Office administrator jobs in Arizona

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Administrative Assistant plays a key role in supporting Clayco's Operations team and senior leadership. This individual will deliver high-level administrative support, ensure smooth daily operations, and act as a communication hub across departments and regional offices. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, detail-oriented, and capable of managing multiple priorities with professionalism and discretion. The Specifics of the Role Provide daily administrative support to Operations executives and internal team members. Manage calendars, coordinate meetings, prepare agendas, and maintain conference room schedules. Draft, edit, and proofread correspondence, reports, and presentations. Maintain organized and accurate electronic filing systems, data entry, and document archives. Assist with contract execution, invoice processing, and departmental documentation. Handle sensitive and confidential information with absolute discretion. Serve as a key liaison between departments, regional offices, and external partners. Triage and prioritize incoming requests, calls, emails, and inquiries. Coordinate business travel, accommodations, itineraries, and transportation. Support cross-functional communication to ensure timely follow-up and operational alignment. Assist in planning internal meetings, events, and company activities, including invitations, catering, and logistics. Support marketing, proposal development, and light PR/communications needs as required. Oversee general office organization and supplies to maintain a streamlined, efficient workspace. Manage archiving, scanning, and electronic document systems to ensure accessibility and accuracy. Requirements Self-starter with a solutions-driven mindset. Highly organized with strong time-management abilities. Comfortable managing multiple priorities with a sense of urgency. Strong attention to detail and commitment to delivering high-quality work. Excellent verbal and written communication skills. Positive, collaborative team player who embraces change and challenges. Comfortable learning and adopting new software and systems. Previous administrative, office coordination, or executive support experience. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint Some Things You Should Know Our clients and projects are nationwide No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

DISCOVER CAREERS, WELL LIVED. Our mission at Sevita is to create a world where every person has the right to live well. As a Caregiver, you'll provide assistance and strategies to the individuals weserve to help them live well in their community and environment. Each day, the connections you make and the compassion you bring make a difference in the lives of our participants. You'll work alongside a dedicated team of clinical staff and supportive supervisors, while you grow your career. Office Coordinator Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission. Support management with administrative duties, including scheduling, travel planning, and routine correspondence. Coordinate work, plans, organize, and schedules duties and responsibilities of department staff. Provide backup support for administrative staff. Assure training and continuing in-service training instruction is received by all staff. Assist in preparation and maintenance of contracts and contract proposals. Coordinate building maintenance, office equipment, purchasing, and space planning/lease. Organize and plan department/program meetings, training, and events. May assist Human Resources with interviewing, hiring, orientation, training, performance evaluations, and maintaining employee records. Coordinate, process, and maintain payroll, invoices, accounts payable, and develop systems and operations reports within the department. Perform timekeeper responsibilities. Qualifications : Associates degree in related field 2-3 years of experience in administrative support or an equivalent combination of education and experience Strong attention to detail and organizational skills Ability to multi-task and meet deadlines Effective communication skills to manage relationships A reliable, responsible attitude and a compassionate approach A commitment to quality in everything you do Why Join Us? Full Time Full compensation/benefits package for full-time employees. Salary: $35,000-$37,000 401(k) with company match. Paid time off and holiday pay. Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers. Enjoy job security with nationwide career development and advancement opportunities. We have a rewarding work environment with awesome co-workers - come join our team - Apply Today! Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face. We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.

