Office administrator jobs in Beaumont, TX

Job DescriptionBenefits: Competitive salary Employee discounts Opportunity for advancement Training & development Site Operations Assistant DETAILS Pay: $25/hr Expected Start Date: 04/21/2025 Reports to: Executive Assistant Status: Contractor POSITION OVERVIEW ELSO Inc. is looking for a Contract-Operations Assistant to support our Hub in Beaumont, TX. The Site Operations Assistant will be an important contractor to support the SE Texas team working closely with the Master Gardener to implement garden maintenance and management for the Childrens Ancestral Garden; and supporting the Program Director to design, build, and upkeep student learning spaces inside of the Hub. The Contractor must have experience in gardening or farming, landscape maintenance and care; have basic to intermediate level construction and carpentry skills. We are looking for someone who effectively communicates work in progress and timelines for major projects as well as recurring maintenance schedules and tasks. ESSENTIAL DUTIES Building Maintenance, Garden and Landscape Support Monitor property grounds to ensure a pleasant appearance, schedule lawn service as needed Utilize pesticides to rid grounds of pests such as mosquitos, wasps, and ticks Efficiently apply fertilizer to property grounds to enhance growth Safely cut grounds using hand, power or riding mower for trimming edges around walkways, flower beds, and walls Provide ongoing grounds and garden clean up, maintenance of property (structure), care for indoor plants and outdoor landscape. Provide handyman work as needed inside and around the Hub Support the Master Gardener in and around the Childrens Ancestral Garden including maintenance of the greenhouse, install of garden beds, shoveling and filling raised beds, planting and weeding, building seating for outdoor learning spaces and other garden tasks as assigned. Coordinate organization tasks for the storage shed ensuring tools are maintained, cleaned and organized and accessible at all times Pick up and coordinate delivery of landscape materials and supplies. Responsible for the weekly removal of trash and recycling. Secure tools and equipment and monitor the overall safety and security of the site. Patrol site and ensure security cameras are working and functional, fences and gates are locked at all times. SCHEDULE Required availability includes Mondays and Thursdays 9 am-4pm (Exact hours are flexible depending on tasks and weather); some Saturdays as needed. Up to 15-hours per week. REQUIRED QUALIFICATIONS 25+ High School Graduate, or GED with relevant hands-on experience Must have reliable transportation+ clean driving record for 1 year before application Must be able to lift, squat, and carry 50 lbs must have basic to intermediate level carpentry, wood working, and gardening/farming skills. Ability to load, unload, sort, organize, and pack items regularly up to 25 lbs A minimum of 2 years' experience in a landscaping or groundskeeping role Working knowledge of plant care and garden and lawn maintenance Must be able to safely operate maintenance equipment including lawnmowers, leaf blowers, weed wackers, and hedge trimmers BENEFITS Flexible Schedule Mileage Reimbursement TO APPLY Send a Resume and Communication of Interest (cover letter, email and videos are accepted) to *****************. Applications are open until filled. General questions about ELSO, Inc. or the particulars of this position can be directed to ***************

Secretarial/Clerical/Counselorï ½s clerk Date Available: 2025-2026 SY Attachment(s): Counselor's Clerk

