Office Administrator jobs at Oak View Group

We are looking for a detail-oriented professional with strong organizational and communication skills to support daily administrative and coordination activities. Key Responsibilities & Qualifications: Proven experience coordinating calendars and scheduling meetings using Outlook and Microsoft Teams. Excellent written and verbal communication skills with a high level of accuracy, organization, and attention to detail. Strong problem-solving, planning, and time-management abilities in a fast-paced environment. Advanced proficiency in Microsoft Excel for data collection, analysis, trend identification, and reporting. Hands-on experience with Outlook and a variety of software-based systems. Proficient in Microsoft Word, PowerPoint, Access, and Microsoft Project (Project Manager).

Looking to get your foot in the door in marketing? You don't have to have a marketing degree or five years' experience. You just need to be hyper-organized, reliable, action oriented and most of all, FUN. If this sounds like you, we need to talk. We're on the hunt for an office admin who's interested in marketing and knows how to run a smooth show. Our office administrator position is a unique opportunity to learn the ins and outs of a digital marketing agency from an operational standpoint. You'll be the first contact on the phone and in person for our clients, candidates and prospective vendors, and the person who helps keep the show on the road (read: you know what birthday treats are being delivered before anyone else in the office). Sounds like fun, right? Here's the other cool part. Once you nail running the office, you'll get hands-on experience training in a number of marketing skills based on your area(s) of interest. Nebo is a human-centered agency built on a culture of respect, professional growth and care for every employee. With numerous perks, including hybrid in-office/remote work or fully remote work options designed to fit your needs, unlimited PTO, and free attendance to local marketing events, join this fun-loving team that occasionally talks Slack Smack. Here's how we describe a great office administrator: Critical thinker Self-starter, finisher, and follow-upper Freaky about organization Proactive Polite Fun Action-oriented Thinks through potential solutions before asking questions Office Administrator Duties Assist with office management tasks, such as answering phones, running errands, etc. Greet guests in a personalized, friendly and inviting manner Maintain office cleanliness and organization of resources File and maintain records Transmit information or documents to customers using computer, mail or fax Collect, sort, distribute or prepare mail, messages or courier deliveries Provide information about establishment, such as location or services provided Participate in planning, set-up, and management of company events Provide support to team to procure client and team member gifts Other duties as assigned Office Administrator Skills Required A thorough understanding of the ins and outs of MS Office, including Word and Excel Excellent communication skills in person, over the phone and in writing A passionate, positive and willing-to-learn attitude Ability to multitask and keep up in a fast-paced work environment Strong organizational and time-management skills Office technology knowledge a plus Agency or fast-paced corporate experience a plus Nebo's Commitment to Diversity & Inclusion As a human-centered agency, we believe in uplifting our community and advancing society through inclusive business practices. We're dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status.

Job DescriptionSalary: $28-$32 Description The Project Administrator is accountable to provide support to the Project Management and Accounting teams in terms of document control, record keeping, A/P, A/R, and clear communication with our Clients, Subcontractors, Vendors, and all Haggerty Construction Inc. (HCI) team members. The Project Administrator is accountable for monitoring the progress of Construction projects, issuing subcontracts and change orders, processing A/P invoices for Subcontractors and issuing A/R project billings to Clients. Project Administrators must diligently follow up with Subcontractors and Project Managers to ensure all documents are received and processed in a timely manner. The minimum responsibilities for this position include, but are not limited to, the following: Accountable For Project Accounting Identify information gaps and omission to check accurate management of the accounts in all operating systems Understands budgeting, project forecasting, cost control, schedule, anticipated cost and project profitability in the Construction Department Develop a thorough understanding of the billing parameters surrounding each project, with special emphasis on the subcontractors involved and schedules as they relate to billing Enter project budgets and Schedule of Values (SOV) in software programs Review and input Subcontractor/Vendor invoices for approval by Project Manager in Procore Discuss with Project Manager which subcontract invoices are being billed within monthly Pay Applications or percentages complete (if invoice not received) Create percentage complete Subcontractor invoices in Procore to ensure proper financials are accounted for and follow up with subs to collect actual invoices Handle all subcontractor communications in a professional and expedient manner Collect and track California Preliminary Notices, Conditional, & Unconditional waivers for Subcontractors, third tier Subcontractors and Suppliers for each assigned project Create all monthly construction billings per Project Managers request, ensuring accuracy and distributing final approved