Role: Temp-to-Hire Workplace Experience Associate (Office Assistant) Company: Confidential (Top-Tier Investment Firm) Pay Rate: $19.00/hour Schedule: Monday - Friday, 8:00 AM - 5:00 PM Duration: Immediate start; no set end date. Potential for permanent position for the right candidate. Position Overview: The Workplace Experience Associate will elevate the office environment by delivering personalized, client-focused services and administrative support. Working closely with the Experience and Events Teams, this individual will support general office operations, hospitality, and event services, ensuring all requests are completed to client specifications with follow-up for feedback. This professional will set the standard for client-centric service, creating an elevated experience for employees, clients, and guests. Duties & Responsibilities: Deliver 5-star service to employees and clients across all communication channels. Welcome guests, manage client information, and orient new clients. Anticipate and address client needs to build positive relationships. Oversee concierge and workspace experiences, including floor walks, cleanliness, organization, and stock levels. Manage supplies, expenses, and work order tickets for facilities issues. Maintain building security, manage access levels, troubleshoot access issues, and oversee package handling. Address common inquiries regarding mail, bike storage, loading dock, and other amenities. Maintain keys, log access, and ensure a clean, pleasant environment. Competencies: Results-oriented with strong verbal and written communication skills. Service-minded, personable, organized, and excellent at time management. Proficient in MS Office Suite and MFD equipment. Able to multitask, work independently, and complete projects efficiently. Knowledgeable in shipping/receiving procedures, packing methods, and verifying accuracy of materials. Qualifications & Education: High School Diploma (or equivalent) required. 3+ years of prior work experience, preferably in hotel, restaurant, hospitality, or experience services environment. Please submit your resume to apply. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd, so we suggest updating your LinkedIn profile and starting to collect your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. Career Group: Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

Our client, is looking to hire an Administrative Assistant to join their team in Phoenix, Arizona. This is an initial 4-month contract hybrid position. As their Administrative Assistant, you will play a key role in ensuring smooth day-to-day operations by managing scheduling, scanning medical documentation, coordinating calendars, and delivering empathetic service while maintaining strict confidentiality and compliance with privacy policies. Contract: 4-months (possibility of extension) Schedule: Hybrid Responsibilities: Provide administrative support to nursing staff and report directly to the department manager Assist with appointment scheduling and day-to-day coordination for clinical teams Scan, upload, and organize documents and medical records with accuracy and confidentiality Deliver exceptional and empathetic service to colleagues while maintaining compliance with privacy policies (HIPAA) Proactively coordinate and manage multiple calendars, including booking meetings on behalf of medical personnel Manage incoming phone calls and emails; prioritize urgent matters and respond/acknowledge as needed on behalf of staff Ensure organized workflows and support operational efficiency across the department Qualifications: High level of integrity and strict adherence to confidential information handling Excellent communication skills, both written and verbal Strong interpersonal and collaboration skills; dependable team player Proficient in Microsoft Outlook, Word, PowerPoint, DocuSign, and Excel Ability to operate with professionalism, empathy, and attention to detail in a healthcare environment

