Office administrator jobs in Alabama - 946 jobs

Fit is seeking a self-efficient, self-starter, go-getter for an Office Administrator role for a local insurance company. This candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Pay is $20/hr. + benefits. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Bachelors Degree required Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

Downtown Birmingham $38,000 - $45,000 DOE Vaco is assisting a client seeking a detail-oriented and organized Administrative Coordinator to support their daily operations. If you're a proactive professional with excellent communication and organizational skills, we'd love to hear from you! Key Responsibilities: Provide administrative support to teams and leadership. Manage schedules, appointments, and correspondence. Coordinate office activities, meetings, and events. Maintain and organize records, files, and databases. Assist with budgeting, invoicing, and expense tracking. Serve as the point of contact for vendors and office supplies. Ensure smooth day-to-day office operations. Qualifications & Skills: Proven experience in administrative or coordinator roles. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in [Microsoft Office Suite/Other relevant software]. Ability to work independently and in a team setting. Detail-oriented with problem-solving skills. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

January 2026 Office Administrator Job Posting No Req. 111967, Pos. 113803 outside bar) to the bottom of the page and click on the "Apply for this position" button. Start Date TBD Contract Ft. Rucker AMS Salary Range DOE Posting Date January 12, 2026 Union No FLSA Status Exempt Shift Work Possible FT/PT Full-time Relocation No Travel Possible M1 Support Services (M1) is seeking a knowledgeable and experienced Office Administrator to provide high-level administrative support to our Fort Rucker Vice President/General Manager. This position delivers comprehensive administrative and clerical services to ensure efficient daily office operations and serves as a key point of contact for internal staff and external partners. The Office Administrator plays a vital role in supporting leadership, maintaining records, and ensuring the office operates in a professional and organized manner. Primary Responsibilities include but are not limited to the following: * Coordinate and perform specialized administrative and secretarial services, including managing multiple suspense files and tracking action items. * Prepare, file, safeguard, and maintain accountability for sensitive and highly confidential correspondence and documents. * Provide extensive administrative and detailed secretarial support to directors and managers, as assigned. * Interface with company, corporate, government, and client contacts to exchange information and explain company policies and procedures. * Receive and screen visitors and telephone calls; determine the nature and priority of inquiries and route contacts appropriately based on business importance, rank, or position. * Provide authorized information to callers upon determining their right to receive it. * Research, compile, and prepare statistical data, correspondence, articles, speeches, and briefing charts in support of leadership. * Compose letters and memoranda from verbal instructions or based on knowledge of company policies and procedures. * Arrange travel accommodation as requested and coordinate relocation processing for management personnel when required. * Procure, set up, and coordinate meals, refreshments, and snack support for meetings, training events, and company functions, including vendor coordination and delivery logistics. * Perform other duties related to this position as assigned by cognizant management. * As applicable, enforce company, corporate, U.S. Government agency, and other rules, regulations, and procedures in support of organizational goals and objectives. * Handle employee-sensitive and confidential materials with discretion, professionalism, and tact. * Obtain and maintain a security clearance as required by the Performance Work Statement (PWS). In addition, the candidate should meet the following requirements: Education: * Associate degree in administrative or business science with a minimum of two (2) years of secretarial experience; or * High school diploma with a minimum of five (5) years of secretarial experience, including at least two (2) years supporting executive-level leadership. * Education may be substituted, in part, for experience at the discretion of the General Manager. January 2026 Experience: * Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.). * Ability to speak, read, write, and understand English. * Reliable, self-motivated, and capable of working under pressure while meeting deadlines. * Demonstrates professionalism and maintains a non-confrontational demeanor in stressful situations. Physical demands and environmental conditions: * Primarily an office environment, with periodic work in hangars and flight line areas. * Prolonged periods of sitting at a desk and working on a computer. * Some physical activity, including standing, bending, and walking. * Potential exposure to loud and persistent noise in hangar environments. * Required use of Personal Protective Equipment (PPE), including safety-toe footwear and safety glasses, as applicable. M1 Support Services, a business headquarters in Denton, Texas, provides a variety of professional, technical, and maintenance services to the Department of Defense and government agencies. M1 Support Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. M1 Support Services offers a comprehensive benefits package including several options for Medical, Dental, Vision, Life and Dependent Life, AD&D, Short-and Long-term Disability. We also offer Flexible Spending Accounts for qualified health and dependent care expenses, as well as a free Employee Assistance Program.