pay applications to Client and Lender, if applicable Follow up on collection status of project receivable payments Assist in collecting any special owner requirements for billing, i.e. sub lien releases Maintain project-related records The ability to identify, analyze and resolve complex issues within each project Ability to maintain confidentiality of all financial data Accurately complete accounting closeout for each project ensuring all costs are captured and commitments to subcontractors and vendors are recorded and closed in Procore Contract Administration Collection and tracking for current status throughout duration of projects all job specific subcontractor documents including, but not limited to executed contracts and packets, business and contractor licenses, IIPP safety policies, W-9s and Certificates of Insurance (COI), prior to any work being performed Maintaining an organized job project folder on HCIs main server or electronic repository (Procore) Auditing job files within operating systems and files for accuracy in both charges and credits as well as vetting contract language to ensure good communication to our subcontractors and internal staff are achieved Generate Letters of Intent (LOI) to subcontractors under direction of Project Manager Accurate preparation of subcontract agreements and purchase orders in compliance with the bid documents, budget, and estimate in HCIs current construction management software program Prepare and issue Change Orders under direction of Project Manager Verify executed subcontract and change order commitments are ERP linked Proactively communicate and maintain good relationship with Subcontractors Research and process HCI Preliminary Lien Notices prior to starting projects Maintain & update Procore directory, both global and project specific Collection and tracking of job specific closeout documentation, including O&M Manuals, warrantys and as-built plans to provide our respective Client Assists Project Managers with meeting preparation and capturing accurate meeting minutes and/or action items to distribute to team Project Administration Support with Field Team Operations Work with Project Managers to determine which cost codes in budget should be utilized Work with Project Manager, Project Engineer, and Field Supervisor to create Work Orders Create and process all Purchase Orders for self-performing work as Field Team needs Place material orders, when needed for Field Team Arrange delivery of temporary services, when needed for Field Team Support and communicate regularly with each assigned Superintendent Review Procore photos, daily logs, etc. for accuracy, review of duplication, and identify missing information and assist Superintendent with keeping it organized Reports To The Project Administrator reports directly to the Project Accounting Manager General Requirements Must have working knowledge of Microsoft Office programs including, but not limited to, Outlook, Word, and Excel Working knowledge of PROCORE Construction software Experience with accounting software (Knowledge of Sage 100 preferred) Ability to create and work with Adobe and/or Bluebeam PDFs Ability to type minimum 40 WPM Ability to use 10-key data entry General knowledge of project contracts and change order documents Understanding of Construction Mechanics Lien Law rules and notice requirements Ability to understand and grow experience in all types of construction and knowledge of industry practices, processes, and standards Excellent written and verbal communication skills and ability to understand the same Excellent listening and understanding skills Must be proactive, well organized, and have a strong ability to prioritize and manage multiple projects Extreme attention to detail Must have excellent follow up skills, both internally and externally Ability to work independently as well as part of a larger team Strong work ethic, deadline driven, and a can do attitude Must be self-motivated, punctual, and professional in both presentation, appearance, and speech Able to lift a minimum of 25 pounds Fluent in the English language Reliable personal transportation and a motor vehicle driving record that is consistent with HCIs and insurance carriers standards and policies Ongoing professional development and training is highly encouraged and is tied into compensation and career advancement consideration This position may be tasked with other business-related duties as necessary

We are looking for an Administrative Officer to join our team and support our daily office procedures. A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we'd like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis. Responsibilities Manage office supplies stock and place orders Prepare regular reports on expenses and office budgets Maintain and update company databases Organize a filing system for important and confidential company documents Answer queries from employees and clients Update office policies as needed Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations Schedule in-house and external events Requirements Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school diploma; additional qualifications in Office Administration are a plus

Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation. Who we are We're The Beck Group, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Worth, Mexico City, Monterrey, South Florida, and Tampa, we believe a better process and outcome results from working together. At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest, and that's why we are seeking an Office Assistant like you to help continue building Beck's respected reputation. What you bring to the table Beck is looking for a talented Office Coordinator to join an extraordinary team in Austin, Texas. The job involves the following responsibilities: Communications & Events Plan and coordinate office culture events including happy hours, project tours, family events, holiday party, etc. Work closely with Marketing for external events Create and distribute monthly newsletter Event planning, support, and management (internal and external) Office Coordination/Operations Manage regional SharePoint resource page Manage all office supplies and equipment Maintain office systems operations (HVAC, electrical, servers, warranty calls, etc.) and contact vendors for maintenance when needed Communicate with office cleaning crew to assure a thorough and consistent job is being done Ordering lunch for meetings Restocking/cleaning kitchen throughout the day and at the end of day Keep beverages stocked and replenish refrigerator throughout the day Unload and run dishwasher daily and as needed; maintain organized appearance of open shelving in kitchen Receptionist Welcome guests and customers by greeting them in person or on the telephone; answer or direct inquiries Manage conference room schedules Distribute mail and assist with daily office needs Keep reception area and front desk clear of clutter to maintain a clean and simple appearance Administrative Administrative support for regional leaders Travel coordination for regional leaders, employees, and guests Coordinate schedules, lunches, and meetings Process expenses using corporate expense management tool (Chrome River) Assist regional employees, as requested HR Support Handle onboarding of new hires, including: setting up desks, coordinating with manager for first day, greeting and verifying I-9 documents, sending information to corporate office in Dallas, etc. Update regional lists as personnel changes occur, including employee information, email, and newsletter distribution Who we think will be a great fit A person with the willingness to learn, while also having a general understanding of administrative functions, a passion for getting things done, and possess uncompromising authenticity and integrity. You will also meet the following requirements: · Associates degree or higher preferred · 2-5 years receptionist/admin experience · Strong organizational skills · Enthusiastic and positive attitude · Forward thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service · Highly organized, detail-oriented, and self-motivated team player · Effective verbal and written communicator · Proficient in Microsoft Outlook, Word, PowerPoint and Excel Essential Functions: Frequently required to sit, stand, and move about the office; frequently operates a computer and other office productivity equipment; frequently lift and move up to ten pounds and occasionally lift and move up to fifty pounds; constantly communicates with project and operations teams, Beck employees, and external vendors; ability to adhere to timely and consistent attendance. Join our team and build your future with Beck. The Beck Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this restricts management's right to assign or reassign duties and responsibilities to this job at any time. Beck's Benefits At Beck our team member experience goes beyond your day-to-day work activities - we also want to support the rest of your life goals, milestones and challenges. We strive for thrive - we want you to thrive in your wellbeing, finances, and community. In addition to robust coverage for medical, dental, vision, life & disability benefits, Beck is pleased to offer its team members: 401k match and free SmartDollar program for financial wellness Free dedicated financial coach Personal health & fitness program for tracking activities & earning rewards Paid family leave Health discounts on medical premiums Free comprehensive health screenings Free health coach program for weight-loss & hypertension management Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood). Free Life Coach Pet insurance discount Organized projects and events to support our communities Join our team and build your future with Beck. The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Benefits: 401(k) Health insurance Profit sharing Company parties Employee discounts Paid time off Training & development Michigan Memorial Park is a family-owned business and is currently looking for someone to join their team. Responsibilities include answering phone calls from employees, scanning/emailing, typing and filing, ordering supplies, proof reading, receptionist skills, mail processing, inventory and special projects. Proficient computer skills are needed for Microsoft Word, Excel, and Outlook. Must be a multi-tasker, courteous, organized, punctual, trustworthy, excellent phone etiquette and be a team player. Training will be provided. This position is 40 hours a week and includes: Health insurance, paid vacations & holidays, 401k, employee discounts and profit sharing. Starts in January 2026. Compensation: $17.00 per hour