DEPT OF HEALTH SERVICES The Arizona Department of Health Services promotes and protects the health of Arizona's children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. Specialty Clinic Manager Job Location: Address: 501 N 24th Street Phoenix, AZ. 85008 Posting Details: Salary: $70,000-$75,000 Grade: 24 Job Summary: The specialty clinic manager will manage and supervise the clinic staff, including hiring, training, and performance evaluations. Responsible for overseeing the day-to-day administrative and operational activities, ensuring the clinic runs smoothly and delivers quality patient care. Developing and implementing effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Monitor and optimize patient appointment scheduling (on-site and off-site), ensuring optimal utilization of resources and minimal patient wait times. Collaborate with healthcare providers to establish and maintain high standards of patient care and service quality. Oversee the management of occupational health, dental clinic, podiatry clinic, infection prevention and the management of clinic patient records, ensuring accuracy, confidentiality, and compliance with privacy regulations. Coordinate with external partners and vendors to ensure necessary supplies and services are available for clinic operations. Oversee the clinic's financial activities, including billing and budgeting. Conduct regular staff meetings and training sessions to promote communication, skill development, and adherence to policies and procedures. Stay updated with industry trends, regulations, and best practices, and make informed recommendations for improving clinic operations. Works with AHCCCS and other MCO plans to obtain necessary referrals and prior authorizations for required services. Job Duties: -Oversee the management of occupational health, dental clinic, podiatry clinic, and infection prevention. Overseeing the day-to-day administrative and operational activities, ensuring the clinic runs smoothly and delivers quality patient care. Oversee the management of clinic patient records, ensuring accuracy, confidentiality, and compliance with privacy regulations. -Coordinate with external partners and vendors to ensure necessary supplies and services are available for clinic operations. Oversee the clinic's financial activities, including billing and budgeting. -Develop and implement effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Stay updated with industry trends, regulations, and best practices, and make informed recommendations for improving clinic operations. -Monitor and optimize patient scheduling (on-site and off-site), ensuring optimal utilization of resources and minimal patient wait times. Collaborate with healthcare providers to establish and maintain high standards of patient care and service quality. Works with AHCCCS and other MCO plans to obtain necessary referrals and prior authorizations for required services. -Organize and supervise the administrative staff, including a medical biller/coder, scheduler, and medical assistants. Manage and supervise the clinic staff, including hiring, training, and performance evaluations. -Develop and implement effective operational policies and procedures to ensure smooth clinic operations and compliance with regulations. Conduct regular staff meetings and training sessions to promote communication, skill development, and adherence to policies and procedures. -Ensures adherence to regulatory agency rules/regulations/standards and to hospital policies and procedures. -Other duties as assigned as related to the position (typically 5% - 10%) Knowledge, Skills & Abilities (KSAs): Knowledge of: -Electronic Health records systems -Healthcare laws and regulations- Healthcare marketing strategies -Healthcare regulations, compliance, and best practices -Hospital policies and procedures -Performing and implementing research -Team building and participation in team exercised at the management level -Principles of adult learning -Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies. Skill in: -Financial management and budgeting -Leadership or managerial role within a healthcare setting -Proven track record of improving clinical operations -Strong communication and interpersonal skills -Ability to handle stressful situations calmly and effectively -Strong leadership and team management skills, with the ability to motivate and inspire staff to achieve outstanding results -Strong time management, organization, privatization and multitasking -Analytical mindset identifying areas for improvement and implementing effective solutions -Flexibility and adaptability in a fast-paced and dynamic environment Ability to: -Perform audits, analyze findings and implement suggest changes/action plans -Utilize adult learning principles in educating mentoring and coaching of subordinate staff -Lead and supervise a team -Provide for staff assessed educational needs -Communicate to a variety of staff at all levels -Effectively manage and grow staff -Present data to team members -Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination. Selective Preference(s): Master's degree in healthcare administration, business management or related field with 3-5 yrs exp. as an outpatient or clinical manager or in a similar leadership role within a healthcare setting. Certification in healthcare management, such as CMM or CMPE Pre-Employment Requirements: Must be able to obtain and maintain CPR and NVCI certification. A State Hospital employee must possess a valid level one fingerprint clearance card issues pursuant to A.R.S.41-1758.07 or must apply for a level one fingerprint clearance card within seven working days after beginning employment. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona provides an excellent comprehensive benefits package including: − Affordable medical and dental insurance plans − Paid vacation and sick time − Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). − 10 paid holidays per year − Wellness program and plans − Life insurance − Short/long-term disability insurance − Defined retirement plan − Award winning Infant at Work program − Credit union membership − Transit subsidy − ADHS Student Assistance Pilot Program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will make a contribution to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27 week wait period for contributions to begin. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. DHS is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

