Office administrator jobs in Brockton, MA - 1,091 jobs
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Payroll & Operations Administrator
ERSG Ltd.
Office administrator job in Boston, MA
ERSG is seeking a detail-oriented and proactive Payroll & Operations Administrator to join our Operations team in the U.S. This role is ideal for someone who thrives in a fast-paced environment, enjoys juggling multiple priorities, and is passionate about delivering high-quality administrative and logistical support across a dynamic business.
You'll play a critical role in supporting our day-to-day operations, contributing to everything from contractor payroll, onboarding, compliance coordination & finance. If you're a fast learner, strong communicator, and natural problem-solver with prior experience in finance and operations, we'd love to hear from you.
Responsibilities include:
Support the main Operations centre (Orlando) with the processing of Payroll & Finance related transactions. Payrolls are high-volume and processed on a bi-weekly basis via ADP. The Accounts Receivable function is high-volume and adheres strictly to client requirements.
Verify timekeeping records and ensure compliance with company policies and applicable wage and hour laws.
Identify and recommend process improvements to increase efficiency and accuracy.
Serve as the primary contact for all Boston contract & timekeeping and payroll-related questions. Escalating complex issues to the wider team as needed.
Maintain records in timesheet and compliance systems; support the transition to a new integrated platform.
Oversee contractor onboarding tasks such as background checks and drug testing.
Book and monitor contractor travel arrangements and ensure timely payment of travel-related invoices.
Collaborate with external vendors to troubleshoot urgent or time-sensitive operational issues.
Prepare and issue contracts for candidates and clients, using templates provided by the legal team. Ensuring that all contractor compliance documentation is accurately collected and maintained in line with regulatory requirements.
Manage contract renewals, documentation, and communication with clients and contractors.
Support other operational initiatives and special projects as required.
Manage general office tasks including supply ordering, vendor coordination, mail handling, and ad hoc support.
About you:
Fluent in English; additional languages are a plus.
Prior Payroll & Finance experience required (ideally within the staffing sector).
Proficiency in Microsoft Office Suite; experience with Bullhorn, ADP, Sage and RSM InTime would be preferred.
Problem-solving mindset supporting the team to deliver exceptional service delivery focused on continuous improvement in a fast-paced environment.
Highly detail-oriented with excellent organizational and multitasking abilities.
Ability to communicate effectively both orally and in writing.
Able to perform well under pressure with the ability to meet tight deadlines.
Able to work independently as well as collaboratively in a team setting.
Prior experience in Operations & Finance or similar roles desired.
$54k-93k yearly est. 20h ago
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Administrative Coordinator
Net2Source (N2S
Office administrator job in Boston, MA
Job Title: Administration - Admin Services Coordinator
Duration: 3 Months- Additional support, Possible for extension
Shift: M-F 8am - 5pm
As an Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
Day-to-Day Responsibilities:
Calendar Management
- Schedule and coordinate meetings, appointments, and events.
- Maintain accurate and up-to-date executive and team calendars.
Expense Reporting
- Prepare, review, and submit expense reports.
- Track reimbursements and ensure compliance with company policies.
Ordering & File Organization
- Manage office supply orders and maintain inventory.
- Organize and maintain filing systems (digital and physical).
- Ensure documents are properly archived and easily accessible.
General Administrative Support
- Support ad hoc administrative tasks as needed.
Software skills:
- Basic computer functions
- Knowledgeable in Microsoft (Word, Excel, PPT)
- Outlook, email management
Years of Experience: at least 2 years of relevant experience
Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered
$40k-58k yearly est. 4d ago
Administrative/Department Coordinator
ACL Digital
Office administrator job in Boston, MA
Title: Administrative/Department Coordinator
Duration: Contract role with a potential to become full time employment
Note from hiring manager-Top 3 technical or soft skills you'd like to see that will lead you to request an interview:
1. Previous * University experience strongly preferred
2. Strong interpersonal communication (including good writing and proofreading skills)
3. Strong organizational abilities, proactiveness
Job Summary-
1. Coordinates, and has the lead, direct, and daily responsibility for all Advanced Graduate Education (AGE) residencies based in department.
