Office Administrator Jobs in Bayamn, PR

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our 2,000+ team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change. Summary/Objective Administrative Assistants responsible for managing the day-to-day office functions; maintain the departmental or facility calendars. The person will be the primary point of contact for office logistics and coordination. You will manage reception functions, office maintenance, and other general office functions as assigned. Reports to and gives support/assistance to the Office Manager. This position is based in Puerto Rico and requires full time attendance in the HORNE San Juan office. Essential functions Structuring and managing appointments and organizing, expediting, and overseeing office activities and workloads. Assisting with office setup, including coordinating equipment arrangements. Skillfully manage multiple calendars and schedule meetings, conference calls, and video conferences using Outlook. Coordinating meal arrangements for various office meetings, including breakfast, lunch, and dinner for staff working beyond regular office hours. Providing support with travel arrangements, meeting logistics, data entry, correspondence, document scanning, and other administrative tasks as needed. Entering time and expense information into the Practice Engine system as requested by staff. Maintaining and restocking common areas such as the break room, supply room, community kitchen and snack areas. Handling incoming and outgoing mail efficiently. Delivering exceptional customer service to both external clients and internal team members. You are responsible for assisting vendors and contacting them when repairs are required. Availability for early morning shifts, potentially starting at 7 a.m., as operational needs require. Providing coverage for the reception area in both offices as necessary. Undertaking any other administrative duties as assigned. Work environment Office environment / HORNE Offices Physical demands Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Travel Required 0-10% Required Education and Experience A high school diploma or equivalent is required; an associate or bachelor's degree is preferred. A minimum of three (3) years experience in a professional office environment is preferred. Intermediate-level Microsoft Office skills, proficiency in creating tables and graphs in Microsoft Excel, and a quick grasp of new software applications. Strong problem-solving skills and the ability to troubleshoot effectively. Flexibility to work overtime as needed before and after regular business hours. Clear communication skills across all mediums, including phone, text, email, instant messaging, and video conferencing. Exceptional attention to detail. Excellent follow-up and follow-through skills. Outstanding organizational abilities. Capacity to sit at a desk for extended periods. Professional demeanor and appearance are essential. Proficiency in both Spanish and English languages is required. Preferred Education and Experience Knowledge in project management software tools, methodologies, and best practices. Proficiency in the basic MS Office tools including Excel, Power Point as well as Visio & Smartsheet. HORNE Values… A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams. A work environment that promotes collaboration, consistency, and community service to empower people. An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise. HORNE Offers… An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.” A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference. A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them. The firm you'll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability. We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE! HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.

FSA Federal (FSA) is focused on delivering unsurpassed services in support of law enforcement and homeland security. We currently have a vacancy for a Paralegal I working as a Fact Witness Coordinator. In this role, you will be supporting the overall mission of the US Attorney's Office (USAO). If you are looking for a meaningful, mission driven career, Join FSA! A Paralegal I performs, but is not limited to the following duties: Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Provide witness management assistance prior to, during, and after trial. Typical assignments include: working directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury. Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements. Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness. Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses. Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements. Prior to fact witness appearancem ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures. Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer, and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents. Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts. Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary. Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations. Perform general office procedures pertaining to fact witness management, including, but not limited to: establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.

