Office administrator jobs in Broken Arrow, OK - 138 jobs

Moore Digital Print & Mail Center is seeking a detail-oriented and organized Control Center Administrator to manage and maintain daily production schedules, job boards, and workflow coordination. This role is critical to ensuring jobs move through production accurately, efficiently, and on time while maintaining high quality standards. If you thrive in a fast-paced production environment, enjoy organization and problem-solving, and take pride in accuracy and quality control, this position is for you. Job Summary: The Control Center Administrator is responsible for creating, managing, and maintaining detailed production schedules based on customer orders, inventory levels, and production capacity. This role ensures accurate and timely communication of production priorities and adjusts schedules as needed to accommodate disruptions, rush jobs, or priority changes. The position plays a critical role in quality control, workflow coordination, and operational efficiency. Supervisory Responsibilities: None Duties/Responsibilities: Distribute the daily job board schedule each morning. Attend daily production meetings to gather and relay required information for the job board. Maintain consistent and accurate updates to the job board for all jobs and samples. Utilize production spreadsheets to support scheduling and tracking. Maintain and update the shipping board. Perform quality control reviews of job tickets. Utilize internal controls to track stamp distribution. Verify accurate postage for all jobs. Conduct quality control checks on samples, including: Insert samples Inkjet samples Trim/Fold samples Affixing samples Stamp samples Organize and sort production and reporting documents. Work with a strong sense of urgency while maintaining accuracy. Maintain a clean and safe working environment. Demonstrate consistent and reliable attendance. Use good judgment when analyzing information, solving problems, and making timely decisions. Actively participate in continuous improvement efforts related to quality, productivity, and operating procedures. Perform all other duties as assigned. Required Skills/Abilities: Exemplary associate status within the organization Excellent communication skills with basic computer skills Thorough and satisfactory knowledge of all relevant mail services processes, inkjetting, inserting, tabbing, affixing, folding, sorting etc. Thorough knowledge of the equipment used in mail services Very strong leadership skills and quality decision-making ability Must be able to take direction and communicate effectively with Mailing Services Manager The ability to problem-solve, maintain equipment, mechanically inclined Education and Experience: High Scholl Diploma or equivalent preferred. At least 3 years' production experience preferred Physical Requirements: Must be able to consistently lift 5Olbs Required to stand for long periods of time, bend, reach and move about the facility Required to grip twist and turn both hands for long periods of time Must be authorized to work in the United States and successfully pass a comprehensive criminal background investigation. For more information and details, email ********************* Moore Digital Print and Mail Center, Tulsa is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Moore Digital Print and Mail Center, Tulsa is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. Responsibilities Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. Maintain a variety of files and records of information. Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. Maintain and order all necessary supplies and materials for the operations office. Remain informed of company policies and procedures; answering related internal and external questions within authority. Solely manage any special projects assigned by Director of Operations. Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications Type accurately and at a proficient speed. Organize and prioritize work to meet deadlines. Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier, typewriter and fax machine. Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. Work effectively under pressure and/or stringent schedule and produce accurate results. Work independently, exercising judgment and initiative. Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. Remain flexible and adjust to situations as they occur. Minimum Education & Experience Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

Join the Tedford Insurance Team! At Tedford Insurance, we've proudly served individuals and businesses for over 45 years - helping our clients protect what matters most through personal lines, commercial, and employee benefits solutions. Behind every great agent and satisfied client is a dedicated team of professionals ensuring the financial and operational side of our business runs seamlessly. We're looking for a dependable, detail-driven Accounting Administrator to join our team and play a key role in keeping our accounting processes accurate, timely, and organized. If you love numbers, enjoy a fast-paced environment, and want to make a difference in an industry built on trust and relationships, this is the place for you. What You'll Do · Process and generate client billing statements accurately and on schedule. · Record electronic funds transfers (EFTs) and apply