2. Lends daily support to the DA and Chair with department level administrative duties as needed.
3. Organizes and implements administrative systems and procedures, performing necessary support duties; Serves as principal AGE residency administrative contact and liaison with departmental or program constituents and other universities or collaborators.
4. Negotiates with hotels, caterers and vendors, makes recommendations for food and activities for participants, managing to a pre-assigned event/function budget; classroom, AV and other facilities on behalf of the department or program;
5. Monitors budget(s) including grants, maintains financial documentation, provides information, research, statistics, and analysis in collaboration with the DA and Chair. Makes decisions on expenditures and monitors towards a defined budget;
6. Manages and helps prepare pre-award grant submissions for faculty Principal Investigators (PIs). Acts as the support liaison between the DA, the PI, and the grants team to ensure all documents are completed as required and in a timely fashion. Works with faculty on managing grant and gift awards, monitors spending throughout the year, and collaborates with the grants team in Administration and Finance on post-award set up and grant management.
7. Coordinates with the Offices of the Registrar and Dental Education to ensure all applicable AGE courses are set up properly and in a timely manner.
8. Lends administrative support to all new and current AGE residents based under the Department. Partners with other departments throughout the School to complete responsibilities related to the Department and AGE programs.
9. Keeps current on trends, compliance issues, regulations, and guidelines regarding subject matter; advises appropriate community members accordingly.
10. Provides support to department faculty including but not limited to scheduling courses, guest lectures, room reservations. Additional responsibilities include but are not limited to:
Calendar management for the Chair.
Travel arrangements and financial processing for faculty and residents.
CE course support
11. Planning and managing departmental or program events and managing various faculty or resident special projects, as needed.
12. Contributes to a culture of inclusivity and respect.
13. Performs other related duties as assigned or requested.
$43k-63k yearly est. 1d ago
Admin Services Coordinator
AA2It
Office administrator job in Boston, MA
Title: Admin Services Coordinator Bill Rate: $20/HR Hours: M-F | 8-5 Day-to-Day Responsibilities: Calendar Management - Schedule and coordinate meetings, appointments, and events. - Maintain accurate and up-to-date executive and team calendars.
Expense Reporting
- Prepare, review, and submit expense reports.
- Track reimbursements and ensure compliance with company policies.
Ordering & File Organization
- Manage office supply orders and maintain inventory.
- Organize and maintain filing systems (digital and physical).
- Ensure documents are properly archived and easily accessible.
General Administrative Support
- Support ad hoc administrative tasks as needed.
Software skills:
- Basic computer functions
- Knowledgeable in Microsoft (Word, Excel, PPT)
- Outlook, email management
Years of Experience: at least 2 years of relevant experience
Education: Bachelor's degree preferred, but not required. Equivalent professional experience will be considered
Interview Process: 1 virtual and/or 1 onsite
Summary:
As a Administrative Services Coordinator, you will provide administrative support to a department or manager. You'll answer, screen and forward telephone calls, greet customers and resolve customer complaints.
Kindly share your resume with answers:
Q1: How far you live from 33 Arch Street Boston MA and how will you commute daily
Q2: how many years of exp as Commercial Building exp you have
Q3: for submission client needs MM/DD of Birth - kindly share
Prime Time Healthcare Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Beverly, Massachusetts.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date:
Duration: 13 weeks
40 hours per week
Shift: 8 hours, days
Employment Type: Travel
Includes estimated wage of $15 hr - $ 19 hr and non taxable travel benefits if eligible.
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Saugus, Massachusetts.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: ASAP
Duration: 13 weeks
40 hours per week
Shift: 8 hours
Employment Type: Travel
Client in MA seeking Physical Therapy Assistant: LTC/SNF
for the following shift(s): Days
We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend.
Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way.
CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street.
In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive:
Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more!
Weekly paychecks with competitive pay packages
Matching 401(k) benefits to help you save for retirement
Licensure assistance and reimbursement to set you up for success on your contract
Travel reimbursement and dedicated housing support while on assignment
Referral cash bonuses when you connect us with other clinicians
CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year!
Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey!
*Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted.
Core Medical Group Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
$39k-53k yearly est. 1d ago
Administrative Assistant
City Personnel 3.7
Office administrator job in Warwick, RI
We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives.
The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity.
Company Highlights:
Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success.
Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities.
Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs.
Competitive Compensation: $50,000-$55,000 per year.
Responsibilities of the Administrative Assistant:
Provide high-level administrative partnership and strategic coordination for the executive office.
Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries.
Draft sophisticated business communications and prepare polished presentations and executive summaries.
Track project progress, document key meeting outcomes, and oversee the completion of action items.
Manage the workflow of digital contracts and approvals using modern electronic signature platforms.
Act as the professional liaison for high-level guests, stakeholders, and external partners.
Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships.
Lead the planning and execution of corporate functions, staff retreats, and executive sessions.
Administer financial support tasks, including the reconciliation of expenses and reimbursement processing.
Assist with targeted market research and various special projects to support firm growth.
Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow.
Qualifications of the Administrative Assistant:
Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role.
Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes.
Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease.
Character: A track record of absolute confidentiality, professional maturity, and sharp intuition.
Logistics: Must possess a current driver's license and a reliable vehicle for local errands.
Education: An Associate's or Bachelor's degree is preferred, though not mandatory.
Submit your resume today for immediate consideration!
Want to explore more exciting job opportunities? Click here
Please Note:
City Personnel offers extended interview hours from 7 am-7 pm upon request
Join a Top Workplace in Rhode Island!
Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts.
At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy:
Dedicated Career Coaching to help you with resumes, interviews, and career planning.
Referral Program that rewards you for helping others find great opportunities.
Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay
City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way.
Ready to take the next step in your career?
Apply today and experience why we've been voted a Top Workplace in Rhode Island!
Contact us today at (401) 331-2311 to find your perfect job match!
$50k-55k yearly 4d ago
Administrative Coordinator - Operations
City Wide Facility Solutions Boston
Office administrator job in Marlborough, MA
Build the Backbone of a High-Growth Organization
At City Wide Facility Solutions - Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services.
We're looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes-keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery.
What You'll Do:
Support Core Operational Processes
Prepare Client NJS and supply quotes for the Operations team
Issue NJS confirmations to Independent Contractors
Assist with administrative coordination across multiple operational workflows
Insurance & Compliance Management
Ensure all active Independent Contractors have current Certificates of Insurance (COIs) on file
Coordinate with City Wide's insurance agent to obtain accurate COIs for new clients
Maintain and update all insurance documentation within the City Wide system
New Client Onboarding & Starts
Lead administrative aspects of new client onboarding, including welcome communications, CRM setup, and key inventory
Support Vendor Sourcing & Compliance by scheduling Independent Contractor walkthroughs
Prepare and issue Contracts for Services to Independent Contractors for new accounts
Ongoing Client & Data Management
Maintain accurate, up-to-date client and contractor data in the CRM
Organize and manage operational documents within SharePoint
Assist with updates to existing client agreements, scopes of service, and insurance as needed
Why Join City Wide:
Stable, full-time role with consistent hours
Comprehensive benefits package: medical, dental, vision, life, FSA & HRA
401(k) with company match
Generous paid time off, including holidays and volunteer time
Exposure to multiple areas of business operations with room to grow
Collaborative, fast-paced environment where your organization skills make a real impact
What You Bring:
Strong organizational skills with the ability to prioritize and manage multiple tasks
Excellent attention to detail and commitment to accuracy
Clear, professional written and verbal communication skills
Ability to meet deadlines in a fast-moving environment
Comfort working with CRMs, document management systems, and administrative workflows
Professional demeanor and ability to work with a wide range of personalities
Valid driver's license and willingness to visit client sites as needed
If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success.