Provides supervision, management, and leadership to multi-office sites and/or counties and multi-programs on a daily basis. Holds responsibility for the attainment of multi-office/multi-program goals and objectives Requirements (Education, Experience, Certification, Knowledge, Skill): Position requires demonstrated knowledge, experience& proficiency through at least 3 years training and/or experience or an appropriate BA of BS degree. Demonstrated management & supervision experience. Position requires working knowledge of computers, experience with budget planning & monitoring Experience with program development, analysis& evaluation & knowledge base of working with diverse population. (Bi-lingual English/Spanish is required in some locations) Position Responsibilities: Determine client eligibility through interviewing program participants. Monitor and maintain complete and accurate records and files on all participants. Compiles, interprets, and submits field office data in a timely manner. Coaching and support, assistance, and feedback to staff and volunteers Disseminates program information to service agencies Ensure quality job placements and retention through review with employers and participants. Demonstrate the ability to express thoughts clearly, both orally and in writing. Collaborate and network with agency representatives, community groups and area employers. Collaborate with staff and management team to accomplish program goals and meet performance standards within budget parameters. Coordinate and/or conducts case management, PAAC & staff meetings. Troubleshooting & developing of corrective and/or improvement plans of action for programs. Make recommendations multi program/multi-office actions/changes to supervisor Develop, analyze, distribute, and evaluate program goals, objectives and budgets. Position is responsible for the direct or indirect supervision of up to 7 employees. Shows respect for difference in background, lifestyle, viewpoints, and needs in reference to areas such as ethnicity, race, gender, creed, ad sexual orientation. Supervisory responsibilities include recruiting, interviewing, recommending for hiring, transfers, promotions, discipline and termination. Innovative, creative and informed risk taker. Suggests ways to improve performance and be more efficient. Responsible for support service expenditures in conjunction with policies & development, review of training contracts Advocates for PathStone participants Working Conditions/Environment: Requires flexible work hours, including nights and weekends, extensive travel Frequent exposure to different hazardous environments and/or individuals at a high risk of being infected with serious illness such as HIV, Hepatitis, or TB. Transportation Requirement: Position requires automobile, driver's license and insurance. Last Updated: N/A Replaces: N/A Approved: N/A

** Ceres Caribe** ** Administrative Assistant** Caguas, PR 00727 **Apply at:** **Job Title: Administrative Assistant** The Administrative Assistant will provide clerical support to the day-to-day tasks of the administration and subcontracting team. Top-notch interpersonal skills, self-motivation, organizational skills, attention to detail are required. This is a fast-paced, reactive environment with evening and weekend work required on an as-needed basis. Your day-to-day schedule must be flexible. **Duties and Responsibilities:** • Provide general administrative assistance for Administration, including contracting, subcontracting, accounting, travel, etc. • Interface with various Ceres managers and various subcontractors. • Maintain verbal communications with subcontractors. • Help secure, negotiate, and maintain pricing schedules from subcontractors by job type, equipment type, etc. • Help secure pre-event agreements with subcontractors. • Assist in all subcontracting tasks to include preparing weekly payment releases for subcontractors. • File all contracting/subcontracting files appropriately. • Maintain and coordinate several databases and tracking sheets. • Perform clerical work as needed. • Run offsite errands as needed. • All other duties/responsibilities as assigned by supervisor. **Minimum Education and Experience:** • HS or GED is required • One (1) year of experience working in an office setting • Accounting experience a plus. • Experience working with a databases. • Be able to multi task with many interruptions throughout the day • Run offsite errands as needed • Excellent organizational skills and be self-motivated to complete routine tasks • Must be detail oriented and customer focused • Requires excellent verbal and written communication skills • Knowledge of MS Word, Excel, Access, and Internet. **Desired Qualifications:** • Experience in the disaster response, defense or construction industry • Experience in business operations • Bilingual skills in Spanish and English • Ability to travel 10% **Knowledge, Skills and Abilities:** • Basic to Advanced skills in Microsoft Office, including Word, Excel, PowerPoint and Access Databases. • Extremely strong organizational, follow through, and time management skills • Superior communication skills, oral and written. • Ability to work collaboratively and effectively as a team member, as well as independently, while adhering to strict deadlines **Physical Demands:** While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. **Work Environment:** Moderate noise typical of an office setting such as computers, printers, phone, and light customer traffic. Ceres is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status. *E-Verify: We comply with Federal law by verifying employment eligibility.*