OPEN UNTIL FILLED Job Type: Classified Salary Grade: 6 Pay Range Hiring Range: $20.83 - $24.47 Per Hour Pay Range: $20.83 - $28.11 Per Hour Range Explanation: * Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. * Pay Range is the entire compensation range for the position. The first review of applications will be on 11/07/2025. Pima County Office of Emergency Management has an opening for an Administrative Specialist I to join our team. This grant-funded position assists with daily office operations, purchasing, budgeting, grant coordination, recordkeeping, and communication with internal and external partners. The role requires strong organizational, communication, and problem-solving skills, with the ability to work effectively during routine operations and emergency activations. Willingness to work extended or unpredictable hours during emergency or disaster response operations as needed is a must in this role. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. * Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions; * Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; * Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; * Coordinates, schedules and organizes unit, program, or departmental calendars and meetings; * Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers; * Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports; * Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers; * Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval; * Compiles and summarizes statistical and operational data, and prepares periodic and special reports; * Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; * Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; * Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): * Experience with verbal and written communication, including preparing accurate and professional correspondence, reports, and documentation. * Experience establishing and maintaining working relationships with staff, partner agencies, and the public. * Experience performing a wide range of administrative duties, including phone and visitor management, scheduling, and office coordination. * Experience supporting or coordinating accounting, payroll, personnel, purchasing, or similar internal administrative functions. * Experience organizing and managing calendars, meetings, training sessions, and community events. * Experience preparing agendas, meeting minutes, and maintaining records or databases. * Experience analyzing data, developing reports, and monitoring programs or project activities. * Experience with/knowledge of County policies, procedures, and compliance requirements, or experience in a government or public service environment. * Experience in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. * Experience working independently, prioritize multiple tasks, and adapt to changing priorities in a fast-paced environment. * Experience working effectively in a fast-paced setting to meet short deadlines. * Experience supervising or providing direction to administrative support staff or volunteers. * Experience representing a department or organization at meetings, conferences, or community events. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For over 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All. We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: ***************** OVERVIEW This role involves managing communications, performing clerical tasks, and handling donations, including recording and acknowledging contributions. Key duties include organizing volunteer schedules, preparing payroll for review, and attending staff meetings while maintaining a strong understanding of rules, procedures, and community resources. Confidentiality regarding household and personal matters for participants and staff is essential. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned. ESSENTIAL FUNCTIONS Receives calls and in-person visitors and directs each to appropriate staff and/or departments Types and maintains workflow of correspondence; files documents Maintains a running directory of supplies and coordinates ordering of supplies as needed Receives monetary and in-kind donations; provides donations to organization's Development Department as assigned Organizes and maintains volunteer schedules Prepares payroll for Program Manager review Maintains working knowledge of both program participants and community resources for matching May drive agency or personal vehicle on company business MINIMUM REQUIREMENTS Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources. High School Diploma or GED 2 years of directly-related experience Proven skills utilizing Microsoft Office Suite Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone Strong knowledge of numbers, their operations, and interrelationships, including budgeting experience Ability to obtain First Aid and CPR certification REGULATORY Must be at least 18 years of age Valid driver license, proof of insurance, and 39-month motor vehicle report Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid) Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid) TB screening DESIRED QUALIFICATIONS Post-secondary education Additional years of directly-related experience Bilingual in English and Spanish, verbal and written Experience with QuickBooks software The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job. We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Performs a full range of standard and nonstandard administrative and secretarial duties in support of an office. Overall tasks to be performed in each area include (Accomplish other noncritical clerical work as requested). Provides administrative support, performing a combination of various clerical and administrative duties requiring overall knowledge of systems, policies, and procedures.. Responsibilities: Maintain the staff reception office area, greet visitors, and direct them to the appropriate government staff personnel. Receive and respond to calls from customers, government personnel at all levels, and the general public regarding requests for information, building services, and other services, including Freedom of Information Act document gathering. Shall schedule appointments, arrange interviews and meetings, and communicate meeting details, including times, participants, and locations, as directed by management or staff. Requires proficiency in Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as scanners, printers and copiers. Requires accurate spelling, typing and attention to detail and shall have ability to compile and organize reports. Shall design, organizes and maintain filing system. Maintain access to various databases in order to compile and provide information to government personnel. Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required to include auditing monthly vehicle operation reports. Education/Certifications: High School diploma and two (2) years of experience. Minimum Requirements: Advanced knowledge and proficiency in Microsoft Office products, including Word, Access, intermediate Excel, and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations Excellent presentation skills Strong analytical skills Ability to conduct online research Resourcefulness, initiative, and skill to function in a fast-paced environment Attention to detail in goal/task accomplishment with minimal supervision Professionalism and the ability to interact effectively with others Ability to meet planned and unscheduled deadlines in a timely manner All contract personnel will be required to undergo a background suitability clearance prior to reporting to work and maintain this suitability clearance Ability to work independently. Must dress in casual business attire and required to act in a professional manner at all times Qualifications: 2 years of experience Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