Details Kemper is one of the nation's leading specialized insurers. Our success is a direct reflection of the talented and diverse people who make a positive difference in the lives of our customers every day. We believe a high-performing culture, valuable opportunities for personal development and professional challenge, and a healthy work-life balance can be highly motivating and productive. Kemper's products and services are making a real difference to our customers, who have unique and evolving needs. By joining our team, you are helping to provide an experience to our stakeholders that delivers on our promises. Position Summary: We are seeking a District Administrator to support the District Manager, district staff, agents, and policyholders in our Beaumont, TX office. This role is central to the daily operations of the district office and is responsible for managing administrative processes, financial transactions, customer inquiries, and office organization. The District Administrator ensures compliance with company policies, supports sales and service staff, and helps create a positive and professional office environment. Key Responsibilities: Customer Service & Communication: * Answer incoming calls, assist customers, and ensure messages are relayed promptly to agents and sales managers. * Return phone calls and follow up on inquiries as needed. * Support agents with licensing, underwriting notifications, policyholder information, and Salesforce processes. * Communicate with Home Office regarding policy status, claims, and underwriting. Payment Processing & Balancing: * Process payments received by mail, drop box, walk-in, or phone. * Collect and reconcile client payments daily through Salesforce "My Transactions Today" report. * Maintain petty cash, balance daily transactions, and report out-of-balance amounts. * Purchase and deposit money orders for cash collections. * Monitor and clear the Administrator Deficiency Account within 24 hours. * Complete weekly deposit sign-off report and submit to District Manager. * Conduct monthly review of money order and check transactions for accuracy. * Review agent deficiency reports and provide updates to the District Manager on unresolved balances. Data Entry & Document Management * Enter paper applications into FDE * Batch, scan, and index documents (claims, underwriting, policy administration, policy delivery receipts) into the imaging system. * Review Imaging Control Reports and ensure compliance with retention policies. * Manage incoming email and mail: distribute, print, file, and process according to procedures. * Prepare and ship outgoing mail for customers, agents, and Home Office. * Follow company document retention policies, including shredding, storage, and imaging timelines. District & Agent Support * Maintain secure and organized district office and supply room. * Order and manage office supplies, company forms, and postage. * Manage Premium Receipt Books: request, print, and mail to customers or agents as needed. * Provide general support to District Manager and staff, including handling reports, correspondence, and scheduling tasks as assigned. Equipment & Facilities * Submit and track service requests for office equipment. * Ensure adequate supply levels are maintained through centralized ordering systems. Qualifications * Education: High school diploma or equivalent required. * Experience: Minimum of 1+ years of administrative, office, or customer service experience required; prior insurance or financial services experience preferred. * Skills: * Strong organizational, time management, and multitasking skills. * Excellent verbal and written communication skills. * Ability to manage financial transactions with accuracy and accountability. * Proficient in MS Outlook, Excel, Word, and Salesforce (preferred). * Strong customer service mindset with the ability to assist both clients and internal staff. Kemper is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate. We are committed to supporting diversity and equality across our organization and we work diligently to maintain a workplace free from discrimination. Kemper will never request personal information, such as your social security number or banking information, via text or email. Additionally, Kemper does not use external messaging applications like WireApp or Skype to communicate with candidates. If you receive such a message, delete it. Kemper does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Kemper and Kemper will not be obligated to pay a placement fee.

Job Title Department Assistant I Provides basic support by handling a wide variety of administrative functions within a functional area. May be responsible for performing office tasks such as filing, maintaining records, processing transactions and other similar duties. May prepare reports, presentations or correspondence. Follows organizational and departmental procedures to complete tasks. May support in facilitating logistics of functional group. Handles special projects, as assigned. Essential Functions + Performs administrative and clerical tasks, including preparation of Purchase Orders. + Assists with project communication and documentation regarding status of projects. + Responsible for submitting Payroll and assisting employees with expense reports. + Assists with onboarding of new employees and provides support for existing employees. + Performs documentation of client profile information in our system and all associated client contacts for support matrix. + Assists with overseeing and management of tasks related to project completion. Education & Experience Requirements + High School Diploma or educational equivalent. + 2 years office experience. + Basic computer skills including working knowledge of MS Office software packages and/or company specific databases. + Has some knowledge of practices and procedures of the department. + Good communication and analytical skills. + Must be able to work well with stringent deadlines and possess good organizational skills. + Commitment to customer service and ability to work in team-oriented environment. + Self-motivated Overview **WHY JOIN NPK?** One of NPK's Core Values is Excellence. It means we are committed to delivering value through performance, innovation, and service quality, and that commitment starts with YOU! NPK is where you can challenge yourself in new and exciting ways and work in an environment that supports and values you. Here at NPK, we are committed to finding, developing, retaining, and rewarding the best talent while providing an environment where our employees can grow professionally and personally. **WHAT WE DO** NPK is the only site access solutions partner to manufacture and rent industry-leading sustainable composite matting, along with a full suite of services including planning, logistics, and remediation - so you can protect your people, the environment, and your bottom line. **WHAT WE VALUE** At NPK, our values, safety, integrity, accountability, respect, and excellence are more than words-they are non-negotiable fundamentals that define what is important to us. They are the foundation for our purpose. Our purpose encapsulates how our values work together to drive our decision-making, actions, and behaviors. They help us create meaningful relationships with each other, our clients, and partners. Every day, we strive to live these values and fulfill our purpose, building a culture that reflects who we are and where we're headed. **P** - People Focused - First in every action **U** - United - Different voices make us stronger together **R** - Reliable - Unwavering in our quality and service **P** - Passionate - Energy and excitement is our fuel **O** - Optimistic - Any moment is a chance to shine **S** - Sincere - Authenticity starts with vulnerability **E** - Enterprising - Agility is the key to opportunity How To Apply Register to create an account then search for the vacancy. Click Apply to complete your application online. _We are an equal opportunity employer. NPK and its affiliates do not discriminate against applicants or employees on the basis of race, color, age, religion, sex (including pregnancy and gender identity), national origin, sexual orientation, disability, military service/veteran status, genetic information, or any other protected status. For more information on Equal Employment Opportunity, please clickhere (****************************************** ._ _NPK International, Inc. is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Manager, HR Governance & Compliance at_ _[email protected]_ _._