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

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PURPOSE STATEMENT: Responsible for accurate, timely and complete documentation regarding insurance verification, billing and collections. ESSENTIAL FUNCTIONS: Responsible for verification and interpretation of insurance benefits and establishing financial arrangements with guarantor/patient. Estimate patient out-of-pocket and make financial arrangements with guarantor/patient. Post payment and follow up with claims. Prepare and review all billing forms to ensure accuracy and completeness for claims submission to insurance carriers and back up for Medicare and Medicaid claims. Process claims electronically or hard copy with 100% accuracy and mail claims to insurance carriers timely. Enter documentation and adjustments through computer system to maintain a correct account balance. Update system information according to correspondence received and processed. Document any changes and submit to appropriate staff. Review charge summaries on each patient bill that is produced and identify discrepancies with 100% accuracy. Consistently apply appropriate procedures to prevent accounts from becoming delinquent or remaining unbilled. Initiate appropriate follow-up and collection calls. Review remittance advice statements for payments and adjustments on a daily basis and initiate appropriate data entry for patient charge or account discrepancy on review. Identify denial and pending reasons and investigate, resolve and initiate information to secure reimbursement. OTHER FUNCTIONS: Perform other functions and tasks as assigned. EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: High school diploma or equivalent required. Must have at least 3 years' experience in related field. Must have extensive knowledge and understanding of Commercial Insurance and Medicare/Medicaid.

About the Position: This position is with the 1st Missions Support Command, Caribbean Readiness Group, located at Fort Buchanan, PR. This position requires an active membership as a Soldier in the Army Reserve before a start date can be set. To learn more about minimum qualifications to join the Army Reserve, visit **************************************** Learn more about this agency Help Overview * Accepting applications * Open & closing dates 11/27/2024 to 12/11/2024 * Salary $59,966 - $77,955 per year * Pay scale & grade GS 9 * Help Location 1 vacancy in the following location: * Fort Buchanan, PR * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Occasional travel - The expected travel requirement is 15% * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential None * Job family (Series) * 0301 Miscellaneous Administration And Program * Supervisory status No * Security clearance Secret * Drug test No * Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk * Trust determination process * Suitability/Fitness * Financial disclosure No * Bargaining unit status Yes * Announcement number SDDE**********28 * Control number 821231600 Help This job is open to * Federal employees - Competitive service Current or former competitive service federal employees. * Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. * Veterans * Individuals with disabilities * Military spouses * Peace Corps & AmeriCorps Vista * Family of overseas employees Family members of a federal employee or uniformed service member who is or was, working overseas. * Land and base management Certain current or former term or temporary federal employees of a land or base management agency. Clarification from the agency See "Who May Apply" in the "Qualifications" section for more information on who is eligible to apply for this position. Help Duties * Organize programs to support operational requirements. * Monitor projects for administrative errors. * Enforce organizational practices. * Review correspondence prior to submission. * Provide technical guidance on administrative activities. * Assemble resources for organizational training events. * Update policies applicable to the organization. * Utilize various automation programs simultaneously. Help Requirements Conditions of Employment * Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation. * THIS POSITION REQUIRES ACTIVE MEMBERSHIP AS A SOLDIER IN THE U.S. ARMY RESERVE (USAR). * The duties of this position may require the incumbent to work evenings, nights, holidays, and/or weekends to include modification in shifts and/or tour of duty. * This position requires the incumbent to successfully complete the Unit Administrator Basic Course within 18 months of appointment. * This position requires the incumbent to successfully complete the Unit Pay Administrator Course within 18 months of appointment. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities * 30 Percent or More Disabled Veterans * Current Department of Army Civilian Employees * Current Department of Defense (DOD) Civilian Employee (non-Army) * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Executive Order (E.O.) 12721 * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouses, under Executive Order (E.O.) 13473 * Non-Appropriated Fund Instrumentality (NAFI) * Non-Department of Defense (DoD) Transfer * Office of Personnel Management (OPM) Interchange Agreement Eligible * People with Disabilities, Schedule A * Postal Service/Peace Corps and Other Unique Authorities * Reinstatement * Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes: 1) researching data for evaluations of programs/operations; 2) providing guidance to staff on organizational requirements; 3) coordinating projects and/or special programs for the organization; and 4) utilizing office automation systems (i.e.,spreadsheets, word processing, databases) on a variety of work products. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as such as Organizational Management and Leadership, Public Administration, Business Administration, and Management. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Administration and Management * Computer Skills * Education and Training * Manages Resources * Oral Communication * Planning and Evaluating * Problem Solving * Writing Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ************************************************************************** Additional information * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. * You will be required to provide proof of U.S. Citizenship. * One year trial/probationary period may be required. * Direct deposit of pay is required. * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * This is a Human Capital & Resource Management Career Field position. * Multiple positions may be filled from this announcement. * Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. * New Army Reserve Military Technicians may be authorized moving expenses to their first official duty station. To be eligible to receive moving expenses, you must be a newly appointed Federal civilian employee or have a minimum of a 3-day break in service from previous Federal civilian employment. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. You may claim Military Spouse preference. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). * This position has an individual occupational requirement and/or allows for substitution of education for experience. If you meet this requirement based on education you MUST submit a copy of your transcript with your application package or you will be rated ineligible. See: Transcripts and Licenses NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on12/11/2024 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. * You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. * It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. * Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center. To verify the status of your application, log into your USAJOBS account (************************************** all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: ******************************************************* Agency contact information Army Applicant Help Desk Website ************************************************* Address DE-W3ENAA 65TH RSC DO NOT MAIL Fort McCoy, WI 54656 US Learn more about this agency Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Help Required Documents The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume in

