Office administrator jobs in Albany, OR - 131 jobs

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

HawkSoft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant. The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization. This is an in-office position. We offer a variety of Benefits and Perks: overage: 4 Medical, Dental, & Vision insurance plans offered after 30 days * 100% paid for Employee * * 85%-90% paid for dependents based on plan * 100% Company paid Life, AD&D, short- and long-term disability * PTO: Exceptional PTO/Vacation time * Performance Reviews: Yearly performance & compensation reviews * Flexible Hours: Flexible hours allow you to have a great balance of work and life. * Education: We offer great tuition reimbursements and encourage our staff to continue to grow in their careers. * 401K: We help you save for retirement. Join the plan in 90 days with a company match. * Work/Life Balance: Our management team truly supports our core value of Live to work not Work to live. Position Description: The Administrative Assistant will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency of HawkSoft. Duties and Responsibilities: * Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services. * Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices. * Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records. * Provide administrative assistance to the management team and various departments as needed * Serve as point person and general support for all departments as needed * Serve as first point of contact for HawkSoft both on the phone and in person * Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars * Assist with tracking participant enrollments for regional HUG Events * Maintain and track inventory of office supplies and marketing materials * Receive and deliver mail, packages, announce and direct visitors, vendors etc. * Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences. * Track, send and receive client hard drives for processing * Other duties as assigned * Maintain general awareness of HawkSoft's information security policy * Report on suspected information security incidents Knowledge, Skills, and Abilities: * Have the ability to communicate well, both written and orally. * Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds. * Previous experience in a professional office environment. * Experience with office software programs such as Microsoft Word and Excel. * Proven ability to switch quickly between tasks and meet deadlines in projects and programs. * Positive, infectious attitude, with a pleasant and professional demeanor. Educational Experience: * 1 to 3 years of administrative support experience * Proficient in Microsoft Office * A high level of integrity and confidentiality * Strong attention to detail and able to manage multiple priorities * The desire and willingness to learn and grow with the company * Ability to communicate professionally and electronically * High level Customer Service mindset Physical Demands: * While performing the responsibilities of the job, the employee will be required to talk, hear, see, and type. * The employee will be required to sit for long periods of time working at a computer and on the phone. * Some local travel may be required such as trips to post office, picking up office and/or breakroom supplies or lunches as needed.

SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations. ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Provides advanced and specialized clerical support to Program Manager, professional or technical staff. Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures. May attend meetings, record minutes, and prepare agendas. May function as principal administrative support for a division or program area. May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program. May maintain inventories of equipment and supplies. Performance of other duties as assigned. Regular attendance is a requirement of this position. Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public. QUALIFICATIONS & REQUIREMENTS EDUCATION AND EXPERIENCE: High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing. SPECIAL REQUIREMENTS: Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required. WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

Department: University Advancement Classification: Executive Support Specialist 1 Appointment Type and Duration: Regular, Ongoing Salary: $18.93 - $28.25 per hour FTE: 1.0 Review of Applications Begins open until filled. Special Instructions to Applicants Please submit the following with your online application: • A cover letter in which you clearly describe how your knowledge, skills, and abilities prepare you for the job responsibilities and requirements outlined in the job announcement. • A resume of your educational and professional work experience. Please Note: We may contact applicants who meet the minimum requirements in the job posting to request additional information for the next stage of review. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. The division consists of approximately 200 employees primarily working out of Eugene, with offices in Portland and Bend. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. The Office of Development as part of University Advancement has a mission to maximize philanthropic impact at the University of Oregon. We do this by identifying, connecting and engaging alumni and friends around the globe with their passions to advance the vision and priorities of the university. Position Summary The Executive Administrative Specialist (EAS) assists the Office of the Vice President for University Advancement, and reports to the Executive Assistant to the Vice President of University Advancement and Industry Association Coordinator. This position works as part of an administrative team and has a crucial role in the success of the department's mission. This position provides assistance in the ongoing direction of the Office of the Vice President for University Advancement. The Executive Administrative Specialist must have excellent customer service to colleagues, donors, and friends of the university and interpersonal skills with a strong attention to detail and strong communication skills. Additionally, the EAS will need to be highly organized and flexible. This position works with a high degree of independence and must be able to work accurately, adhere to deadlines and university policy. The EAS regularly works with colleagues at all levels of University Advancement, including the University of Oregon Alumni Association (UOAA). This position is also in contact with students, faculty, and staff across campus as well as outside vendors and University of Oregon Foundation (UOF) staff. Minimum Requirements •Three years of clerical/secretarial experience which included one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. • Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level. Professional Competencies • Proven ability to handle highly sensitive and/or confidential information. • Excellent organizational skills and administrative skills, including the ability to prioritize multiple tasks effectively, anticipate needs, and promote flexibility in a team environment. • Proficiency with Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program), and familiarity with Microsoft Office applications. • Effective writing, editing and communication skills; attention to detail. • Ability to communicate and work effectively with individuals from diverse backgrounds and cultures, including providing excellent customer service. • Self-motivated, punctual, and reliable; organized and flexible. • Commitment to and experience with promoting and enhancing diversity and equity. Preferred Qualifications • Experience with Advance or similar CRM platform. • Experience in a higher education setting • Experience in or knowledge of fundraising. • Experience providing customer service to donors or clients. • Experience and comfort in working in a fast-paced, time challenging environment. FLSA Exempt: No All offers of employment are contingent upon successful completion of a background check. This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit ************************************** The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at ********************* or ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at ************************************************************************

PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.

Join Our Team as a Front Office Coordinator in Albany, OR! - Urgently hiring Front Office Coordinator in Albany! Job Title: Front Office Coordinator Pay: $18-$20 per hour Hours: Full-Time | Monday-Friday | 8:00 AM - 5:00 PM What You'll Do: As a Front Office Coordinator, you will be responsible for: Greeting customers, visitors, and delivery drivers with professionalism and warmth. Answering phones and emails promptly; routing inquiries and following up as needed. Assisting with estimates and quotes using approved pricing and intake information. Creating and maintaining accurate work orders, job tickets, and CRM records. Coordinating communication between customers, sales, and the production floor. Preparing invoices, accepting payments, issuing receipts, and notifying customers when orders are ready. Maintaining organized records for quotes, invoices, and customer correspondence. Supporting daily office operations, including supply ordering, filing, and general administrative tasks. Keeping the front desk and lobby area organized and welcoming. What You'll Bring: The ideal candidate for this role will have: Front desk and customer service experience (required). Strong customer communication and interpersonal skills. Exceptional attention to detail and accuracy - a must. Solid computer skills, including data entry and navigating multiple systems. Ability to multitask and stay organized in a fast-paced environment. A professional, friendly, and dependable work style. Preferred Experience: Familiarity with work orders, invoicing, or job intake processes. Experience in a manufacturing or production-related environment. Why Join Us in Albany? Competitive hourly pay ($18-$20/hr DOE). Stable weekday schedule with consistent hours. Enjoy a variety of daily responsibilities that keep your work engaging. Join a supportive team culture focused on collaboration and success. Access to affordable health and prescription coverage with no waiting period (upon permanent hiring). Opportunity to participate in a retirement plan: 401k/Pension (if applicable). Location & Schedule: This position is on-site in Albany, OR, and offers a consistent full-time schedule. Ready to Take the Next Step? If you're ready to start a rewarding career as a Front Office Coordinator in Albany, apply today or contact our recruiting team to learn more. Don't wait; we're hiring now!

Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The Energy Services Office Specialist II is responsible for answering multiline telephones, screening callers for eligibility, greeting clients and providing paperwork, and reviewing incoming applications. The Office Specialist 2 will utilize computers to gather client information, reports and emails, and will be responsible for processing and delivering mail. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree (GED). Three years of client intake, reception, or related experience. Equivalent combination of education and experience may be considered. Experience working with diverse populations in crisis is preferred. CERTIFICATES, LICENSES, REGISTRATIONS Candidate must pass pre-employment and random drug/alcohol screenings. KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of accessing community resources is preferred but not required. Demonstrates intermediate abilities with Microsoft Office (Excel, Teams, Outlook, Word) and other databases are required. Ability to effectively communicate in both oral and written form. Ability to clearly explain procedures and eligibility requirements to clients. Demonstrates tact, diplomacy and empathy when communicating with those in stressful conditions. Bilingual English - Spanish/Russian capabilities required. To qualify as bilingual, staff must possess demonstrated abilities to speak, read and write fluently in English and Spanish/Russian, and pass a pre-employment bilingual proficiencies test. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Greets and assists incoming guests, as needed. Thoroughly explains eligibility requirements to qualify for services to potential clients. Remains current on services and funding source changes. Answers incoming calls, as needed. Explains application directions and the request process to clients. Collects identification, proof of income, utility bills, benefit information, and other necessary information to determine eligibility from clients. Utilizes OPUS database to create client files and verify client information needed to determine eligibility. Follows up with clients by phone or email if additional information and/or documents are needed. Monitors and reviews incoming digital applications via the website. Reviews pending applications for completion. Occasionally communicates payment commitments to the utility companies, sending complete and accurate documentation in communications. Works closely with team members to gather and share information regarding changes to process, status of pending client applications, and best practices in the office. Works with other members of the Energy Services team to process applications, communicate pertinent information, problem-solve common roadblocks, and communicate with clients as needed. Validates all steps of the eligibility process and promptly corrects clerical or financial errors, communicating issues and resolutions to all appropriate parties. Effectively utilizes time to complete applications. Assists coworkers as able. Maintains organized and accurate documentation in accordance with State and Federal regulations and guidelines. Retains ongoing program updates and applies those updates in daily client assistance. Maintains organized and accurate documentation and work area. Performs all duties with client-centered mode of service. Complies with MWVCAA safety and personnel policies, including punctuality and attendance. Establishes and maintains effective working relationships with team members, clients and community partners. Respects the confidentiality of all agency, program, coworker and client information. Works as a team with the other Office Specialists to cover the front desk during breaks, lunches, and busy times, and provides front desk coverage in the absence of the assigned Office Specialist. Assists with intake of walk-in clients during peak times at the beginning of the month, in order to assure a smooth and consistent office workflow. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus. Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Manual dexterity for handling office equipment. Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks. WORK ENVIRONMENT Indoor office environment with frequent interruptions and demands. Occasionally exposed to outside weather conditions. Noise level in the work environment is usually moderate. On-site work is required for this position. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** .