The Front Desk Medical Assistant serves as the focal point for the appointment system, registration, and ensures patients can access the services of Boomerang Healthcare. Responsible screening incoming appointment calls and will determine how to best respond to caller's needs. What you will do: Answers clinic phones and directs calls appropriately, monitors the queue to ensure calls are answered timely and appropriately. Schedules / reschedules appointments for patients according to patient's preference and written protocols. Answers questions and registers new patients as appropriate. May assist with patient reception and client intake. Performs computer data entry in registration, scheduling and other programs as assigned. Performs other duties as assigned by the Clinic Supervisor. Assumes other responsibilities as appropriate to the position and organizational needs. Qualifications: High school diploma or equivalent. Completion of a Medical Assistant course from an accredited/recognized school. Bi-lingual - Spanish/English preferred Excellent customer service skills. Knowledge of basic medical terminology and experience working in a medical office scheduling and answering calls. Strong organizational, administrative, multi-tasking, prioritization, and problem-solving skills. Ability to work effectively under pressure in a positive friendly manner and to be flexible and adaptive to change. Ability to effectively present information to others, including other employees, community partners and vendors. Ability to seek direction/approval on essential matters, yet work independently with little onsite supervision, using professional judgment and diplomacy. Work in a team-oriented environment with a number of professionals with different work styles and support needs. Excellent interpersonal, verbal, and written skills. Compensation Range: $21.00 to $22.00 Hourly All compensation ranges are posted based on internal equity, job requirements, experience, and geographical locations. Why You'll Love Working Here: Amazing work/life balance Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO) 401(K) Plan with Employer Matching License & Tuition Reimbursements Paid Time Off Holiday Pay & Floating Holiday Employee Perks and Discount Programs Supportive environment to help you grow and succeed Boomerang Healthcare (BHC) is a multidisciplinary and comprehensive team of experienced, committed healthcare providers that treat pain. Our team of doctors approaches each patient with one goal in mind: to help patients return to normal daily activities. We work with our patients to identify the cause of their pain and create a personalized treatment plan, recognizing that no two patients are alike, and neither is their pain. Our providers create a comprehensive care plan, then monitor, manage and coordinate patient access to health services at BHC. Boomerang Healthcare strives to be a diverse workforce that reflects, at all job levels, the patients we serve. We are an equal opportunity employer. Boomerang Healthcare is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact us.

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1 Powered by JazzHR iAJckppSkz

Point of Sale - Office CoordinatorFull-Time Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening in 2026, COTA's amusement park is a 20-acre theme park featuring two first of their kind Roller Coasters and over three dozen rides. Job Description: The Point-of-Sale (POS) & Office Coordinator is a dual-function role supporting the Food & Beverage team at Circuit of The Americas. This position is responsible for administering the POS system used across concessions, COTA Cafe, and hospitality areas, as well as coordinating administrative needs for the F&B department. The ideal candidate is highly organized, technically proficient, and able to support a fast-paced, live event-driven environment. This is a full-time, on-site role. Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Description:Point of Sale - Office CoordinatorFull-Time Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater. Opening in 2026, COTA's amusement park is a 20-acre theme park featuring two first of their kind Roller Coasters and over three dozen rides. Job Description: The Point-of-Sale (POS) & Office Coordinator is a dual-function role supporting the Food & Beverage team at Circuit of The Americas. This position is responsible for administering the POS system used across concessions, COTA Cafe, and hospitality areas, as well as coordinating administrative needs for the F&B department. The ideal candidate is highly organized, technically proficient, and able to support a fast-paced, live event-driven environment. This is a full-time, on-site role. Requirements: Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Requirements Requirements & Essential Functions: Maintain, program, and troubleshoot POS system settings including pricing, menu builds, and user access across multiple outlets. Serve as primary POS contact for setup, training, and technical support during major events. Support administrative functions for the F&B team including scheduling, supply orders, credential tracking, and onboarding documentation. Assist with event logistics such as hospitality prep, uniform inventory, and department coordination during race weekends. Collaborate with internal teams and vendors to ensure smooth operational execution before, during, and after events. Track POS hardware inventory and coordinating deployment, maintenance, and returns. Knowledge, Skills, and Abilities: Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships. Hires outstanding candidates; has sound judgment in identifying strengths and weaknesses of others. Drives the team and the organization for results to improve bottom line performance; able to make timely or planned decisions appropriate to the circumstances or situation. Ability to make tough decisions, gains input from others and moves decisions forward in the organization. Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly. Ability to manage appropriate steps to get projects completed; has strong abilities to organize people and processes; can create a plan for resourceful workflow. Can be trusted to act in a manner that is truthful and values direct, honest communication at all levels of the organization. Required Qualifications: Bachelor's Degree preferred 1 - 3 years of experience in POS management, administrative support, or venue operations Strong written and verbal communication skills required. Experience with POS platforms (SkyTab, Square) strongly preferred Experience with large scale temporary facilities, complementary to permanent facilities for an event (with over 100K guests), a plus Experience in supporting live events, hospitality, or food & beverage teams, a plus Physical Demand & Work Environments: Ability to stand, sit, use hands to handle, or feel, reach with hands and arms. Ability to lift and/ or move up to 25 pounds. Ability to squat, bend, twist, push/pull. Ability to stand/walk for long periods. Specific vision abilities required by this job include close vision and distance vision. Work in extreme environments outdoors throughout the year. The noise level in the work environment is usually moderate but can be loud during events. Salary commensurate with experience. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. EQUAL EMPLOYMENT OPPORTUNITY: COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Job DescriptionWe are looking for an organized and professional office coordinator to perform administrative tasks such as filing, managing emails, preparing presentations and ensuring that office supplies are available. The office coordinator's responsibilities include working closely with coworkers to ensure that the office duties are completed. To be successful as an office coordinator you must be detail-oriented and manage your time efficiently so that office operations run smoothly. Office Coordinator Responsibilities: File documentation relating to employees and projects. Prepare meeting rooms for use by printing relevant documents and setting up any devices that will be used. Receive and send emails. Manage office inventory. Greet clients and visitors. Answer phone calls and provide requested information. Office Coordinator Requirements: A high school qualification or equivalent. Prior experience in an administrative role. Proficiency in Microsoft Office. Excellent verbal and written communication skills. Presentable appearance. Ability to manage time efficiently under pressure.

Job DescriptionSalary: $19.00 or $20.00 /hr A position within the Agriculture, Arts and Education Department that reports to the department Manager, the Entry Office Assistant performs essential administrative duties that support arts and agricultural competitions such as fine art, photography, woodworking, student exhibits, home arts, collections, gems/minerals/fossils, jewelry, specimen blooms, floral design, agricultural, garden landscaping, container plants, and livestock, and assists Exhibit Coordinators in implementing, organizing, and documenting the competitions and their results. Duties and Responsibilities include, but are not limited to, the following: Serve as a contact for exhibitor/stakeholder questions, using published exhibitor guides and glossaries as resources to ensure consistent interpretation of rules. Generate and respond to exhibitor, judge and demonstrator correspondence and telephone calls. Update and maintain Word and Excel files such as contact lists, judges rosters, donor gift logs, exhibitor guides, and glossaries. Update and maintain exhibit schedules using Outlook calendars. Compile and update content for social media marketing. Create schedule of interest group/stakeholder events using on-line or other published resources. Review online entries for completeness and program alignment. Print reports from ShoWorks and distribute to exhibit staff. Review and update event and catering orders. Assist exhibitors with the competition entry process via phone, email or in-person conversations. Review supply and equipment order deliveries for completeness. Oversee entry receiving/check-in and judging/clerking using ShoWorks on iPad. Proof competition results; enter results on Fair website and format for print publication. Enter daily program events on Fair website. Assemble judges and demonstrator gift bags and distribute. Sort and distribute ribbons. Help coordinate orderly entry release/check-out, verify identity, and document any damages. Compile exhibit supply and equipment inventories; summarize post-event recommendations. Update entry delivery and release maps using Word. Respond to verbal and written questions and concerns in a timely and knowledgeable manner. Use and direct others to use personal protective equipment (e.g., gloves, goggles) properly. Perform other related duties as assigned or requested when needed. Qualifications Strong organizational and communication skills (written and verbal). Ability to follow written and verbal direction. Desire to collaborate with team members and stakeholders. Knowledge of contracts, purchase orders and invoicing preferred. Proficiency in Microsoft Office. Excellent customer service skills with calm, problem-solving approach. Working Conditions Seasonal, part-time schedule starting in February through mid-July with peak hours in May and during Fair time, when weekends and some evenings are required. Primary work environment is a standard office with artificial light and climate control. Work requires sitting for prolonged periods; bending neck in an upward and downward flexion andside-to-side turning of neck; pushing and pulling file drawers; moving bank boxes up to 25 pounds;and operating standard office equipment such as computer keyboard, mouse, touch screen,telephone, and radio, requiring repetitive hand movement and fine finger dexterity and coordination. Secondary work environment is in an exhibit building environment with natural or artificial light,loud noises, large groups of people, dust, food smells, animal smells, and fluctuating temperatures. Work activities require the abilities to verbally communicate and hear to express and exchangeinformation, see to perform assigned tasks, and read, write, and speak English at a level required forsuccessful job performance.