Administrative Assistant support for the Branch A/R, A/P functions Posting of monthly safety meetings and material Process bi/weekly credit card transactions Generate and post job files Process new hires by working in conjunction with Human Resources division Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc. Additional responsibilities as assigned by supervisor. Required Qualifications: Experience with Microsoft Office Excellent written and oral communication skills Must possess a valid driver's license Must be organized, able to multi-task and team oriented Have attention to detail and be self-motivated Able to plan, organize and execute daily requirements Must pass drug test, fit for duty test and background check Benefits: 401(k) program with company match up to 10% of pay Family medical, dental and vision insurance available after 90 days Paid time off and other benefits Barnhart CARES family care and community service opportunities PURPOSE - Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. MINDS OVER MATTER - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry. NETWORK - Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development. CULTURE - Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose. EOE/AA Minority/Female/Disability/Veteran #LI-HS1

FLSA STATUS: Non-Exempt REPORTS TO: Branch Director This is a temporary interim position for Branch Administrative Coordinator. The Branch Admin Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation English/Spanish speaking is preferable WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

As a Front Desk Legal Assistant, you will perform a variety of administrative tasks in our collaborative team-oriented culture. You will support your local attorney(s), paralegal(s) and team by assisting with fee agreement drafting, calendaring, filing court documents, client communication, preparing, and organizing files for use by attorneys during trial, hearings, and other court appearances. Staffing the front desk, answering calls, and being the first impression for clients and vendors that visit the office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Intake of incoming visitors, direct clients to conference room, and show hospitality by offering drinks, snacks, etc. Maintain office supplies list and maintain cleanliness of common areas. Taking payments, making bank deposits, and reconciling petty cash. Answer all incoming telephone calls. Process client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the client files. Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, client meetings, etc. Responsible generally, to maintain file room, update files as requested by paralegals and attorneys. E-filing and Scanning documents to update physical and digital files as requested by paralegals and attorneys, including filing/e-filing briefs, memorandums, discovery, letters, and other legal documents. Travel to Court to file documents with the Clerk of the Court and present documents to the Court for signature. Support as request paralegals/attorneys with file review and preliminary legal research and drafting. Calendaring hearings, deadlines, meetings, and other events as directed. Efficiently provide superior service to clients. Develop and main a well-respected reputation amongst clients, opposing counsel, Judges, Court staff, and colleagues. All other duties as assigned. Requirements: MINIMIUM QUALIFICATIONS: High School Diploma or GED required; college graduate with bachelors degree or 2+ years of legal experience preferred. Must have excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers. Ability to talk, listen and speak clearly on the phone and through written communications. Computer proficiency (MS-Office- Word, Excel, and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within parameters of instructions give, prescribed routines, and standard accepted practices. *Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted. DESIRED QUALIFICATIONS: Strong process, project, and operational management skills; Demonstrated organizational and prioritization skills and an ability to successfully juggle multiple mandates at the same time; Excellent analytical skills and an ability to effectively use both data and experience-based instinct to make decisions; Creative thinker with excellent communication and interpersonal skills. Positive and professional demeanor; Proven track record of collaborating with cross-functional groups (e.g., Finance, Operations, Sales, IT) to set objectives and produce meaningful results. FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW: Gravis Law offers a professional work environment, a competitive salary including bonuses, along with generous benefits which generally include: Wage: $19.00 - $23.00 per hour Benefits: Insurance: Medical, dental, vision and life insurance Retirement: 401(k) plan with company matching Paid flexible time off: 80 hours annually for Vacation/Sick days Paid Federal Holidays Paid Volunteer Time Off: Up to 16 hours annually Other Compensation: Opportunity to cross train and grow within the organization Bonus Program: Paralegals are also eligible to participate in the Paralegal Bonus Program. Equal Pay. WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS: Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion. This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Front Desk Legal Assistant. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. PM21 Compensation details: 19-23 Hourly Wage PIe00d126537c9-31181-38324440