Savard is looking for a contract administrator to work in San Juan, PR for job# 20571 We are seeking a highly organized and detail-oriented Contract Administrator to join our team. The ideal candidate will have experience in contract and subcontract management within construction projects. This role is critical in ensuring that subcontracts are accurately managed, verified, and reported while maintaining effective communication with site personnel and stakeholders. Fluency in both Spanish and English is essential. Key Responsibilities: Oversee contract and subcontract administration for construction projects, ensuring compliance with contract terms and conditions. Check the accuracy of subcontracts and validate that all parties are adhering to the terms. Coordinate with site personnel to verify progress payments for subcontracts, ensuring alignment with completed work and contract specifications. Prepare and submit documentation required for payment approvals. Prepare site reports to log progress on subcontractor activities, including timelines, deliverables, and any issues encountered. Maintain accurate records of all contractual documents, correspondence, and related files. Communicate effectively with subcontractors, clients, site personnel, and project management to address any contract-related issues and facilitate solutions. Foster and maintain strong professional relationships with all stakeholders involved. Utilize fluency in both Spanish and English to ensure clear and effective communication across diverse teams and subcontractors. Work Experience/ Qualifications: Must have minimum of 4 years of proven experience as a Contract Administrator, specifically in construction projects and subcontract management. Must be able to pass a background check Must have or be able to obtain TWIC Must be able to provide 2 professional references or letter of recommendation Have a strong understanding of contract terms, subcontractor processes, and payment verification systems. Excellent attention to detail and organizational skills, with the ability to manage multiple contracts simultaneously. Previous experience as a project subcontractor administrator is a plus. Strong communication skills, both verbal and written, in English and Spanish. Proficiency in contract management software and Microsoft Office Suite. Working Conditions: This position may require occasional travel to construction sites to oversee subcontractor activities and meetings. The role may involve significant administrative work in an office setting. Pay: $42k/year Hours: 40hrs a week To apply, please do one of the following: -Respond directly to this job posting -Call ************ and ask for job 20571 -Email resume to ************************** with job# 20571