Front Office & Administrative Coordinator Pay Range: $17.00 - $19.00 per hour DOE Classification: Non-Exempt Reports To: Office Manager We're looking for a highly organized, detail-oriented team player to join our office as a Front Office & Administrative Coordinator . This position serves as the hub of daily operations-supporting our office, coordinating communication, and ensuring every visitor, vendor, and employee receives professional, friendly assistance. Key Responsibilities Front Desk & Communication Serve as the first point of contact for calls, visitors, and online inquiries. Answer and direct phone calls, schedule appointments, and enter information into the CRM system. Greet onsite guests and coordinate with internal staff as needed. Administrative Support Maintain organized records, digital files, and office systems. Prepare hiring and orientation packets. Assist with HR tasks including onboarding, offboarding, and new hire documentation. Office & Event Coordination Order and stock office supplies and breakroom essentials. Assist Office Manager with coordinating company events, meetings, and celebrations-including logistics, scheduling, and materials. Assist the Office Manager with administrative tasks and special projects. Technology & Systems Support accurate data entry, filing, and recordkeeping in Google Drive and other company platforms. Other Cross-train in additional office roles as needed. Handle confidential information with professionalism and discretion. Take initiative and assist where needed to keep operations running smoothly. Skills & Qualifications High School Diploma or GED required. Proficient with G Suite and general office software; experience with ServiceTitan a plus. Strong communication skills-both written and verbal. Excellent organization, accuracy, and attention to detail. Able to multitask and prioritize effectively in a fast-paced environment. Professional, reliable, and approachable demeanor. Comfort with basic accounting or data entry functions (10-key preferred). Ability to work independently while collaborating as part of a team. Benefits Medical, Dental, and Vision Insurance 401(k) with Company Match Regular company events and recognition programs Supportive, team-oriented culture Training and professional development opportunities

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics: Multi-line phone experience Customer oriented - Happy, upbeat, and likes helping customers Working knowledge of Microsoft processing software with the ability to create spreadsheets Dependable Bi-Lingual is a plus! Not required. Entry level to moderate accounting functions may be introduced depending on skills. Opportunities for growth within the company What would you be doing? Supporting our stores by learning all areas of our business Engage/assist in projects, help improve our processes and future growth. Lastly, enjoy staying busy and working in a fast paced, high-volume office. Why choose us? *Flexible Schedules * Medical * Dental * Vision * 401k * Paid Time Off* **Power Auto Group** **Family-Owned Business** * SUBLIMITY * SALEM * ALBANY * CORVALLIS * NEWPORT * Job Type: Full-time