payments within the agency's accounting system. · Retrieve, log, and reconcile carrier statements and commission reports from multiple insurance portals. · Maintain and audit data accuracy within the agency management system (Applied Epic, AMS360, or similar). · Review and reconcile direct-bill commission statements from insurance carriers. · Run and monitor daily accounting processes to ensure complete and timely data capture. · Manage the accounting inbox and provide friendly, professional responses to internal and external inquiries. · Print, organize, and file invoices, payment documentation, and supporting records. · Assist with audits, special projects, and other administrative tasks as assigned. · Maintain confidentiality of all financial and client-related information. What You Need to Be Successful · Strong attention to detail and commitment to accuracy. · Proficiency in 10-key (alpha/numeric) data entry and typing 50+ words per minute. · Great communication skills and a positive, team-oriented attitude. · Ability to stay organized and meet deadlines in a fast-paced environment. · Analytical and problem-solving skills with a love for reconciling the numbers just right. · Proficiency in Microsoft Excel and Outlook. · Experience using QuickBooks required. · Experience in the insurance industry or with agency management systems such as Applied Epic or AMS360 is strongly preferred. Education & Experience · Associate's degree in Accounting, Finance, or Business Administration preferred. (In lieu of a degree, two years of accounting or bookkeeping experience will be considered.) · Understanding of accounting principles, reconciliation practices, and document retention standards. Why You'll Love It Here! The insurance world is fast-paced, people-centered, and rewarding, and our team reflects that energy. Every day brings new opportunities to learn, problem-solve, and make a difference. You'll enjoy: · A welcoming, supportive team that values professionalism and personal growth. · A meaningful role that supports clients in protecting their homes, livelihoods, and employees. · A company culture built on integrity, dependability, and excellence. · Competitive pay, health benefits and generous PTO plan If you're ready to bring your accounting talents into an industry that truly impacts people's lives, we'd love to meet you. Apply today and start your journey into the world of insurance! View all jobs at this company

Job DescriptionDescription: REPORTS TO: Chief Executive Officer PURPOSE: Support the work of the organization by providing administrative coordination to the Executive Director, Board of Directors, and operations department. This position will enhance the executive's effectiveness by providing information coordination, project management, strategy execution and general office management. This position requires proficiency across a broad spectrum of skills and abilities. ESSENTIAL FUNCTIONS: Organization Support Complete projects independently, as a member of a team, and as a group leader Monitor upcoming deadlines, track progress, and follow through on necessary details Support the work of the Development Department in conducting fundraisers, securing donations, and stewardship Maintain confidence and protect operations by keeping information confidential Facilitate new employee on-boarding with supplies, serving as a knowledgeable resource, and providing training on IT and office equipment, Outlook usage, telephone system, and emergency procedures Serve as a back-up for other team members Schedule & Meeting Support Planning and scheduling meetings, conferences, teleconferences, and travel Prepare agendas and materials for meetings Support staff events through facility reservations, managing meal service, preparing decorations and/or activities Attend board meetings to record minutes and prepare documentation for official records Office Manager Welcomes office visitors by greeting them, in person or on the telephone; answering or directing inquiries Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Receive and review correspondence for content, determining handling process, and possible sensitivity Reply directly to general inquiries, non-technical topics, and brief correspondence. Also drafts replies for officer signature on similar matters Schedule, monitor, and log usage of technology equipment; coordinate any necessary service of technology Ensure the cleanliness and orderliness of the Camp Fire office entry and shared spaces and oversee the scheduled cleaning by other CFGC team members Keep current staff rosters and information Keep up to date and post appropriate signage around office Update telephone answering system messages for office closings and as needed Communication Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics Prepares reports by collecting and analyzing information Proofread prepared materials before printing or dissemination Finance Prepare regular deposits of all received payments, donations, etc. Process and receipt all cash, check and credit card transactions; Maintain and balance cash box OTHER FUNCTIONS: Perform other tasks as assigned Requirements: DESIRED QUALIFICATIONS: Bachelor's Degree Five years professional office experience Proficiency with project management, execution, and tracking Strong communication skills including the ability to make effective presentations