- Community/Association Management Beacon Management Services is hiring an *Entry-Level Team Member* to join our association management company. This is a great opportunity to grow your career with an excellent team-oriented work environment. **Duties Include: * Administrative support * Property visits * Data entry * Hands-on training for growth and skillset **What We're Looking For: * Strong work ethic * Dependable and reliable * Excellent customer service skills * Positive, team-focused attitude * Reliable vehicle and valid driver's license required **What You'll Get: * Great opportunity for career growth * Supportive and collaborative work environment * Hands-on training and development * Competitive benefits package * Health insurance benefits * Paid time off * Retirement savings plan If you're motivated, dependable, and enjoy helping others, **we want to hear from!! Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Show initiative Proficient in Microsoft Office suite Proficient in web applications

The University of South Alabama's College of Nursing - Administration is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions Prepares and processes University forms including requisitions, travel authorizations and reimbursements. Assists Project Directors, faculty and staff with grants. Assists with administrative tasks necessary to process and fulfill objectives of the program. Prepares correspondence, manuscripts, memos, reports and other documents using a PC. Assists with data accumulation, analysis and entry, surveying, tabulation, cataloging, literature searches and reporting. Tracks meetings/classes between students, faculty, and preceptors using MS Excel. Prepares classroom presentations using MS PowerPoint. Makes travel arrangements and prepares travel reimbursement forms. Prepares text materials for online presentations. Answers general questions about the program and sends information about the program to potential students. Maintains information for all student files, budget records and office files. Answers telephone and directs call. Communicates with other University offices and adheres to procedures and policies for processing paperwork and prepares and process University forms including requisitions, travel authorizations and reimbursements. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc. We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments. The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others. Key Responsibilities: Application Administration: Perform daily administration of vendor software, application memory, storage, and integration with networks and OS. Manage application-level security, logging, auditing, replication, and high availability architectures. Handle user access control, account creation, modification, and privilege management. Execute and monitor application-level scripts and system jobs for operations and maintenance. Web Administration: Install, configure, and administer web technologies supporting web-based applications. Maintain performance, security, and integration of web services. Middleware Administration: Administer middleware systems including configuration, updates, patching, and performance tuning. Support middleware components across distributed computing environments. Middleware Planning and Implementation: Conduct version analysis, compatibility testing, and integration planning for middleware components. Plan and execute middleware upgrades and new deployments. Middleware Sustainment: Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels. Middleware Registration and Configuration: Configure middleware components after provisioning new server capacity. Job Scheduling and Execution: Schedule and execute scripts or system jobs for operational tasks and one-time changes. Monitor and validate successful job execution and log outcomes. Account Management: Manage all aspects of application accounts for system operation, including account metrics reporting. Technologies and Tools: Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server Middleware Technologies: JAVA, Microsoft XML Web Services (.NET) Scripting: Application Scripts, OS-Level Scripts Security & Auditing: Logging, auditing, access control, COOP architectures Qualifications: Required: Strong experience in enterprise-level application administration (5+ years preferred) Experience supporting 24x7x365 environments Deep understanding of middleware and web technologies Familiarity with job scheduling tools and scripting Security-conscious mindset with knowledge of application access control and auditing IAT II Certification (e.g., CompTIA Security+) Preferred: Experience working in DoD or DISA environments