Job DescriptionBenefits: 401(k) 401(k) matching Opportunity for advancement Paid time off Profit sharing Training & development At Broadway Apothecary, we hold ourselves to the highest standard. Broadway Apothecary is the first pharmacy in the state of Oregon and one of the first in the nation to earn the PCAB Seal of Accreditation. Our quality and safety measures set industry standards, and our team is wholly committed to the pursuit of excellence in compounding and patient care. Broadway Apothecary is looking to add a part-time Accounting & Administrative Support Specialist to our team of professionals. In this position, you will play a critical support role in supporting the accounting and administrative department including accounts receivable and insurance reconciliation. Tasks will vary by day as needed. Part-time position to start but could eventually become a full-time, benefited position. Learn more about our Pharmacy: ********************************* Responsibilities: Scan and file as directed. Data entry. Run ad hoc reports as directed. Perform other accounting activities. Compile and scan source documents Record payments received Research any outstanding/unpaid insurance claims Prepare quarterly statements of open Accounts Receivables Run business errands as needed. Use Excel, Word and other Microsoft Office software to make and provide reports to administrative team. Various supporting tasks (shipping, sorting, labeling, copying). Assist with special projects as needed. Compile and keep records of business transactions and office activities of establishment, and performs a variety of other administrative duties, utilizing knowledge of systems or procedures. Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Preferred Qualifications/ Experience: Strong desire to learn along with professional drive Excellent verbal and written communication skills Experience in document control, record keeping and data management Experience using Microsoft Office products Additional Requirements Candidates must undergo a background check and drug screen. Must provide references and work history. Valid drivers license About our Operations and Benefits Hours of operation: Monday - Friday 8:30am -- 5:00 pm 401k with employer match Paid Time Off (PTO) Eight (8) Paid Holidays Off

Established in 1988, Kerr Contractors is a leading heavy civil general contractor and construction management firm headquartered in Woodburn, Oregon. Kerr Contractors is recognized as one of the most technically advanced earth-moving, road-building, and underground utilities contractors in the region. Our business is founded on trusting relationships, excellent service, workmanship with enduring character, and always meeting or exceeding customer expectations. We have staked our reputation on our ability to deliver each of these. Front Desk Reception / Administrative Assistant Exciting Career Opportunity: Join Our Dynamic Team! We are seeking motivated and skilled individuals to join our thriving organization. As a member of our team, you will have the opportunity to contribute to our success while enjoying a competitive compensation package and attractive benefits. Position Details: * Monday to Friday schedule: 7:00 AM - 5:00 PM Competitive Compensation: * Starting pay rate of $20 per hour, with opportunities for growth and advancement Comprehensive Benefits Package: * Employer-paid monthly premiums for medical, vision, and dental insurance (after waiting period) * Coverage for dependents included (after waiting period) * Paid Time Off (PTO) to help you maintain a healthy work-life balance * 401(k) retirement plan with generous employer match up to 4% (after waiting period) Responsibilities: * Provide comprehensive administrative support, including preparing and editing high-quality correspondence, reports, and presentations * Efficiently communicate company bid schedule to relevant parties and meticulously manage plans and other bid documents * Receive, sort, process, and handle incoming and outgoing mail, deliveries, and bid quotes with accuracy and timeliness * Schedule appointments, maintain calendars, and make travel arrangements for executives and teams * Greet visitors, answer and direct phone calls and emails * Demonstrate adaptability in changing priorities, multitasking, and wearing multiple hats * Consistently maintain a high level of professionalism and acute attention to detail to ensure accuracy and efficiency in all tasks * Systematically organize and maintain files, records, and office supplies, and provide valuable assistance with office management tasks * Offer flexible and reliable office support as needed, contributing to the overall smooth operation of the workplace * Maintain a clean, organized, and welcoming reception area, accurately manage visitor log, and issue visitor badges The ideal candidate must excel in prioritizing tasks, detail-oriented, and capable of handling a wide range of responsibilities while maintaining a professional demeanor and delivering exceptional, high-quality work. Qualifications: * Microsoft Office Suite: Outlook, Word, Excel * Excellent team skills, positive attitude and high ethical standards * Effective communication skills, both written and oral * Demonstrates a "can do" attitude At Kerr Contractors, our company values its employees and is committed to providing a supportive and engaging work environment. We offer ongoing training and development opportunities to help you grow professionally and reach your career goals. If you are a dedicated professional looking for a rewarding career with a company that values its employees, we encourage you to apply today. Join our team and be part of an organization that is making a difference in the industry. To learn more about this exciting opportunity and to submit your application, please visit our careers page [insert link]. We look forward to reviewing your qualifications and potentially welcoming you to our team! Position Details: * Monday to Friday schedule: 7:00 AM - 5:00 PM * Work Location: 395 Shenandoah Lane, NE Woodburn, OR * 100% on-site Competitive Compensation: * Starting pay rate of $20 per hour, with opportunities for growth and advancement Comprehensive Benefits Package: * Employer-paid monthly premiums for medical and dental insurance (after waiting period) * Coverage for dependents included (after waiting period) * Paid Time Off (PTO) * 401(k) retirement plan with generous employer match up to 4% (after waiting period) * Holiday Pay As an equal opportunity employer, Kerr Contractors will hire without consideration of race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability. Kerr Contractors also enforces a zero-tolerance drug policy. Equal Opportunity Employer, including disabled and veterans.