Who we are… Welcome to Acumenian, where we transcend the ordinary bounds of Management Consulting and ignite a community of brilliance. Our DNA is a vibrant network of innovation, trust, flexibility and continuous curiosity. We leverage relationships and individual's distinctive strengths to unearth insight-based solutions beyond what's evident. What´s the role… As an Administrative Assistant - General Engagement, you will provide high-level clerical support in our client office, performing a variety of secretarial duties and skilled tasks that may include evaluating construction project documents, preparing reports, conducting research, collecting data and digitalization. Candidate must be available to work in office How you will add value… Reviewing documents and project information. Collecting, transferring, and standardizing data from physical forms or documents into digital formats. Updating records in central offices by collecting updates of data and information from various sources including calls, email and other correspondence, meetings, minutes and records, and other documents. Generating letters, governments forms, reports, and assisting in data analysis when required. Supporting office staff with processing technical correspondence to close out projects. Responding to and resolves administrative inquiries and questions. Working with other general clerical duties as requested, including recordkeeping, and handling packages and correspondence. What you need… Minimum associate degree in office systems, Business Administration or related discipline. At least one year of experience in a related role is required. Strong written and verbal communication skills in English and Spanish Be extremely proficient with Microsoft Office Suite. Who you are… You are detail-oriented and professional. You are organized and prioritize tasks. You are a team player. You must have a strong sense of accountability and building relations and have analytical and problem-solving skills. Flexible and adaptable in various situations and when interacting with many different personalities. What You'll Get... Besides our amazing culture and a competitive salary base, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. Medical/dental/vision/life insurance Saving Plan with Company Match Time Off Opportunities to learn and advance your career. Great work/life balance

Requirements: Associate's Degree or 2 years of college in Business Administration, Office Administration, Secretarial or related field. Knowledge and experience in Sales, Marketing and/or Business Development. Experience in administration. Bilingual (Spanish, English) Proficiency in the Microsoft Office programs (Excel, Word, Outlook, PowerPoint). Excellent organization and analytical skills. Must be able to preform multiple tasks simultaneously. Ability to identify and set priorities Great attention to detail, ability to detect errors or omissions Excellent customer service skills and professional projection. Available to work office hours and overtime if necessary. Any other tasks that are required Employer with equal Employment Opportunity.

City Experiences is seeking a Procurement Administrative Assistant for our HMS Ferries operation in Puerto Rico. About You: This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System. About the Opportunity: This position is located in the Main Office of Puerto Rico and provides general administrative support, coordination and project specific assistance to the Senior Director, Director of Operations and other senior management staff, employees, and clients for Puerto Rico. Duties include, but are not limited to, performing a variety of general office and administrative functions as assigned by the Director and other senior management staff, or corporate office personnel. Essential Duties & Responsibilities: Create reports in various programs, primarily MS Excel, in order to maintain organization of office for both self and Directors and or senior management staff to include: tracking, site information maintenance and analysis, and ability to have reports/info on-hand if requested at a moment's notice. Manage site filing and organization to include maintenance of Company files of all types, sort and distribute mail, maintain clean and efficient office operation, maintain office supplies (to include postage and shipping/mailings), answer phones, and handle day-to-day issues for site. Receives, opens, and distributes incoming mail and packages Types letters, memos and other documents as requested Coordinates mailings as requested Reconciles bills and submits check requests for payment Order supplies as needed Schedules and organizes complex activities such as meetings, travel, and department activities for the city managers Screen calls, mail and other documents to reflect priorities Maintain good communication with all managers Handles customer complaint calls Safety First. Be an active advocate of, and participant in, the HMS Safety Culture. Safety shall always remain the highest Remain true to and champion the Company's RESPECT Core Values and Code of Additional job duties as assigned. Requirements & Qualifications: Associate degree in related field (Bachelor's degree preferred) Demonstrated knowledge of general office etiquette and processes Excellent written and verbal communication skills with employees at all levels of the organization Proficient with Microsoft Office Suite Advanced skills in Excel, Word, PowerPoint, Outlook Must be organized and able to maintain an efficient office environment Must be proactive - able to anticipate needs of the Directors, operations, employees, HR, etc. and act accordingly Must be willing to work in as well as adapt to an ever-changing work environment Must have maintain a positive attitude Must demonstrate high level of reliability, be able to prioritize multiple tasks and be attentive to detail About Us: City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you. The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader. City Experiences is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additional, City Experiences participates in the E-Verify program in certain locations. We encourage qualified applicants with arrest and conviction records to apply.