Position in the Contractor Management department responsible for the accurate auditing and processing of invoicing from external suppliers at the Orange Site. Position is responsible for understanding terms and conditions of multiple contracts and applying this knowledge to perform successful audit of subsequent billing under the contracts. Position will monitor gate log data, receive invoicing, perform audit of invoicing, and manage corrective actions from discrepancies arising from invoice audit through to successful contract compliance. Maintaining confidentiality is critical to position. Position is responsible for the following job functions: Audit of external contractor billing in a variety of formats, printing of billing for review and approval, auditing billing for compliance to terms and conditions of contracts, requesting corrective action, researching, and answering billing questions from external suppliers, accounts payable departments, and external contractor management services on site. Adherence to monthly and weekly deadlines for processing invoices. Presenting analysis of billing as needed for review of rates, spending volumes, aging invoicing, etc. Research and respond to inquiries regarding billing issues, accounts payable issues, and any additional problems arising from non-compliant billing. Develop written procedures and training material for documenting auditing processes for various contractor billing Assisting in capital project management workflow of documentation, database systems and record keeping. Scanning and importing documentation, performing data cleansing activities in SAP system, and fulfilling role as backup to timekeeping position in department. General clerical duties as needed on daily basis such as ordering supplies, completing expense reports, arranging meetings. Assist with special projects as needed. Person in position must have: Ability to read and understand contract terms and conditions to fulfill audit role and ensure accurate billing from suppliers. Review and verify accuracy of billing and supporting documentation as required by contract terms and conditions. Ability to effectively interact and communicate with staff of various levels internal and external to organization. Ability to multi-task, handling multiple requests and competing priorities. Qualifications Associate Degree in Accounting, Business, or related discipline or 3-5 years or more hands-on billing/auditing experience Operate office equipment including personal computer, copiers, and 10-key calculator. Demonstrate proficiency with MS Office suite with emphasis on Excel software skills. Experience in SAP modules preferred. Possess excellent interpersonal, verbal, and written communication skills with a service-oriented mindset and professionalism. Outstanding problem solving skills, strong organization skills and attention to detail, ability to prioritize and organize work flow, and use time efficiently. Self-directed and able to perform when dealing with time-sensitive deadlines. Flexibility to work additional hours as needed.

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.