Able to be held accountable for meeting high performance goals; willing to be cross-trained in other program delivery aspects Personal characteristics - willingness to try new ideas and methods; flexible; calm and courteous under stress, and able to deal with a variety of people; enjoys challenge and change; possesses constructive conflict resolution skills; resilient, able to bounce back from failure and disappointment; uses personal initiative and acts pro-actively in the best interest of the organization AmeriCorps experience a plus Bilingual (Spanish/English) a plus REQUIREMENTS: Committed to working as part of a diverse and inclusive team Organized; Dependable and punctual Four years relevant work experience High school diploma or GED 18 years of age Reliable transportation to and from program delivery sites and the Camp Fire office Ability to work in excess of 40 hours per week on occasion, support occasional organizational events outside of normal business hours, including some nights and weekends, approximately 2 - 3 times per month; available for occasional overnight travel Experience and skill effectively utilizing audio-visual technology, databases, computers and software including Microsoft Office Suite High level of skill in project management including process design, training, problem solving, documentation, and communication Demonstrated ability to communicate effectively in writing and speaking Able to balance and prioritize multiple tasks and duties Commitment to excellence in customer service delivery Able to drive 15 passenger van Able to meet org. employment requirements including acceptable outcomes on background & reference checks Able to carry and move objects weighing up to 50 pounds; able to reach, stoop, climb, kneel, and move freely in such locations as outdoor camping sites and storage areas

Job DescriptionWe're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!Compensation: $30,000 - $34,000 yearly Responsibilities: Plan office events and schedule arrangements for travel if necessary Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Produce progress reports and present to the team on a regular basis Utilize the website, social media, and printed materials to raise our visibility in the community Order office equipment and supplies as needed Call prospective clients, prospective businesses for referral program, and prospective podcasts to be a guest Manage CRM Tax Database Assistant to the Tax Department Head and Tax Filing Expert Assist with bookkeeping for HOA clients as needed Qualifications: High school diploma or GED required, some college experience preferred Proficient in basic computer software and can quickly learn to use new programs Display excellent written, problem-solving, and verbal communication skills Customer service, bookkeeping, or administrative experience is preferred History of being deadline-driven and extremely organized Customer service and administrative experience is preferred About Company We are collaborative, supportive, and fast-paced. Our goal is to do accurate accounting work and meet deadlines for happy clients. We genuinely care about the success of clients and take their financials very seriously. Our work environment includes: Lively family atmosphere Safe work environment Casual work attire Very team & goal-oriented Shockley Bookkeeping & Tax Services is designed to help small businesses in our local area with accounting, payroll, sales taxes, and individual tax services, along with Partnership, S Corporation, C Corporation, and Non-Profit tax filings. Shockley Bookkeeping has been in business for over 15 years. We believe that local small businesses are the backbone of every community. If they succeed, then we all succeed. Accounting is the foundation of the success of every business. We love numbers, and accounting is what we do best!

The Research Project Assistant for the University of Tulsa Indoor Air Program will report directly to the Program Director, Dr. Richard Shaughnessy. A degree of analytical ability and inductive thinking, combined with being adept using Excel and Microsoft Office suite are required of this position. The ability to multitask, communicate well, and efficiently respond to program-related issues is of utmost importance. CHARACTERISTIC DUTIES : Supports the Program Director on all research project timelines; ensuring all deliverables are met. Assists the Program Director with editing technically-detailed research reports. Assists the Program Director with overseeing fieldwork and managing data collection. Maintains financial oversight for program: prepares budgets and tracks accounts, to ensure effective operation of the Indoor Air Program. Communicates effectively with all project personnel and the public on Indoor Air Program Issues. Assists the Program Director with developing grant proposals. Physical Demands Office setting, minimal physical demands Preferred Qualifications MINIMUM QUALIFICATIONS : Excellent communication and interpersonal skills; time management expertise; self-starter with the ability to organize and manage multiple projects with minimal supervision; proficient Microsoft Office skills; strong abilities to track budgets and project tasks based on Program Accounts. PREFERRED QUALIFICATIONS : 2 years of proven communication and administrative experience; experience in university setting a plus.