City Experiences is seeking a Procurement Administrative Assistant for our HMS Ferries operation in Puerto Rico. About You: This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System. About the Opportunity: This position is located in the Main Office of Puerto Rico and provides general administrative support, coordination and project specific assistance to the Senior Director, Director of Operations and other senior management staff, employees, and clients for Puerto Rico. Duties include, but are not limited to, performing a variety of general office and administrative functions as assigned by the Director and other senior management staff, or corporate office personnel. Essential Duties & Responsibilities: * Create reports in various programs, primarily MS Excel, in order to maintain organization of office for both self and Directors and or senior management staff to include: tracking, site information maintenance and analysis, and ability to have reports/info on-hand if requested at a moment's notice. * Manage site filing and organization to include maintenance of Company files of all types, sort and distribute mail, maintain clean and efficient office operation, maintain office supplies (to include postage and shipping/mailings), answer phones, and handle day-to-day issues for site. * Receives, opens, and distributes incoming mail and packages * Types letters, memos and other documents as requested * Coordinates mailings as requested * Reconciles bills and submits check requests for payment * Order supplies as needed * Schedules and organizes complex activities such as meetings, travel, and department activities for the city managers * Screen calls, mail and other documents to reflect priorities * Maintain good communication with all managers * Handles customer complaint calls * Safety First. Be an active advocate of, and participant in, the HMS Safety Culture. Safety shall always remain the highest * Remain true to and champion the Company's RESPECT Core Values and Code of * Additional job duties as assigned. Requirements & Qualifications: * Associate degree in related field (Bachelor's degree preferred) * Demonstrated knowledge of general office etiquette and processes * Excellent written and verbal communication skills with employees at all levels of the organization * Proficient with Microsoft Office Suite * Advanced skills in Excel, Word, PowerPoint, Outlook * Must be organized and able to maintain an efficient office environment * Must be proactive - able to anticipate needs of the Directors, operations, employees, HR, etc. and act accordingly * Must be willing to work in as well as adapt to an ever-changing work environment * Must have maintain a positive attitude * Must demonstrate high level of reliability, be able to prioritize multiple tasks and be attentive to detail About Us: City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you. The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader. City Experiences is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additional, City Experiences participates in the E-Verify program in certain locations. We encourage qualified applicants with arrest and conviction records to apply.