Join City Wide Facility Solutions - Boston and help power the operations behind our growth
$40k-59k yearly est. 3d ago
Administrative Assistant
Wayne J. Griffin Electric, Inc. 4.3
Office administrator job in Holliston, MA
Wayne J. Griffin Electric, Inc. is a leading electrical contractor with over 1500 employees across New England and the Southeast. We believe our strength comes from the talented, dedicated people who choose to be part of our team, and our commitment to supporting each employee's growth and well‑being. We are looking for a full-time Administrative Assistant who will work as part of a dynamic team that provides critical support to our Project Management efforts. This role has high visibility to top leadership and potential for growth within the organization.
Responsibilities Include:
Support the Project Management team in preparing, finalizing and submitting all written correspondence
Navigate town websites to submit construction permits withing the New England Area
Collaborate with Project Management and accounting teams to accurately complete proposal requests
Maintaining and updating shared database and templates
Assist with front desk support and other miscellaneous tasks to support internal departments.
Must Haves:
Exceptional written communication skills
Strong attention to detail
Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus
Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment
Excellent follow-up skills and attention to deadlines
We offer a comprehensive and highly competitive benefits package that includes health, dental, life, and long‑term disability insurance, in addition to a generous retirement plan, wellness programs, paid time off, and annual tuition reimbursement of $2,000. At our organization, continuous professional development is a core value, and ongoing education is both supported and encouraged at every level. Advance your career with an organization that invests in you!
With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship.
Visit us at our website: ***************************** to learn more.
Take the next step in your career and let us learn about you!
Apply now: **************************
An Equal Opportunity Employer
📍 Downtown Boston - Financial District
We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued.
What You'll Do
Provide officeadministration and executive support
Manage scheduling, travel arrangements, and phone calls
Assist with bookkeeping and basic accounting tasks
Help coordinate events, meetings, and occasional candidate screenings
Support annual tradeshows, marketing events, and special projects
Any other tasks assigned to
What We're Looking For
Proven experience as an Admin/Executive/HR Assistant
Proficiency in Microsoft Excel; tech-savvy
Strong organizational, communication, and problem-solving skills
Outgoing, professional, and independent, with good writing ability
Second language preferred | Associate degree or higher
What We Offer
Modern office in Boston's Financial District
Stable Monday to Thursday weekly schedule
A meaningful role in a supportive, growing team
$33k-44k yearly est. 3d ago
Administrative Assistant
CBS Therapy
Office administrator job in North Andover, MA
About Us
We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office.
Responsibilities Include:
Opening the clinic
Screen in staff and clients in the mornings and evenings
Check voicemail messages and email Office Manager and/or therapist the messages
Work directly with Office Manager
Answer phone calls throughout the day
Inform therapist and Office Manager of cancellations
Help with tasks around the office as needed
Create new clients in electronic system and maintain electronic files
Ensure clinic is clean and disinfected
Order supplies as needed through Office Manager
Qualifications:
Have an associate's degree
Strong communication skills and phone etiquette
Ability to multitask
Strong organizational skills
Reliable Transportation
Experience:
Experience working in an office setting
Experience with excel, word, electronic data systems etc.
A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.
$36k-47k yearly est. 20h ago
Administrative Assistant
Pacer Group 4.5
Office administrator job in Lexington, MA
Job Title: Administrative Assistant
Shift: 7:30 am - 5pm
EPIC experience required
Front desk and customer service experience required
Administrative skills, including data entry, filing, scheduling, and record management
Ability to handle multi-line phone systems; previous call center experience preferred
Strong organizational skills with attention to detail
Ability to multitask in a fast-paced environment
$39k-50k yearly est. 5d ago
Patient Administrative Assistant
Monument Staffing
Office administrator job in Boston, MA
The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services.