Job DescriptionDescription: Kendall Auto Group is one of the largest family owned and operated dealers in the Pacific Northwest and premier employer in Eugene. We are looking for an Internet Sales Clerical Assistant to join the Business Development Center. At Kendall Toyota in Eugene, our Business Development Center is a fast-paced environment serving clients throughout the community and neighboring states. Some of the benefits of working with Kendall are: Competitive pay starting at $33,000-$37,000.00/annually Competitive Paid Time Off Career path development opportunities Discounts on parts, service and vehicle purchases for you and your immediate family Medical, Dental and Vision insurance Paid Life insurance 401(k) plan w/ Fidelity Accident and Illness supplemental plans This is an opportunity to join an established internet sales department and assist the team with day to day tasks in order to streamline our internet sales workforce. The ideal candidate will be interested in eventually being promoted into a Salesperson position within Kendall. Duties for this position include client follow up by making outbound sales calls, creating short videos, reporting sales statistics, data entry, assigning internet leads and general office tasks. Our goal at Kendall is to provide excellent customer service to all our clients. The ability to compose professional email responses free of grammar and spelling errors is a requirement, along with superior customer service and communication skills. Working conditions are primarily indoors spending up to full work shift working on PC, standing and/or walking for short distances throughout work shift, and frequent use of telephone Join Kendall Auto Group and START SOMETHING GREAT! We are a family-owned and operated company with auto dealerships in Oregon, Idaho, Montana, Washington and Alaska. Kendall has been selling and servicing vehicles since 1937. Our mission at Kendall is simple: To deliver an unrivaled customer experience. Through our highly motivated, knowledgeable and caring team of professionals, we pledge to listen to and respect your needs. Doing the right thing means more than selling and servicing vehicles. Our progressive attitude means being exceptional stewards of the communities we operate in. It means going above and beyond every day for the people who mean so much to us - our employees and customers. Our employees are members of the Kendall family, who share our same goals and passions. Ideal candidates are confident, driven people who are excited to grow and succeed with one of the most successful automotive dealerships in the Pacific Northwest. If you are looking for a rewarding career, we would like to meet you and start something great! Requirements: Candidates must have proven work history in customer service, experience in the auto industry is preferred. Required schedule may include weekends and evening hours.