Job DescriptionJob Title: Law Firm Office Assistant A downtown Tulsa law firm is seeking a reliable and organized Office Assistant to support daily administrative and client-facing operations. This role involves bookkeeping, document management, multi-line phone handling, scheduling, and general office support. Prior law firm experience is preferred. The ideal candidate has a professional demeanor, strong customer service skills, and the ability to manage multiple tasks efficiently. A valid driver's license and reliable transportation are required. Primary Responsibilities Perform bookkeeping tasks and basic financial record-keeping File, scan, copy, and organize legal documents and client files Manage spreadsheets and maintain accurate records Handle multiple phone lines and provide professional customer service Schedule appointments and maintain attorney calendars Assist attorneys and staff with administrative support as needed Maintain a clean and organized office environment Qualifications Prior law firm or legal office experience preferred High school diploma or equivalent required; additional office/administrative training a plus Strong organizational skills and attention to detail Proficiency in Microsoft Office, particularly Excel Excellent communication and customer service skills Ability to handle confidential information with discretion Valid driver's license and reliable transportation Pay: $17-$20/hr DOE Schedule: Monday - Friday, 8:00 AM - 5:00 PM Location: Downtown Tulsa, OK Abundant Solutions5151 S Mingo RdSuite DTulsa OK 74146 ***********************

ABOUT US Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a Unique Whole Person education. Students come to ORU not to stay in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION - FULL TIME This position serves as a central administrative and operational support role for the Enrollment Management division while simultaneously leading front-facing operations within the Welcome Center. The position ensures smooth daily operations, consistent customer service excellence, coordination of visitor experiences, and effective administrative, fiscal, and project support across Enrollment Management. The role requires consistency, high energy, professionalism, proactive communication, and the ability to coordinate multiple operational workflows simultaneously. RESPONSIBLITIES Welcome Center & Visitor Experience Support Serve as the primary Welcome Center representative, greeting all guests promptly and professionally and directing them to appropriate staff or departments. Offer refreshments and maintain a warm and hospitable environment for all prospective families and visitors. Maintain the physical appearance of the Welcome Center, ensuring all areas are clean, tidy, stocked, and guest-ready; includes restroom checks, maintenance requests, and supply inventory management along with ORU s contracted partner, Sodexo. Support campus visits operations and ensure excellent service throughout the visit lifecycle, including pre-visit communication, on-site coordination, and post-visit needs. Assist with management of the Welcome Center Fan Shop, including purchasing, inventory oversight, and restocking. Front Desk, Phone & Email Support Serve as the primary point of contact for incoming calls for the Enrollment Management division; return missed calls promptly and route callers as needed. Assist with outgoing phone outreach to prospective families and visitors as required. Support the Enrollment Management email inbox(es), responding to inquiries and connecting constituents to appropriate departments. Administrative Support for Enrollment Management Provide broad administrative support to all Enrollment Management to ensure efficient daily operations. Prepare communications, memos, spreadsheets, reports, and correspondence. Maintain calendars, schedule meetings, and coordinate travel arrangements for personnel. Create, update, and maintain databases, records, and internal documentation. Assist with coordination of events, programs, and special projects. Manage office supply inventory and support office needs across the division. Finance & Operations Support Submit Banner Finance requisitions and process payments using appropriate financial codes. Assist with budget tracking, invoicing, accounts receivable, and financial documentation. Process travel-related documentation for recruitment staff, including reservation support, pre-approval submissions, and ChromeRiver reimbursements. Special Projects & Cross-Department Collaboration Support special projects, including recruitment initiatives, shipping/receiving for recruitment travel, Advantage program support, and coordination of other activities. Collaborate with multiple departments to advance divisional goals and ensure operational excellence. Provide additional administrative support to the Executive Assistant as needed. REQUIREMENTS Knowledge & Experience Bachelor s degree preferred (or equivalent relevant experience). Minimum 1-2 years of customer service or administrative support experience. Previous admissions experience is a plus. Familiarity with office management procedures, basic accounting principles, and university administrative systems. Strong working knowledge of Microsoft Office; familiarity with Banner, Salesforce, Argos, and ChromeRiver is a plus. Skills & Abilities Excellent communication skills, both verbal and written. Strong interpersonal skills with the ability to work effectively across diverse populations. Proven ability to multitask, prioritize, and manage time in a fast-paced environment. High attention to detail, strong organizational skills, and ability to maintain confidentiality. Ability to work both independently and collaboratively; sound judgment and problem-solving skills. Flexibility regarding schedule changes and shifting priorities. ADDITIONAL INFORMATION Physical and environmental demands will include but not be limited to the following: Sitting, standing, walking, bending, and lifting up to 25 30 lbs. Manual dexterity for office equipment; visual and auditory acuity required. Occasional exposure to noise. Evening/weekend/holiday hours may be required for office and/or phone coverage during ORU closures and/or special events. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Administrative Assistant, Office of the Dean, Muskogee provides administrative support for assigned university operations. Prepares a variety of correspondence. Attends meetings and records minutes; prepares meeting agenda and supporting documents. Makes travel arrangements for assigned personnel. Researches and prepares a variety of reports. Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel. Maintains office supply inventory; reorders as needed. Sorts and distributes mail. Makes appointments and manages calendars. Processes purchase orders; processes purchase card statements. Assists in the development and management of assigned budgets. Designs and prepares marketing and promotional materials. Maintains website and social media accounts. Maintains a variety of documents and forms. Directs the work of student employees as assigned. Enters information to computerized databases. Prepares a variety of schedules and calendars. Maintains a variety of files and records. Assists in the coordination of conferences, programs and special events. Performs related duties. And other duties as assigned. KNOWLEDGE REQUIRED BY THE POSITION Knowledge of university policies and procedures. Knowledge of university purchasing policies. Knowledge of modern office practices and procedures. Knowledge of computers and job-related software programs. Skill in the provision of customer services. Skill in oral and written communication. SUPERVISORY CONTROLS The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results. GUIDELINES Guidelines include department and university policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position. The purpose of this position is to provide administrative support for assigned university operations. Success in this position contributes to the efficiency and effectiveness of those operations. CONTACTS PHYSICAL DEMANDS/ WORK ENVIRONMENT Contacts are typically with co-workers, other college personnel, students, faculty, vendors, and members of the general public. Contacts are typically to provide services, to give or exchange information, or to resolve problems. SUPERVISORY AND MANAGEMENT RESPONSIBILITY This position may have direct supervision over assigned personnel. MINIMUM QUALIFICATIONS Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with an Associate's degree. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years. Annual salary $28,188.00 with excellent benefits, including generous leave time. Anticipated hire date: 02/16/2026 Applications will be accepted until: 02/08/2026 NOTE: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: * Excellent human relations and communication skills. * Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. * Must be able to manage multiple tasks. * Skills in proofreading, word processing, and composition of various forms of business communications. * Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). * Type at least 50-60 wpm with minimal errors. * Basic math, bookkeeping and /or cashiering skills. * Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: * Punctual and regular attendance following a designated work schedule. * Ability to work extended hours and additional days/evenings as required by position responsibilities. * Must be willing to travel as required. PHYSICAL STANDARDS: * Ability to read and comprehend varied documents. * Ability to stand for extended periods of time and move around campus. * Requires stooping, bending, and pulling. * Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. * Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: * Moderate to extreme. * Frequent deadlines requiring concentrated effort and some overtime work. * Must be a self-starter. * Must have the ability to manage job functions, while providing services to customers at the same time. * Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: * Be knowledgeable regarding services and classes available. * Act as receptionist for ACD and assist internal and external customers as needed. * Efficiently manage inquiries from current and potential clients in a timely and congenial manner. * Maintain professional appearance of office area. * Organize and maintain an efficient filing system of departmental files. * Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. * Assist in maintaining inventory of equipment and supplies within area of responsibility. * Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. * Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. * Compile information and assist in the preparation of departmental reports as required. * Perform word processing, formatting, and copying of training materials and departmental forms. * Maintain class file for each program containing all pertinent data. * Prepare certificates, course rosters, and transcripts. * Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. * Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. * Handle incoming and outgoing mail. * Maintain, compose, type, and file client/student correspondence and information. * Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) * Assist in schedule development for courses and instructors. * Provide clerical support to Adult Career Development instructors as required. * Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. * Coordinate, complete, and submit the following within the specified time frame: * Monthly Board Submissions * Instructor Time Sheets/Payroll Requisitions * Purchase Orders * Agency Invoices * Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. * Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. * Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. * It is expected for employee to be on time each workday as this is essential to the employee\'s job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