Their duties and responsibilities include:
Answer and direct phone calls in a polite and friendly manner
Register new patients and update existing patient demographics by collecting patient detailed information
Schedule and confirm patient appointments, follow-ups, and procedures
Process patient billing and payments
Organize and maintain patient waiting areas as well as office files and records
Assist patients with forms and paperwork, explaining procedures, and answering questions
Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling
Ensure compliance with medical laws and regulations
Order office supplies and maintain inventory
Coordinate with insurance companies for claim management and patient insurance verification
Maintain patient confidentiality, following HIPAA guidelines
Qualifications
A bachelor's degree is required
1-2 years of work experience as a Healthcare Administrative Assistant or similar role
Knowledge of healthcare systems and medical terminologies
Understanding of medical billing procedures
Proficient in MS Office (MS Excel and MS Outlook, in particular)
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
$36k-47k yearly est. 3d ago
Administrative Assistant
Alois Solutions
Office administrator job in Boston, MA
Administrative Assistant
Duration: 3 months (potential extension)
Departments: Urgent Care, Adult primary care, Neurology, Urology, and many more.
In This Role, You Will:
Support department leadership with administrative tasks.
Greet and assist patients/visitors; manage calls and inquiries.
Schedule appointments, update medical records, and process co-pays.
Coordinate with staff and manage physician calendars.
Epic is highly desired.
What You Bring:
2 years of administrative (healthcare preferred).
Strong communication and multitasking skills.
Professionalism and attention to detail.
Proficiency in Microsoft Office and scheduling systems.
$36k-47k yearly est. 4d ago
Administrative Assistant
Talent4Health
Office administrator job in Cambridge, MA
Administrative Assistant
Contract: 13 weeks
Shift: 8hr Day shift
Weekly hours: 40hrs (Mon to Fri)
Pay: $18 to $20 per hour
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Requirements:
EPIC experience required.
Front desk, customer service, admin skillset experience required.
Previous call center experience preferred.
2+ years of experience as an Administrative Assistant.
$18-20 hourly 20h ago
Office Assistant
Vaco By Highspring
Office administrator job in Putnam, CT
Job Title: Office Assistant Our client is a leading manufacturing company known for quality, efficiency, and teamwork. They are seeking a dependable Office Assistant to support day-to-day operations, maintain organized office systems, and help ensure smooth communication across departments.
Job Summary:
The Office Assistant is responsible for providing administrative support to the office and team members. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while handling confidential information.
Key Responsibilities:
Perform general office duties including filing, scanning, and maintaining organized records.
Answer phones, respond to emails, and assist with internal communications.
Schedule meetings and support calendar management.
Prepare documents, reports, and spreadsheets as needed.
Monitor and maintain office supplies.
Assist team members with administrative projects and tasks.
Ensure accurate record-keeping and support data entry as required.
Required Qualifications:
High school diploma or equivalent (associate degree preferred).
Strong organizational and multitasking skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to manage confidential information with discretion.
Preferred Skills:
Previous office support or administrative experience.
Familiarity with data entry or record management systems.
Ability to work both independently and collaboratively.
Work Environment:
Office-based within a manufacturing setting.
Desk-based work with regular computer and phone use.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
$30k-42k yearly est. 4d ago
Administrative Assistant
Ace Employment: Uncover Your Worth
Office administrator job in Lynnfield, MA
Administrative Assistant / Receptionist
📍 Lynnfield, MA (On-site)
🕒 Mon-Fri | 8:00 AM-5:00 PM
💰 $55,000-$60,000 + Benefits
📄 Full-Time
We're partnering with a well-established CPA firm on the North Shore that's hiring an Administrative Assistant / Receptionist to support daily office operations and serve as the first point of contact for clients.
