing time-sensitive projects, filing, copying, and collating materials.
   • Prepare treatment rooms for patients examinations.
   • Establish accurate accounts for each guest upon check-in according to their requirements and ensure guest paperwork or documentation are filed appropriately.
   • Document and identify doctors' availability and schedule appointments utilizing AVImark scheduling software.

3. Make a budget

   Including a salary range in your nurse receptionist job description is one of the best ways to attract top talent. A nurse receptionist can vary based on:

   • Location. For example, nurse receptionists' average salary in alabama is 39% less than in alaska.
   • Seniority. Entry-level nurse receptionists 36% less than senior-level nurse receptionists.
   • Certifications. A nurse receptionist with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a nurse receptionist's salary.

   Average nurse receptionist salary

   $15.22hourly

   $31,667 yearly

   ---

   Entry-level nurse receptionist salary

   $25,000 yearly salary

   Updated December 17, 2025

4. Writing a nurse receptionist job description

   A nurse receptionist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a nurse receptionist job description:

   Nurse receptionist job description example

   Nursing Home Receptionist
   
   Topeka Center is seeking a Part-Time Receptionist for our Skilled Nursing Facility in Topeka, KS .
   
   DUTIES:
   

   • Basic administrative office functions; phone calls, data entry, sorting & distributing mail.
   • Typing reports & correspondence as required, Processing admissions/discharges.
   • Relaying vital information to Nursing Staff & Medical Team.
   • Maintains medical records as per protocol, thins out charts as required.
   • Provides staff with employee manuals & forms.
   • Inventories office supplies & performs all other related duties as required.

   
   REQUIREMENTS:
   

   • Minimum of a High School diploma or equivalent
   • Healthcare Experience is a must
   • Pleasant phone skills & strong computer skills
   • Solid organizational and communication skills
   • Ability to multi-task in a high-pressure environment
   • Experience in LTC settings a plus.
   • Should be friendly and a team worker
   • Days and shifts vary

   
   LOCATION:
   
   Topeka, KS
   
   TOP109
   
   About Us:
   
   Topeka Center is a 120-bed rehabilitation and skilled nursing facility located in a quiet residential neighborhood in Southwest Topeka, Kansas. A recognized leader in short-term rehab and long-term care, Topeka Center is committed to ensuring the highest quality of life for all our residents, helping each to get stronger, healthier, and happier. We want all residents to leave Topeka Center with dignity and independence. We're a community of friends, neighbors, and family living life to the fullest. Topeka Center is a proud member of the Centers Health Care continuum.
   
   Centers Health Care is a fully integrated post-acute care continuum offering rehabilitation and skilled nursing services in more than 45 locations covering four states. In addition, we provide special services including in-center and home dialysis, ventilator care, and care for those with Alzheimer's. The Centers Health Care family offers Skilled Nursing, Urgent Care, Managed Care, Renal Dialysis Services, Clinical Laboratory Services, Adult Day Health Care, and Assisted Living services, as well as every level of Home Care. Centers is well known for our commitment to our employees, offering outstanding ongoing training and development, career advancement opportunities, competitive pay rates, generous compensation packages and more.
   
   CentersHealthCare.com/careers
   
   Equal Opportunity Employer -M/F/D/V

   Copy this example

   

5. Post your job

   To find nurse receptionists for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any nurse receptionists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level nurse receptionists with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your nurse receptionist job on Zippia to find and recruit nurse receptionist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit nurse receptionists, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new nurse receptionist

   Once you have selected a candidate for the nurse receptionist position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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