Office administrator jobs in Bensalem, PA - 640 jobs

Position Title: Facilities Assistant (Part Time) Duration: 3-6, months Contract on W2 (Possible extension) Work Schedule: 20 hrs/wk (5 days a week) Perform various functions in support of Authority initiatives including but not limited to distribution of mail and deliveries, maintaining vehicle fleet and stocking and distributing office supplies and other duties as assigned. Residency in New Jersey is a requirement for consideration for this position in accordance with the New Jersey First Act. Essential Duties and Responsibilities: Mail pickup and delivery with other state agencies. Provide hand delivery/special handling delivery service at request of staff. Inventory control and ordering of office supplies, refreshment items supplied by the SDA & toner. Maintain and monitor copier and printer paper stock for all copiers and printers and change toner when needed. Record and report copier and Postage systems readings as required. Process all known incoming checks (Record, copy and hand deliver to Cash Management Division). Assist with various functions to support and maintain vehicle fleet, monthly & quarterly reports. Paperwork follow-up. VRS maintenance. Assists other personnel by lifting & relocating heavy boxes and supplies. Monitor and assist with relocation of office equipment and furniture as needed Backup for others within Facilities. Perform various tasks as needed. Required Skills and Abilities: Ability to multi-task and demonstrate flexibility in job assignments. Must have good communication and organization skills. Must be detail oriented. General computer skills and knowledge of Microsoft Office Suite. Ability to identify problems and take initiative to solve. Required Education and Experience: High School diploma. One-year general work experience. Physical Demands: Daily lifting of heavy files. Must be able to lift 25 pounds. Certificates and Licenses Required: Valid driver's license.

Our client is a nationally recognized pediatric healthcare and research institution dedicated to advancing child health through clinical care, innovation, and education. Based out of Philadelphia they are looking to hire an Office Coordinator on a Contract basis. Contract Duration: 3 Month Contract (Potential for extension or conversion) Role is Part time, schedule is Saturdays, Sundays and holidays Required Skills & Experience Basic knowledge of administrative and office management processes, procedures, principles and best practices Familiarity with medical terminology and protocols Familiarity with HIPAA regulations Basic proficiency with electronic medical record software (EPIC) Basic proficiency with word processing software (Microsoft Word) Basic proficiency with spreadsheet software (Microsoft Excel) Introductory proficiency with presentation software (Microsoft PowerPoint) Strong verbal and written communications Strong customer service skills Strong interpersonal skills Solid organizational skills Solid time management skills Basic conflict resolution skills Ability to maintain confidentiality and professionalism Ability to work independently within established guidelines Ability to collaborate with stakeholders at all levels Daily Responsibilities Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously. Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders. Respond to inquiries and assist stakeholders according to procedures. Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral. File and retrieve documents including phone messages. Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering. Oversee and order office supplies for the department. Other duties and administrative support projects as assigned. You will receive the following benefits: Medical Insurance - Four medical plans to choose from for you and your family Dental & Orthodontia Benefits Vision Benefits Health Savings Account (HSA) Health and Dependent Care Flexible Spending Accounts Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance Hospital Indemnity Insurance 401(k) including match with pre and post-tax options Paid Sick Time Leave Legal and Identity Protection Plans Pre-tax Commuter Benefit 529 College Saver Plan Motion Recruitment Partners (MRP) is an Equal Opportunity Employer. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP's Employment Accommodation policy. Applicants need to make their needs known in advance.

Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment

Role Outline The National Board of Osteopathic Medical Examiners (NBOME) is seeking an experienced Administration Support Specialist to provide support for legal and administrative matters. This position has a hybrid work schedule with two days remote (Monday/Friday) and three days onsite work (Tuesday through Thursday) in our Conshohocken office. Responsibilities: Test Accommodations Support Process and maintain large volumes of confidential information and paperwork received from examinees and securely maintain electronic and hard copy files. Provide excellent customer service via telephone and written correspondence, and appropriately and effectively communicate exam program guidelines and departmental procedures, regarding requests for testing accommodations. Carefully track and monitor status of each file in assigned caseload and facilitate communication between internal departments as needed. Coordinate delivery of approved test accommodations with internal and external contacts, assist with candidate scheduling of examinations, and efficiently troubleshoot problems if they arise. Meeting Support Schedule meetings as assigned, coordinating with staff calendars and external participants. Manage outlook invites and meeting platform details (Zoom; MS Teams). Format and distribute meeting agendas and materials. Take meeting minutes and handle post-meeting follow up items. General Administrative Support Manage external organizational contacts and support communications with state medical boards and other licensure and medical educational organizations. Support facilities activities as needed. Manage work orders. Process and submit invoices and maintain vendor and consultant records. Draft and send correspondence Perform research on legal/business issues as requested Responsibilities: Test Accommodations Support Process and maintain large volumes of confidential information and paperwork received from examinees and securely maintain electronic and hard copy files. Provide excellent customer service via telephone and written correspondence, and appropriately and effectively communicate exam program guidelines and departmental procedures, regarding requests for testing accommodations. Carefully track and monitor status of each file in assigned caseload and facilitate communication between internal departments as needed. Coordinate delivery of approved test accommodations with internal and external contacts, assist with candidate scheduling of examinations, and efficiently troubleshoot problems if they arise. Meeting Support Schedule meetings as assigned, coordinating with staff calendars and external participants. Manage outlook invites and meeting platform details (Zoom; MS Teams). Format and distribute meeting agendas and materials. Take meeting minutes and handle post-meeting follow up items. General Administrative Support Manage external organizational contacts and support communications with state medical boards and other licensure and medical educational organizations. Support facilities activities as needed. Manage work orders. Process and submit invoices and maintain vendor and consultant records. Draft and send correspondence Perform research on legal/business issues as requested Qualifications: Bachelors degree Minimum 1-3 years' experience in administrative support roles. Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint with a firm understanding of data management. Excellent oral communication skills including active listening, speaking, and utilization of appropriate questions to enhance understanding. Customer service oriented; Sensitivity to protecting the privacy of candidates. Excellent written communication skills; Strong attention to detail and accuracy. Ability to effectively multi-task, manage competing priorities and efficiently resolve problems or questions.

Job Title: Front Desk Administrator Type of Employment: Temporary to Permanent In Office/Hybrid/Remote: Hybrid, Mondays and Fridays From Home Hourly: $23/hr LHH is working with a nonprofit organization in Trenton, NJ to hire a Front Desk Administrator to handle administrative and light finance responsibilities. The qualified candidate should have at least 2 years of corporate administrative experience and knowledge of basic financial tasks. The hours are Monday through Friday 9AM to 5:30PM with occasional evening meetings. This role is hybrid, two days a week from home and three in the office. Onsite parking is provided. If this role is a fit to your background, please submit an updated resume for review. Responsibilities: Act as the first point of contact for visitors, greeting them and assisting as needed Answering incoming phone calls and assisting the caller Managing the office calendar and events Ordering office supplies Entering invoice data Preparing deposit slips Assisting the finance team with any additional tasks Required Experience: At least 2 years of corporate administrative experience Knowledge of basic financial tasks Proficient in Microsoft Office Suite, specifically Outlook calendaring Professional demeanor with a strong willingness to lend a helping hand where it is needed Excellent written and verbal communication skills Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

Are you an energetic, efficient, and detail-oriented individual with strong communication and typing skills? Are you interested in a rewarding career with the Commonwealth? The Department of Environmental Protection is searching for candidates to fill a Clerical Assistant 2 position at the Southeast Regional Office in Norristown, Pennsylvania. Apply today and join our dedicated team of professionals! DESCRIPTION OF WORK The Clerical Assistant 2 in this position is assigned to the Clean Water Program support staff. The responsibilities of this position include processing the Regional Clean Water Program Manager's incoming/outgoing mail, copying, maintaining databases, and calendar management. Additional responsibilities include typing documents for the Clean Water Program, including letters, reports and mail mergers, as well as processing NPDES Part I and WQM Part II permits. You will enter major DMRs, answer telephones, as well as any additional clerical duties as assigned. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week. Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week after 90 days. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Norristown, Pennsylvania. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes). You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. Key Relationships Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff Key Responsibilities The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. Ideal Experience Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable Critical Capabilities As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. Personal Characteristics Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. The base compensation range for this position is $105k-$115k per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: Retirement savings plan with discretionary profit sharing contribution and employer match; PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable; Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account; Life Insurance, and short-term and long-term disability insurance; Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