Schedule: Monday - Friday, Day Shift Directs, plans, organizes, controls, negotiates, presents, monitors and evaluates a complex variety of functions involving financial affairs, operations, research, risk management, personnel, faculty recruitment and retention, compliance and physical facilities/space analysis in a large clinical department. This position is the primary departmental representative to outside agencies and works closely with governmental agencies, foundations, and industry in the management of intramural or extramural programs. Coordinates all managerial aspects of research activities with appropriate University officials assuring the integrity of all policies and procedures with the University and the research and grants administration office. Interviews, hires, trains, evaluates, disciplines and discharges subordinate personnel. Position Requirements: EDUCATION AND EXPERIENCE: Required: Bachelor's degree in a business, finance, or a related field required and ten (10) years of related experience required. Work experience may NOT substitute for education requirement. Preferred: MBA or other relevant Master's degree or equivalent certification, e.g. CPA TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. • Proven ability to manage and lead staff in a changing environment. • Knowledge, experience and ability to manage complex information and computer systems. • Understand managerial accounting and finance principles (including practice management). • Understanding of the evolving health care marketplace. • Ability to identify opportunities to enhance income from development and revenue sources as well as identifying how best to promote, schedule and charge for various initiatives. • Demonstrated ability to work effectively with a diverse population of faculty, staff and students; experienced in the supervision of administrative and support staff personnel. • Ability to provide initiative, judgment and creativity in the resolution of complex problems • Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative leaders. • Ability to establish realistic and achievable priorities and the ability to lead staff to achieve departmental goals and objectives. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

The ID Office Coordinator position in Student Financial Services is primarily responsible for the functioning of the ID Card Office and Meal Plan Operations. These responsibilities will include the following essential functions:Managing ID Card OperationsUploading and enrolling new students, printing ID cards, and managing the addition of Trojan Cash to student accounts in Entrust and Transact. Daily reconciliation for the ID card register and credit card terminal. Managing and reconciling e-accounts. Maintaining, inspecting, upgrading, and ordering of ID Card Office equipment and supplies. Uploading and adding Access Event Plans in Transact for new students. Uploading Pharos funds for student printing. Managing Trojan Cash, including an annual forfeited audit and student-requested refunds. Querying and adjusting daily Transact reports, including offline transactions, usage, and negative balance reports. Adding miscellaneous charges to student accounts, including library and overdrawn transactions. Working in conjunction with Admissions, International Office, Nursing & Education Department for new student ID Cards at IMPACT and customized departmental ID Cards. Managing Meal PlansUploading, adjusting, and reconciling meal plans between Transact and Colleague/Datatel. Managing and facilitating the Fall to Spring carryover for Dining Dollars. Transitioning student meal plans to non-tax for TROY Merit Scholars, Athletics, and third-party billing sponsored students that are tax-exempt. Auditing and removing unused Meal Plans balances at the end of the semester. Working in conjunction with the Housing Department on Residential Meal Plans. Updating ID Card Office and Meal Plan information as needed on Troy University sites and any documents/handouts. POC and Liaison with the TROY IT Systems group, Auxiliary Services, Transact, and Entrust. Supervisor for three part-time ID Card Office Clerk positions. Backup Cashier and Cashier Supervisor. Other duties as assigned.