Full-time Description About Us Open Road Collision, operating as Bill Knight Collision, is a leader in high-quality collision repair services. We are committed to delivering exceptional workmanship and superior customer service. As an I-CAR Gold Class and OEM Certified facility, we focus on restoring vehicles to pre-accident condition while ensuring a smooth, stress-free experience for our customers. We are currently seeking a professional and detail-oriented Front Office Coordinator to join our front office team. This role is essential in maintaining a welcoming environment and supporting our repair process with outstanding customer communication and administrative coordination. Position Summary The Front Office Coordinator is the first point of contact for our customers and plays a vital role in the customer experience. This individual will manage front desk responsibilities, assist with scheduling and communication, and support day-to-day administrative functions. The ideal candidate will be organized, personable, and capable of thriving in a fast-paced, customer-focused environment. Key Responsibilities Greet and assist customers in a professional and courteous manner. Answer incoming phone calls, direct calls, take messages, and respond to emails. Schedule appointments and coordinate with service advisors. Facilitate rental car shuttle pickups and drop-offs. Process payments (check and credit card) and issue receipts. Maintain cleanliness of the front office and customer waiting areas. Provide backup support to accounting (billing, invoicing, A/R, A/P). Manage incoming/outgoing mail and deliveries. Communicate effectively with customers, staff, and external partners. Maintain inventory and order office supplies as needed. Assist with internal messaging and run errands when required. Utilize multiple software systems for scheduling, communication, and administrative tasks. Support a collaborative team environment focused on customer satisfaction and quality repairs. What We Offer Team-oriented, supportive work culture I-CAR Gold Class & OEM Certified facility Streamlined workflow and efficient processes Opportunities for professional growth and certification Competitive compensation and benefits (to be discussed during the interview) A commitment to safety, quality, and a positive workplace environment Requirements Previous front desk, receptionist, or administrative experience preferred. Strong communication and interpersonal skills. Proficiency in Microsoft Office and familiarity with office software systems. Ability to multitask and remain organized in a dynamic environment. Customer service mindset with attention to detail and a positive attitude. High school diploma or equivalent required.

Job Description PURPOSE OF THE CLASSIFICATION: Performs moderate complexity clerical and data entry work requiring the application of knowledge and skill acquired through experience. Work entails performing a variety of office tasks with direction from the supervisor. Work involves and is subjected to considerable contact with the public. ESSENTIAL TASKS: Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals. Greets visitors and callers, handle their inquiries, and directs them to the appropriate persons according to their needs. Enters, processes, and verifies City arrest reports, arraignment dockets, surety and cash bonds, juvenile citations, code enforcement citations, animal control citations, and citizen complaints. Creates and sends appropriate notices to bond companies; creates bond case listings and submit bond forfeitures. Accepts payments, posts payments and makes receipts for customer accounts. Provides assistance from appropriate personnel for issuing arrest warrants; removes arrest warrants from appropriate cases. Attends court and ensures accurate court documents. Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications; learns to operate new office technologies as they are developed and implemented. Performs other work as necessary and or as assigned. Must report to work on a regular and timely basis. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position. REPORTING RELATIONSHIPS: The Court Clerk Office Assistant II reports directly to the Municipal Court Clerk. The Court Clerk Office Assistant II does not have any direct reports or supervisory responsibilities. QUALIFICATIONS: Training and Experience: High School diploma or equivalent with specialized course work in general office practices and at least two (2) years of related office experience; or an equivalent combination of related education and experience. Knowledge, Abilities, and Skills: Considerable knowledge of computers and electronic data processing; knowledge of modern office practices and procedures. Ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations. Skilled in typing and data entry to effectively complete work assignments, type correspondence, disseminate information to staff and others, etc; skilled to effectively provide written and oral communications. Must be proficient with computers and other office equipment with considerable knowledge in Microsoft Office programs. Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job in compliance with the American with Disabilities Act (ADA) requirements. On a case-by-case basis, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, arm and hand steadiness and finger dexterity will be needed enough to use a key board and telephone. Occasional sitting and standing is required. Occasional lifting and carrying of objects up to twenty (20) pounds. Occasional reaching, balancing, stooping, kneeling, crawling, twisting, handling and repetitive movements. Vision, speech, and hearing sufficient to perform essential tasks. Punctuality and reasonable attendance is essential. Must submit to drug screening and fitness to work physical exam. Licenses and Certificates: Possession of a valid Oklahoma Class D driver's license is required. WORKING ENVIRONMENT: Work in this classification is primarily indoors in an office environment.