As a office team member, you'll be on the fore-front of cutting edge technology, high end training and sophisticated systems through our Office Department. As a member of our Office Staff Team your main role will be to generate leads by developing a rapport with clients, understanding our service opportunities, helping with qualifying and closing sales and more importantly keep each of our clients and their businesses informed about new products or services that they may require or wish to purchase from time to time. You'll Plan, develop business opportunities at your assigned desk. Initiate sales process by collecting and understanding clients requirements. Build rapport with potential clients, clearly presenting our value proposition and capabilities; overcome objections and negotiate while keeping the company's best interest at heart. Grow clients by both introducing them to new products/ services and by expanding existing product/service offered. Contribute by sharing competitive products information and customer needs to our clients and their businesses. Achieve revenue goals by leading customers through an end-to-end sales cycles by completing technical work fast and effectively. You'll have 7+ years of relevant work experience in business development and service work. Experience in highly cross-functional, fast-moving, global environment. Experience working with executive level business and marketing leaders within client organization. Passion to learn and solve complex customer requirement. Our Office Staff Team Job Description & Requirements Secretary and Phone Operator. Helps with office work, by straightening the office desks. Handles answering the operator extension. Handles the everyday Secretarial duties. Handles, keeping the office clean and neat for management. Requires Secretarial skills and computer knowledge to go with said title.

Job DescriptionLynkx Staffing LLC specializes in placing professionals in the Pharmaceutical and Medical Device industries in New Jersey. Our Pharmaceutical client seeks an Executive Administrator to perform and oversee all administrative related services for the EVP and Head of Quality Assurance. The position requires broad knowledge of corporate operations and policy, overall pharmaceutical industry drug development administration and GCP. A high level of administrative support and advanced computer technology experience is required. Ability to multi-task, manage projects and perform without supervision is essential. Must operate with discretion and great latitude for independent judgment and initiative. Provide general administrative support and organizational assistance including calendar management, travel arrangements (both domestic and international) arranges for registration and attendance at industry events. Ensures memberships to organizations and societies are current. Responsible for both on-site and off-site meeting execution. Provide administrative support to the Executive Leadership Team including on-going weekly meeting management, management of all off-site meeting events, expense reporting related to all ELT events and purchases of collateral materials. Prepare and manage all expense reports. Prepare power point presentations and statistical reports as required. Support annual budget preparation and oversight for the department. Perform duties necessary in making arrangements for company attendance at select annual industry meetings, including contracting for block room housing (providing housing for attendees from the general company) and also assists in all aspects of event planning for special meetings at the annual functions. Manage expense reports and budget related to these events. Act as reporting manager for the Senior Administrative Assistant of Drug Development Department. Act as Administrator to internal operational database (QuickBase), liaising with all departments and programmer to manage all aspects of system enhancements, data entry, data mining and reporting. Responsible for maintaining budget throughout the year and approving all invoices related to programming as well as the Intuit account contract. Act as Administrator to the internal Key Issues Forum (KIF), supporting co-chairs and ensuring schedule of monthly meetings throughout the year. Responsible for maintaining KIF membership list, drafting agenda, communicating agenda to presenters/attendees, drafting minutes and distributing final minutes to the group. Suggest and drive improvement and design processes to enhance work flow. Responsible for ordering general office supplies and specific purchases of materials for employee enrichment/education as requested. Other duties as assigned. REQUIREMENTS BA preferred CPS or CAP certification a plus 8+ years in a corporate environment Experience in Pharmaceutical industry Familiarity with budgetary tracking/accounting systems a plus Must have strong skill set in current versions of MS Word, Excel, Publisher, Power Point and the Internet as well as Google Mail for business. Database experience a plus. Knowledge of video conferencing and web-ex systems Excellent verbal and written communication skills required A professional appearance and telephone manner is essential Must have high level of interpersonal skills to handle sensitive and confidential situations Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must have good command of the English language, oral and written.