Activity Staff are responsible for delivering the proper activities designated by the Activity Director to meet the needs of individuals and groups. EDUCATION: A high school diploma is required. Must be able to communicate well, verbally and in writing. QUALIFICATIONS: Six months previous training preferable but not essential. Certified Nursing Assistant preferable but not essentia. Staff receives on the job training with supervision and must demonstrate that they can do the scheduled activities with the residents. Have a good attitude toward residents and genuine interest in working with the elderly. Has interest in learning and ability to cooperate and willingness to work under supervision. Adhere to all company policies and perform task in timely manner. RESPONSIBILITIES: Restoring self-confidence, community reintegration, resocialization skills, improving physical condition, leisure education for residents, one-one programming for the room/bedbound, providing mental stimulation and sensory stimulation, and develops a plan for each resident that is designed for restoration to the health care facility. Making sure all scheduled activities are followed and are done in timely manner. Ability to perform task with due consideration for residents in surrounding areas. Report to Activity Director all issues. Attend all in-services. PHYSICAL DEMANDS: Use the percentages range as follows: 0% Never 1 - 33% Occasional 34 - 66% Frequent 67 - 100% Continuous Requires full range of body motion including: 1. Standing/Walking: Frequently . Worker will be spending considerable time up and about in the facility doing various tasks per job description. 2. Bending/Stooping: Frequently . Worker will be bending or stooping to work with supplies, preparation of documents, filing, working with clinical records, etc. 3. Lifting/Handling: Occasionally . Worker will be lifting/handling supplies to do inventory, restock, ordering, as well as filing and auditing of clinical records, etc. Range of weight: 1-50 pounds. 4. Carrying: Occasionally . Worker will be carrying clinical records, manuals and supplies, etc. Range of weight: 1-50 pounds. 5. Pushing/Pulling: Occasionally . Worker will be pushing/pulling on various supplies storing, moving and taking inventory of supplies as well as with clinical records filing, auditing, preparing for each month, etc. Range of weight: 1-50 pounds. 6. Balancing: Frequently . Worker will be balancing supplies to be stored, moved from storage to using area, etc. When moving records from active to inactive status or during auditing periods, worker will be balancing legal documents that are not secure. 7. Pivoting/Turning: Frequently . Worker will be pivoting and turning to stock supplies, handle records, etc. 8. Crouching/Stooping: Frequently . Worker will be crouching/stooping to file records, working with supplies to restock inventory of supplies, etc. 9. Kneeling: Occasionally . Worker will be kneeling to file records, stock and inventory supplies, etc. 10. Reaching Filing administrative folders, records; nursing file folders. Greater than shoulder height: Occasionally . Equal to shoulder height: Occasionally . Less than shoulder height: Occasionally . 11. Manual Dexterity: Continuously . Worker will be using fine and gross motor dexterity skills in all of job requirements. 12. Speaking/Hearing/Seeing: Continuously . Worker must be able to communicate with co-workers, residents, families, public, etc. Face to face as well as in telephone communication. JOB LOCATION: Must work throughout all nursing areas of the facility. May require working irregular hours and may be exposed to communicable diseases and/or body fluids, medical preparations, toxic substances and occasionally ionizing radiation.