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook's has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Job Title: Executive Administrator Canvas is seeking a highly motivated Executive Administrator in Huntsville, AL to perform mid-level administrative functions for the International Apache Project Office. *Contingent upon award Duties: Specific duties include but are not limited to the following. Administrative functions include office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff). Must be proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, and videoconferencing tools. Receives visitors and telephone calls; quickly ascertains best individual or team for forwarding calls and visits. Plans, coordinates, and schedules briefings and conference rooms. Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers. Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies. Must be familiar with formatting and processing awards and the lead times required for the given level of award submission. Must be proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs. Must be proficient in utilizing Office automation equipment. Receives and reviews incoming and outgoing messages. Maintains subject matter files. Inprocesses incoming, and outprocesses departing personnel. Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current. Conducts analysis of requirements, develops recommendations and plans, establishes and schedules for required working groups, and coordinates and manages resources through completion of assigned special projects. Ensures proper handling and distribution of classified materials. Responds to requests for information and routes to appropriate action agent. Collects and reports daily personnel accountability to INTL APache Ops. Performs other duties as assigned. U.S Citizenship required. Requirements: Minimum Bachelor's degree with 8 years of relevant work experience Strong interpersonal Skills Proficient in Microsoft Office with a strong background in Excel and PowerPoint Desired Qualifications Proficient or familiar in the usage of GlobalProtect, VMware, MS TEAMS, teleconferencing, videoconferencing tools and ETMS2 Tasker tracking system Proficient or familiar with both the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS). Security Clearance: Must have an active Secret clearance. About Us Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce. Benefits of Working with Canvas To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include: Competitive Wages* Medical, Rx, Dental & Vision Insurance Generous company-funded Basic Life Insurance Company-funded Short-Term & Long-Term Disability 11 Paid Federal Holidays Generous Paid Time Off (PTO) Dependent Care and Medical Flexible Spending Accounts 401(k) retirement plan with company match and 100% immediate vesting Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs Robust Employee Assistance Program Employee Referral Bonus Program Corporate Sponsored Events & Community Outreach Spot Awards for exemplary individual performance Discretionary performance-based bonuses And many more! *Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location. Canvas is an Equal Opportunity Employer Canvas is an equal opportunity employer and a VEVRAA federal contractor who affords equal employment opportunity to protected veterans and people with disabilities. Canvas has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit our Careers page. U.S. citizenship is required for most positions. Canvas is committed to expanding access to employment for people with disabilities and disabled veterans. If you are a qualified individual with a disability or a disabled veteran, and your disability prevents you from applying, please advise what reasonable accommodation Canvas can provide to assist you in applying for one of our open positions. You may contact us by sending an email to *********************. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation for applying for a specific posted position will be responded to. Requests will be kept confidential and shared strictly on a need-to-know basis. Please be aware, scammers may try to impersonate our company by reaching out regarding job opportunities. We will never ask you for bank account information, checks, or other sensitive information as part of our hiring process. If you're unsure, please email ********************* with questions. For further information on Canvas including more information on employee benefits and our company culture, visit our website. If an offer of employment is extended, applicant must have the ability to pass a background check. Offer of Employment is contingent upon the results.

Salary:$14.00 - $22.00 per hour Details Make a Real Difference-One Patient at a Time The Administrative Office Coordinator for Hospice is responsible for providing top level customer service to internal and external clients as it relates to a location's operational support activities. Schedule: Monday - Friday normal business hours in office Why Join Us? * Organization focused on creating great clinical outcomes for our patients * Be part of a clinical team that feels like family-working together to meet each patient's unique needs * Directly impact the lives of patients in your local community * Flexible scheduling that gives you the opportunity for better work-life balance Essential Job Functions * Greet persons entering the facility to learn the purpose of the visit and escort visitors to their destination * Assist in answering of incoming calls and ensuring accurate messages are taken and given to the appropriate staff member * Distribute mail to appropriate staff member or department, including company communication being mailed to employees * Process invoices according to branch location guidelines * Monitor office supplies and submit orders as needed * Scanning and/or filing of documentation and records * Participates in renewables/credentialing/expiration activities, to include obtaining necessary documents from staff to fulfill credentialing requirements * Ensures order and cleanliness of the office and organizes repairs or other work to maintain a professional image * Oversite of postage machine and other office equipment for use and acceptable working condition * Perform special projects as needed Benefits Offerings: * 401(k) with company match * Health, dental, vision, life, and pet insurance * Mileage reimbursement and cell phone allowance * Generous PTO, sick time, and paid holidays * Inclusion Day to celebrate what matters to you * Float Day for extra flexibility and balance * Up to 8 Hours of Paid Volunteer time yearly * No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance * Robust DEI company program because Inclusion is an Aveanna Core Value * Tuition discounts and reimbursement Requirements: * High school diploma or GED * Proficient typing skills * Proficient Microsoft Office skills As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.