Vacancy Name Executive Administrator & Paralegal Vacancy No VN736 Employment Type Full Time Radnor, PA Department Legal Key Responsibilities MAIN PURPOSE OF JOB To provide comprehensive Paralegal and Administrative support to Legal and Compliance team as well as operational functions, as required. The Executive Assistant & Paralegal is a hybrid role that provides high-level administrative support and legal aide to Legal and Compliance leadership while executing core paralegal and department operations activities. The role coordinates complex calendars, meetings, and travel; manages contract and matter workflows; supports compliance investigations and policy management; and safeguards sensitive information with strict confidentiality. This role is critical to scaling Legal and Compliance effectiveness across a 500-employee biotech. KEY RESPONSIBILITIES Executive Support * Proactively manage complex calendars, priorities, and meeting logistics for GC, CCO, and Senior Director, Legal. * Prepare agendas, briefing materials, and action logs; track follow-ups to completion. * Plan global travel and itineraries; process T&E accurately and on time. * Coordinate department meetings, offsites, training sessions, Corporate Compliance Committee meetings, and town halls. * Schedule interviews as needed, and support new Legal and Compliance employee onboarding. * Assist with Staff meetings, content and scheduling. Paralegal & Legal Operations * Maintain matter files, legal mailbox intake, litigation hold tracking, and eDiscovery coordination. * Support board/committee logistics, minutes support, resolutions, and entity management. * Assist with IP coordination (e.g., docketing, NDAs, assignments and formal documents) and regulatory document tracking as applicable. * Manage document retention and ensure audit-ready records. Contracts Management * Triage contract intake; route, track, and report on status using Agiloft (or CLM). * Apply approved templates and playbooks; perform first-level redlines and escalate deviations. * Coordinate signatures (DocuSign/Adobe Sign) and maintain executed agreements repository. Compliance Operations * Coordinate compliance investigations (scheduling, notes, document collection, tracking). * Manage policy and SOP lifecycle (drafting, formatting, version control, publishing). * Track training assignments and completion; produce dashboards and metrics. * Support risk assessments and third-party due diligence workflows. * Support maintenance of Compliance Sharepoint site. Finance, Vendors, and Systems * Create/track POs; reconcile invoices and spend; support monthly accruals. * Experience working with NetSuite and Agiloft. * Maintain department trackers, dashboards, and SOPs for consistent operations. * Ensure data accuracy across NetSuite, SVB, Agiloft, and Microsoft 365/SharePoint. * Support budgeting process for Legal and Compliance. Communications & Documentation * Draft, proofread, and format internal/external communications, presentations, and reports. * Take meeting minutes (including compliance interviews) and maintain secure records. EDUCATION, EXPRIENCE, KNOWLEDGE Essential Qualifications: * 5-10 years' experience as administrative assistant or related function * Advanced computer skills, particularly Microsoft Office (i.e. Word, Outlook, SharePoint, PowerPoint and Excel) * Previously provided high level executive support * Able to manage multiple tasks and work to agreed deadlines whilst under pressure * Worked both as part of a team and independently in the office * Discreet handling of confidential documents and other information * Knowledge of office administrative practices and procedures Preferred Qualifications: * High school diploma or equivalent required; bachelor's degree preferred * Paralegal/law firm experience preferred * Audit, Finance background is helpful * Pharmaceutical experience preferred Other: * Confidentiality and Integrity. Respect confidential information and protect the privacy of employees, customers, and patients. * Taking responsibility. Take full responsibility for assigned tasks, ensure completion, and address all outcomes. * Flexibility. Adapting to new ideas, shifting priorities, and managing varied tasks efficiently. * Collaboration. Collaborating effectively with others to accomplish tasks and acknowledging the perspectives and needs of team members. * Perform other duties as required. About the Company Immunocore (NASDAQ: IMCR) is a pioneering, commercial-stage T cell receptor biotechnology company whose purpose is to develop and commercialize a new generation of transformative medicines which address unmet patient needs in oncology, infectious diseases and autoimmune disease. Our leaders in R&D are internationally recognised as some of the biotech industry's most successful drug developers. We are creating not just an environment where great minds can interact but an innovation powerhouse answering the big questions. Focused on delivering first-in-class biological therapies to patients, we have developed a highly innovative soluble TCR platform. Our ImmTAX molecules underpin a new generation of precision engineered drugs that harness the immune system to treat a broad spectrum of diseases with high unmet medical need, including oncology, infectious diseases and autoimmune diseases. At Immunocore, we recognize that our employees are our greatest asset. We value the unique contributions each person brings to our team. By embracing Science, Trust, Respect, Integrity, Diversity, and Entrepreneurship (STRIDE), we create an environment where collaboration thrives, ideas flourish, and transformative changes happen. STRIDE represents more than just letters; it embodies our shared identity and drives our mission. We are dedicated to developing breakthrough therapies that transform patients' lives, advancing medicine, and supporting one another in these pursuits. Immunocore is proud to be an equal opportunity employer. As such, we are committed to fostering an inclusive workplace where everyone feels valued, respected, and empowered. We encourage applications from individuals of all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, or any other characteristic protected by law. Great vacancy Executive Administrator & Paralegal hiring now