Information Listing ID: Assignment: Job Type: Determined by Experience: Pay Range: Employment Type: Job Descriptions: View Application Deadline: Conditions of Employment * Are you eligible to work in the United States? * I affirm that all information provided in this application is true and accurate to the best of my knowledge and understand that any deliberate falsifications, misrepresentations, or omissions of fact may be grounds for rejection of my application or dismissal from subsequent employment. Skills Questionnaire * On a scale of 1 - 10 rate your experience in office software such as Email, Excel, Word, etc. * On a scale of 1 - 10 rate your written and oral communication skills. * On a scale of 1 - 10 rate your analytical skills and attention to detail. * On a scale of 1 - 10 rate your interpersonal skills. * On a scale of 1 - 10 rate your ability to multitask. General Questions * For purposes of this affidavit: Adjudication and conviction refer to a conviction, plea of guilty or no contest (nolo contendre), probation, suspension, or deferred adjudication. Charge refers to a formal criminal charge as documented by a primary charging instrument (a complaint, information, or indictment) under the Texas Code of Criminal Procedure. Inappropriate relationship refers to the crime of improper relationship between educator and student in Texas Penal Code section 21.12, and any other inappropriate relationship as determined by the State Board for Educator Certification * I have never been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor * I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be false. * The following are all of the relevant facts pertaining to the charge, adjudication, or conviction that was determined to be false: * I have been charged with, adjudicated for, or convicted of having an inappropriate relationship with a minor. The charge, adjudication, or conviction was determined to be true. * The following are all of the relevant facts pertaining to the charge, adjudication, or conviction that was true. * Have you ever been dismissed from employment with a school system? If yes, explain * Describe previous job duties related to the position for which you are applying. * Have you ever been asked to resign? If yes, please explain. * Have you ever received an unsatisfactory performance evaluation from an employer? If yes, explain * Have you ever been placed on disciplinary probation or been suspended from any position? If yes, explain. * Are you aware of any reasons you would not be able to perform the duties of the position for which you are applying? If yes, explain. * List any skills, experience, or information that you might have related to this career/occupation you wish to bring to the employer's attention: * Do you currently hold an Educational Aide Certification with SBEC? * Do you have two years of study at an institute of higher education (completion of 48 semester hours or equivalent of trimester hours)? If yes, name of Institution and total hours * Do you hold an Associate's or higher degree? If yes, list name of institution and degree awarded: * Have you been determined to have "Highly Qualified" status by passing a local assessment? If yes, give name and date of assessment: * Are you related to any member of the Vidor ISD Board of Trustees? If yes, please give name and relationship * Are you related to anyone who is currently employed by Vidor ISD? If yes, please give name and relationship * Give name, address, telephone number of 3 non-related references: Benefits Health Insurance Benefits, Life Insurance Benefits, Teacher Retire System Attachments Resume Cover Letter References Reference Questionnaire: 3 of 3 external references required. Back

Job DescriptionBenefits: Competitive salary Flexible schedule Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Enterprise Products Partners L.P. is one of the largest publicly traded partnerships and a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products and petrochemicals. Our services include: natural gas gathering, treating, processing, transportation and storage; NGL transportation, fractionation, storage and import and export terminals; crude oil gathering, transportation, storage and terminals; petrochemical and refined products transportation, storage and terminals; and a marine transportation business that operates primarily on the United States inland and Intracoastal Waterway systems. The partnership's assets include approximately 50,000 miles of pipelines; 260 million barrels of storage capacity for NGLs, crude oil, refined products and petrochemicals; and 14 billion cubic feet of natural gas storage capacity. The Field Administrative Assistant provides day to day administrative support to the manager and employees such as procure office supplies, maintain files, coordinates the flow and processing of paperwork, meetings, manage travel arrangements, answering phone, mail distribution, office equipment management and any other related tasks as required or assigned. Responsibilities include, but are not limited to: * Develop and assist in the preparation of annual expense and capital budgets and manage monthly budget reports. * Find efficient, professional, cost effective methods to assist manager in day to day activities. * Professional attitude and handling of inquiries, both verbally and in writing. * Accuracy, excellent communication skills and attention to detail is imperative. * Procure office supplies, maintain files, document meetings, manage travel arrangements. * Financial and accounting duties - purchase requisitions and purchase orders, manage accounts payable, invoice processing, project set-up in tracking software, monthly expense and capital data entry, timesheet and payroll management. * Online management of expense reports and invoices. * Maintain knowledge of available resources to facilitate information flow for audits and general inquiries. * Perform duties safely and in compliance with all Company, Federal, State, and local regulations. * Maintain proficiency in job functions and applicable software programs. The successful candidate will meet the following qualifications: * A minimum of a high school diploma or G.E.D. equivalent is required. * A minimum of 5 years experience working in a support and/or administrative assistant role is preferred. * A minimum of 2 years experience in the Oil & Gas industry is preferred. * The ability to effectively communicate, both verbally and in writing, with other individuals, teams, customers, and stakeholders of the business, at various levels of the organization, in a business like and professional manner is required. * Takes initiative and is proactive in addressing issues. Quickly and efficiently completes tasks. * The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations. * Open to and helps facilitate needed change. * The ability to demonstrate conscientiousness, dependability and commitment to the role, team and company. * The ability to work in a fast paced environment, make recommendations and find cost effective solutions to meet business demands. * The ability to take action to achieve goals beyond what is required. * The ability to remain focused and stick with each task through completion despite setbacks. * The ability to keep deadline/cost commitments using sound business judgment and professionalism. * The commitment to continuous improvement of self, processes, projects, and overall business.