The Administrative Assistant/Front Desk staff plays a key role in supporting the daily operations of our organization. This position requires a high level of proficiency in the Microsoft Office Suite and strong organizational and interpersonal skills. The ideal candidate will be friendly, professional, and capable of working with a diverse team in a fast-paced environment. Excluded by collective bargaining agreement Position Overview Under the direct supervision of the Operations Director, this position provides administrative support to the Executive Director, Operations Director, Associate Director, Human Resources, Finance, Development, and Nurses. Work Environment: This position is based at the front desk and serves as the first point of contact for many of our stakeholders. A friendly, helpful, and professional demeanor is essential. Essential Job Functions Administrative support via typing, filing, scheduling, coordination of meetings and conferences, obtaining supplies, mailings, special projects, and report creation. Assists with meeting preparation (creation, copying, distribution of meeting materials), meeting set-up, note-taking, minutes generation, and distribution. Oversee and coordinate event(s), including organization and planning, location selection, and overall oversight and administration of event(s). May arrange services or reservation of facilities. Assists by scanning, emailing or faxing documents. Occasional delivery or pick-up of agency items. Assembles highly confidential and sensitive information. Responds to email and phone calls or takes messages and fields/answers all routine questions when needed. Independent judgment is required to plan and organize a diversified workload. Provide support for meetings, including setting up presentation equipment, laptop, projector, sound equipment, refreshments, etc. As Front Desk Support, provide support via phone calls, messages, and voice mail; follow up on training attendance; collects and distributes mail; group home receipt processing and group home rent payments; assist with distribution of paychecks and pay “draws”; and Admin On-Call phone programming. Interacts with a diverse group of internal/external stakeholders. Greet and assist visitors, clients, and staff in a courteous and professional manner. Answer and direct phone calls, emails, and other communications. Provide administrative support to various members of the administrative team. Schedule meetings, manage calendars, and coordinate logistics for events. Maintain organized filing systems and ensure accurate record-keeping. Assist with data entry, document preparation, and other clerical tasks as needed. Food For Lane County facilitation. Qualifications Qualifications: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent communication and customer service skills. Strong attention to detail and ability to multitask. Previous experience in an administrative or front desk role preferred. Ability to work independently and as part of a team. Physical Requirements: Occasionally = up to 1/3 shift Frequently = up to 2/3 shift Continuously = throughout shift Standing: Continuously in combination with walking indoors and outdoors. Sitting: Occasionally Walking: Continuously in combination with standing. Worker Mobility: Can change positions frequently throughout work shift. Carry/Lift: Occasionally and independently lift and carry 0‑25 pounds. Pushing/Pulling: Frequently throughout the work shift. Bending/Squatting: Frequently throughout the work shift. Reaching/Handling: Use of fingers/hands/arms continuously. Occasional overhead reaching needed. Grasping/Squeezing: Frequently throughout work shift. Twisting: Frequently throughout work shift. Climbing: Occasionally ascend or descend stairs or ramps indoors or outdoors. Crawling: 0% of the time. Social Skill Requirements Ability to positively interact with residents, co-workers, and management. Aptitude Requirements Must be able to read and write fluently in English; excellent written and verbal communication skills. Able to perform basic math functions. Must have the ability to analyze, reason, and make decisions; excellent organization skill and be detail-oriented. Must be able to learn and retain new skills. Graphics or desktop publishing experience preferred. Experience with Word, Publisher, PowerPoint, Prezi, Access, HTML and Outlook preferred. Type and design general correspondence, memos, charts, tables, graphs; proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. General knowledge of secretarial, office administrative procedures and operation of standard office equipment. Work requires continual attention to detail in material preparation and interaction. Must maintain a high level of confidentiality. Position continually requires tact and diplomacy. Ability to pass a full criminal history background check. Environmental Factors: Most work is performed in an office environment. Occasional exposure to outside elements. Occasional driving of vehicle. Work is in a fast-paced environment and requires the ability to juggle and prioritize multiple, competing tasks and demands, and to seek assistance as needed.

Details Information Job Title Graduate Project Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $20.00 Max Hourly Rate $36.00 This recruitment will be used to fill part-time (a maximum of 24 hours per week) Graduate Project Assistant positions for the Physics Department at Oregon State University (OSU). This position is for current graduate students in the Physics Department only. Transferable Skill Development Position Duties Grading Physics homework and exams for advanced undergraduate and graduate physics courses. May grade or proctor introductory physics courses on an emergency basis. Assist faculty on new or ongoing projects as needed. Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** * Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study * Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment * Must meet the applicable minimal enrollment standard * High School student: Regularly enrolled in a high school or participating in a home-schooling program * Undergraduate and post-baccalaureate student: 6 credit hours per term * Undergraduate international student: 12 credit hours per term* * Graduate student officially admitted to Graduate School: 5 credit hours per term * Graduate international student officially admitted to Graduate School: 9 credit hours per term* * International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Must be currently in the Physics graduate program. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. Preferred (Special) Qualifications At least one year of graduate coursework in physics. Working Conditions / Work Schedule Posting Detail Information Posting Number P12227SE Number of Vacancies 15 Anticipated Appointment Begin Date 06/16/2025 Anticipated Appointment End Date Posting Date 06/13/2025 Full Consideration Date Closing Date 06/15/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic document: ● A Resume For additional information please contact: Kelly Carter at **************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Supplemental Questions