Job Summary: The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project.In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly. Essential Duties and Responsibilities as Project Coordinator: Manage bidding of projects: Create bid packages. Maintain bid lists. Issue addenda's. Provide plan holders list to contractors. Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.). Post bids and oversee bidding materials. Issue recommendation letters to project owners. Create submittal template spreadsheet for Procore. Facilitate project closeout: Issue award letters to contractors. Create AIA documents and submit to contractors. Contact needed parties for signatures and track progress. Obtain operation and maintenance manuals, along with as-built drawings. Create letters for the project owners and send all needed materials. Assist with any needed building permits. Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.). Manage Procore database: Bid packages. Pay applications. Plans and specifications. AIA documents. Punchlists RFI's Update contract amounts. Other duties and responsibilities as assigned. Essential Duties and Responsibilities as Office Coordinator: Manage office upkeep and maintenance. Answer and direct calls. Greet and assist clients that come into the office. Process incoming and outgoing mail. Monitor office supplies inventory and place orders. Coordinate maintenance of office equipment. Assist with new hire onboarding. Actively participate on events and office safety committees. Act as the main point of contact for employees with questions regarding office operations. Support marketing department in trade show coordination and proposal printing/binding Support local efforts in teambuilding activities/events coordination/holiday parties, etc. Other duties and responsibilities as assigned. Problem Solving:Problems and solutions are unique and unpredictable, but are similar to those previously encountered. Solutions require judgment such as setting priorities, evaluating results and/or coordinating with others.Problem solving and/or critical thinking involves identification and analysis of diverse problems; solutions are often found by reviewing standard documented processes and/or work procedures and modifying them to apply to the situation. Guidance is usually provided on what source(s) to consult, and decision is reviewed by supervisor before implementation. Supervision Required:Supervision is present to review broad objectives relative to basic position duties and day-to-day department duties. Basic work and decisions do not require direction or review by immediate supervisor. Strategic issues are referred to supervisor. Decision-Making Impact:Some independent judgment is necessary to select and implement the most appropriate solution, with frequent discussion/contact with a supervisor. May occasionally make recommendations to work procedures, policies, and practices. Recommendations to create efficiencies within work procedures, policies, and practices are always encouraged.Decision-making impacts department and outside department/multiple departments. Work Complexity:Tasks are multiple and diverse with some connectedness across processes. Work requires the direct application of a variety of procedures, policies, and processes.Supervisory Responsibilities:No supervisory responsibilities. Qualifications (Education, Experience, and Licenses/Certifications required): Degree in Business Management preferred. 2+ years' experience in administrative or clerical work. 1+ years' experience in the construction industry. Proficiency in the use of Microsoft Office products. Proven ability to maintain excellent integrity and ethical standards within role. Physical Requirements:Position requires regular sitting, hearing, and vision. Position frequently requires standing, walking, reaching with arms and hands, and talking. Position occasionally requires climbing/balancing, kneeling/crouching, and the ability to lift and carry over 20 lbs. We are unable to provide immigration sponsorship for this position.#LI-JS1 #LI-Onsite