CarGuys Inc. -America's #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO's Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, Office Manager, BDC, Representatives, Accounting Clerk, This dealership may offer: An above average salary based on industry standards A full benefits package Paid Vacation and Paid Time Off Employee Discounts Growth and advancement opportunities Long term Job Security Responsibilities may include: Customer payment and credit transactions Accounts Payable/Receivable Basic accounting skills Perform basic administrative and other duties as assigned. A team player who is focused on providing exemplary customer service Excellent communication skills; both written and verbal Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy's Inc, America's and Canada's #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

JOB POSTING 4073 Code : 6964073-1 Type : INTERNAL & EXTERNAL Posting Start : 12/08/2025 Posting End : 12/31/9999

Job Description CarGuys Inc. -America's #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO's Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, Office Manager, BDC, Representatives, Accounting Clerk, This dealership may offer: An above average salary based on industry standards A full benefits package Paid Vacation and Paid Time Off Employee Discounts Growth and advancement opportunities Long term Job Security Responsibilities may include: Customer payment and credit transactions Accounts Payable/Receivable Basic accounting skills Perform basic administrative and other duties as assigned. A team player who is focused on providing exemplary customer service Excellent communication skills; both written and verbal Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy's Inc, America's and Canada's #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place. Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting ************ About you and this role: Dow has an exciting opportunity for an Administrative Assistant located in the Beaumont, Texas Aniline site. The Beaumont site is home to Dow's only North American Nitrobenzene and Aniline facilities. These products are critical for Dow's Polyurethane business and downstream plants in the large integrated Dow Freeport site. The Nitrobenzene and Aniline plants were both recently modernized and expanded as part of a large capital program. Provides general administrative support and office management to the leadership team, Operations and Maintenance Staff. This role is the only Office Professional on site and exercises considerable discretion and independent judgment in managing the flow of work within the area of responsibility. Works with a limited degree of supervision, with full authority of the supported leader(s). Responsibilities: Provides a wide variety of secretarial/administrative support to leadership and teams, exercising confidentiality, tact and diplomacy. Prepares correspondence, communications, and responses to inquiries on behalf of supported leader(s) with limited oversight. Arranges domestic and international business travel, coordinates meeting and event arrangements, and/or tracks expenses that require a heightened level of detail. Monitors and tracks expenses against budgets; resolves discrepancies and provides reports to cost center owner or budget manager. Provides basic timekeeper support for the dept including reporting and issue resolution for leadership. Supports Document Management for the site. Supports record retention and file share management for the site. Owns and coordinates new employee onboarding working closely with leaders and training coordinator to assure all tasks are completed. Coordinates the end-to-end delivery of department or group events or special projects. Serves as primary interface and coordinator of Dow needs with 3d party providers including Cintas (FRC clothing), Boot supply, Supplies, Key / security management and IT issue management. Manages on-site electronic devices (Laptops, workstations, dept funded cell phones, Sat phone, tuffbook). Primary focal point and manager of employee emergency communication systems (Alert@Dow). Qualifications: A minimum of a High School Diploma or GED is required. 3 or more years of experience in a professional business role, such as administrative assistant, project coordinator, event coordinator, project management, administrative role within the military, or similar role. Willing to work overtime (extra hours beyond your regular schedule) if required. Must possess a TWIC card or be eligible to obtain a TWIC card. For information on TWIC eligibility requirements, please see: ************************************* (If unable to access link, copy and paste in your browser). A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process. Preferred Qualifications: Associates degree or higher. Experience with the following tools: SAP, Workday, Ariba, Concur, File Share Manager. Experience with all Microsoft Office applications (Word, Excel, PowerPoint and Outlook). Administrative experience in a manufacturing facility/environment. Your Skills: Technical Proficiency - Ability to effectively use business software applications such as SAP, Microsoft Office (Outlook, Word, Excel), MS Teams, OneNote, and web-based tools for tasks like document creation, data entry, and communication. Communication Skills - Strong written and verbal communication abilities used to interact professionally with internal teams, external vendors, and stakeholders. Includes managing calls, emails, and preparing reports and presentations. Organizational & Time Management - Skill in managing multiple tasks efficiently, maintaining calendars, arranging travel, tracking expenses, and meeting deadlines with minimal supervision. Independent Judgment & Initiative - Ability to work independently, make decisions, prioritize tasks, and proactively solve problems without constant oversight. Administrative Support Expertise - Experience in providing comprehensive support including file management, purchase order generation, training record maintenance, and coordination of meetings and events. Interpersonal & Leadership Skills - Ability to build relationships, influence others, and lead through collaboration. Includes onboarding new hires and supporting large teams effectively. Additional Notes: This position does not offer relocation assistance. Benefits - What Dow offers you We invest in you. Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing. Here are just a few highlights of what you would be offered as a Dow employee: Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives. Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it. Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals. Employee stock purchase programs (availability varies depending on location). Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees' Savings Plan (401(k)), helping employees reach the Company match. Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations. Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building. Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs. Competitive yearly vacation allowance. Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents). Paid time off to care for family members who are sick or injured. Paid time off to support volunteering and Employee Resource Group's (ERG) participation. Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey. On-site fitness facilities to help stay healthy and active (availability varies depending on location). Employee discounts for online shopping, cinema tickets, gym memberships and more. Additionally, some of our locations might offer: Transportation allowance (availability varies depending on location) Meal subsidiaries/vouchers (availability varies depending on location) Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location) Join our team, we can make a difference together. About Dow Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting ************ As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on ************ Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR ************** and select option 8.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Job Description Under general supervision of the Practice Manager, the Patient Service Specialist will function as a member of the clerical team and complete assigned daily tasks to ensure smooth day-to-day operations. The patient service specialist must maintain a professional, positive manner when talking with patients in-person, over the phone or via email. POSITION QUALIFICATIONS: Equal Opportunity Employer Minorities/Women/Veterans/Disabled High school diploma or GED required. One to three years previous admissions or medical office experience using EMR software preferred. Bilingual (Spanish/English) preferred. POSITION DUTIES AND RESPONSIBILITIES: Work closely with Providers to assist in delivering world class care to patients. Provide a high level of customer service to all new and existing patients and their families. Answer and route calls in a professional manner or take detailed messages and ensure a timely follow up. Ensure all patient information is up to date and registered in EMR systems including demographics. Conduct eligibility checks to ensure insurance and patient information are reflected accurately within EMR systems. Performs outreach to patient groups for patient care and quality measurement/guidelines. Assist with patient scheduling for a variety of procedures along with follow-up appointments. Ensure an accurate collection of payments from each patient including any previous balances or co-pays. Maintain confidentiality of all patient information in accordance with HIPAA/Confidentiality rules and PHI regulations Consistently supports and maintains the Mission, Core Values and expected customer service behaviors of the clinic/hospital by following all policies and the Code of Conduct. Performs other duties as assigned