Are you a supportive, detail-oriented professional with a passion for processes and office operations? Do you thrive in a role where organization and relationship building are essential? Smith-Kastner is seeking someone with these qualities to join us as an Office Administrator in Opelika, Alabama. If you're a supportive, social, multitasker who thrives in a fast-paced environment and has a keen eye for detail, join us and help keep our team organized and connected. Company Overview: Smith-Kastner Wealth Management is a full-service financial planning firm with over 50 years of combined experience. At Smith-Kastner Wealth Management, we truly believe in a comprehensive and holistic approach to financial planning. Our advisors have gone above and beyond the basic licensing and education requirements to obtain professional credentials that cover all areas of financial planning, including insurance, investing, estate planning, and tax guidance. We are the only firm in the Auburn-Opelika area that has a dedicated estate planning attorney in our office. We believe we are unique in this respect, and our holistic approach to wealth management gives our clients an advantage that cannot be easily found elsewhere. Job Description: We are seeking an outstanding individual to fill the role of Office Administrator, which entails interacting with affluent clients, professional advisors, and their offices. This individual will play a crucial role in maintaining our practice's exceptional standards, requiring polished professionalism, exemplary communication skills, comfort with technology, and experience in a professional environment. Key Responsibilities & Essential Duties Deliver exceptional customer service to clients and professional advisors both in person and remotely, ensuring a positive first impression and ongoing experience. Manage all forms of communication-phone calls, emails, and digital platforms-with professionalism and accuracy, directing inquiries to the appropriate party. Coordinate and manage calendars, appointments, calls, meetings, conferences, and travel arrangements for the Owner/CEO and team members. Support insurance producers and the broader team in day-to-day activities, exercising independent judgment to prioritize competing demands. Maintain meticulous records for accounts payable and receivable, organize electronic files, and ensure compliance with industry standards. Handle invoicing, expense reports, compliance submissions, and occasionally assist with event planning and logistics for client relationship-building activities. Prepare and send weekly emails, update content across technology platforms, and report engagement results to leadership. Edit and manage correspondence, unlock PDFs, review data entry, and maintain pipeline reports for operational efficiency. Serve as the primary point of contact for office vendors (FedEx, UPS, USPS, shredding services) and manage office supplies and mail distribution. Oversee sponsorships, membership renewals, and conference/exhibit planning for the firm. Support marketing efforts by drafting/editing social media posts, sending invitations, and updating the company website. Foster a collaborative and inclusive work environment by coordinating office events, staff luncheons, and employee celebrations. Core Competencies: Exceptional verbal and written communication skills. Polished and professional demeanor. Strong organizational skills with attention to detail. Comfort with technology and digital platforms. Self-motivation and discipline. Proactive approach with the ability to prioritize. Ability to work effectively in a fast-paced, dynamic environment. Experience and Education: Associate's degree is preferred. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). Proven experience in QuickBooks required. Familiarity with clientele and professional advisors is a plus.