What You'll Do
Greet clients and manage front desk operations
Answer phones, schedule appointments, and assist with documents
Prepare correspondence and maintain files
Support CPAs and tax staff during busy season
What They're Looking For
3+ years of admin or receptionist experience
Prior accounting firm experience a plus
Strong communication and client-service skills
Proficiency in Microsoft Word & Outlook
Organized, detail-oriented, and professional
$36k-47k yearly est. 4d ago
Administrative Assistant
Motion Recruitment 4.5
Office administrator job in Newton, MA
***This role starts as a 6 month contract and could convert FTE after***
Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, these Coordinators serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience, exceeding our patients' expectations.
Support responsibilities may include:
· Provides Departmental support by performing receptionist and clerical duties
· Scheduling patient appointments
· Answering the telephone system promptly and gathering screening information; taking, relaying, and managing messages and/or providing routine information. Retrieving voicemail messages, returning calls, and forwarding messages as needed
· Referral management and health insurance payor review.
· Organizing and maintaining patient records, logs and other controlling systems; retrieving files as needed. Developing and maintaining systems to assure accurate, confidential, retrievable information
· New patient coordination
· Other special projects and administrative tasks that are assigned
Qualifications
Whether you are seeking to gain more experience in the healthcare industry or a proven healthcare professional seeking a new challenge, this role is the opportunity for you. We are looking for well-rounded professionals who can multi-task, prioritize, and thrive in a high-volume outpatient setting! When hiring, we look for candidates who possess not only the relevant skills and competencies, but also positive attitudes, empathy, and genuine passion for the work.
· High School graduate or equivalent required
· Associate's degree preferred
· A minimum of two years of medical office experience preferred
$36k-47k yearly est. 20h ago
Administrative Assistant
Russell Tobin 4.1
Office administrator job in Providence, RI
📌 Administrative Support
🌱 Entry-Level | Finance Industry Exposure
🏢 Onsite: 100% Onsite (5 days/week)
📅 Contract: 6 months
💰 Pay: $17/hour
👥 Openings: 4
This is an entry-level administrative role supporting document processing for a finance-related team. Ideal for candidates looking to gain hands-on experience in a professional office environment.
📂 Responsibilities
Review and organize documents
Verify basic information on paperwork (names, numbers, signatures, etc.)
Assemble and prepare documents for mailing
Scan documents using internal systems
Assist with general administrative and documentation tasks
✅ Requirements
High School Diploma required
Some experience working with documents, paperwork, or administrative tasks
Basic computer skills
Attention to detail and willingness to learn
Ability to work onsite full-time
🌟 Nice to Have (Not Required)
Previous office, admin, or clerical experience
Interest in gaining exposure to the finance industry
Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in North Kingstown, Rhode Island.
Job Description & Requirements
Specialty: Physical Therapy Assistant
Discipline: Therapy
Start Date: ASAP
Duration: 13 weeks
40 hours per week
Shift: 8 hours
Employment Type: Travel
Client in RI seeking Physical Therapy Assistant: LTC/SNF
for the following shift(s): Days
We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend.
Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way.
CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street.
In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive:
Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more!
Weekly paychecks with competitive pay packages
Matching 401(k) benefits to help you save for retirement
Licensure assistance and reimbursement to set you up for success on your contract
Travel reimbursement and dedicated housing support while on assignment
Referral cash bonuses when you connect us with other clinicians
CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year!
Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey!
*Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted.
Core Medical Group Job ID #. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA
About Core Medical Group
CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort!
Benefits
Weekly pay
Holiday Pay
Guaranteed Hours
Continuing Education
401k retirement plan
Pet insurance
Company provided housing options
Sick pay
Wellness and fitness programs
Mileage reimbursement
Referral bonus
Employee assistance programs
Medical benefits
Dental benefits
Vision benefits
Benefits start day 1
License and certification reimbursement
Life insurance
Discount program
How much does an office administrator earn in Brockton, MA?
The average office administrator in Brockton, MA earns between $30,000 and $55,000 annually. This compares to the national average office administrator range of $28,000 to $48,000.
Average office administrator salary in Brockton, MA