**We are looking for a Front Desk Auxiliary to join our team!** **Affordable Dentures & Implants is an** opportunity to do what **you** love and get paid to do it! You will enjoy a fulfilling career like no other and will play a vital role in changing the lives of our patients. Together with our experienced dentists and lab professionals, you can be part of delivering life-changing tooth replacement care to hundreds of thousands of patients every year. **JOB PURPOSE:** The Front Desk Assistant is responsible for providing best-in-class customer service to our patients. Responsible for greeting patients at the front desk; scheduling appointments; answering and handling phone calls; and checking patients in and out. Effectively and efficiently manage patient lobby while maintaining professional standards and ensuring that all interactions between the doctor, staff and patients run as smoothly as possible. **ESSENTIAL FUNCTIONS:** + Greet and process incoming patients in an efficient and professional manner; control the flow of patients through the dental center daily + Ensure patients are comfortable while in the office + Answer patients' routine questions; provide information regarding treatment options, office policies, denture styles, packages, aftercare instructions, and pricing + Accurately collect and deposit funds from patients, including processing of credit card payments and handling cash (and checks if applicable) + Efficiently use Dentrix software program in daily operations, including scheduling appointments, providing patients with accurate walkout statements, setting up, filing, and updating complete and accurate patient records; also provide patients with information as needed to file with their insurance carrier + Prepare documentation as needed for refunds to be processed for patients; contact patients regarding returns for chrome partials and other matters such as outstanding account balances + Inventory and order office supplies and forms as instructed + Mail accurate and timely reports, invoices and correspondence to the accounting and management service providers + Answer incoming telephone calls and provide information to patients in a courteous and professional manner; enter all information on the Patient Inquiry Log and follow up as needed to encourage potential patients to visit the office + Consistently provide the Practice Owner/Managing Dentist and the assigned Manager Practice Excellence with a copy of the log weekly + Tally time sheets in an accurate and timely manner for the dentist; collect completed timesheets for all staff members for the dentist approval and signature and fax to Affordable Care Payroll Department + Maintain a clean and neat reception area and waiting room; ensure patient restrooms are kept clean and stocked; dust the furniture as needed + May perform chair-side assisting as needed + Perform miscellaneous job-related duties as assigned + Minimal travel may be required for training and/or continuing education purposes + Other duties as assigned **Educational Requirements:** + Must have 2 - 5 years' experience working in a dental office (including patient scheduling) **GENERAL KNOWLEDGE, SKILLS & ABILITIES:** + Strong organization skills + Ability to work in a high volume, fast paced environment + Ability to multi-task + Leadership skills/experience + Dentrix experience preferred + CareCredit experience preferred + Experience (or formal training) consisting of chair-side assisting with oral surgery preferred for training purposes **Benefits** We care about our employees and understand the hard work that goes into providing the best-in-class patient care. You will be provided the **training** needed to provide you with the support you need to do your job well. **Additional benefits include** , group medical and dental insurance, vision insurance, life insurance, flexible spending (health and dependent care), 401(k), 9 paid holidays off, 10 days of vacation, and 5 additional PTO days. We also offer ancillary benefits to include hospital indemnity, accident, and critical illness insurance options. **About Affordable Care** Founded in 1975, today Affordable Care, LLC is America's largest dental support organization (DSO) focused on tooth replacement services, serving more than 400 dental practices across the United States. Supported practices primarily concentrate on extractions, dentures, implants, and fixed arches, with some practices housing an on-site laboratory to enable same-day dental services. **Affordable Care is the DSO for several top dental brands including, but not limited to, Affordable Dentures & Implants, DDS Dentures + Implant Solutions, and Advanced Dental Implant Centers.** From the Affordable Care Support Center, located in North Carolina's Research Triangle Park, along with field-based teams, Affordable Care provides business expertise and support services to dental practices, taking care of non-clinical duties so dentists can focus on treating patients (visit affordablecare.com ).#DA **Job Details** **Pay Type** **Hourly** **Job Category** **Practice Staff**

Bridge City Family Dentistry is looking for a Front Office Assistant to join our team and be the welcoming face of our office. We take pride in offering our patients a wide range of services in a fun, stress-free environment. The ideal candidate has strong organizational skills and a patient-focused attitude. If this sounds like you and you meet our qualifications below, apply today! Schedule Full-time Monday through Thursday Some Fridays Benefits Bonus potential opportunities Medical, dental, vision, and life insurance PTO and paid holidays 401(k) options Qualifications 1+ years of prior dental/medical front office experience is required Knowledge of Eaglesoft software is preferred INDHRFO02

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.