Details Information Requisition Number TES3125P Home Org Name Nursing Division Name College of Nursing Position Title TES Administrative Support Specialist Estimated Hours Per Week 20-40 Anticipated Length of Assignment 09/30/2027 Job Summary The College of Nursing is hiring a TES Administrative Support Specialist. Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. Essential Functions * Performs specialized technical duties and coordinates processes. * Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. * Reviews and verifies documentation for completeness and compliance with policies and procedures. * Assists in the development and maintenance of data and databases. * Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. * Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. * Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. * Assists in providing guidance and training to faculty and staff related to university contracting. * Works within the contract management system; establishes and maintains standard contract routing and approval procedures. * Responsible for monitoring contract periods and seek renewal prior to expiration of contract. * Requests and maintains certificate of insurance for all contracts and agreements. * Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. * Performs other duties as assigned. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications * High school diploma or equivalent * 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. Desired Qualifications Posting Detail Information Salary Range $17.68 - $28.51/hour Work Hours 7:45 a.m. to 4:45 p.m., with hours subject to variation City position is located in: Auburn State position is located: AL Posting Date 11/19/2025 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents * Transcripts Supplemental Questions Required fields are indicated with an asterisk (*). * * Please tell us how you first heard about this opportunity. (Open Ended Question) * * Do you have a high school diploma or equivalent? * Yes * No * * Do you have 4 years of experience in administrative support services OR a degree to use in lieu of experience? * Yes * No

Job Title: Office Coordinator Job Type: FT Your experience matters At North Alabama Medical Center, we are committed to empowering and supporting a diverse and determined workforce who can drive quality, scalability, and significant impact across our hospitals and communities. In your role, you'll support those that are in our facilities who are interfacing and providing care to our patients and community members. We believe that our collective efforts will shape a healthier future for the communities we serve. How you'll contribute The Office Coordinator will update policies and procedures to keep practices in compliance with federal and state regulations. Responsible for the financial processes of the clinics. Responsibilities include: Monitor a general electronic mailbox and complete and/or distribute tasks accordingly. Run and distribute a variety of weekly and monthly reports to include provider on-call and availability calendars, billing reports, and documentation reports. Calls codes, pages, and overhead announcements as requested. Coordinate efforts that support staff development, recruitment, payroll, and student engagements. Function as first-line support for electronic health record to include basic trouble shooting, merging duplicate charts, unlocking charts, adding pharmacy and practice information to the database, etc. record. Other duties as assigned. What we offer Fundamental to providing great care is supporting and rewarding our team. In addition to your base compensation, this position also offers: Comprehensive medical, dental, and vision plans, plus flexible-spending and health- savings accounts Competitive paid time off Income-protection programs, such as life, accident, critical-injury insurance, short- and long-term disability, and identity theft coverage Tuition reimbursement, loan assistance, and 401(k) matching Employee assistance program including mental, physical, and financial wellness Professional development and growth opportunities Qualifications and requirements Minimum Education: High school diploma or equivalent required. Associate's degree preferred. Certifications: BLS required. Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Must be able to function appropriately in a multi-task setting. About Us North Alabama Medical Center is a 263 - bed hospital located in Florence, AL, and is part of Lifepoint Health, a diversified healthcare delivery network committed to making communities healthier with acute care, rehabilitation, and behavioral health facilities from coast to coast. From your first day to your next career milestone-your experience matters EEOC Statement North Alabama Medical Center is an Equal Opportunity Employer. North Alabama Medical Center is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.

The Camp Office Administrator is an essential member of the leadership team, supporting the Camp Director in managing the daily operations of camp. This role focuses on administrative functions, communication, and organization to ensure camp runs smoothly and effectively. The Office Administrator is the hub of camp operations, balancing parent relations, staff support, and camper needs while maintaining the professional standards of Kidcam. Pre-Camp: The Office Administrator assists with preparing camp management software, entering camper data, organizing reports, and supporting staff scheduling. They also help set up office systems, supplies, and processes to ensure a smooth start to the season. During Camp: The Office Administrator manages parent communication in coordination with the Camp Director, oversees social media updates, and ensures all administrative records are accurate and up to date. Responsibilities include monitoring camper medications, documenting incident reports, distributing merchandise, and assisting with staff schedules. They help keep the Director's duties on track and may occasionally run a camper group when needed, always ensuring camp remains organized and efficient. Post-Camp: The Office Administrator helps finalize end-of-season reporting, organize records, reconcile accounts, and close out administrative systems. They also provide feedback and recommendations to improve processes for the following season. This position requires strong organizational, communication, and multitasking skills, as well as the flexibility to step in wherever needed to support the camp's overall success.