Sofidel America of Inola, OK is currently seeking a Shipping-Office Assistant (SOA). We are searching for a dynamic candidate that is local to the area and is looking for a long-term role in a stable environment. Your expertise will make you an important part of our team! As an SOA, you will be responsible for processing outbound delivery paperwork from the warehouse, and verifying shipping information is scanned and filed in the system, while complying with instructions and prescribed routines, methods or procedures and involving minor decision making. Responsibilities include but are not limited to: * Check in drivers -this includes verifying their info and the order they are picking up, adding them to our log book, and then assigning them a door. * Data entry- When trucks are done being loaded you will enter the appropriate data into SAP and bill the order out. Once the order is billed out you will put completed paperwork in the trailer. * Communicate with Transportation Office Assistant (TOA) with carrier estimated times of arrival. * Prepare shipping labels for all small package shipments. * Communicate with other departments outside of transportation for deliveries. * Other responsibilities include monitoring and replying to emails in a timely manner, scanning and filing paperwork, printing orders for the next day, and communicating issues to the appropriate department / or supervisor. Job Requirements: * High School Diploma required; Associate's degree a plus * Minimum 3 years Proven experience as shipping and receiving admin/clerk or similar position * Knowledge of HACCP & OSHA standards * Knowledge in SAP and MS Office * Excellent organizational skills * Great communication and interpersonal abilities Benefits: * Competitive Salary * Medical Benefits * PTO & Vacation * 401K * Quarterly Production Bonus * Career Advancement Opportunities Equal Opportunity Employer: Sofidel America is an equal opportunity employer. Sofidel America is committed to the spirit and letter of all federal, state, and local laws and regulations pertaining to equal opportunity. Job Type: Full-time Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee discount * Flexible spending account * Health insurance * Health savings account * Life insurance * Paid time off * Referral program * Retirement plan * Vision insurance Schedule: * Monday - Friday 8 Hour Shift * Rotating Schedule: 2 Weeks 10AM-6PM 2 Weeks 2PM-10PM * Need to be able to work past 2200 as needed on closing shift Work Location: In person

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary Under direct supervision of the Director of Operations, the Operations Administrative Assistant provides a variety of administrative and operational support to the Operations Department of the facility and designated personnel. This role pays an hourly rate of $20.00-$24.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 13, 2026. About the Venue The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues. The Arvest Convention Center is located in the Arena District in downtown Tulsa, ACC is a modern and award-winning venue providing over 275,000 SF of flexible event space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable! Responsibilities * Draft letters, reports and other correspondence in a timely, accurate manner. Compose routine correspondence not requiring a supervisor's attention. * Receive and screen telephone calls and visitors in a professional manner. Provide routine information regarding operations, policies and procedures. * Research and prepare information for comprehensive reports. Assist in the drafting, proofreading and processing of these reports and related documents. * Process all purchase orders and budget updates relating to capital improvement projects. Report updated budget to General Manager, Assistant General Manager and Director of Finance. Requires extensive use of Microsoft Excel and great attention to detail. * Process, route and file incoming and outgoing correspondence and ensure timely replies and/or action. Review all correspondence to remain informed of all activities and pertinent information. * Maintain a variety of files and records of information. * Plan conferences and meeting, make travel reservations and keep calendar of appointments for the Director of Operations. * Maintain and order all necessary supplies and materials for the operations office. * Remain informed of company policies and procedures; answering related internal and external questions within authority. * Solely manage any special projects assigned by Director of Operations. * Work extended and/or irregular hours including nights, weekends and holidays, as needed. Qualifications * Type accurately and at a proficient speed. * Organize and prioritize work to meet deadlines. * Operate a personal computer using Windows and Microsoft Office software. * Operate standard office equipment including copier, typewriter and fax machine. * Follow oral and written instructions and communicate effectively with others in both oral and written form. Effective written communication very important. * Work effectively under pressure and/or stringent schedule and produce accurate results. * Work independently, exercising judgment and initiative. * Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment. * Remain flexible and adjust to situations as they occur. Minimum Education & Experience * Two (2) years of college level business training and a minimum three (3) years of experience in clerical or secretarial position; or equivalent combinations of education and experience. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