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer * Impact - The work you do here matters to millions. * Growth - Philadelphia is growing, why not grow with it? * Diversity & Inclusion - Find a career in a place where everyone belongs. * Benefits - We care about your well-being. Agency Description The First Judicial District of Pennsylvania ("FJD") is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Job Description Position Summary An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. * May plan, assign and supervise work of subordinate staff. * May provide work direction and training to subordinate staff or volunteers. * May review work of subordinates for accuracy and completeness and evaluate employee performance. * Assists clients and general public in person and via telephone. * Investigates complaints and issues from general public or other offices. * Delegates routine situations to staff and responds directly to more complex situations or complaints. * Prepares and collates weekly, monthly or annual reports and drafts correspondence. * Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records. * Receive purchase orders from procurement and contact the requesting department to obtain property details. * Visit field locations to conduct annual inventory audits and update Intellitrack system. * Enter inventory into the Intellitrack system and maintain it up to date. MARGINAL FUNCTIONS Maintains supply and equipment inventory for office and orders supplies as needed. Performs related duties as required. ENVIRONMENTAL CONDITIONS Normal office conditions are standard for this class. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities * Considerable knowledge of English usage and grammar. * Knowledge of office management standards, procedures and practices. * Knowledge of supervisory methods and practices. * Some knowledge of the principles and standards of administrative organization and management. * Some knowledge of supervisory methods and practices. * Ability to represent the assigned unit in conferences and meetings with the public and private officials. * Ability to supervise a staff engaged in varied clerical functions. * Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations. * Ability to establish and maintain effective working relationships with associates and the general public. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. Qualifications * Bachelor's degree from an accredited college or university AND one (1) year of administrative experience. OR * Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute. * Ability to perform the essential functions of the position. * Strong organization and communication skills are a requirement. * Successful completion of a criminal background investigation. * Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Salary: $48,505 Discover the Perks of Being a City of Philadelphia Employee: * Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. * Parental Benefits: The City offers its employees 8 weeks of paid parental leave. * We offer Comprehensive health coverage for employees and their eligible dependents. * Our wellness program offers eligibility into the discounted medical plan * Employees receive paid vacation, sick leave, and holidays * Generous retirement savings options are available * Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. * Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ****************************************************** Job Location Google Maps requires functional cookies to be enabled