We're looking for a Traffic Office Coordinator to join our Distribution team. In this role, you'll process and route orders, prepare shipping documents, and keep our systems accurate and up to date. It's a steady, full-time position in a fast-paced environment where attention to detail and organization make all the difference. The position will be based in Pelham, AL, with occasional travel to Montevallo, AL. This is an hourly non-exempt role. Who We Are Gabriella White is home to our family of brands - Gabby and Summer Classics. We are growing in all areas of the business and are proud to be family-owned and operated since 1987. Together, we furnish life's best moments, from the every day to the exceptional. We are united by our vision as well as our collective spirit and our culture is shaped by our core values: Dedication - Enthusiasm - Synergy - Integrity - Goal-Oriented - Nimble, or simply put DESIGN. As a premier innovator, manufacturer, and retailer of luxury furniture and accessories, our brands are loved by designers and design-minded consumers for creating timeless outdoor living and transitional, eclectic furniture and accessories for every part of the home. We're always looking for talented people to join our team and grow together. What We Offer * Competitive health, dental, and vision plans * Employer paid short- and long-term disability. * 401(k) plan with company match after 12 months * Employee Assistance Program and Chaplain Services to support mental and emotional well-being * Paid sick leave, vacation, holidays, and parental time * Generous employee product purchase discount What You Do * Process daily work to help keep orders moving smoothly * Sort, route, and process outbound customer orders * Generate Bills of Lading (BOL) and other shipping documents * Handle both standard and some customer-routed orders * Monitor traffic exception reports and flag issues * Enter and update information in our systems (Syspro and Datascope) * Support consistent workflow and accuracy in the traffic office * Pitch in with other duties as needed to support the team What You Bring * At least one year of customer service or administrative experience * At least one year of experience in logistics, inventory, or procurement * Strong computer skills and comfort learning new systems (ERP experience a plus) * Clear written, verbal, and interpersonal communication skills * Strong organizational skills with the ability to multi-task * Dependable follow-up and follow-through to get tasks done right * Reliable transportation to commute to Pelham and occasionally Montevallo as needed * A team mindset with the ability to spot process improvements and adapt quickly * Core hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. with minor variations during peak season

Secretary II- Adult Outpatient Services This position will be located at our Adult Outpatient Clinic in Dothan, Al Monday-Friday 8am-5pm Duties Include: Assist incoming consumers with initiating, scheduling, or rescheduling medical services needed and/or requested. Prepares and submits program billing and/or monies collected Answers, greets, and screens telephone callers Ensure the program complies with all necessary standards, policies, and protocols. Establishes, maintains, and secures files and client records using an EHR System Requirements: High School Diploma or GED Experience working with Computers, prefer exp. with EHR system Excellent Typing / Data entry skills Possess a Valid Driver's License with good MVR Must meet insurability requirements to drive a system vehicle (21 years of age). Ideal candidate will have knowledge of Medical Terminology, Pharmaceutical experience and/or Medical Office Experience. Must be able to multi-task in a fast-paced environment. Benefits: Blue Cross Blue Shield of Alabama Health and Dental Insurance Vision Insurance Alabama State Retirement Paid Time Off - Annual, Sick, Personal OnShift Wallet through Payactiv PTO Buyback Program Company paid life insurance AD&D and dependent life insurance Paid Holidays Public Service Loan Forgiveness

🚨🚨Looking for an office admin🚨🚨Pay:$16hr Location: Mobile (must be from the immediate area) Qualifications: Start out part time 20-24 hrs per week. Could become full time. Flexible on days. Must have Skills: Excel spreadsheets Work Docs Balancing Bank Accounts Filing AP input of invoices AR compile spreadsheets for invoicing to our clients General office skills View all jobs at this company