City Experiences is seeking a Procurement Administrative Assistant for our HMS Ferries operation in Puerto Rico. About You: This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System. About the Opportunity: This position is located in the Main Office of Puerto Rico and provides general administrative support, coordination and project specific assistance to the Senior Director, Director of Operations and other senior management staff, employees, and clients for Puerto Rico. Duties include, but are not limited to, performing a variety of general office and administrative functions as assigned by the Director and other senior management staff, or corporate office personnel. Essential Duties & Responsibilities: * Create reports in various programs, primarily MS Excel, in order to maintain organization of office for both self and Directors and or senior management staff to include: tracking, site information maintenance and analysis, and ability to have reports/info on-hand if requested at a moment's notice. * Manage site filing and organization to include maintenance of Company files of all types, sort and distribute mail, maintain clean and efficient office operation, maintain office supplies (to include postage and shipping/mailings), answer phones, and handle day-to-day issues for site. * Receives, opens, and distributes incoming mail and packages * Types letters, memos and other documents as requested * Coordinates mailings as requested * Reconciles bills and submits check requests for payment * Order supplies as needed * Schedules and organizes complex activities such as meetings, travel, and department activities for the city managers * Screen calls, mail and other documents to reflect priorities * Maintain good communication with all managers * Handles customer complaint calls * Safety First. Be an active advocate of, and participant in, the HMS Safety Culture. Safety shall always remain the highest * Remain true to and champion the Company's RESPECT Core Values and Code of * Additional job duties as assigned. Requirements & Qualifications: * Associate degree in related field (Bachelor's degree preferred) * Demonstrated knowledge of general office etiquette and processes * Excellent written and verbal communication skills with employees at all levels of the organization * Proficient with Microsoft Office Suite * Advanced skills in Excel, Word, PowerPoint, Outlook * Must be organized and able to maintain an efficient office environment * Must be proactive - able to anticipate needs of the Directors, operations, employees, HR, etc. and act accordingly * Must be willing to work in as well as adapt to an ever-changing work environment * Must have maintain a positive attitude * Must demonstrate high level of reliability, be able to prioritize multiple tasks and be attentive to detail About Us: City Experiences' passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you. The RESPECT Service System embodies City Experiences' mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader. City Experiences is proud to be an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination and or/harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military statue, disability (physical or mental) medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additional, City Experiences participates in the E-Verify program in certain locations. We encourage qualified applicants with arrest and conviction records to apply.

Guaynabo, Puerto Rico Administrative Assistant **About the job Administrative Assistant** The Administrative Assistant is the person responsible for answering sales and service calls and handling all administrative duties in the office to ensure that the office is operating efficiently and effectively. The Administrative Assistant works closely with the Operations Supervisor, Office Manager, Controller, and Vice-President. The Administrative Assistant reports to the Controller and Vice-President. The Administrative Assistant must be a skilled communicator and driven business person who can spur company growth, maintain key operational procedures, provide support to all office personnel, assist in daily office needs, and ensure the efficient and smooth day-to-day operation of our office. **Duties** * Provide administrative support to ensure efficient operation of office. * Answer and direct phone calls. * Organize and schedule appointments and office meetings. * Exhibit polite and professional communication via phone, e-mail, and mail. * Supports team by performing tasks related to organization and strong communication. * Submit and reconcile expense reports relating to vehicle gas expenses, office petty cash and cash sales. * Help create and maintain an electronic and physical filing system. * Assist in the preparation of regularly scheduled reports and client quotations. * Maintain and schedule Annual Lift Inspections and Quarterly Preventive Maintenance for Equipment. * Order office supplies, as needed. * Handle Accounts Payable aging and make calls to clients regarding past due invoices. * Handle multiple projects at the same time. * Develop and update administrative systems to make them more efficient. **Requirements and Skills** * Proven experience as an Administrative Assistant. * Knowledge of Office Management systems and procedures. * Excellent time-management skills and ability to multi-task and prioritize work. * Attention to detail and problem-solving skills. * Fast learner and ability to train other personnel. * Strong organizational and planning skills. * Excellent written and verbal skills in Spanish and English. * Ability to write reports, business correspondence, and procedure manuals. * Service oriented. * Proficient with Microsoft Office (Word, Excel, PowerPoint & Adobe) and Google products. * High School diploma or equivalent; college degree preferred. * Budgeting and/or financial focused mindset, helpful.