ABOUT US Oral Roberts University is a Christian University located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered University, we develop whole leaders for the whole world through a Unique Whole Person education. Students come to ORU not to stay in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU. CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED. JOB DESCRIPTION * FULL TIME This position serves as a central administrative and operational support role for the Enrollment Management division while simultaneously leading front-facing operations within the Welcome Center. The position ensures smooth daily operations, consistent customer service excellence, coordination of visitor experiences, and effective administrative, fiscal, and project support across Enrollment Management. The role requires consistency, high energy, professionalism, proactive communication, and the ability to coordinate multiple operational workflows simultaneously. RESPONSIBLITIES Welcome Center & Visitor Experience Support * Serve as the primary Welcome Center representative, greeting all guests promptly and professionally and directing them to appropriate staff or departments. * Offer refreshments and maintain a warm and hospitable environment for all prospective families and visitors. * Maintain the physical appearance of the Welcome Center, ensuring all areas are clean, tidy, stocked, and guest-ready; includes restroom checks, maintenance requests, and supply inventory management along with ORUs contracted partner, Sodexo. * Support campus visits operations and ensure excellent service throughout the visit lifecycle, including pre-visit communication, on-site coordination, and post-visit needs. * Assist with management of the Welcome Center Fan Shop, including purchasing, inventory oversight, and restocking. Front Desk, Phone & Email Support * Serve as the primary point of contact for incoming calls for the Enrollment Management division; return missed calls promptly and route callers as needed. * Assist with outgoing phone outreach to prospective families and visitors as required. * Support the Enrollment Management email inbox(es), responding to inquiries and connecting constituents to appropriate departments. Administrative Support for Enrollment Management * Provide broad administrative support to all Enrollment Management to ensure efficient daily operations. * Prepare communications, memos, spreadsheets, reports, and correspondence. * Maintain calendars, schedule meetings, and coordinate travel arrangements for personnel. * Create, update, and maintain databases, records, and internal documentation. * Assist with coordination of events, programs, and special projects. * Manage office supply inventory and support office needs across the division. Finance & Operations Support * Submit Banner Finance requisitions and process payments using appropriate financial codes. * Assist with budget tracking, invoicing, accounts receivable, and financial documentation. * Process travel-related documentation for recruitment staff, including reservation support, pre-approval submissions, and ChromeRiver reimbursements. Special Projects & Cross-Department Collaboration * Support special projects, including recruitment initiatives, shipping/receiving for recruitment travel, Advantage program support, and coordination of other activities. * Collaborate with multiple departments to advance divisional goals and ensure operational excellence. * Provide additional administrative support to the Executive Assistant as needed. REQUIREMENTS Knowledge & Experience * Bachelors degree preferred (or equivalent relevant experience). * Minimum 1-2 years of customer service or administrative support experience. Previous admissions experience is a plus. * Familiarity with office management procedures, basic accounting principles, and university administrative systems. * Strong working knowledge of Microsoft Office; familiarity with Banner, Salesforce, Argos, and ChromeRiver is a plus. Skills & Abilities * Excellent communication skills, both verbal and written. * Strong interpersonal skills with the ability to work effectively across diverse populations. * Proven ability to multitask, prioritize, and manage time in a fast-paced environment. * High attention to detail, strong organizational skills, and ability to maintain confidentiality. * Ability to work both independently and collaboratively; sound judgment and problem-solving skills. * Flexibility regarding schedule changes and shifting priorities. ADDITIONAL INFORMATION Physical and environmental demands will include but not be limited to the following: * Sitting, standing, walking, bending, and lifting up to 2530 lbs. * Manual dexterity for office equipment; visual and auditory acuity required. * Occasional exposure to noise. * Evening/weekend/holiday hours may be required for office and/or phone coverage during ORU closures and/or special events. Equal Employment Opportunity: Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Secretarial/Clerical/ACD Evening Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITALTECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION: ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: Excellent human relations and communication skills. Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. Must be able to manage multiple tasks. Skills in proofreading, word processing, and composition of various forms of business communications. Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). Type at least 50-60 wpm with minimal errors. Basic math, bookkeeping and /or cashiering skills. Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class file for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for courses and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. It is expected for employee to be on time each workday as this is essential to the employee's job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."