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service. Key Responsibilities: Deal Posting & Financial Coordination Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports. Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets. Handle all aspects of cash handling and payoff checks to lenders. Submit tax payments and complete title and registration processes for all sold units. Vehicle Title & Registration Processing Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office. Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. Complete DMV registration paperwork using accuracy and timeliness. Ensure all tax and title documentation is properly completed, submitted, and filed. HR & Employee Support Act as liaison between store employees and Human Resources. Oversee onboarding documentation and submission for all new hires at the location. Assist with employee communication, compliance coordination, and corporate policy support. Inventory & Warranty Processing Follow up on trade titles and ensure proper logging of new units. Register warranties for sold units and submit rebate requests when applicable. Office & Reception Oversight Oversee front desk/reception area: create work schedules and fill in as needed. Order office supplies and coordinate with vendors. Provide general administrative support to management and departments. Coordinate with compliance auditors and corporate offices as needed. Preferred Qualifications: High school diploma or equivalent required. Strong computer and software skills; Microsoft Office and Google Workspace preferred. Previous customer service or administrative experience required. Knowledge of bookkeeping practices and experience with accounting systems preferred. Excellent written and verbal communication skills. Strong organizational skills and ability to multitask effectively. Ability to thrive in high-volume, fast-paced environments. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Manual dexterity required for keyboarding, filing, and operating office equipment. Ability to lift up to 25 lbs occasionally. Intermittent standing, bending, and reaching during the workday. Must be able to maintain focus and attention to detail in a busy office environment. Benefits: (To be completed by HR) Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

Title: Admin Assistant Reports to: Plant Manager Company: Pan Glo Location: 2401 Sherman St. Pheonix, AZ 85009 Administrative Assistant Part Time - 20-25 Hours per week About Us Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities. To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker's compensation and general office activity. Reports to Director of Operations. Qualifications, Knowledge and Ability: Perform general office duties including typing, filing, answering phones, greeting visitors, maintaining office supplies, checking and routing mail and arranging travel plans Generate weekend, month-end and year-end reports including financial, inventory, absenteeism, bake ware schedule, material usage and health and safety. Perform a variety of bookkeeping functions. Purchase Order Requests and Purchase Orders and contacting of vendors to place order, and follow up on delivery Perform a variety of duties related to management ensuring proper execution of paperwork, and monitoring services Oversee Production/QC records including job numbers, work orders, production paperwork and Quality Control paperwork. Ensure that all records are accurate and legible and that they are properly filed. Assist in the set up and monitoring of a comprehensive preventative maintenance program. Arrange and oversee pickup/drop off of materials at plant site, as necessary. Insure proper labeling of goods and billing of transportation. Keep appropriate records. Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities Perform other duties as required or necessary. Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience Basic computer skills, word processing, and 10-key calculator Knowledge of MS Office, Excel and Word Proficient in data entry Competent organizing and prioritizing skills to work efficiently Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions Attention to detail and accuracy, sort, check, count, and verify numbers Good mathematical background Good communication skills: ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers Ability to work independently, self-starter, energetic Ability to demonstrate good common sense and sound judgment Flexibility to adapt to all situations and work varied hours, possible weekends or evenings Ability to perform at high levels in a fast-paced ever-changing work environment Ability to anticipate work needs and follow through with minimum direction Ability to meet deadlines #IND123 PI07e596bc3f02-31181-39179917