Job Details Puerto Rico MDO - Carolina, PR Full Time $13. 00 - $13. 00 Hourly Admin - ClericalDescription

The Administrative Assistant provides support for the Clinic Administrator duties, which may include but are not limited to patient admission, completion of patient demographic sheets, preparation of claim forms, keeping record of patient appointments and visits, among others. This key individual will collaborate with the Clinical Administrator for the effective completion of claims, inventory preparations and ordering necessary supplies. Essential Functions: 1. Responds calls and arranges proper solutions. 2. Receives patients for admission and completes initial demographic forms. Completes patient information and billing forms such as: health plan information, authorization for disclosure, payment options, guides regarding treatment, etc. 3. Assists in initial patient orientation about services and offerings as needed. Collaborates in the preparation of certifications solicited by patients and plans for patient signature is necessary. 4. Collaborates in the preparation of deductibles and/or co-payments as established by the patients' health plan. Maintains and monitors the accuracy of patient admission registries within the system. 5. Completes reconciliation of deductibles and provides timely reports for the Billing Department. 6. Organizes and archives records, as well as ensures that patient records are up to date. 7. Assembles and monitors a proper stock of materials and forms for clinic daily utilization. 8. Collaborates with the EMR audit process. 9. Complies with all guidelines established by the Centers for Medicare and Medicaid (CMS) and guidelines set forth by other regulatory agencies, where applicable. 10. In addition, all other duties assigned by the manager and/or supervisor. Education: * Associate degree in secretarial science preferred * High School degree Experience: * Minimum 2 years of experience in administrative assistant position or similar. Knowledge: * Knowledge in medical billing, preferably in healthcare setting. * Personal computer experience should include working with Microsoft Word, Excel, Power Point and Outlook at the intermediate level at a minimum.

We are looking for a dynamic, communicative, and analytical person to support us in supervising service and repair centers for appliances. The goal is to ensure compliance and customer satisfaction in our warranty department. If you have previous supervisory experience and enjoy problem-solving, this opportunity is for you! Responsibilities: Improve customer satisfaction by monitoring Authorized Service Centers (ASCs), enhancing the customer experience, and providing solutions to identified operational needs. Manage and optimize the network of service and repair centers to achieve company KPIs (TAT, RRR, LTP%). Handle negotiations with customers, including special cases and VIPs. Enhance customer service by improving service centers. Ensure that repair centers adhere to company standards and policies, meet assigned objectives, and maintain interactions with customers face-to-face, over the phone, and via email. Conduct on-site visits to service and repair centers for monitoring and auditing. Track service/repair orders through the assigned platform. Supervise ASC operations for all our brand's products, including inventory management and case handling. Collect and analyze performance metrics. Provide daily/weekly/monthly activity and results reports. Implement action plans to improve underperforming metrics. Oversee the exchange process (repair order) from creation to final approval and customer resolution. Notify the Contact Center of any repair center restrictions. Manage daily pending repair cases and provide solutions. Support repair centers regarding company systems, service policies, warranties, etc. Monitor spare parts forecasts for the main ASC to resolve pending orders on day 0. Assist service center employees in using GSPN, processes, and credit management. Visit dealerships and key customers to address offline and online complaints and issues. Support network optimization (research, ASC opening/closure). Plan and organize video conferences with service centers (at least eight per month). Support InShop expansion, tracking, and identifying new stores to join the project (varies by country). Handle and resolve Interaction Messages. Execute other assigned CS activities. Assist in contract signing and execution in conjunction with the Panama office. Profile for the Position: Bachelor's degree in Business Administration, Industrial Engineering, or a related field. Previous experience in the furniture, appliances, warranty industry Advanced Excel skills and analytical ability. Strong interpersonal, communication, and negotiation skills. Advanced English proficiency. Ability to work in a hybrid manner if necessary. Experience with SAP or similar ERP applications. Own vehicle and valid driver's license. Willingness to travel and visit different locations. Results-oriented mindset (metrics and achievements). Compensation: Starting at $14.22/hour, 40 hours per week. Monthly incentives based on performance metrics. Travel expense reimbursement (gasoline/tolls). Contribution to medical plan. Cell phone provided. Licenses. Corporate travel opportunities. TPIS is an employer that provides equal opportunities (EEO Employer / Affirmative Action for Women / Disabled / Veterans). We comply with all federal, local, and state laws regarding non-discrimination. Monday to Friday 9:00am 6:00pm

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