Job Description AKA Tree Service in Norcross, GA is looking to hire a full time Office Administrator working 5 days a week from 8-5. If you're hard working and dedicated, AKA Tree Service is an ideal place to get ahead. Answer and direct incoming phone calls in a professional and courteous manner Schedule appointments for Sales Arborists Send out appointment confirmations and reminders to customers Contact customers to confirm services, contact information, answer general inquiries, and follow up as needed Perform general office duties including filing, data entry, and maintaining organized records Assist with customer communications via email or phone Support the team with administrative tasks and day-to-day operations as needed Responsibilities: Previous experience in an office or administrative support role preferred Strong communication skills, both written and verbal Comfortable working with phones and basic office software (Microsoft Office, All-in-One machines) Ability to multitask and stay organized in a busy environment Friendly and professional demeanor with strong customer service skills Knowledge of tree care industry or scheduling software is a plus, but not required Previous experience in a fast-paced office environment preferred.

Exquisite's diverse team also includes backgrounds in theater, media, and brand marketing. Through its deep experience and countless productions, Exquisite understands that to truly engage a guest, ideas must be fully realized down to the smallest detail. So whether our creative team comes up with an ambitious concept or our venue specialist discovers an untapped space, we make it happen - and guests will leave inspired. Our word of mouth marketing campaigns are specialized for each company we work with, because we recognize that no two clients are the same. We pride ourselves in not only meeting clients' targets, but exceeding them. Job Description The Office Coordinator will be responsible for: Handle daily office operations for the Miami office Order office supplies, handle devilries, and employee's computers Handle vendor management for supplies, technology and equipment Schedule and assist with employee's travel including hotel, transportation, flights, etc. Manage budgets for employee's travel and office supplies Assist with ad hoc administrative duties throughout the office Meet and greet incoming visitors (this is an open space layout) Assist with internal and external events Qualifications 1-3 years of front desk or office management experience Experience working in a start-up environment preferred Ability to work in a fast-paced environment Strong organizational skills Team player and helping attitude Additional Information All your information will be kept confidential according to EEO guidelines.

The Role Kobalt Music's close knit team in Miami are looking for a highly organized and interpersonal Office Coordinator with great attention to detail and strong communication skills. Alongside your office management responsibilities, you'll be working closely with the executive team supporting across a range of administrative tasks and projects. This is a great opportunity for someone highly organized with experience of working in similar roles in fast-paced to work for a team passionate about transforming the industry, providing an alternative to the traditional music industry model. What You'll Do You provide receptionist coverage including greeting visitors, answer phones, generate internal/external correspondence etc., as well as maintain stock of office & kitchen items required for day to day business You ensure that all new employees are set up with required credentials, key card access, office space, equipment and supplies You manage scheduling for the conference room, ensuring room is kept neat and clean before and after each meeting You raise invoices/POs for all building/facilities-related work/vendors You interact with both employees and building facilities representatives in the coordination of addressing issues, maintenance requests and corrective measures You provide administrative support to key stakeholders, including organizing and managing calendars, coordinating travel and transportation arrangements, and prepare and submit expense reports Take minutes at meetings, organize meeting materials, and ensure all necessary arrangements are in place and organize and maintain confidential records, files, and other corporate documents Serve as the liaison between key stakeholders and external/internal partners and ensure proactively follow up on outstanding commitments and deliverables, ensuring deadlines are met and issues are escalated when necessary What You'll Bring Preferred: You have relevant administrative experience, preferably supporting and interacting with senior level executives, with proven experience in supporting a busy and dynamic department. You are highly proficient in all Microsoft Office programs required, especially PowerPoint, Word and Excel. You have strong verbal, written and interpersonal communication skills You have an ability to work independently, handle multiple projects, adapt