Join our team in as an Administrative Specialist and inspire young minds at camp! Are you ready for an unforgettable summer adventure? At ESF Camps, we are on a mission to create an extraordinary summer experience for campers from preschool to 8th grade, and we are looking for energetic, passionate people to join us and make a positive impact while having a blast! The Administrative Specialist is responsible for camp-related customer service and administrative needs in the camp office and throughout the camp. Why ESF? * Inspire Young Minds: Make a meaningful difference in the lives of children while receiving comprehensive training and support. * Unleash Your Potential: We offer opportunities for internships, fieldwork, and continuing education credits. * Become a Leader: Gain valuable leadership experience as you supervise and mentor children. * Positive Environment: Experience being part of a team guided by ESF Core Values. Extra Perks: * Convenient Summer Schedule: Enjoy nights and weekends off. * Employee Referral Bonus Program: Increase your earnings through referrals from your network. * Free Certifications: Reimbursements available for qualified roles. * Camp Tuition: Enjoy a significantly discounted tuition rate exclusively for Team members' children. Requirements: * Education: Bachelor's degree required * Experience: * Minimum 1-2 years of experience working in an administrative and/or customer service role. * Previous experience working in a camp, school (or similar field) preferred. * Experience teaching and working with children. * Technology Skills: Proficient in Microsoft Office, especially Excel, and ability to use CRM database. * Hours: Typically, from 7:30am-4:30pm or 8:00am-4:00pm, Monday-Friday. Start and end times may vary depending on the location, with later times possible. * Schedule Commitment: Any schedule changes must be pre-approved by the site director. * Required Training: Complete all required ESF and state-mandated training and onboarding. * Dress Code: Maintain the "ESF Look" (camp uniform) and embody the spirit of the camp. Essential Job Responsibilities: * Customer Service: * Serve as a point person for ESF families; respond to inquiries in person as well as over the phone. * Greet campers and their guardians in the camp office; collect lunches and transition campers. * Answer telephones and transfer calls to appropriate team members * Call camp families to confirm enrollment or discuss camper needs. * Support summer sales initiatives; inform new and existing families of enrollment opportunities. * Camp Office: * Perform general clerical duties such as copying, mailing, and filing. * Ensure that the camp office is clean, organized, and well-maintained. * Open, sort, and distribute or respond to incoming correspondence including mail and email. * Maintain inventory and complete assigned paperwork. * Camp Registration: * Assist families in enrolling their campers using the CRM database. * Support summer sales initiatives; inform new and existing families of enrollment opportunities. * Update camper records and input pertinent information into the database. * Teamwork: Work effectively and collaborate with co-workers including other on-site Administrative Specialists, Nurses, Admissions and Customer Engagement Coordinators located at ESF's Headquarters office, Site Director, and leadership team * Safety & Positive Group Management: Ensure the safety and well-being of campers with emphasis on positive behavior and effective group management. Promptly report any concerns to the Site Director. * Be the Ultimate Role Model: Supervise campers, while fostering a positive and safe environment. * Demonstrate ESF Core Values & Code daily, from "Gratitude" to "Bring It" daily. * Model the ESF Virtues of Character (Gratitude, Respect, Trustworthiness, Effort, Kindness, Positivity, Resilience, Community) in camp daily. * Adhere to all company policies. * Communication: Maintain clear, concise, and engaging communication with campers, families, peers, and our leadership team. Reporting Relationships: * Directly report to and take guidance from the Camp Director, with additional accountability to the Site Director. Additional Responsibilities: * Push/pull, lift, and carry a minimum of thirty-five (35) pounds across campus. Work outside, upright, and mobile for six (6) to eight (8) hours per day * Respond to emergencies, including running (up to 1 mile in some cases) and ascending stairs without undue exertion. This job description is subject to change at any time.

Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently

Would you like a rewarding career where you can make a positive difference in the lives of others? Join the Commonwealth and experience the satisfaction of public service while enjoying professional career growth and numerous promotional opportunities! THIS INFORMATIONAL POSTING IS FOR THE FOLLOWING JOB TITLES: LIMITED-TERM CLERK (00001) CLERICAL ASSISTANT 1 (00101) CLERICAL ASSISTANT 2 (00102) CLERICAL ASSISTANT 3 (00103) CLERICAL SUPERVISOR 1 (00190) CLERICAL SUPERVISOR 2 (00200) Starting Wage Limited-Term Clerk - $16.10/Hourly Starting Salary Clerical Assistant 1 (37.5-Hour work week) - $30,768 Starting Salary Clerical Assistant 2 (37.5-Hour work week) - $34,621 Starting Salary Clerical Assistant 3 (37.5-Hour work week) - $39,003 Starting Salary Clerical Supervisor 1 (37.5-Hour work week) - $39,003 Starting Salary Clerical Supervisor 2 (37.5-Hour work week) - $44,010 TO APPLY: This specific posting is for informational purposes only. Applicants cannot apply for a position through this posting. If you are interested in applying for one of these clerical positions, search for a vacancy posting by job title. Click the green "Apply" button on the top right-hand corner for a posting of interest to you. DESCRIPTION OF WORK Clerical Assistants, Clerical Assistant Supervisors, and Limited-Term Clerk positions are often stepping stones to promotional opportunities in other professional career paths. Many Commonwealth employees begin their careers in the clerical field. These positions are located throughout Pennsylvania, although most state government jobs are in Harrisburg, Philadelphia, and Pittsburgh. As a Clerical Assistant, Clerical Assistant Supervisor, or Limited-Term Clerk, you will provide office support and review and process documents and information. You may also assist the public in completing governmental forms or obtaining general information about programs and services. Duties will vary from position to position. Are you bilingual? There is a continuing need for bilingual (English and Spanish) assistants! Individuals hired for these positions provide information and assistance to Spanish-speaking clients. Get your start as a Clerical Assistant, Clerical Assistant Supervisor, or Limited-Term Clerk and continue exploring other Commonwealth employment opportunities until you find your perfect fit! REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY Qualifications: Limited-Term Clerk : Possession of the required knowledge and abilities. Clerical Assistant 1: No previous experience needed. Clerical Assistant 2: Six months as a Clerical Assistant 1 (commonwealth title); OR Graduation from high school; OR An equivalent combination of experience and training. Clerical Assistant 3: One year as a Clerical Assistant 2 (commonwealth title); OR One year of moderately complex clerical experience; OR An equivalent combination of experience and training Clerical Supervisor 1: One year as a Clerical Assistant 2; OR One year of moderately complex clerical experience; OR An equivalent combination of experience and training. Clerical Supervisor 2: One year as a Clerical Supervisor 1; OR One year as a Clerical Assistant 3; OR Two years of as a Clerical Assistant 2; OR An equivalent combination of experience and training. Special Requirements: Clerical Assistant 2, Clerical Assistant 3, Clerical Supervisor 1, or Clerical Supervisor 2 Certain positions require keyboarding skills to meet standards for speed and accuracy. Certain positions require the ability to take and transcribe dictation. All Titles: Must meet PA residency requirement - For more information on ways to meet PA residency requirements, follow the link and click on Residency Must be able to perform essential job functions Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ********************************************************** and click the Veterans' Preference tab or contact us at . Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals) The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Additional information regarding the application process can be found by clicking here.

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Job Description Position Summary An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project. This is administrative work of limited scope and difficulty in the Court service. An employee in this class may serve in a staff capacity as an assistant to an administrator. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. May plan, assign and supervise work of subordinate staff. May provide work direction and training to subordinate staff or volunteers. May review work of subordinates for accuracy and completeness and evaluate employee performance. Assists clients and general public in person and via telephone. Investigates complaints and issues from general public or other offices. Delegates routine situations to staff and responds directly to more complex situations or complaints. Prepares and collates weekly, monthly or annual reports and drafts correspondence. Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records. Receive purchase orders from procurement and contact the requesting department to obtain property details. Visit field locations to conduct annual inventory audits and update Intellitrack system. Enter inventory into the Intellitrack system and maintain it up to date. MARGINAL FUNCTIONS Maintains supply and equipment inventory for office and orders supplies as needed. Performs related duties as required. ENVIRONMENTAL CONDITIONS Normal office conditions are standard for this class. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Competencies, Knowledge, Skills and Abilities Considerable knowledge of English usage and grammar. Knowledge of office management standards, procedures and practices. Knowledge of supervisory methods and practices. Some knowledge of the principles and standards of administrative organization and management. Some knowledge of supervisory methods and practices. Ability to represent the assigned unit in conferences and meetings with the public and private officials. Ability to supervise a staff engaged in varied clerical functions. Ability to understand, carry out and communicate effectively to subordinates and/or associates new or changed procedures and operations. Ability to establish and maintain effective working relationships with associates and the general public. In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. Qualifications Bachelor's degree from an accredited college or university AND one (1) year of administrative experience. OR Equivalent combinations of education, training and experience providing the characteristics required to perform the essential functions of the class may substitute. Ability to perform the essential functions of the position. Strong organization and communication skills are a requirement. Successful completion of a criminal background investigation. Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit ************************************** to complete an application and upload a resume. Salary: $48,505 Discover the Perks of Being a City of Philadelphia Employee: Transportation: City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected]. For more information, go to: Human Relations Website: ******************************************************