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

SummaryDepartment - Office of Emergency ManagementJob Description OPEN UNTIL FILLED Job Type: Classified Salary Grade: 6 Pay Range Hiring Range: $20.83 - $24.47 Per Hour Pay Range: $20.83 - $28.11 Per Hour Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 11/07/2025 . Pima County Office of Emergency Management has an opening for an Administrative Specialist I to join our team. This grant-funded position assists with daily office operations, purchasing, budgeting, grant coordination, recordkeeping, and communication with internal and external partners. The role requires strong organizational, communication, and problem-solving skills, with the ability to work effectively during routine operations and emergency activations. Willingness to work extended or unpredictable hours during emergency or disaster response operations as needed is a must in this role. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department's need and will be communicated to the applicant or incumbent by the supervisor. Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions; Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff; Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues; Coordinates, schedules and organizes unit, program, or departmental calendars and meetings; Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers; Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports; Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers; Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval; Compiles and summarizes statistical and operational data, and prepares periodic and special reports; Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities; Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created; Establishes and maintains specialized reference files and reference materials. Minimum Qualifications: Associate's Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Assistant III or closely-related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Experience with verbal and written communication, including preparing accurate and professional correspondence, reports, and documentation. Experience establishing and maintaining working relationships with staff, partner agencies, and the public. Experience performing a wide range of administrative duties, including phone and visitor management, scheduling, and office coordination. Experience supporting or coordinating accounting, payroll, personnel, purchasing, or similar internal administrative functions. Experience organizing and managing calendars, meetings, training sessions, and community events. Experience preparing agendas, meeting minutes, and maintaining records or databases. Experience analyzing data, developing reports, and monitoring programs or project activities. Experience with/knowledge of County policies, procedures, and compliance requirements, or experience in a government or public service environment. Experience in Microsoft Office Suite, including Excel, Word, Outlook, and Teams. Experience working independently, prioritize multiple tasks, and adapt to changing priorities in a fast-paced environment. Experience working effectively in a fast-paced setting to meet short deadlines. Experience supervising or providing direction to administrative support staff or volunteers. Experience representing a department or organization at meetings, conferences, or community events. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services' review and approval of the candidate's driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Job Description Catholic Community Services of Southern Arizona, Inc. (CCS) is thriving! For over 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence. Providing Help. Creating Hope. Serving All. We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: ***************** OVERVIEW This role involves managing communications, performing clerical tasks, and handling donations, including recording and acknowledging contributions. Key duties include organizing volunteer schedules, preparing payroll for review, and attending staff meetings while maintaining a strong understanding of rules, procedures, and community resources. Confidentiality regarding household and personal matters for participants and staff is essential. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned. ESSENTIAL FUNCTIONS Receives calls and in-person visitors and directs each to appropriate staff and/or departments Types and maintains workflow of correspondence; files documents Maintains a running directory of supplies and coordinates ordering of supplies as needed Receives monetary and in-kind donations; provides donations to organization's Development Department as assigned Organizes and maintains volunteer schedules Prepares payroll for Program Manager review Maintains working knowledge of both program participants and community resources for matching May drive agency or personal vehicle on company business MINIMUM REQUIREMENTS Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources. High School Diploma or GED 2 years of directly-related experience Proven skills utilizing Microsoft Office Suite Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone Strong knowledge of numbers, their operations, and interrelationships, including budgeting experience Ability to obtain First Aid and CPR certification REGULATORY Must be at least 18 years of age Valid driver license, proof of insurance, and 39-month motor vehicle report Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid) Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid) TB screening DESIRED QUALIFICATIONS Post-secondary education Additional years of directly-related experience Bilingual in English and Spanish, verbal and written Experience with QuickBooks software The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job. We are an Affirmative Action Equal Opportunity Employer for all individuals. All qualified applicants are encouraged to apply.