to changing priorities whilst maintaining the highest level of confidentiality. You are a highly organized team player with attention to detail, comfortable working in a fast paced, high volume & evolving environment. Additional Skills Include: Fluency in Spanish Interview Process Introductory call with a member of our Recruitment Team Interviews with team and hiring manager Final stage interview and Q&A Feedback at each stage What Success Looks Like By Month 3: Have a clear understanding of company structure and office workflows, handle calendar management and travel arrangements and meeting coordination with minimal errors. By Month 6: Fully independent in coordinating office operations and executive support tasks. By Year 1: You'll proactively identify areas of improvement in office procedures and helps executives focus on high-value work by consistently chasing follow-ups, managing priorities, and clearing roadblocks. Key Behaviors for Success Exceptional communication: Clear and concise verbal and written communication to interact effectively with colleagues and vendors. Time Management & Prioritization: Effectively balances multiple tasks and deadlines in a fast-paced environment, handling multiple priorities and managing an executive's time and priorities. Strong Organization: Being highly organized is fundamental for managing tasks, schedules, and maintaining a productive office space. Why Choose Us At Kobalt, we've championed creators since 2000. Our technology and music services are built to make the industry more transparent, fair, and rewarding for artists, songwriters, and rights holders. We're proud to work with some of the world's most influential talents including Phoebe Bridgers, Sam Fender, Paul McCartney, Foo Fighters, Karol G, Young Thug, Kali Uchis, and Andrew Watt as well as acclaimed writers like Simon Aldred (Rag'n'Bone Man, Liam Gallagher, Celeste) and Clarence Coffee Jr. (Dua Lipa, Lizzo, The Snuts). We're a company that thrives on creativity, collaboration, and progress. Our values: Music First, Transparent, Tech Powered, and Transformative. Shape how we work, build, and grow together. We are a community of people who care deeply about making a meaningful impact in music and technology. Kobalt is an equal opportunity employer. We believe in equitable access to opportunities and are committed to building a diverse, inclusive, and supportive workplace. We welcome applications from people of all backgrounds and identities. If you need any adjustments during the hiring process, please let us know we're happy to help. If this sounds like you, then please share your story by filling out the application below. To get you in the right mood, have a listen here to songs by our talented creators, especially curated to get you in the right mood when looking for the next challenge! IMPORTANT NOTICE US: Applicants must be eligible to work in the United States. A full background check on acceptance of offer. Kobalt is an equal opportunity employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, gender, age, religion, disability, sexual orientation, or any other status or characteristic protected by law.

Job Description The Office Coordinator is based at the front desk, supporting the daily operations of our office. From reception duties to monitoring listener requests, to event support, to general office duties. This position can be considered the “Minister of First Impressions,” as many times the only contact a listener will have with WGTS is with this position, and that point of contact leaves an impression that will last forever. The ideal candidate will have a heart for serving others and will be excited to help and serve others and will consider no task to be too small. Ideal candidates will be hard-working, detail-oriented, creative, and passionate about customer service. PRIMARY RESPONSIBILITIES: Understands and stays current with all facets of high-level customer service knowledge and ability. Works at the reception desk throughout the business day interacting with listeners using many communication channels. Receives phone calls in a professional manner, assists callers as needed and transfers them to other team members when appropriate, including calls on the studio line. Learns common issues that arise and how to handle customer and listener complaints. Prays with listeners by phone and trains Listener Care team members on how to effectively pray with listeners. Trains other front desk staff in station phone etiquette and procedures for handling incoming communication to ensure professional and consistent customer service ministry wide. Interacts with the on-air team in relation to incoming text messages and phone calls for them. Sorts and distributes incoming mail and packages to staff members. Logs incoming mail, collects mail from various sources and distributes to various departments. Prepares letters for mailing, such as stuffing envelopes as requested. Manages the master calendar of visitors for the office, making sure there are no overlapping during tours. Assists station guests and visitors with their needs such as