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job Description HawkSoft, Inc., a Top 100 Workplace in Oregon for over 10 years in a row, is a leading provider of technology solutions to the insurance sales agent marketplace. We currently have an opportunity for an energetic Office Assistant. The ideal candidate will be an enthusiastic team player willing to check ego at the door and find the opportunities in each day's challenge. Top of the line team leadership skills coupled with a passion for customer support and success are paramount in this position at HawkSoft. This is an exceptional opportunity for someone who is forward thinking, understands the power of technology, analytics and reporting, and has a passion to grow with an organization. This is an in-office position. We offer a variety of Benefits and Perks: overage: 4 Medical, Dental, & Vision insurance plans offered after 30 days 100% paid for Employee 85%-90% paid for dependents based on plan 100% Company paid Life, AD&D, short- and long-term disability PTO: Exceptional PTO/Vacation time Performance Reviews: Yearly performance & compensation reviews Flexible Hours: Flexible hours allow you to have a great balance of work and life. Education: We offer great tuition reimbursements and encourage our staff to continue to grow in their careers. 401K: We help you save for retirement. Join the plan in 90 days with a company match. Work/Life Balance: Our management team truly supports our core value of Live to work not Work to live. Position Description: The Administrative Assistant will be responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency of HawkSoft. Duties and Responsibilities: Responsible for day-to-day administrative needs such as word processing, supply requisition, filing and other clerical services. Evaluating office production, revising procedures, or devising new forms to improve workflow when necessary, including uniform correspondence and style practices. Formulating procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Provide administrative assistance to the management team and various departments as needed Serve as point person and general support for all departments as needed Serve as first point of contact for HawkSoft both on the phone and in person Coordinate offsite and onsite meetings and events, and arrange travel to conventions, conferences, and seminars Assist with tracking participant enrollments for regional HUG Events Maintain and track inventory of office supplies and marketing materials Receive and deliver mail, packages, announce and direct visitors, vendors etc. Track, send and receive marketing materials to and from conferences e. assemble, box, and ship materials for conferences. Track, send and receive client hard drives for processing Other duties as assigned Maintain general awareness of HawkSoft's information security policy Report on suspected information security incidents Knowledge, Skills, and Abilities: Have the ability to communicate well, both written and orally. Relate to individuals from a variety of diverse ethnic, cultural, and educational backgrounds. Previous experience in a professional office environment. Experience with office software programs such as Microsoft Word and Excel. Proven ability to switch quickly between tasks and meet deadlines in projects and programs. Positive, infectious attitude, with a pleasant and professional demeanor. Educational Experience: 1 to 3 years of administrative support experience Proficient in Microsoft Office A high level of integrity and confidentiality Strong attention to detail and able to manage multiple priorities The desire and willingness to learn and grow with the company Ability to communicate professionally and electronically High level Customer Service mindset Physical Demands: While performing the responsibilities of the job, the employee will be required to talk, hear, see, and type. The employee will be required to sit for long periods of time working at a computer and on the phone. Some local travel may be required such as trips to post office, picking up office and/or breakroom supplies or lunches as needed. Job Posted by ApplicantPro

SUPERVISION RECEIVED: Works under the general direction of the Program Manager. . Responsible for a variety of complex administrative and clerical operations. ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform. Provides advanced and specialized clerical support to Program Manager, professional or technical staff. Prepares documents, correspondence, reports, or other materials on general and technical subjects; may transcribe oral or written material. May compose correspondence in accordance with standard procedures. May attend meetings, record minutes, and prepare agendas. May function as principal administrative support for a division or program area. May receive funds and issue receipts. May operate and maintain a billing system for a functional area, office, or program. May maintain inventories of equipment and supplies. Performance of other duties as assigned. Regular attendance is a requirement of this position. Maintain a professional and courteous manner and the ability to work harmoniously with other employees and the general public. QUALIFICATIONS & REQUIREMENTS EDUCATION AND EXPERIENCE: High school diploma or equivalent, plus three months of responsible clerical experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of modern office practices and procedures. Proficiency in the MS Office suite of products. Knowledge of business English, spelling, grammar, punctuation, arithmetic, and routine bookkeeping procedures. Operation of office equipment including photocopy machines, multi-line phone systems and personal computers. Skill in taking notes and transcribing oral or written materials. Ability to learn assigned tasks rapidly and to adhere to prescribed routines and established departmental policies. Ability to plan, organize and complete work in a timely manner. Ability to perform work with initiative and independent judgment and to use resourcefulness and tact in public contacts. Ability to maintain complex clerical records and to prepare accurate reports. Ability to understand and apply guidelines to a variety of operational requirements. Ability to express ideas clearly, both orally and in writing. SPECIAL REQUIREMENTS: Must pass a criminal history background investigation; however, a conviction of a crime may not necessarily disqualify an individual from this classification. Possession of or ability to obtain a valid Oregon driver's license required. WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with telephones, personal interruptions, and background noises. In the performance of job duties, the employee is frequently required to sit; talk or hear; walk; use hands to handle or feel objects, tools, or controls; and reach with hands and arms.

Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The Energy Services Office Specialist II is responsible for answering multiline telephones, screening callers for eligibility, greeting clients and providing paperwork, and reviewing incoming applications. The Office Specialist 2 will utilize computers to gather client information, reports and emails, and will be responsible for processing and delivering mail. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School Diploma or General Education Degree (GED). Three years of client intake, reception, or related experience. Equivalent combination of education and experience may be considered. Experience working with diverse populations in crisis is preferred. CERTIFICATES, LICENSES, REGISTRATIONS Candidate must pass pre-employment and random drug/alcohol screenings. KNOWLEDGE, SKILLS, AND ABILITIES Some knowledge of accessing community resources is preferred but not required. Demonstrates intermediate abilities with Microsoft Office (Excel, Teams, Outlook, Word) and other databases are required. Ability to effectively communicate in both oral and written form. Ability to clearly explain procedures and eligibility requirements to clients. Demonstrates tact, diplomacy and empathy when communicating with those in stressful conditions. Bilingual English - Spanish/Russian capabilities required. To qualify as bilingual, staff must possess demonstrated abilities to speak, read and write fluently in English and Spanish/Russian, and pass a pre-employment bilingual proficiencies test. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Greets and assists incoming guests, as needed. Thoroughly explains eligibility requirements to qualify for services to potential clients. Remains current on services and funding source changes. Answers incoming calls, as needed. Explains application directions and the request process to clients. Collects identification, proof of income, utility bills, benefit information, and other necessary information to determine eligibility from clients. Utilizes OPUS database to create client files and verify client information needed to determine eligibility. Follows up with clients by phone or email if additional information and/or documents are needed. Monitors and reviews incoming digital applications via the website. Reviews pending applications for completion. Occasionally communicates payment commitments to the utility companies, sending complete and accurate documentation in communications. Works closely with team members to gather and share information regarding changes to process, status of pending client applications, and best practices in the office. Works with other members of the Energy Services team to process applications, communicate pertinent information, problem-solve common roadblocks, and communicate with clients as needed. Validates all steps of the eligibility process and promptly corrects clerical or financial errors, communicating issues and resolutions to all appropriate parties. Effectively utilizes time to complete applications. Assists coworkers as able. Maintains organized and accurate documentation in accordance with State and Federal regulations and guidelines. Retains ongoing program updates and applies those updates in daily client assistance. Maintains organized and accurate documentation and work area. Performs all duties with client-centered mode of service. Complies with MWVCAA safety and personnel policies, including punctuality and attendance. Establishes and maintains effective working relationships with team members, clients and community partners. Respects the confidentiality of all agency, program, coworker and client information. Works as a team with the other Office Specialists to cover the front desk during breaks, lunches, and busy times, and provides front desk coverage in the absence of the assigned Office Specialist. Assists with intake of walk-in clients during peak times at the beginning of the month, in order to assure a smooth and consistent office workflow. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus. Regularly lift and/or move 10 pounds and occasionally lift and/or move up to 25 pounds. Manual dexterity for handling office equipment. Maintains calm dispositions and regulates emotions when clients, staff, or others may become escalated. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks. WORK ENVIRONMENT Indoor office environment with frequent interruptions and demands. Occasionally exposed to outside weather conditions. Noise level in the work environment is usually moderate. On-site work is required for this position. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** . Job Posted by ApplicantPro

Details Information Job Title Graduate / Undergraduate Technical Project Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $19.50 (Non-Urban); $22.00 (Portland Metro) This recruitment will be used to fill two (2) part-time (maximum of 24 hours per week), Technical Project Assistant positions in the School of Civil & Construction Engineering at Oregon State University (OSU). The purpose of this position is to have two Graduate/Undergraduate students join to work together with the PI (Luis Gomez). Transferable Skill Development OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Critical Thinking, & Teamwork. Position Duties The students will work on developing a minimum viable product and using customer discovery to validate product-market fit. Work will include prototyping elements for 3D printing and preparing elements using a concrete mix. We also expect to model/use a robotic arm. Minimum Qualifications Full Employment Eligibility Requirements can be found here: ******************************************************************************************** * Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study * Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment * Must meet the applicable minimal enrollment standard * High School student: Regularly enrolled in a high school or participating in a home-schooling program * Undergraduate and post-baccalaureate student: 6 credit hours per term * Undergraduate international student: 12 credit hours per term* * Graduate student officially admitted to Graduate School: 5 credit hours per term * Graduate international student officially admitted to Graduate School: 9 credit hours per term* * International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Preferred (Special) Qualifications Some experience with 3D Modeling Software for 3D Printing and/or modeling robotic arms is preferred Working Conditions / Work Schedule Posting Detail Information Posting Number P12458SE Number of Vacancies 2 Anticipated Appointment Begin Date Anticipated Appointment End Date Posting Date Full Consideration Date Closing Date 01/31/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic documents: ● A Resume For additional information please contact: Luis-Angel Gomez-Cunya at ************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Supplemental Questions