parking, hospitality, badges, etc. Maintains the first-floor areas and arranges for necessary cleaning or repair with the Business Office Manager. Serves as the point person during emergencies and is responsible for notifying the entire team through the intercom system when appropriate. Helps develop and then follow procedures for various types of emergencies. Supports fundraisers through: Creates and manages the phone operator schedule. Screens Phone Operator candidates. Trains phone operators. Conducts a daily check on promotional items which need handling or mailing such as requests for WGTS stickers or sending out prizes. Maintains adequate office supply inventory for the office, including main kitchen, dishwasher, the refreshment station, and office stationery. Orders as necessary. Maintains the FP posting machine. Takes notes during team meetings. Drives station vehicle as requested. Participates in departmental and staff meetings as requested. Fosters an environment of professional development. Contributes to the broader WGTS team effort to encourage our listeners to take one step closer to Christ. Other duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Bachelor's degree or equivalent work and education. Minimum of 3 years of work experience in general office support. Demonstrated exceptional customer service skills. Demonstrated experience supporting teams in a fast-paced environment. Demonstrated exceptional planning and multi-tasking ability. Language Skills Superior command of English grammar and spelling Excellent verbal and written communication skills Exceptional presentation and public speaking skills Mathematical and Technology Skills Basic understanding of how to operate standard business equipment. Working knowledge and application of Microsoft 365, including Teams, Word, Excel, and PowerPoint Other Skills and Abilities Excellent interpersonal and conflict resolution skills Ability to work on a team and independently. Remains calm and in control during stressful situations Attention to detail and reliability. Commitment to professional ethics in working with highly confidential, sensitive information. Must have and maintain a valid driver's license and a clean driving record. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual disabilities to perform the essential functions. The employee occasionally be called upon and must be able to work extended hours when needed for events and other duties as assigned. While performing the duties of this job, the employee is regularly required to talk, hear, sit, climb, balance, stoop, kneel, crouch and crawl. The employee is frequently required to stand, walk, use hands to finger, handle, or feel, and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Travel: none EMPLOYEE'S ACKNOWLEDGMENT I acknowledge and understand all the duties referenced above. I also understand that I will be assigned other duties at the organization's discretion. I can perform all the essential and non-essential job functions for this position with or without reasonable accommodation. If I need a reasonable accommodation, I will immediately notify the Chief Administrative Officer.

Join Our Team as a Guest Relations Expert at J. Joseph Salon! Are you a polished professional with a passion for sales and exceptional service? J. Joseph Salon, an upscale European-style salon, is looking for a dedicated Guest Relations Expert to deliver a welcoming experience for every guest. We offer both part-time and full-time roles for individuals who thrive in a fast-paced, high-end environment. What You'll Do Greet and welcome guests warmly Check guests in/out and manage appointments Provide salon tours and maintain a clean, inviting environment Promote specials, manage gift card sales, and assist with promotions Support salon managers with various tasks as needed Schedule Expectations Open availability Must be available to work evenings and weekends Shifts may start as early as 8:30 AM and end as late as 9:00 PM Flexibility to cover opening, mid-day, and closing shifts as needed Consistent reliability and commitment to scheduled shifts are required Why Join J. Joseph Salon? Competitive Pay: $14-$20 per hour Comprehensive Benefits: Dental, health, vision insurance, paid time off, and employee discounts Career Growth: Ongoing education, training, and advancement opportunities Flexible Schedule: Full-time and part-time shifts available, including evenings and weekends. Supportive Team: Work in a salon known for excellence, creativity, and continuous learning What We're Looking For 21 years of age or older Fluent in spoken and written English Strong computer skills Previous sales and customer service experience preferred Ability to work evenings and weekends Professional, charismatic, and guest-focused Ready to deliver an exceptional guest experience and grow your career in the beauty industry? Apply today! Requirements Must be 21 years of age or older. Fluent in spoken and written English. Strong computer skills are essential. Previous experience in sales and customer service is preferred. Ability to work evenings and weekends. Salary Description $14 - $20 / Hour